Supply and delivery of modern dc workshop production equipment for eskom’s secondary plant maintenance

Eskom contacts for this tender:

• Procurement Officer: Proscoviour Ratsethana
• Health and Safety Advisor: Nkhensani Baloyi
• Procurement Manager: Busi Mtungwa
• Safety Officer: Philisiwe Kweyama

Note: Contact details such as email, phone, and submission address are not provided in the document.

Bidder qualification will focus on the following:

• Legal: Must be a registered South African legal entity. Must comply with all South African labour laws, including prohibition of child labour. Must be registered with the Compensation for Occupational Injuries and Diseases (COID) Commissioner and possess a valid Letter of Good Standing (LoG).
• Experience: Proven track record in supplying and delivering industrial/workshop equipment, preferably for utility or heavy industry sectors. Must demonstrate experience in complying with strict OHS and SHEQ requirements in similar projects.
• Financial: Must demonstrate financial stability to fulfill contract obligations (may require submission of financial statements or guarantees).
• Safety: Must have a valid SHEQ Policy and demonstrated commitment to safety, health, and environmental management. Must be able to develop and implement an OHS Plan meeting Eskom’s specifications. Must have competent personnel for statutory appointments (e.g., SHE Representative, First Aider).

Note: The document does not specify formal evaluation criteria for bid scoring. It emphasises the contractor's ongoing accountability for health and safety programme quality and execution.

Scope and deliverables:

• Supply and delivery of DC Workshop Production Equipment to the Germiston, Simmerpan site (Apollo & Centralised Services, Secondary Plant).
• This is a once-off purchase.

Contractor responsibilities:

• The awarded contractor will be known as the 'principal contractor'.
• Must retain a copy of the scope of works.
• Must develop an OHS Plan that meets Eskom NTCSA’s minimum requirements and all applicable legislation.
• The OHS specification lists legislative and Eskom NTCSA requirements, including local authority/municipal by-laws and environmental legislation.

Quality and compliance requirements:

• Principal contractors must implement a procedure for issuing non-conformance reports for transgressions, which can include quality-related issues.
• Close-out process: Where non-conformances are issued, the offender must explain the issue and present a prevention plan to the project manager.
• Contractor project management must monitor the close-out of non-conformances to ensure recommendations are implemented.

Mandatory compliance requirements for bidders:

• Legal Compliance: Must comply with the Constitution of South Africa (Section 24 of the Bill of Rights), Occupational Health and Safety Act 1993, Compensation for Occupational Injuries and Diseases Act, National Environmental Management Act, and National Road Traffic Act.
• Section 37(2) Agreement: Must be signed between Eskom NTCSA and the principal contractor upon award, and between the principal contractor and all appointed sub-contractors. Original copies must be retained by the contractor and project manager.
• SHEQ Policy: Principal contractor and all appointed contractors must have an organisational SHEQ policy signed by the CEO or appointed assistant under OHS Act Section 16(2). The policy must be displayed prominently and filed in the contractor’s OHS files.
• COID Registration: Principal contractor and all appointed contractors must be registered with the Compensation Commissioner and maintain a valid Letter of Good Standing (LoG) throughout the contract period.
• Substance Abuse: Zero tolerance for alcohol and drugs. Must comply with Eskom’s Substance Abuse Procedure (32-37) and Life-Saving Rule 4: 'BE SOBER'. Ad hoc alcohol testing will be conducted on-site. Contractors are encouraged to implement their own testing programmes.
• Medical Surveillance: Must implement a medical surveillance programme with entry, periodic, and exit examinations conducted by a qualified Occupational Health Practitioner. Medical fitness certificates must be renewed annually for on-site employees.
• Statutory Appointments: Must appoint competent personnel for roles such as Fire Fighter, Evacuation Warden, First Aider, Incident Investigator, Risk Assessor, SHE Representative, Project Supervisor/Manager, and 16(2) appointments under the OHS Act.
• Risk Assessments: Required for all work, following a three-stage process: hazard identification, risk evaluation, and control measures. Risk assessments must be reviewed periodically and updated for significant changes.
• Safe Work Procedures: Written procedures must be developed and aligned with risk assessments.
• Personal Protective Equipment (PPE): Must provide a detailed PPE programme, including issuing, maintenance, and replacement of PPE. All PPE must comply with relevant SANS standards. A risk-based PPE matrix must be compiled. Visitors must be provided with PPE where required.
• Incident Investigation: All incidents must be investigated using the General Administrative Regulation Annexure 1 form and reported to the Department of Labour where required. Root cause analysis and preventive measures must be documented.
• Emergency Management: Must develop an emergency preparedness and response plan, including periodic drills. Records must be maintained and provided on request.
• Slips, Trips, and Falls: Must identify hazards, conduct workplace inspections, provide safety inductions, and implement corrective actions. Behavioural safety observations and case study discussions are required.
• Non-Conformance: Non-compliance with health and safety requirements is subject to disciplinary action under Eskom’s Procurement and Supply Management Procedure. Contractors must implement a non-conformance procedure for transgressions.

Note: The contractor remains fully accountable for the quality and execution of their health and safety programme.

Comprehensive OHS requirements for contractors:

• Must develop an OHS Plan covering all specified health and safety requirements for the contract duration.
• Legal framework: Compliance with the OHS Act and referenced Eskom procedures (e.g., Substance Abuse Procedure 32-37, Incident Management Procedure 32-95) is mandatory.

Key requirements:

• Section 37(2) agreements must be signed between Eskom NTCSA and the principal contractor, and between the principal contractor and all appointed contractors.
• Must have a valid SHEQ Policy signed by the CEO or appointed assistant under OHS Act Section 16(2).
• Must be registered with COID and maintain a valid Letter of Good Standing.
• Zero-tolerance substance abuse policy: Alcohol and drug permissible level is 0%. Ad hoc testing will be conducted.
• Medical surveillance: Entry, periodic, and exit medical examinations must be conducted by a qualified Occupational Health Practitioner.
• Statutory appointments: Must appoint competent personnel for roles such as Fire Fighter, First Aider, Incident Investigator, Risk Assessor, SHE Representative, and Project Supervisor.
• Risk assessments: Required for all work, with hazard identification, risk evaluation, and control measures. Must be reviewed periodically.
• Safe work procedures: Written procedures must be aligned with risk assessments.
• PPE programme: Must provide and maintain PPE for all employees and visitors. PPE must comply with SANS standards. A risk-based PPE matrix must be compiled.
• Incident investigation: All incidents must be investigated using the prescribed form and reported to the Department of Labour where required. Root cause analysis is mandatory.
• Emergency management: Must develop and test an emergency preparedness and response plan with periodic drills.

Specific hazards:

• Must address slips, trips, and falls through hazard identification, workplace safety inductions, inspections, behavioural observations, and awareness programmes.

Enforcement:

• Non-compliance with health and safety requirements is subject to disciplinary action under Eskom’s Procurement and Supply Management Procedure.

Environmental compliance:

• The OHS specification includes requirements pertaining to environmental legislation that must be met by the contractor.
• Contractors must comply with the National Environmental Management Act (NEMA) and other applicable environmental regulations.

The document is an Occupational Health and Safety (OHS) Baseline Risk Assessment template for Apollo and Centralised Services (Secondary Plant). It outlines a structured methodology for identifying, assessing, and controlling workplace hazards. Key components include: hazard identification (e.g., handling hot liquids, microwave use, faulty electrical appliances, ergonomic risks), risk classification (safety/health), consequence ratings (1-6 scale, from near misses to multiple fatalities), likelihood ratings (A-E scale, from highly unlikely to unavoidable), and risk priority ratings (I-IV). Control measures follow a hierarchy: elimination, substitution, engineering controls, administrative controls, and personal protective equipment (PPE). The Senior Supervisor is designated as the control owner. This is a supporting OHS document and not the main technical specifications for the DC Workshop Production Equipment procurement.

The document references multiple legal and regulatory frameworks applicable to OHS, including: Occupational Health and Safety Act 85 of 1993 (Sections 8, 14, 18, 19, 24), General Administrative Regulations 2003, General Safety Regulations 1986, Facilities Regulations 2004, Environmental Regulations for Workplaces 1987, Compensation for Occupational Injuries and Diseases Act 130 of 1993, Ergonomics Regulations 2019/2020, and Eskom internal procedures (e.g., 32-520 OHS Risk Assessment Procedure, 32-727 Eskom SHEQ Policy). These are OHS compliance requirements and not procurement-specific compliance criteria.

Submit a completed Authorisation Form (Annexure A) with your tender. Requirements: - Select your organisation type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor). - Complete the relevant certificate for your organisation type. - Attach certified supporting documents: board resolution (companies), members' resolution (close corporations), or power of attorney and Joint Venture Agreement (joint ventures). - The authorised representative must sign the final table, providing: tenderer name, full names of signatory, designation, and date.

