Cleaning services tender – eastern cape government RFB

{"closingDate":"07 JULY 2026","closingTime":"11h00","briefingSession":"{\"date\":\"11 June 2026\",\"time\":\"10h00\",\"venue\":\"bids submitted via courier services are deposited by the courier service in the\",\"is_compulsory\":true}"}

{"name":"Ms. N. Ntsila CONTACT PERSON","email":"[email protected]","phone":"041 390 9069","department":"OF PUBLIC WORKS & INFRASTRUCTURE AT MAKHANDA","address":"TRICT FOR A PERIOD OF TWENTY-FOUR (24) MONTHS"}

Returnable Documents: 4. The form SBD 1 must be properly completed and signed, failure to complete the Bid, 5. SBD 3.1- Pricing Schedule- Firm Prices – must be completed., 7. If the offer is “Vat Inclusive”, the VAT registration number of service provider must, included in the offer on SBD 1, failure to do so will automatically invalidate the bid.

A. This quotation will be evaluated in two (2) stages

Phase Two: Bidders passing phase one will therefore be evaluated on PPPFA.

Preferential procurement policy framework act (PPPFA) points will be

Maximum points on Price - 80 points

Maximum points for Specific goals 20 points

TOTAL - 100 points

The minimum specifications, bid evaluation criteria, bid rules and special conditions of quotation

The specifications, rules, special conditions of bid, evaluation criteria, and other bid conditions are

0800 701 701 (toll free number)

5. Quality

Should the specifications and / or descriptions not address any aspects of quality as

Phase Two: EVALUATION PREFERENTIAL PROCUREMENT POLICY FRAMEWORK

Act (PPPFA) points

Applied and 80/20 points system will be applicable

Points for price 80 points

Total points 100 points

1. Bidders need to complete and sign SBD 6.1 to claim points for specific goals.

2. Failure on the part of a bidder to write the correct points in numbers/figures for

each specific goal, it will be interpreted to mean that preference points for

specific goals are not claimed. Therefore, the bidder will be awarded zero points.

3. Points claimed for specific goals will be verified through the Central Supplier Database

(CSD), However, bidders who claim points for specific goals for Disability must submit

be attached to claim points for disability.

4. The Department intends to award this to the highest point scorer, unless circumstances

information and serves as a claim form for preference points for specific goals.

Appointment of a service provider to render cleaning services for department of public

Works & infrastructure at makhanda artisan centre & addo the kraal building in sarah

Baartman district for a period of twenty-four (24) months

District for a period of twenty-four (24) months

Tender documents are downloadable for free of charge from National Treasury’s eTender Portal:

(http://www.etenders.gov.za/content/advertised-tenders) or from the Department of Public Works and

Infrastructure website (www.ecdpw.gov.za/tenders). Completed tender documents should be in a

sealed envelope endorsed with the relevant bid number, bid description and the closing and must be

deposited in the bid box or not later than 11h00 on 07 JULY 2026 when bids will be opened in public.

Bidders are allowed to familiarise themselves with the site. Non-Compulsory site inspection 11

June 2026 @ 10h00 (Makhanda) and 11 June 2026 @ 13h00 (Addo, Kraal Building)

Note: bidders intending to render services to the department of public works and

warranties that the content of the bid or any information communicated to or

provided to Bidder(s) during the bidding process is, or will be, accurate, current

or complete. Department of Public Works & Infrastructure, and its employees and

advisors will not be liable with respect to any information communicated which

may not accurate, current or complete.

19.6 If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity,

error or inconsistency in this bid or any other information provided by Department

of Public Works & Infrastructure (other than minor clerical matters), the Bidder(s)

must promptly notify Department of Public Works & Infrastructure in writing of

such discrepancy, ambiguity, error or inconsistency in order to afford Department

of Public Works & Infrastructure an opportunity to consider what corrective action

is necessary (if any).

19.7 Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other

information provided by Department of Public Works & Infrastructure will, if

possible, be corrected and provided to all Bidder(s) without attribution to the

Bidder(s) who provided the written notice.

19.8 All persons (including Bidder(s)) obtaining or receiving the bid and any other

information in connection with the Bid or the Tendering process must keep the

contents of the Bid and other such information confidential and not disclose or

use the information except as required for the purpose of developing a proposal

in response to this Bid.

diligence prior to final award or at any time during the contract period. This may include

site visits/In loco Inspection.

5. Use of contract documents and information; inspection

4.1 The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

5. Use of contract documents and information; inspection

5.1 The provider shall not, without the purchaser’s prior written consent, disclose the

contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the provider in the

performance of the contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for purposes

of such performance.

5.2 The provider shall not, without the purchaser’s prior written consent, make use of

any document or information mentioned in GCC clause 5.1 except for purposes of

performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall

remain the property of the purchaser and shall be returned (all copies) to the

purchaser on completion of the provider’s performance under the contract if so

required by the purchaser.

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5.4 The provider shall permit the purchaser to inspect the provider’s records relating

to the performance of the provider and to have them audited by auditors appointed

by the purchaser, if so, required by the purchaser.

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered

should at any stage during production or execution or on completion be subject to

inspection, the premises of the bidder or contractor shall be open, at all reasonable

hours, for inspection by a representative of the purchaser or an organization acting

on behalf of the purchaser.

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8.3 If there are no inspection requirements indicated in the bidding documents and no

mention is made in the contract, but during the contract period it is decided that

inspections shall be carried out, the purchaser shall make the necessary

arrangements, including payment arrangements with the testing authority

concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 & 8.3 show the

supplies to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply

with the contract requirements, irrespective of whether such supplies or services

are accepted or not, the cost in connection with these inspections, tests or analyses

shall be defrayed by the provider.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do

not comply with the contract requirements may be rejected.

