Supply and delivery of poly female luer to male thread adapters for ithemba labs (5-Year as-and-when contract)

Supply and delivery of Female Luer to Male Thread Adapter (Product Code: UCP-618) to iThemba LABS, Cape Town, over a 5-year period as and when required. iThemba LABS is a multi-disciplinary research laboratory under the National Research Foundation (NRF), providing facilities for nuclear physics research, radiation biophysics, and accelerator-produced radioactive isotopes for nuclear medicine and research.

Closing date: 26 June 2026 at 16:00. Goods/services required as soon as possible.

Technical and Supply Chain Management queries: Email [email protected]. Submission email: [email protected] (email-only submissions). Delivery address: iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131. Postal address: PO Box 722, Somerset West, 7129. Phone: 021 843 1000. Fax: 021 843 3525. International code: +27. Website: www.tlabs.ac.za.

Submit via email only to: [email protected]. Late submissions will not be accepted. Required returnable documents: SBD 4 (Bidder Disclosure, signed and completed - mandatory), SBD 6.1 (Preference Points Claim, signed and completed with B-BBEE certificate or sworn affidavit - optional for local bidders), pricing schedule (mandatory), product datasheets and technical literature meeting minimum RFQ specifications (mandatory), CSD Summary Report (www.csd.gov.za). Changes to the RFQ template or its terms after closing date/time will not be considered. A firm delivery period must be indicated. Quotes must be valid for 60 days from closing date and inclusive of VAT. Delivery address: iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131. Goods/services required as soon as possible.

Mandatory: SBD 4 (Bidder Disclosure, signed), pricing schedule, product datasheets/technical literature, CSD Summary Report. Optional: SBD 6.1 (Preference Points Claim, signed with B-BBEE certificate or sworn affidavit). All documents must meet RFQ specifications.

Proposals are evaluated for administrative compliance, functionality, price, and B-BBEE. Scoring uses the 80/20 system: 80 points for price, 20 for B-BBEE. If all bids exceed R1,000,000, the RFQ is cancelled. Highest-scoring bidder wins per PPPFA Section 2(1)(f). B-BBEE points: Level 1-3 (8), Level 4-6 (6), Level 7-8 (2). Additional points: 51% Black-owned (3), 51% Black female-owned (3), 51% Black youth-owned (1), 51% owned by People with Disabilities (1), EME/QSE (4). Proof of claims (SANAS-accredited B-BBEE certificate or sworn affidavit) is required; failure to submit means no points are awarded. Mandatory compliance: CSD registration, tax compliance, and submission of all required documents.

Supply and deliver Poly Female Luer to Male Thread Adapter (Product Code: UCP-618) to iThemba LABS, Cape Town, over a 5-year period as and when required. Specifications: Product Type: Female Luer to Male Thread Adapter; Connection Type 1: Female Luer; Connection Type 2: Male 1/4-28 Thread; Thread Configuration: 1/4-28 Flat Bottom Male Thread; Material: Polypropylene (PP); Colour: Natural; Through Hole Diameter: 0.05 inch (1.3 mm); Pressure Rating: Minimum 45 psi (3.1 bar); Compliance: ISO requirements for medical luer taper configurations and performance; Fluid Path: Continuous through-hole design; Chemical Compatibility: Suitable for common laboratory solvents and aqueous solutions compatible with polypropylene; Reusability: Reusable under normal laboratory conditions; Application: HPLC, LC, chromatography, analytical instrumentation, laboratory fluid transfer systems. Quantity: 200 units per year over 5 years.

Pricing schedule provided for evaluation only; actual quantities may vary annually. Prices must be firm, VAT-inclusive, and valid for 60 days from closing date. For non-fixed prices over the 5-year term, clearly state factors/variables affecting adjustments. Complete the schedule for Years 1-5, including: unit price, total price per year, delivery charges, and VAT-inclusive totals. Total price for the 5-year duration must be provided.

Pricing must be firm, inclusive of VAT, and valid for 60 days from closing date. Payment terms: Standard 30 days from invoice receipt date (as a Schedule 3A public entity). For advance payments: Payment guarantee approved by iThemba Labs Finance required. If proposing shorter payment terms (e.g., 7/14 days from delivery), mutually agree with iThemba LABS and submit a Payment Guarantee to mitigate risks. Pricing schedule: Quantities listed are for evaluation only; actual annual quantities may vary. For non-fixed prices over the 5-year contract, clearly indicate factors/variables influencing price adjustments. Complete the pricing schedule for Years 1-5, including unit price, total price per year, delivery charges, and VAT-inclusive totals. Total price for the 5-year duration must be provided.

Mandatory: Registration on the Central Supplier Database (CSD) (www.csd.gov.za) – bids from unregistered suppliers will not be considered. Tax compliance: Verified via CSD and tax compliance status PIN. Submit CSD Summary Report. Mandatory forms: SBD 4 (Bidder Disclosure, signed), SBD 6.1 (Preference Points Claim, signed, with B-BBEE certificate or sworn affidavit for local bidders). B-BBEE: Submit SANAS-accredited certificate or sworn affidavit if claiming specific goals. Non-compliance with mandatory requirements may result in disqualification. Subject to PPPFA and Preferential Procurement Regulations, 2022. No awards to non-tax-compliant businesses. Fraudulent claims may result in disqualification, contract cancellation, cost recovery, or legal action (e.g., Competition Commission referral, NPA investigation, or 10-year public sector restriction).

Submit SANAS-accredited B-BBEE certificate or sworn affidavit if claiming specific goals. Points allocated as follows: B-BBEE Level 1-3 (8), Level 4-6 (6), Level 7-8 (2). Additional points: 51% Black-owned (3), 51% Black female-owned (3), 51% Black youth-owned (1), 51% owned by People with Disabilities (1), EME/QSE (4). Failure to submit proof means no points are claimed. Subject to PPPFA and Preferential Procurement Regulations, 2022.

Contract subject to PPPFA, Preferential Procurement Regulations 2022, and General Conditions of Contract (GCC). Payment terms: 30 days from invoice receipt (standard for Schedule 3A public entity). Advance payments require a guarantee approved by iThemba Labs Finance. Shorter payment terms (e.g., 7/14 days) must be mutually agreed and supported by a Payment Guarantee. Firm delivery period must be specified. Late submissions disqualified. Changes to RFQ terms after closing date/time are not considered. Fraudulent claims may result in disqualification, contract cancellation, cost recovery, or legal action (e.g., Competition Commission referral, NPA investigation, or 10-year public sector restriction).

Closing date: 26 June 2026 at 16:00. Delivery address: iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131. Goods/services required as soon as possible. Payment terms: 30 days from invoice receipt (standard), or shorter terms (7/14 days) if mutually agreed with a Payment Guarantee. Advance payments require an iThemba Labs Finance-approved guarantee.

Mandatory requirements: CSD registration (www.csd.gov.za), tax compliance (verified via CSD and tax PIN), SBD 4 (signed), pricing schedule, product datasheets/technical literature. Optional: SBD 6.1 (signed with B-BBEE proof). Non-compliance with mandatory requirements may lead to disqualification. No awards to non-tax-compliant businesses.

Primary contact for technical and SCM queries: Email [email protected]. Submission email: [email protected] (email-only submissions). Postal address: PO Box 722, Somerset West, 7129. Phone: 021 843 1000. Fax: 021 843 3525. International code: +27. Website: www.tlabs.ac.za.