Organisational types accepted: Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor. - Proof of authorisation for the submitting individual is mandatory. - The tenderer must be a legally registered entity (e.g., valid company registration). - All attached documents (resolutions, agreements) must be certified and valid.

This document is an Authorisation Form (Annexure A) for tender submission. It does not contain technical specifications for the DC workshop production equipment. The form focuses on verifying the legal status and authorisation of the tenderer.

For Joint Ventures: - Submit a Joint Venture Agreement. - Include a power of attorney signed by all legally authorised signatories. - The agreement must specify: joint and several liability, a designated lead member, and work/payment division ratios.

For system-related issues (Tender Bulletin, eTendering, OpenText), contact the buyer responsible for the published tender. No direct contact details (email, phone, or address) are provided in the document.

Submit tender documents electronically via Eskom’s eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid email and cellphone number. 2) Verify registration via OTP sent to both email and cellphone. 3) Log in, select the tender reference number (E2880NTCSAMWP), and click 'Create New Submission'. 4) Upload all required documents under correct categories (e.g., Technical, Commercial, Finance). 5) Assign clear file names and select the correct file type for each upload. 6) Individual file size must not exceed 50MB; total submission size must not exceed 900MB. 7) Verify all documents are uploaded before clicking 'Finalize Submission'. 8) Save the submission confirmation email (includes submission ID) for future reference. Note: A valid CSD number is mandatory to access the eTendering system.

Mandatory requirements: 1) Must have a valid Central Supplier Database (CSD) number. 2) Must be registered and verified on Eskom’s eTendering system. 3) Must comply with electronic submission procedures as outlined in the system manual. No additional scoring or evaluation details provided in the document.

The eTendering system is a web-based platform for uploading tender documents, replacing manual/physical submissions at Eskom tender offices. Key technical points: 1) Suppliers must register and verify their details (email, cellphone, CSD number) to access the system. 2) Compatible with most web browsers, but Microsoft Edge is recommended. 3) Supports file uploads with individual (50MB) and total (900MB) size limits.

Suppliers must have a valid CSD number to access the eTendering system. No other specific compliance requirements (e.g., B-BBEE, CIDB, tax clearance) are stated in the document.

Returnable documents:

• The SBD 6.1 Preference Points Claim Form must be submitted with your tender.
• Include all required proof/documentation to support specific goals claims.
• Failure to submit proof will be interpreted as not claiming preference points.
• The organ of state may request substantiation of any preference claim at any time.

Evaluation uses a preferential points system under the Preferential Procurement Regulations 2022. Key points:

• The 80/20 system applies for contracts up to R50 million (all taxes included).
• The 90/10 system applies for contracts above R50 million (all taxes included).
• The applicable system (80/20 or 90/10) will be determined by the lowest acceptable tender received.
• Points are awarded for Price (80 or 90 points) and Specific Goals (20 or 10 points), totaling 100 points.
• Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin), where Pt is your tender price and Pmin is the lowest acceptable tender price.
• Specific goals points are claimed via Table 1 in the SBD 6.1 form, supported by proof/documentation.

Compliance requirements:

• Submit the SBD 6.1 Preference Points Claim Form with your tender.
• Provide proof/documentation to support claims for specific goals (e.g., B-BBEE).
• Declare company details: name, registration number, and legal entity type (e.g., Partnership, Sole Proprietor, Close Corporation, Public Company, (Pty) Limited, Non-Profit Company, or State Owned Company).
• Authorized signatory must certify that all information is true and correct, and that points claimed comply with the Preferential Procurement Regulations 2022.
• Acknowledge that fraudulent claims or non-compliance may result in disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

B-BBEE requirements are part of the specific goals under the Preferential Procurement Regulations 2022. Points are claimed using Table 1 in the SBD 6.1 form, supported by proof/documentation.

Contractual terms require:

• Declaration of company name, registration number, and legal entity type.
• Authorized signatory must certify that all information is true and correct, and that points claimed comply with the Preferential Procurement Regulations 2022.
• Acknowledge that fraudulent claims or non-compliance may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and claims for damages.
• Recommendation for restriction from obtaining business from any organ of state for up to 10 years.
• Criminal prosecution.

Submit bids by the stipulated closing date and time to the correct bid box address. Late bids will not be accepted. Use only the official bid forms provided (do not re-type). Online submissions are permitted. Bidders must ensure all required documents are included, signed where necessary, and uploaded to the Central Supplier Database (CSD) if applicable.

Preference points will be awarded based on valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs). Bids will be evaluated for compliance with: Tax compliance (SARS TCS/PIN), registration on the Central Supplier Database (CSD), submission of all required documentation by the closing date, and adherence to the Preferential Procurement Policy Framework Act 2000 and Regulations 2017.

The successful bidder must fill in and sign the written contract form (SBD7). The scope involves the supply and delivery of DC workshop production equipment for Apollo & Centralised Services (Secondary Plant) as a once-off purchase.

Submit the total bid price inclusive of all items offered. Pricing must be clear, cover the entire scope of supply and delivery, and be presented in the required format.

Bidders must register on the Central Supplier Database (CSD) and upload mandatory information: business registration, directorship/membership/identity numbers, tax compliance status, and banking details. A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. The certificate must be issued by an accredited verification agency (SANAS), a registered auditor, or an accounting officer as per the Close Corporation Act (CCA). Tax Compliance Status (TCS) or PIN from SARS is required; this can be obtained via e-filing at www.sars.gov.za. For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. Foreign suppliers not resident in RSA, without a branch/permanent establishment/source of income in RSA, are exempt from TCS/PIN requirements. Failure to provide required compliance documents may render the bid invalid.

Foreign suppliers: If the bidder is not a resident of RSA, does not have a branch in RSA, no permanent establishment in RSA, and no source of income in RSA, it is not required to obtain a TCS or PIN from SARS. Failure to provide required particulars may render the bid invalid.

The SBD 4 Declaration of Interest form must be completed and submitted with the bid. Required sections include:

• Bidder and representative identity details (name, ID, position).
• Company registration, tax, and VAT numbers.
• State employment status and proof of authority for outside remunerative work (if applicable).
• Disclosure of past business with the state (last 12 months).
• Relationships with evaluators, adjudicators, or other bidders.
• Full details of directors, trustees, shareholders, or members (names, ID numbers, tax numbers, state employee/PERSAL numbers).
• Signed declaration certifying the accuracy of the provided information.

Evaluation is open to all legal persons, including state employees or those related to them, provided conflicts of interest are declared. Specific criteria include:

• No undeclared conflicts of interest with evaluating or adjudicating authorities.
• State employees bidding must have obtained and submitted proof of authority to undertake outside work.
• Full disclosure of all directors, trustees, shareholders, or members with complete details.

Disqualification risks:

• Non-submission of required declarations or proof of authority.
• False or misleading information in the declaration.

Bidders must disclose:

• Any employment by the state or relationships with state employees involved in bid evaluation or adjudication.
• Business conducted with the state in the previous 12 months.
• Interests in related companies, whether or not they are bidding for this contract.
• Full details of directors, trustees, shareholders, or members, including tax and identity information.

Non-compliance with disclosure requirements may lead to bid rejection or disciplinary action.

The tender is open to the following tendering structures: individual tenderers, unincorporated joint ventures (JVs), incorporated JVs, or other structures. All must provide valid South African business registrations (CIPC, VAT). CIDB registration is required where applicable, including contractor grading designation. For JVs, combined CIDB grading must be provided. Tax compliance is mandatory and can be verified via CSD registration, SARS e-filing PIN, or a valid tax compliance certificate (required for foreign suppliers or those not on CSD).

Your tender submission must include the following particulars:

• Tendering structure (individual, unincorporated JV, incorporated JV, or other) with applicable registration numbers.
• For JVs: name of the lead partner/member.
• CIPC Registration Number or CIPC disclosure certificate for each company or JV member.
• VAT registration number for each company or JV member.
• CIDB registration number, contractor grading designation, and combined CIDB grading for JVs.
• Contact details: contact person, telephone number, email address, postal address, and physical address for each company or JV member.
• If subcontractors are used: name, CIPC registration, VAT registration, CIDB registration and grade (if applicable), and proposed scope of work for each main subcontractor.

Mandatory compliance requirements include:

• NTCSA vendor registration number (if currently registered).
• Central Supplier Database (CSD) registration number (if currently registered). Note: CSD registration is not mandatory at tender submission but is mandatory prior to award.
• SARS E-filing PIN to verify tax compliance status, or a valid tax compliance certificate (required if not on CSD, e.g., foreign suppliers).
• If sub-contracting is prescribed:
• Confirmation of intent to subcontract and the percentage of work to be subcontracted.
• Subcontractor details: name, CSD registration status and number (if applicable), B-BBEE level, and designated group classification (e.g., EME/QSE, black-owned, youth-owned, women-owned, etc.).
• Signed intention to sub-contract document.
• Proof of subcontractor’s belonging to the designated group.