8.7 Any contract supplies may, on or after delivery be inspected, tested or analyzed

and may be rejected if found not to comply with the requirements of the contract.

Wherever a brand name is specified in this BID document (i.e. in the specifications,

pricing schedule or bill of quantities or anywhere in this document), the department’s

requirement is not limited to the specified brand name but requires an item

similar/equivalent or better than specified.

instructions issued by the tenderer and ensure that all signatories to the bid offer

initial such alterations. Do not make erasures using masking fluid.

3. SBD4 must be duly/ adequately completed and signed. (In the event that

prospective bidders are directors in other companies, they must ensure that

they disclose such information on SBD4 – 2.3 and 2.3.1 failing which will result

to elimination.).

4. The form SBD 1 must be properly completed and signed, failure to complete the Bid

Sum (amount in figures), will automatically invalidate the offer submitted.

5. SBD 3.1- Pricing Schedule- Firm Prices – must be completed.

6. Bidder’s proposals that do not meet the specifications will be eliminated.

7. If the offer is “Vat Inclusive”, the VAT registration number of service provider must

be indicated.

8. The following Annexure(s) must be completed:

a) Annexure C – Resolution of Signatory (Only if applicable)

b) Only one offer per bidder is allowed.

included in the offer on SBD 1, failure to do so will automatically invalidate the bid.

(Refer to of Government Gazette No. 54075 for Area C, minimum Labour

Rates).

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Phase Two: EVALUATION PREFERENTIAL PROCUREMENT POLICY FRAMEWORK

Act (PPPFA) points

justify otherwise.

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Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted

Name of bidder .................................................................... Bid number: SCMU5-26/27-0004SB

Closing Time 11H00 Closing date 07 JULY 2026

Offer to be valid for 90 days from the closing date of bid.

Tax compliance central

Tax compliance status system

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website www

Tax compliance

Csd registration

Csd number

Csd number must be provided

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD) prior

Central Supplier Database

30.1 The bidder must be registered on the Central Supplier Database (CSD) prior

be verified through CSD.

• COIDA Letter of

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website www.SARS.GOV.ZA.

2.6 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.

Then IT is not a requirement to register for a tax compliance status system

Points Allocation: 20 points

B-BBEE Details: ier services are deposited by the courier service in the

Departmental bid box prior to the closing date and that it is not delivered to Departmental officials. The

Department will not accept responsibility if bids received by officials are not timely deposited in the Bid

Box.

A. This quotation will be evaluated in two (2) stages

Phase One: Administrative Compliance

Phase Two: Bidders passing phase one will therefore be evaluated on PPPFA.

Preferential procurement policy framework act (PPPFA) points will be

Awarded as follows:

Maximum points on Price - 80 points

Maximum points for Specific goals 20 points

TOTAL - 100 points

B. Bidders shall take note of the following bid conditions:

The minimum specifications, bid evaluation criteria, bid rules and special conditions of quotation

are detailed in the bid/ quotation document.

The specifications, rules, special conditions of bid, evaluation criteria, and other bid conditions are

detailed in the document.

C. ENQUIRIES WITH REGARD TO THIS ADVERT MAY BE DIRECTED to

SCM specific enquiries technical /project specific enquiries

Enquires: Ms. N. Ntsila Enquires: Ms Y Zicina

Email Address: [email protected] Email Address: [email protected]

Tel No: 041 390 9069 Cell No.: 041 390 9080

Fraud, Complaints & Tender Abuse Hotline

0800 701 701 (toll free number)

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Special conditions of bid

1. Interpretation

The word “Bidder” in these conditions shall mean and include any firm of Contractors

or any company or body incorporated or unincorporated.

The word “Department” in these conditions shall mean the EASTERN CAPE

Department of public works & infrastructure.

For the purpose of this Price Quotation, the word “bid” is used interchangeable with the

word “pric

HDI Requirement: 100%

Four (4) sanitary materials, & safety file sum amount

UNIRALS

• Compliance with Refer to SBD 3.1

(As per Dept of (as per OHS Act and

Labour rates- (as per specification, page Regulations.

attached) specification) 51-53)

• PPE required for all

staff. Labour rate x 8 Once off supply of

hours x 5 days twelve (12) foot

• Overall, Health and

x 4.33 weeks x 4 pedal Sanitary Safety Management

cleaners x 24 Towel Bins(22L) for duration of

months project.

• COIDA Letter of

Material, four (4) cleaners sanitary mark-up

EQUIPMENT

• Compliance with OHS Act and

(As per Department of SHE BINS & AND Regulations.

Labour rates-attached) URINALS CONSUMABLES

• Required PPE for all staff.

Labour rate x 8 hours x (as per (Required for the

• Overall, Health and Safety

5 days specification) duration of the Management for duration of

contract) project. x 4.33 weeks x 4 Once off supply

cleaner’s x 24 months of twelve (12) refer to -53

• COIDA Letter of Good Standing

foot pedal

legislation.

I certify that the information furnished in paragraphs 1,

2 and 3 ABOVE IS CORRECT.

sheets may be attached. The onus is on the bidder to fill in all the information. The full

company composition is required including HDI and Non-HDI status. The ownership must

accumulate to 100%.

Historically %

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be

liable for any expense incurred in the preparation and submission of a bid. Where

applicable a non-refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and in

the institution’s website.