Catering services for mayoral cup final – national government RFQ

{"closingDate":"12 JUNE 2026","closingTime":"12H00"}

{"name":null,"email":"[email protected]","phone":"039 252 0131","department":"MM’s Office CONTACT PERSON P. Kwaziwa","address":"26/MM’s"}

Returnable Documents: COMPANY REGISTRATION NUMBER,  Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from, Owned by black people 5 CSD registration report/, Owned by black people 4 CSD registration report/, Company owned by 9 CSD registration report/, 4.4. Company registration number: .....................................................................

Evaluation criteria: 80/20 Price=80 points Specific goals =20 points.

Owned by black people who are youth (18-35 years old) 5 points, owned by black people who are women 4 points,

owed by black people living with disability 2 points and owned by black people 9 points

Downloadable on www.ihlm.gov.za Procurement: Open will apply in all tender stages.

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

points for specific goals with the tender, will be interpreted to mean that preference points for specific goals

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products

as indicated above.

c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents

between its pages). All other mandatory documents must be attached as per the advert requirements.

d) Initial each and every page. Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as

the bidder

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject

To rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

specification stipulated in the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

valid Tax Clearance Certificate will result in the invalidation of the bid

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made

Tax compliance status system pin code from the south african revenue service (SARS)

TCS Pin printout Defaulters in terms of the Prevention and Combating of

TCS PIN: OR CSD No

Csd number

Csd number must be provided

CSD registration report/

Central supplier database (csd), a csd number must be provided

1. Tax clearance certficate requirements

001“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one)

3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax

Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS

6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

Company registration number

Points Allocation: 20 points

B-BBEE Details: Site meetings will be reflected on adverts if attendance is compulsory.

Tenderer

NAME of Company/Close Corporation or

Partnership /Consortium/ Joint Venture or Sole

Proprietor /Individual/Other

TRADING AS (if different from above)

Company registration number

Bid notice

Bids are hereby invited from suitable qualified and experienced service providers for the following services:

Contract NO description closing date

IHLM/204/2025-26/MM’s Catering for 300 people attending 12 June 2026 at 12h00 Flagstaff

Mayoral Cup Final Event Municipal Offices

Evaluation criteria: 80/20 Price=80 points Specific goals =20 points.

Owned by black people who are youth (18-35 years old) 5 points, owned by black people who are women 4 points,

owed by black people living with disability 2 points and owned by black people 9 points

Enquiries: Technical enquiries shall be addressed to MM’s Office 039 252 0131/ [email protected]. Supply

Chain Management at 039 252 0131. [email protected].

Tender validity period: 90 (ninety) days after tender closing date

Mandatory documents: conditions of acceptance:

Potential bidders are urged to submit the following The Ingquza Hill Local Municipality is under no obligation

documents when submitting their proposals, failure to do to accept any proposal/tender and reserves the right not to

so will render the bid not responsive. accept the whole or any part of the proposal/tender. The

only or lowest bid received shall not necessarily be

 Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from

 Completed and Signed Declarations (MBD1-9) persons in the service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

 A Valid SARS TCS Pin pri

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and

4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of

state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Name (print) .................................................

documents when submitting their proposals, failure to do to accept any proposal/tender and reserves the right not to

so will render the bid not responsive. accept the whole or any part of the proposal/tender. The

only or lowest bid received shall not necessarily be

 Valid Full CSD Proof of registration accepted. No proposal/tenders will be considered from

 Completed and Signed Declarations (MBD1-9) persons in the service of the state, the bidder or any of its

attached on the tender document. directors/shareholders listed on the Register of Tender

 A Valid SARS TCS Pin printout Defaulters in terms of the Prevention and Combating of

 A person must be in possession of the Certificate of Corrupt Activities Act of 2004 as a person prohibited from

Acceptability (CoA) doing business with the public sector; the bidder has not:

 A signed letter by the bidder confirming that no abused the Employer’s Supply Chain Management

undisputed municipal accounts are overdue by more System; or failed to perform on any previous contract and

than 30 days and proof thereof. has been given a written notice to this effect. The

municipality will only consider bids submitted on the

OBTAINING OF TENDER DOCUMENTS: original bid documentation provided by the municipality.

The Ingquza Hill Local Municipality’s supply chain policy

Downloadable on www.ihlm.gov.za Procurement: Open will apply in all tender stages.

NO. **(all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................
• Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

of 20

invited, the additional expenses incurred by the invitation of new tenders and the subsequent

acceptance of any other tender;

(b) the Ingquza Hill Local Municipality shall also have the right to recover such additional expenses by

set-off against moneys which may be due or become due to the tenderer under this or any other

tender or contractoragainst any guarantee or deposit that may have been furnished by the tenderer

or on its behalf for the due fulfilment of this or any other tender or contract. Pending the

ascertainment of the amount of such additional expenses, the Ingquza Hill Local Municipality shall

be entitled to retain such moneys, guarantee or deposit as security for any loss the Ingquza Hill

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s)

cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be

at my own risk.