You must meet the following requirements:

• Provide your NTCSA vendor registration number (if currently registered).
• Provide your CSD registration number (if currently registered). CSD registration is mandatory prior to award.
• Provide your SARS E-filing PIN for tax compliance verification, or attach a valid tax compliance certificate if required (e.g., foreign suppliers).
• If sub-contracting is prescribed: confirm intent, specify the percentage of work to be subcontracted, and provide all required subcontractor details.

You must understand and comply with Eskom's Occupational Health and Safety (OHS) requirements, including but not limited to:

• Eskom contractor Health and Safety requirements standards 32-136.
• Any provided OHS specifications/requirements.
• The Occupational Health and Safety Act.
• The Compensation for Occupational Diseases and Illnesses Act.

After contract award, you are responsible for fully aligning your company’s processes to Eskom’s OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements.

You must ensure all employees (including contractors/suppliers) undergo the relevant Eskom induction.

As the main contractor/supplier, you must:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing your contractors/suppliers to ensure they comply with applicable legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with non-conformances/non-compliance by contractors/suppliers using performance and penalty processes.

Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients (including Eskom) for similar work.

You must sign an acknowledgement form confirming you have obtained, understand, and accept the consequences of non-compliance with these OHS requirements. The form requires:

• Company/supplier name.
• Signature of an authorised person (CEO/Director/Managing Director).
• Date and witness signatures.

As the main supplier, you must:

• Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing your contractors/suppliers to ensure they comply with applicable legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with non-conformances/non-compliance by contractors/suppliers using performance and penalty processes.
• Eskom reserves the right to verify compliance and may request copies of testimonials/references and client contact details (including Eskom) for previous similar work.

The tender aims to acquire modern DC production equipment to enhance maintenance, installation, and commissioning activities with optimal accuracy and functionality. Key evaluation aspects include:

• Compliance with ISO 9001 Quality Management Systems.
• Adherence to referenced standards such as 240-118705836 (Maintenance of Batteries).
• Equipment must meet technical specifications outlined in the document, including accuracy, safety, and functionality.

Scope: Supply and delivery of DC production equipment for Secondary Plant DC personnel to perform maintenance, installation, and commissioning on DC systems (lead acid batteries and battery chargers).

Purpose: Specify minimum requirements to ensure equipment meets NTCSA standards, enhancing performance with accuracy and functionality.

Applicability: Eskom Holdings Limited Divisions/National Transmission Company South Africa SOC Ltd, particularly Secondary Plant and Telecommunications DC Sections.

Equipment List (12 items):

• Battery Data Logger: Max voltage ±600V, 1mV resolution, wireless data transfer, <1% accuracy, cell voltage/temperature/SG recording, battery data management software.
• Digital Density Meter: Measures electrolyte SG/temperature for lead acid and nickel cadmium batteries, Bluetooth/IrDA interface, ISO15212-1 compliant, IP54 protection, 1000+ result storage, sample ID configuration, range 1.235–1.255 kg/l.
• Battery State of Health Tester: ±2% voltage/conductance accuracy, tests up to 4000 Ah, pin-type probes, 240+ test result storage, wireless monitoring, PC data download.
• Hydrometer: Calibrated at 25°C, ±0.005 kg/l accuracy (1.100–1.300 kg/l range), 265mm length, 21.5mm/28.5mm diameters, rubber extension hose (100mm min length, 7mm min diameter), compliant with 240-51999453.
• Constant Current Battery Discharge Test Units (50VDC, 110VDC, 220VDC): 50VDC (300–1000A), 110VDC/220VDC (200A min), ±1% current accuracy, 0.1A resolution, current/voltage/capacity/time/alarm settings, slave unit connectivity, PC software for real-time monitoring, USB/wireless data transfer, spark-free terminals, insulated cables/clamp jaws, transport case with wheels, IEC 61010-1:2001 compliant.
• Digital Multimeter: DC/AC voltage ranges (50.000mV–1000V), 0.025% DC/0.4% AC accuracy, 1μV DC resolution, 15,000 event logging, wireless/PC connectivity, soft carry case, magnetic hanger, multi-reading display, EMC EN 61326-1 compliant, 1m drop shock absorbent (IEC 61010-1:2001).
• Digital Clamp-on Meter: DC/AC current up to 2000A (true RMS), DC/AC voltage up to 1000V, 1.5% DC accuracy, 58mm min jaw capacity, 1m drop shock absorbent (IEC 61010-1:2001), soft carry case.
• Digital Four Channel Oscilloscope: 4 isolated channels (1000V rated), CAT III 1000V/CAT IV 600V, 100MHz min bandwidth, ±0.5% DC accuracy, 1.25 GS/s min sample rate, trend plotting, 8ns glitch capture, USB data transfer, software for data comparison, carry case with accessories.
• DC Earth Fault Locator: 50VDC/110VDC/220VDC signal analyzer, online/offline testing, <10Hz low frequency, ±100mA output current, wireless analyzer-detector communication, directional fault indication, 30mm min clamp jaw, case and accessories.
• Infrared Thermometer: Dual laser, ±1% accuracy, 0.1°C resolution, 12:1 min distance-to-spot ratio, backlight LCD, 3m drop shock absorbent (IEC 61010-1:2001).
• Thermal Image Scanner/Camera: 30° min field of view, 320x240 detector resolution, <50mK thermal sensitivity, ±2°C or ±2% accuracy, 0.5m min focus distance, 8–14μm spectral range.
• Battery Lifting Equipment: 500kg min capacity, electric operation, 1300mm min lifting height.

Additional Requirements:

• All equipment must comply with personnel and plant safety standards.
• Metrology standards for accurate measurements.
• Local after-sales support and training provision.
• Minimum 2-year guarantee per item.
• Each item supplied with carry case, standard accessories, and documentation (manuals, datasheets).

Standards Referenced:

• Normative: ISO 9001, 240-91177160 (DC Technician Tools), ISO 15212-1.
• Informative: IEC 61326-1:2005 (EMC), IEC 61010-1:2001 (safety), 240-61182045, 240-118705836, 240-51999453.

Quality standards and requirements:

• Normative references: ISO 9001 (Quality Management Systems), 240-91177160 (DC Technician Tools, Test Equipment and Accessories), ISO 15212-1 (Oscillation-type density meters).
• Equipment must meet accuracy, safety category, and data transfer capability requirements.
• Provision of carry cases and accessories for all equipment.

Equipment must comply with:

• Personnel and plant equipment safety standards.
• Metrology standards for accurate and precise measurements.
• IEC 61010-1:2001 (general electrical safety requirements).
• IEC 61326-1:2005 (EMC requirements).
• Specific safety features: spark-free terminals, insulated cables, shock absorbency (e.g., 1m or 3m drop test per IEC 61010-1:2001).
• ISO 9001 Quality Management Systems (normative reference).
• Local after-sales support and training provision required.

Note: No explicit mention of CSD, tax, B-BBEE, CIDB, CIPC, or local content requirements in the provided document.

Health and safety requirements:

• Compliance with personnel and plant equipment safety standards.
• Adherence to IEC 61010-1:2001 for general electrical safety.
• Specific safety features: spark-free terminals, insulated cables, shock absorbency (1m or 3m drop test per IEC 61010-1:2001).
• Compliance with EMC EN 61326-1.
• Local after-sales support and training provision required.

General requirements:

• Implementation responsibility lies with all affected parties, particularly those procuring DC production equipment.
• Detailed technical specifications for each of the 12 equipment items, covering voltage range, accuracy, interfaces, data storage, safety, and accessories.

The primary evaluation criteria include:

• Acquisition of latest and modern DC production equipment.
• Enhancement of maintenance, installation, and commissioning performance with optimal accuracy and functionality.
• Compliance with ISO 9001 Quality Management Systems.
• Adherence to referenced standards such as 240-118705836 (Maintenance of Batteries).

• The Integrity Declaration Form is a mandatory returnable document. It must be fully completed, signed, and submitted by the stipulated deadline. Failure to submit a fully completed form may result in disqualification.
• Complete the provided table with details of any relationships with NTCSA employees, contractors, consultants, or directors.
• Complete the declaration checklist by marking 'X' under YES or NO for all specified questions.
• Provide a signed declaration by an authorised representative, including full shareholder details for the tenderer (and for each Joint Venture member, if applicable).

• The Integrity Declaration Form is mandatory.
• It must be fully completed, signed, and submitted by the deadline.
• Complete the table with required information on relationships with NTCSA personnel.
• Complete the declaration checklist with an 'X' under YES or NO for all questions.
• Provide a signed declaration by an authorised representative, including full shareholder details.

• Tenderers will be disqualified if: they or any shareholders/directors are listed on National Treasury’s Database of Restricted Suppliers or the Register for Tender Defaulters; they or any shareholders/directors have been convicted of fraud/corruption in procurement in the past five years; they have a controlling partner in common with another tenderer without disclosure; they have an undisclosed conflict of interest with NTCSA personnel involved in the tender process; or they have a history of failing to meet contractual obligations with the state.
• Tenders may also be disqualified for abuse of the procurement process (e.g., bid rigging, collusion) or any fraudulent/improper conduct.

• State employees are prohibited from conducting business with any organ of state.
• Tenderers must declare any conflicts of interest, including relationships with NTCSA employees, contractors, consultants, or directors. Definitions of 'related' and 'control' are provided in the document for guidance.
• Declare if any employee/director/shareholder is also employed by NTCSA and provide proof of authorisation for outside remunerative work.
• Declare any shared controlling partner or relationship with other tenderers in this process. Attach proof if applicable.
• Confirm the tenderer is not listed on National Treasury’s Database of Restricted Suppliers or the Register for Tender Defaulters.
• Declare any convictions for fraud/corruption in procurement processes in the past five years and provide case details and judgement copies if applicable.
• Declare if the tenderer is prohibited from doing business with any International Financial/Lending Institution or Development/Funding Agency.
• Declare any history of failing to meet contractual obligations with the State or any State-owned entity and provide details if applicable.
• Provide full shareholder information for the tenderer, including for Joint Ventures (individuals and entities).
• Consent to information verification and sharing with third parties for conflict of interest checks.

• State employees are prohibited from doing business with the state.
• Declare any conflict of interest relationships with NTCSA personnel or other tenderers.
• Definitions of 'related' and 'control' are provided for determining relationships.
• If an employee/director is also an NTCSA employee, declare it and provide proof of authorisation for outside work.
• Declare any shared controlling partner or relationship with other tenderers.
• Confirm adherence to fair tendering practices.
• Confirm the tenderer is not listed on restricted databases, not convicted of fraud/corruption, not prohibited by international institutions, and has no history of failing state contracts.
• Consent to information verification and sharing.

• Closing date and time: 16 July 2026 at 10:00.
• Non-compulsory clarification meeting: 06 July 2026 at 11:00 via Microsoft Teams (Meeting ID: 349 152 023 792 705, Passcode: dQ95y7f7, Link: https://teams.microsoft.com/meet/349152023792705?p=aexvJeXm4MY33cMvp2).
• Tender validity period: 120 days from closing date.
• Clarification queries must be submitted at least 5 working days before the closing date.

• NTCSA Representative: Rumani Tshivhandekano, Tel: 013 296 3902, Email: [email protected].
• All queries must be directed in writing to the NTCSA Representative only.
• Escalation path: Procurement Manager (via NTCSA Representative) → Middle/Senior Manager Procurement → NTCSA/Group Chief Executive (last resort).
• Submission portal: https://tenderbulletin.ntcsa.co.za.

• Submit electronically via NTCSA Tender Bulletin site (https://tenderbulletin.ntcsa.co.za) by 16 July 2026 at 10:00.
• All documents must be in PDF format (max 500MB per file, total submission max 4GB). Price list must also be submitted in Excel format.
• No ZIP files or hard copies accepted. Ensure submission status is marked as 'complete'.
• Late submissions will not be accepted. If resubmitting, only the latest version will be considered.
• Mandatory returnables (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgment Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 Bidders Disclosure (Annexure J). These must be fully completed, signed if required, and submitted by closing.
• Non-disqualifiable returnables (e.g., CIDB proof of grading) may be requested within 5 working days if missing, except CIDB proof which follows a prescribed period.
• Returnables for evaluation (e.g., Specific Goals, Employment Equity compliance) must be submitted by closing; failure results in zero score but not disqualification.

• Eligibility criteria: Tenderers must not be from a country on an international sanctions list, submit more than one tender, have a conflict of interest, be signed by non-authorised persons, be restricted by National Treasury or on the Tender Defaulters list, sub-contract 100% of the work, or be 'flagged suppliers' (e.g., implicated in serious misconduct). Joint ventures must provide a JV agreement confirming joint and several liability.
• Evaluation stages:

1. Desktop Evaluation: Technical Schedules A & B and Compliance Checklist (Annex A & B) scored. Minimum pass mark of 75% required to proceed.

2. Practical Evaluation: Physical demonstration of all listed equipment (e.g., Battery Data Logger, Digital Density Meter) with weighted criteria per item. NTCSA’s technical panel scores demonstrations; scores not shared during evaluation.

3. Deemed Off Risk Assessment: Risk summary report compiled from desktop, practical, and pricing anomalies.

• Pricing scored out of 80 points; Specific Goals (B-BBEE, local content) scored out of 20 points under PPPFA 2022. Failure to submit Specific Goals evidence results in 0 points but not disqualification. Objective criteria may override highest score for award.

• Supply and delivery of DC Workshop Production Equipment for Apollo & Centralised Services (Secondary Plant) as a once-off purchase.
• Equipment list includes:
• Battery Data Logger: Test instrument to measure and record battery and cell voltages.
• Digital Density Meter: Handheld measuring and recording instrument for electrolyte SG and temperature of flooded lead acid battery.
• Battery State of Health Tester: Impedance or Conductance tester for lead acid batteries.
• Hydrometer: Analogue hydrometer for vented lead acid battery.
• Constant Current Battery Discharge Test Unit: Electronic load bank unit for 50V, 110V and 220V DC systems.
• Digital Multi-meter: Handheld multi-meter with high accuracy.
• Digital Clamp-on Meter: Handheld digital clamp on meter to measure current and other electrical properties.
• Digital Four Channel Oscilloscope: Meter with four galvanic isolated channels.
• DC Earth Fault Locator: Usable on load.
• Infrared Thermometer: Digital laser thermometer to measure temperature on battery cells.
• Thermal Image Scanner/Camera: To spot hot connections on battery connectors and installation.
• Battery Lifting Equipment: Portable lifting pallet jack or stacker, electric operated, minimum 500 kg capacity, minimum lifting height of 1300 mm.
• All equipment must meet detailed technical and functional requirements (e.g., accuracy, compatibility, operational capabilities) as specified in the tender document.

• Tenderers must meet eligibility criteria, including no restrictions on doing business with NTCSA or State-Owned Companies.
• Ineligible tenderers include those on sanctions lists, National Treasury restricted lists, or Tender Defaulters list.
• Joint ventures must explicitly state joint and several liability in their agreement.
• Tenderers must not have conflicts of interest (e.g., shared majority shareholders, access to competitor information).
• Authorized signatories must sign tenders.
• Start-up enterprises (<12 months old) exempt from submitting audited financial statements but must provide them if awarded.
• For JVs/SPVs, audited financial statements for each participant required.

• Quality requirements include compliance with technical specifications for all listed equipment.
• Practical evaluation involves demonstrating functionality of each item (e.g., Battery Data Logger, Digital Density Meter, Oscilloscope) against weighted criteria.
• Equipment must meet accuracy, operational, and compatibility standards as detailed in the tender.
• Suppliers must provide supporting documentation (e.g., technical schedules, compliance checklists) and ensure all items pass practical tests.
• NTCSA’s technical panel evaluates demonstrations; scores are not shared during evaluation.

• Pricing must be submitted in the provided Bill of Quantities (BOQ) format, including PDF and Excel versions.
• BOQ lists 24 items with descriptions, quantities, units of measure (EA), and pricing columns (price per unit excluding VAT, total price).
• Items include testers, meters, hydrometers, load banks, oscilloscopes, thermal imagers, and lifting equipment.
• Prices evaluated inclusive of VAT, corrected for errors, and adjusted for acceptable variations.
• Unconditional discounts considered for evaluation; conditional discounts applied upon payment.
• Cataloguing costs, if applicable, must be included as a separate line item.

• Pricing must be submitted in the provided Bill of Quantities (BOQ) format, including PDF and Excel versions.
• BOQ lists 24 items with descriptions, quantities, units of measure (EA), and pricing columns (price per unit excluding VAT, total price).
• Prices evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for acceptable variations, and compared based on Net Present Value.
• Unconditional discounts considered for evaluation; conditional discounts applied upon payment.
• Payment terms: Contracts below R50M (incl. VAT) paid within 30 days of undisputed invoice receipt; contracts above R50M paid within 60 days.
• Cataloguing costs, if required, must be included as a separate line item in the pricing schedule and will be paid by NTCSA.
• No performance security required.

• Mandatory for all tenderers: Valid CSD registration (CSD number/report).
• Tax Clearance Certificate required for foreign tenderers with a local footprint and local tenderers (SARS e-filing PIN verification). Foreign suppliers with no local footprint must complete SBD1 but no tax compliance proof required.
• SBD 6.1 Preference Points Claim Form (PPPFA 2022) and SBD 4 Bidders Disclosure are mandatory.
• Compliance with Employment Equity Act: Proof of submission of EE report to Department of Labour for designated employers (South African tenderers only).
• COIDA certificate of good standing or proof of application mandatory for South African tenderers.
• Additional documents may include ECSA/SACPCMP registrations, CVs, permits, or licenses if applicable.
• CIDB grading proof required where applicable (prescribed period applies).
• Joint ventures must submit a valid JV agreement, proof of single business entity operation, and designated bank account details.
• Tenderers must not be on sanctions lists, National Treasury restricted lists, or the Tender Defaulters list. Subcontracting 100% of the scope is prohibited.

• OHS requirements: Submit Annexure B (Eskom-Acknowledgement Form for OHS legal requirements), Annexure C 2-OHS Tender Evaluation (Medium Risk Work), OHS Baseline Risk Assessment, and OHS Spec for Supply and Delivery of DC Production Equipment.
• COIDA certificate of good standing or proof of application mandatory for South African tenderers.
• Suppliers must ensure all safety and quality documents are submitted as required per the scope of work.
• Compliance with OHS standards is critical for contract award.

• NTCSA General Conditions of Purchase apply.
• Tender validity period is 120 days from closing date, with possible extension (no modifications allowed during extension).
• Payment terms: 30 days for contracts ≤ R50M (incl. VAT), 60 days for contracts > R50M.
• NTCSA reserves the right to negotiate with preferred bidders if prices are not market-related.
• Subcontracting with subsidiaries must be declared to avoid fronting allegations.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) may apply.
• Mandatory contractual requirement: Proof of valid CSD registration.
• Additional contractual requirements (e.g., OHS, financial statements) assessed post-evaluation.

• Evaluation conducted in three stages: Desktop Evaluation (75% threshold), Practical Evaluation (physical demonstration with weighted criteria), and Deemed Off Risk Assessment (risk summary report).
• Pricing scored out of 80 points; Specific Goals (B-BBEE, local content) scored out of 20 points under PPPFA 2022.
• Failure to submit Specific Goals evidence results in 0 points but not disqualification.
• Objective criteria may override highest score for award.

• Bid submission closing time is 12:00 on the specified closing date.

• Submit the SBD 6.2 Declaration Certificate for Local Production and Content as part of your bid. Failure to submit this and Annex C (Local Content Declaration: Summary Schedule) by the deadline may result in disqualification.
• The declaration must be signed by the Chief Financial Officer or a legally responsible person nominated in writing by the Chief Executive or senior management. This obligation cannot be delegated to an external representative, auditor, or third party.
• Submit Local Content Declaration Templates (Annex C, D, and E). Annex C must be submitted by the bid deadline; Declarations D and E must be retained for verification for at least 5 years.
• If your bid includes imported content, submit proof of the South African Reserve Bank (SARB) exchange rates used for calculations.

• Submit proof of the SARB exchange rates used if imported content is declared.
• The obligation to complete and sign the declaration cannot be transferred to an external representative.
• Local Content Declaration Templates (Annex C, D, and E) are attached and must be submitted by the deadline.
• Complete Declaration D first, then Declaration E, and consolidate information in Declaration C.
• Declaration C must be submitted to substantiate your declaration; keep Declarations D and E for at least 5 years for verification.

• Only bids offering locally produced or manufactured goods that meet the stipulated minimum local content threshold will be considered.
• Sub-contracting is permitted only if it does not reduce the overall local content of the contract below the stipulated minimum threshold.
• The Local Content Declaration must be signed by a legally responsible person (e.g., CFO) and cannot be transferred to a third party.
• Bidders must ensure the accuracy and verifiability of all submitted data. Incorrect or unverifiable data may lead to penalties under PPPFA Regulations 9.1.
• Evaluation will consider compliance with the Preferential Procurement Policy Framework Act (PPPFA), 2000.

• The tender requires the supply and delivery of DC workshop production equipment for Apollo & Centralised Services (Secondary Plant).
• Goods must meet stipulated minimum thresholds for local production and content as per SATS 1286:2011. Specific thresholds for this bid are not provided in the document.
• If any portion of the goods includes imported content, it must be declared, and SARB exchange rates from 12:00 on the bid advertisement date must be used for calculations.
• Bidders must indicate applicable exchange rates for currencies such as US Dollar, Pound Sterling, Euro, Yen, or others.
• Post-award, any challenges in meeting the local content threshold must be reported to the DTIC for verification and directives.

• A signed declaration by a responsible person (e.g., CFO) is required, confirming personal knowledge of the facts.
• The declarant must confirm that goods/services meet minimum local content requirements per SATS 1286:2011.
• The local content percentage must be calculated using the SATS 1286:2011 formula, SARB exchange rates, and data from Declarations D and E, consolidated in Declaration C.
• Key financial figures to declare: Bid price excluding VAT (y), Imported content (x), Stipulated minimum threshold, and Calculated local content percentage.

• Declare the bid price (y) and imported content (x) in Rand, excluding VAT.
• Calculate the local content percentage using the formula: LC = [1 - x / y]
• 100, in accordance with SATS 1286:2011.
• Declare the stipulated minimum threshold for local content and your calculated local content percentage.
• For multiple products, use the local content percentages from Declaration C.
• The successful bidder must continuously update Declarations C, D, and E with actual values for the duration of the contract.

• This is a designated sector tender: only locally produced/manufactured goods meeting the minimum local content threshold will be considered.
• Complete and submit the SBD 6.2 Declaration Certificate for Local Production and Content.
• Local content must be calculated and declared per SATS 1286:2011. Guidance and templates are available online from the DTIC.
• Subcontracting cannot reduce the overall contract’s local content below the stipulated minimum threshold.
• Bidders are responsible for the accuracy of local content information; incorrect or unverifiable data may lead to penalties under PPPFA regulations.
• Imported content (x) and bid price (y) must be in Rand excluding VAT, using SARB exchange rates from 12:00 on the bid advertisement date.
• The SATS 1286:2011 specification is accessible online at no cost.
• Failure to submit the Declaration Certificate and Annex C by the deadline may result in disqualification.

• This is a designated sector tender. Only locally produced/manufactured goods meeting the minimum local content threshold will be considered.
• The local content percentage (LC) is calculated as: LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]
• 100, per SATS 1286:2011.
• Subcontracting cannot reduce the overall contract’s local content below the stipulated minimum threshold.
• Bidders must declare any imported content and use SARB exchange rates from 12:00 on the bid advertisement date.
• Guidance and templates are available online from the DTIC. Post-award local content challenges must be reported to the DTIC.
• The declaration must be signed by a CFO or legally responsible person from a close corporation, partnership, or individual.
• For multiple products, use local content percentages from Declaration C.

• Imported content (x) and bid price (y) must be declared in Rand excluding VAT, using SARB exchange rates from 12:00 on the bid advertisement date.
• The SATS 1286:2011 specification is accessible online at no cost.
• Failure to submit the Declaration Certificate and Annex C by the deadline may lead to disqualification.
• Stipulated minimum thresholds for local production and content apply, but specific values are not listed in this document.

• Evaluation will consider compliance with the Preferential Procurement Policy Framework Act (PPPFA), 2000.
• Only bids meeting the minimum local content threshold will be evaluated further.

Mandatory returnable: E-Tendering Training Acknowledgement Form must be fully completed and submitted to NTCSA within the prescribed period. Required details: business name/JV, contact person, landline, cellphone, email, authorized signature, designation, and date. Failure to submit a fully completed form results in disqualification. The form confirms the bidder has undergone self-training via the e-Tendering Noddy Guide, video, or clarification meeting and can operate the E-Tendering Solution.

Bidders must demonstrate completion of e-tendering training (via Noddy Guide, video, or clarification meeting) and confirm ability to operate the E-Tendering Solution. Submission of the fully completed mandatory returnable form to NTCSA within the prescribed period is required for responsiveness.

Mandatory compliance: Bidders must acknowledge completion of e-tendering self-training (via Noddy Guide, video, or clarification meeting) and submit the fully completed E-Tendering Training Acknowledgement Form to NTCSA within the prescribed period. Non-compliance results in disqualification.

Closing time for submissions: 12H00 on the specified closing date.

Department of Customs and Excise is referenced for documentation purposes, but no direct contact details are provided in the document.

For services requiring overseas specialist skills, two methodologies are permitted:

• Secondment: Foreign specialist retains overseas employment; local supplier is invoiced in foreign currency. Required documents: Commercial Invoice, Local Invoice, Specialist’s Passport & Work Permit, Activity Schedule signed by contract manager.
• Payroll Transfer: Specialist’s overseas contract is suspended; they take up a local ZAR-based contract. No foreign invoice is provided; contract is in ZAR. Favoured for long-term engagements.

Contract Price Adjustment (CPA) rules:

• For contracts ≤12 months: Submit a fixed-price offer.
• For contracts >12 months: CPA applies from year 2 onwards; year 1 is fixed.
• Failure to submit a CPA formula results in a fixed price.
• Rate of Exchange adjustments are not permitted in CPA formulas.
• Local indices cannot be used for imported components.
• Separate CPA formulas required for local and foreign components; cannot be combined.
• Minimum 15% of the total agreement value must remain fixed when using CPA.
• Each CPA formula must sum to 100%.
• Only official, published indices allowed; no in-house indices.
• Multiple formulas (A, B, C) or a single combined formula may be used, depending on pricing structure.
• Individual formulas may apply to specific line items (e.g., Labour, Transport).
• NTCSA reserves the right to negotiate CPA terms.
• Base Date: For monthly indices, use the month before the enquiry closes. For daily/other frequent figures, use the average for the month before the enquiry closes.
• For professional services: Use country-specific CPI Headline index. Adjustments apply from each contractual anniversary, based on the average CPI for the preceding 12 months.

Payment for foreign goods/services:

• Payment Method 1A: Direct payment to a foreign bank account in foreign currency. Requires: Commercial Invoice, SAD 500, Bill of Entry, Customs release notification, Transport documents (e.g., Bill of Lading, Airway Bill).
• Payment Method 1B: Payment to a SARB-approved CFC account in South Africa in foreign currency. Requires: SARB approval documentation, Commercial Invoice (country of origin), Local Tax Invoice (matching foreign values).
• Payment Method 2: Payment in ZAR at NTCSA’s Treasury spot rate on the forward cover cancellation date. Requires prior NTCSA approval and a written indemnity against forward cover.
• Fixed ZAR Option (Payment Method 3): Tenderer bears foreign currency risk. Exchange rates are negotiated; tenderer must match or better NTCSA’s rates. Proof of importation required.
• All domestic value-added costs (e.g., local transport) are paid in ZAR.
• Exchange rate for tender submissions: Use SARB rate at 12H00 on the tender advertisement date. Proof of SARB rate must be submitted.
• Proof of importation is required at invoicing for all foreign commitments.

Foreign currency pricing requirements:

• Tenderers must confirm the acceptability of the foreign currency with NTCSA prior to tender close.
• Tenderers pricing in foreign currency or linked to exchange rates must be direct importers and provide proof of importation.
• If goods are imported into stock for multiple customers, pricing must be in ZAR; NTCSA will not undertake foreign exchange commitments.
• Pricing for imported goods/services must clearly indicate the foreign currency and values.
• Use the SARB exchange rate at 12H00 on the tender advertisement date and submit proof.
• All submitted documents must be unaltered and original as issued by authorities or suppliers.

Specialist services involving overseas personnel:

• Secondment: Foreign specialist remains employed overseas; local supplier invoiced in foreign currency. Required documents: Commercial Invoice, Local Invoice, Specialist’s Passport & Work Permit, Activity Schedule signed by contract manager.
• Payroll Transfer: Specialist employed locally on a ZAR-based contract. No foreign invoice; contract is in ZAR.

Mandatory returnable documents to submit with your bid:

• (F1) SBD 6.2 Declaration Form.
• (F2) Annexure C (Local Content Declaration - Summary Schedule).

Non-mandatory returnables (if applicable):

• (F3) Annexure D (Imported Content Declaration – Supporting Schedule to Annexure C).
• (F4) Annexure E (Local Content Declaration – Supporting Schedule to Annexure C).

If subcontracting is required, also submit:

• Proof of sub-contract agreement/s.
• CSD report of subcontractors.
• Sub-contractor/s B-BBEE certificate or sworn affidavit.

Post-award requirements:

• Submit a B-BBEE Improvement Plan within 30 days of signing the contract.
• Complete and return the SDL&I Implementation Schedule to the SDL&I representative within 28 days after contract award.
• Submit quarterly SDL&I reports to Eskom using the Data Collection Template.

Penalties and security:

• Eskom retains 2.5% of every invoice (excluding VAT) as security for SDL&I fulfilment.
• Retained amounts are released only upon: submission of SDL&I progress reports, fulfilment of all SDL&I obligations, and an approved compliance report by the SDL&I Department.
• A penalty of 2.5% of the invoice amount or contract value may apply for failure to meet SDL&I obligations.

Mandatory returnables:

• (F1) SBD 6.2 Declaration Form.
• (F2) Annexure C (Local Content Declaration - Summary Schedule).

Non-mandatory returnables:

• (F3) Annexure D (Imported Content Declaration).
• (F4) Annexure E (Local Content Declaration).

If subcontracting required:

• Proof of sub-contract agreement/s.
• CSD report of subcontractors.
• Sub-contractor/s B-BBEE certificate or sworn affidavit.

Post-award:

• B-BBEE Improvement Plan within 30 days of signing contract.
• SDL&I Implementation Schedule within 28 days after contract award.
• SDL&I progress reports and compliance reports required for release of retained amounts.

Evaluation is based on a preference point system with the following key considerations:

• Mandatory B-BBEE documentation (valid certificate or sworn affidavit) is required for eligibility.
• Compliance with mandatory 30% subcontracting to designated groups (EME/QSE with ≥51% black ownership, black youth, women, people with disabilities, rural/underdeveloped areas, cooperatives, military veterans) is a condition for award.
• SDL&I obligations (B-BBEE improvement, job creation/retention) are binding for the contract duration but not scored.
• B-BBEE status is part of the scoring. QSEs must comply with all QSE scorecard elements unless at least 51% black-owned.
• Financial eligibility for B-BBEE documentation:
• EME (annual revenue ≤ R10m): Sworn affidavit.
• QSE (annual revenue ≤ R50m): Comply with QSE scorecard or sworn affidavit if ≥51% black-owned.
• Large enterprise (annual revenue > R50m): Valid B-BBEE certificate.

Scope: Supply and delivery of DC Workshop Production Equipment for Apollo & Centralised Services (Secondary Plant).

• Project type: Once-off purchase.

Mandatory requirements for bid submission:

• Valid B-BBEE certificate or sworn affidavit (based on annual revenue):
• EME (≤ R10m): Sworn affidavit.
• QSE (≤ R50m): Comply with QSE scorecard or sworn affidavit if ≥51% black-owned.
• Large enterprise (> R50m): Valid B-BBEE certificate.
• Mandatory subcontracting of 30% of contract value to designated groups if applicable:
• EME/QSE with ≥51% black ownership.
• Black youth, women, people with disabilities.
• Black people in rural/underdeveloped areas or townships.
• Cooperatives with ≥51% black ownership.
• Black military veterans.
• Subcontracting limit: Do not subcontract >25% of contract value to an entity with a lower B-BBEE status unless subcontracting to a capable EME.
• Submit CSD report for subcontractors.
• SDL&I objectives (not scored but contractual):
• B-BBEE improvement plan within 30 days of contract signing.
• Maintain or improve B-BBEE status for the contract duration.
• Milestones: Level 4 → Level 3 by end of first year; Levels 5-8/non-compliant → Level 4 by end of first year, then improve by one level annually.
• Propose jobs to be created and retained in South Africa.
• Local content: Not a designated sector (thresholds N/A).
• CIDB compulsory training: Not applicable.

Designated sector: Not applicable (local content thresholds N/A).

Subcontracting targets: Mandatory 30% subcontracting to:

• EME/QSE with ≥51% black ownership.
• Black youth, women, people with disabilities.
• Black people in rural/underdeveloped areas or townships.
• Cooperatives with ≥51% black ownership.
• Black military veterans.

Subcontracting limit: Do not subcontract >25% of contract value to an entity with a lower B-BBEE status unless subcontracting to a capable EME.

SDL&I objectives: Contractual but not scored.

B-BBEE improvement plan: Submit within 30 days of contract signing.

B-BBEE improvement milestones:

• Level 4: Achieve Level 3 by end of first year, then improve.
• Levels 5-8/non-compliant: Achieve Level 4 by end of first year, then improve by one level annually.

Post-award requirement: Maintain or improve B-BBEE status for the contract duration.

Job creation: Propose jobs to be created and retained in South Africa.

SDL&I penalties and performance security:

• Penalty of 2.5% of the invoice amount or contract value for failure to meet SDL&I obligations.
• Eskom retains 2.5% of every invoice (excluding VAT) as security for SDL&I fulfilment.
• Retained amounts are released only upon:
• Submission of SDL&I progress reports.
• Fulfilment of all SDL&I obligations.
• Approved compliance report by the SDL&I Department.

Reporting and monitoring:

• Submit quarterly SDL&I reports to Eskom using the Data Collection Template.
• Eskom reviews reports within 30 days and notifies if obligations are not met.
• Implement corrective measures before the next report if obligations are not met, or retention clauses will be invoked.
• SDL&I Implementation Schedule must be completed and returned within 28 days after contract award for monitoring progress.

Mandatory requirement: Valid B-BBEE certificate or sworn affidavit.

• EME (annual revenue ≤ R10m): Sworn affidavit.
• QSE (annual revenue ≤ R50m): Comply with QSE scorecard or sworn affidavit if ≥51% black-owned.
• Large enterprise (annual revenue > R50m): Valid B-BBEE certificate.

Subcontracting: Mandatory 30% subcontracting of contract value to designated groups if applicable.

CIDB compulsory training: Not applicable.

Points are allocated via a preference point system. B-BBEE status is part of the scoring. QSEs must comply with all elements of the QSE scorecard relevant to their sector unless at least 51% black-owned.

• Document signatories for acceptance: Nelson Mayisela (DC Workshop Manager – Apollo & CS Secondary Plant), Anthea Solomon (Secondary Plant Middle Manager - Apollo & CS).
• No submission addresses, emails, or phone numbers are provided in the document.

• Complete and submit Appendix A (Offered Product/s) and Appendix B (Schedule A&B) in English, signed by an authorized representative.
• Appendix A: Indicate which of the 12 DC testing equipment items you are tendering for (Y/N) and provide comments for each.
• Appendix B: Provide detailed technical specifications for each offered product, along with a statement of compliance (Y/N) for every requirement. Each compliance statement must include supporting evidence references (e.g., file number, section, page, paragraph). Missing references will result in non-compliance.
• Practical demonstration: Must be conducted by the local representative of the tenderer. The supplier is responsible for any damage to the product during the demonstration; Eskom provides limited support only.

• Appendix A (Offered Product/s): Must be completed, signed, and submitted. Indicate which products are tendered for (Y/N) and provide comments.
• Appendix B (Schedule A&B): Must be completed with technical details, compliance statements (Y/N), and supporting evidence references (e.g., file number, section, page, paragraph).

• Three-stage evaluation process:
• Stage 1: Desktop Evaluation (minimum 75% threshold required to proceed). Scored as: Technical Schedules A & B (60% weighting), Compliance Checklist for Schedules A & B (40% weighting).
• Stage 2: Practical Demonstration (minimum 75% threshold required to proceed). Involves functionality tests for all 12 equipment items, each with specific weightings. Suppliers receive the same product and allocated time for testing.
• Stage 3: Deemed Off Risk assessment (must be rated at least 'Acceptable'). Evaluates risks identified during desktop review, practical demo, pricing review, or Annex A&B responses.
• Scoring system: Fully Compliant (3 points), Partially Compliant (1 point), Non-compliant (0 points).
• Failure to meet the minimum threshold in any stage results in disqualification.
• Eskom’s evaluation team scores are final and will not be shared with tenderers during the process.

• Scope: Supply and delivery of DC workshop production equipment for Apollo & Centralised Services (Secondary Plant), including Telecommunication sites.
• Equipment list (12 items):

1. Battery Data Logger (voltage measurement up to ±600V, wireless data transfer, data management software).

2. Digital Density Meter (electrolyte SG and temperature measurement, Bluetooth/IrDA interface, IP54 protection).

3. Conductance/Impedance Meter (battery state of health tester, ±2% accuracy, up to 4000 Ah capacity).

4. Hydrometer (analogue, ±0.005 kg/l accuracy, 265 mm length, rubber extension hose).

5. Constant Current Battery Discharge Test Units (50VDC ≥300A, 110VDC ≥200A, 220VDC ≥200A, PC software support).

6. Digital Multimeter (high accuracy, multiple ranges, event logging, wireless/PC connectivity).

7. Digital Clamp-on Meter (up to 2000A, 1000V, large jaw capacity, shock absorbent).

8. Digital Four Channel Oscilloscope Meter (1000V isolated channels, CAT III/CAT IV safety, 100 MHz bandwidth, USB data transfer).

9. DC Earth Fault Locator (50/110/220 VDC systems, wireless communication, online/offline testing).

10. Infrared Thermometer (dual laser, ±1% accuracy, 0.1°C resolution, 12:1 distance-to-spot ratio).

11. Thermal Image Scanner/Camera (30° field of view, 320x240 resolution, <50mK thermal sensitivity, 8–14 μm spectral range).

12. Battery Lifting Equipment (electric operated, ≥500 kg capacity, ≥1300 mm lifting height).

• Compliance with standards: ISO 9001, IEC 61010-1:2001 (safety), IEC 61326-1:2005 (EMC), ISO 15212-1, and Eskom internal specifications (e.g., 240-51999453 for hydrometers).
• Full technical requirements for each item are detailed in Appendix B (Schedule A&B).

• Quality standards: ISO 9001 (Quality Management Systems) must be complied with.
• Equipment must meet IEC and ISO standards for safety, EMC, and accuracy (e.g., IEC 61010-1:2001, ISO 15212-1).
• Detailed technical compliance requirements for each equipment item are specified in Appendix B.

• Over-inflated pricing results in a Non-compliant (0 points) score.
• Pricing anomalies are reviewed during the Deemed Off Risk assessment stage.

• Pricing anomalies are reviewed during the Deemed Off Risk assessment stage.
• Over-inflated pricing is explicitly listed as a criterion for a Non-compliant (0 points) score in the practical evaluation.

• All technical requirements in the document and referenced standards must be met.
• Compliance statements in Schedule B must be supported by verifiable evidence (e.g., file number, section, page, paragraph). Failure to provide references results in non-compliance.
• Safety compliance: Equipment must adhere to IEC 61010-1:2001 and other specified safety standards (e.g., CAT III/CAT IV ratings).
• Normative documents (mandatory): User Requirement Specification for DC Production Equipment, Tender Technical Evaluation Procedure (240-48929482), ISO 9001.
• No B-BBEE, tax, CIDB, or CSD requirements are specified in this document.

• Safety standards: IEC 61010-1:2001 (general electrical safety) is mandatory.
• Equipment-specific safety categories: e.g., CAT III 1000 V / CAT IV 600 V for oscilloscopes.
• Compliance with all stated safety standards is non-negotiable.

• Tenderer’s actions and liabilities remain their sole responsibility; not transferred to Eskom.
• Eskom’s evaluation team decisions are final, and scores are not shared during the process.

• Normative references: User Requirement Specification for DC Production Equipment, Tender Technical Evaluation Procedure (240-48929482), ISO 9001.
• Informative references: Eskom internal standards for batteries, chargers, and specific equipment (e.g., 240-51999453 for hydrometers).
• Key definitions: Eskom evaluation team, Normative documents.
• Abbreviations: DC (Direct Current), SG (Specific Gravity), IrDA (Infrared Data Association), NTCSA (National Transmission Company South Africa), IP54 (dust and splash proof).
• Roles: NTCSA/Apollo & CS uses this report for evaluation; tenderers must submit compliant tenders.
• Equipment list: 12 items with detailed technical requirements in Appendix B. Compliance statements must include supporting evidence.

• Three-stage evaluation: Desktop (>75% threshold), Practical Demonstration (>75% threshold), Deemed Off Risk (must be acceptable).
• Desktop evaluation: Technical Schedules A & B (60% weighting), Compliance Checklist (40% weighting).
• Practical demonstration: Functionality tests for 12 equipment items with detailed weightings. Suppliers receive the same product and time allocation.
• Scoring: Fully Compliant (3), Partially Compliant (1), Non-compliant (0).
• Deemed Off Risk: Assesses risks from desktop review, practical demo, pricing, and Annex A&B responses.

This annexure does not specify submission guidelines. Bidders must refer to the main ITT document for: returnable documents, submission method, deadline, and authorised signatory requirements. Only the signature block (closing date, tenderer name, authorised signatory details) is mentioned here.

CPA compliance will be evaluated based on: alignment with NTCSA’s proposed CPA breakdown or submission of an acceptable alternative; use of official published indices only; adherence to the minimum 15% fixed portion; and correct structuring of formulas (each must total 100%). NTCSA reserves the right to negotiate CPA terms during tenderer negotiations.

This annexure (Annexure E) defines Contract Price Adjustment (CPA) requirements for local goods and services under NTCSA tenders. It outlines: price adjustment formulas, index selection rules, base date/price determination, and fixed pricing conditions. Note: This annexure does not apply to professional services contracts, which have separate CPA guidelines.

Pricing Schedule Requirements for CPA:

• Submit CPA aligned to NTCSA’s proposed breakdown in the tender or an acceptable alternative.
• If NTCSA’s breakdown is not populated, refer to the Pricing Schedule in the NEC contract or standalone Pricing Schedule.
• CPA applies only if contractual duration exceeds 12 months; contracts ≤12 months require fixed pricing.
• Minimum 15% of the total agreement value must be fixed when using CPA.
• Each CPA formula must total 100.
• Use only official, publicly published indices; no in-house indices allowed.
• Separate formulas required for local and foreign cost components.
• Individual formulas may be used for Labour and Transport line items.
• Base Date: for monthly indices, use the month before the enquiry closing month. For daily/frequent references, use the average of the month before the enquiry closing month.
• For professional services: use country-specific CPI Headline index, effective from each contract anniversary.

Contract Price Adjustment (CPA) rules:

• CPA applies only if contractual duration exceeds 12 months. Contracts ≤12 months require fixed pricing.
• For contracts >12 months: CPA is not applied in year one; it starts from year two onwards.
• Failure to propose CPA or submit a formula results in pricing being treated as fixed.
• Rate of Exchange adjustments are not permitted in CPA formulas.
• Local indices cannot be used for imported components.
• Separate CPA formulas are required for local and foreign escalation; these cannot be combined.
• Minimum 15% of the total agreement value must remain fixed when CPA is applied.
• Each CPA formula must sum to 100.
• Only official, publicly published indices may be used; no in-house indices are allowed.
• Multiple formulas (e.g., Formula A, B, C) or combined formulas are permitted, depending on pricing structure.
• Individual formulas may be used for specific line items like Labour and Transport.
• Base Date: for monthly indices, use the month before the enquiry closing month. For daily/frequent references, use the average of the month before the enquiry closing month.
• NTCSA reserves the right to negotiate CPA terms during tenderer negotiations.

CPA-specific compliance:

• Submit CPA aligned to NTCSA’s proposed breakdown or an acceptable alternative.
• For contracts >12 months without CPA, prices will be deemed fixed and firm.
• Use only official, publicly published indices for CPA calculations.
• No in-house indices are permitted.
• Local and foreign escalation must have separate formulas.
• Each formula must sum to 100.
• Minimum 15% fixed portion is mandatory when CPA applies.

Note: Standard compliance (CSD, tax clearance, B-BBEE, CIDB, etc.) is not covered in this annexure. Refer to the main ITT document.

Department: SUPPLY CHAIN MANAGEMENT.

• No specific contact person, email, phone, or submission address is provided in this document.

You must complete and submit the Tenderer's Disclosure form (SBD 4).

• The form requires declarations regarding state employment, relationships with procuring institution employees, and interests in other enterprises.
• You must sign and date the form.
• Failure to provide a true and complete disclosure will result in disqualification.

Mandatory disqualification conditions:

• You must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• You must declare any state employment of the tenderer, its directors, trustees, shareholders, members, partners, or persons with a controlling interest.
• You must declare any relationship with persons employed by the procuring institution.
• You must declare any interest in any other related enterprise.
• You must certify that your bid was prepared independently, without collusive arrangements regarding quality, quantity, specifications, prices, or market allocation.
• You must certify you were not involved in drafting the tender specifications.

No technical specifications, scope, or deliverables are described in this document.

• The document is solely the Tenderer's Disclosure form (SBD 4).

You must complete the Tenderer's Disclosure form (SBD 4).

• Declare if the tenderer or any director/trustee/shareholder/member/partner/person with controlling interest is employed by the state.
• Declare any relationship with a person employed by the procuring institution.
• Declare any interest in any other related enterprise.
• Certify that the tender is independent and non-collusive.
• False declarations may lead to:
• Disqualification.
• Reporting to the Competition Commission or National Prosecuting Authority.
• Restriction from public sector business for up to ten years.

Any person (natural or juristic) may submit an offer.

• You must complete a disclosure form declaring:
• State employment of the tenderer or its directors/trustees/shareholders/members/partners or persons with controlling interest.
• Any relationship with a person employed by the procuring institution.
• Any interest in any other related enterprise.
• You must certify that you understand the disclosure, that a false disclosure leads to disqualification, and that your tender is independent and non-collusive.

You must declare no collusion regarding quality, quantity, specifications, prices, market allocation, or the intention to submit a tender.

Mandatory OHS compliance requirements:

• Submit a signed acknowledgement of Eskom’s OHS rules (Annexure B) with the tender.
• Conduct and submit a baseline OHS risk assessment before project inception, covering routine and non-routine tasks.
• Provide a site/activity/project-based Health and Safety Plan aligned with Eskom’s OHS requirements, including method statements, processes, and resources. An OHS manual is acceptable.
• Submit a valid letter of good standing from COID or a licensed mutual company. International bidders may provide an equivalent.
• Single-employee companies must provide insurance coverage of at least R500,000 for accidental death and disability.
• Include an OHS policy demonstrating management commitment to employee wellbeing and environmental duty of care.

OHS requirements for bidders:

• Acknowledge and comply with Eskom’s OHS rules by submitting a signed Annexure B form with the tender.
• Conduct a baseline OHS risk assessment before project start, identifying hazards and risks for both routine and non-routine tasks.
• Develop and enforce a Health and Safety Plan (or OHS manual) for the project, aligned with Eskom’s requirements. The plan must include method statements, processes, and resources.
• Provide a valid letter of good standing from COID or a licensed mutual company. International bidders must submit an equivalent. Single-employee companies must provide insurance covering accidental death and disability (minimum R500,000).
• Submit an OHS policy outlining management’s commitment to employee wellbeing and environmental duty of care.

No specific contact details are provided in the extracted text. The Acknowledgement Form includes fields for the tenderer's own contact details (landline, cell phone, email) but does not list NTCSA contacts for the tender.

You must submit the completed Acknowledgement Form. The form requires you to:

• Acknowledge receipt of the Invitation to Tender/Proposal and any addenda issued by NTCSA.
• Confirm the documentation is correct and complete by ticking the appropriate box, or state reasons if it is incorrect/incomplete.
• Address cataloguing information: agree to provide it, state if previously supplied (with contract number), or state reasons for not providing it.
• If you are a Distributor/Importer/Agent, attach a letter from the Original Equipment Manufacturer (OEM) confirming its position on supplying cataloguing information.
• Complete all tenderer details: name, country of registration, contact person, contact details (landline, cell phone, email), and authorised signatory information (name, signature, designation, date).

The key returnable document is the completed Acknowledgement Form. You must:

• Confirm completeness of the received documentation by ticking the appropriate box.
• Provide cataloguing information as described, or indicate if it was previously supplied (with the contract number), or state reasons for not providing it.
• If you are a Distributor/Importer/Agent, attach a letter from the OEM regarding cataloguing information.
• Complete the Acknowledgement Form with all tender details, contact information, and authorised signatory details.

The document indicates evaluation will consider:

• General eligibility: Open to registered entities (local or international, as per Eskom/NTCSA policies).
• Legal status: Tenderers must be legally registered in their country of origin (to be specified in the form).
• Cataloguing capability: Ability to provide cataloguing information as described, or proof of OEM support if acting as a distributor/agent.
• Compliance: Must comply with NTCSA’s controlled disclosure policies and South African procurement regulations.

The primary technical requirement relates to cataloguing:

• You must supply cataloguing information for the items as described in the enquiry.
• If you are a Distributor/Importer/Agent, you must attach a letter from the Original Equipment Manufacturer (OEM) confirming its position regarding the supply of cataloguing information.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the extracted text. The document does reference compliance with NTCSA's controlled disclosure policies.

Required returnable documents for all bidders:

• Signed Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• Valid Letter of Good Standing (COIDA or equivalent).

For bidders WITHOUT a certified OHS system:

• OHS plan addressing project/scope OHS risks, aligned with Eskom’s health and safety specifications.
• Baseline OHS Risk Assessment (BRA) including methodology for identifying, assessing, and managing safety/health risks.
• OHS policy signed by the CEO, complying with OHS Act Section 7.

For bidders WITH a certified OHS system (e.g., ISO 45001):

• ISO 45001 certificate or equivalent.

Note: Part B (alternative submission) applies only to suppliers with a certified auditable OHS system.

Valid Letter of Good Standing (COIDA or equivalent) is required.

Eligibility depends on correct OHS documentation submission:

• Non-certified bidders: Must submit full OHS suite (plan, BRA, policy, COIDA Letter of Good Standing).
• Certified bidders: May submit ISO 45001 certificate (or equivalent) + COIDA Letter of Good Standing.
• All submissions must be recommended by Eskom’s OHS representative to proceed.

Scope of work: Not specified in this document.

OHS requirements for medium-risk work:

• Tenderer must provide supplier name and tender reference number.
• Must align submissions with Eskom’s health and safety specifications.

Mandatory OHS compliance requirements:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

For non-certified suppliers:

• Baseline OHS Risk Assessment (BRA) with methodology.
• OHS plan addressing project/scope risks.

For certified suppliers:

• ISO 45001 certificate or equivalent.

OHS requirements for medium-risk work:

• OHS plan must address project/scope OHS risks and align with Eskom’s health and safety specifications.
• Baseline OHS Risk Assessment (BRA) must identify, assess, and manage safety/health risks related to the scope of work; methodology must be provided.
• Valid Letter of Good Standing (COIDA or equivalent) is mandatory.

Part B (alternative submission) applies only to suppliers/consultants/contractors with a certified auditable OHS system (e.g., ISO 45001).

For certified suppliers: ISO 45001 certificate or equivalent is required.