Supply and delivery of prefabricated park home offices with 100% local steel content for mthatha dam, eastern cape

SCM/Administrative enquiries: Ms. Senzy Gumede, Telephone: 047 879 0932 / 081 017 5365, Email: [email protected]. Technical enquiries: Mr. E Matlala, Telephone: 060 980 5346, Email: [email protected]. Submission address: Department of Water and Sanitation, Mthatha Dam Office Building, Mthatha, 5100. Bid box location: Entrance of Mthatha Dam Construction East Office Building.

Submit completed bid documents in a sealed envelope endorsed with: "The original Bid: WTE 1015 CE: SUPPLY AND DELIVERY OF PARKHOMES WITH LOCAL CONTENT ITEMS AT MTHATHA DAM IN THE EASTERN CAPE PROVINCE" and your company name. Deposit in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Mthatha Dam, Mthatha, 5100, or courier to the same address. Deadline: 11:00 on 18 June 2026. Late bids will not be accepted. Bids must be submitted on official forms provided (do not re-type). Telegraphic, fax, or email bids are not accepted. All pages must be initialed and signed where required. Joint ventures must submit notarially certified joint venture agreements and authorization certificates. Proof of authority (e.g., board resolution) must accompany bids from companies. Bidders must ensure all documents are complete, legible, and conform to the index. Missing or duplicated pages must be reported to the Department for clarification before submission.

Evaluation follows a 4-phase process under the Preferential Procurement Regulations, 2022 (80/20 system). Phase 1: Mandatory Requirements - Attendance at compulsory briefing (11 June 2026, 10:00 AM) and submission of SBD1, SBD3.1, and SBD4 are mandatory. Failure results in disqualification. Phase 2: Administrative Compliance - Submit SBD6.1 (PPR 2022), CSD registration, SARS tax compliance (TCS PIN or CSD verification), CIPC registration, valid B-BBEE certificate/sworn affidavit (EME/QSE), and Annexure C (Local Production and Content). Non-compliance forfeits preference points. Phase 3: Technical Evaluation - Confirm compliance with specifications for Park Homes (12m x 3m, 2-room offices) and transport. Non-compliance disqualifies the bid. Phase 4: Preference Points - 80 points for price (lowest acceptable bid scores 80), 20 points for B-BBEE and specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Location of Enterprise (2 for Eastern Cape), B-BBEE Status Level 1-2 (QSE/EME). Points are pro-rata based on ownership percentage. Submit proof: Full CSD Report for ownership/location, valid B-BBEE certificate for B-BBEE points. Joint ventures must submit consolidated B-BBEE certificates and CSD reports for all parties. Local content for steel materials must be 100% unless exempted by dtic (exemption letter required). The state may award to a bidder meeting local content requirements over the highest scorer.

Supply and delivery of 2 Park Homes (12m x 3m, each consisting of two 6m x 3m rooms) for office use at Mthatha Dam, Eastern Cape. Specifications: Dimensions: 12m (Length) x 3m (Width). Chassis: Full-length, full-width structurally welded steel chassis (175 x 50mm or 250x75mm lipped channels). Walls & Roof: 40mm to 500mm EPS insulated panels with Chromadek cladding on both sides. Doors: 2 x External Chromadek doors (840 x 2040mm) with 3-lever locks and 2 security gates. Windows: 6 x Large aluminium windows (900 x 1200mm) with burglar guards and vertical blinds. Flooring: 18mm plywood base with 1.6mm/2mm industrial rubberised or vinyl flooring. Access: Vastrap 3-step steel staircase. Electrical: Distribution board (DB) with earth leakage, 4-6 x 15A double plug points, 4 x fluorescent/LED lights. Climate Control: 2 x Split air conditioners (24,000 BTU, heating and cooling). Transport: 1 unit required. Note: Park homes cost must include all extra items as per specifications. Certificate of Compliance (COC) must be submitted during delivery. Delivery: Working hours 07:30-14:00, Monday-Thursday (excluding Fridays 14:00 to Mondays 07:00, public holidays, and last Thursday/Friday of the month). Deliveries must be within 14 days of official order. Supplier must transport Health and Safety equipment in approved, shrink-wrapped packets. Non-compliant products will be declined and must be collected within 48 hours. Ownership and risk transfer to DWS at point of delivery upon signed acceptance. Defective/damaged goods will not be accepted. Technical support: Supplier must resolve issues within 24 hours on-site or replace defective products within 48 hours at their expense.

Supplier must ensure goods conform to standards in bid documents and specifications. Pre-bidding testing is at bidder’s account. Department or its representative may inspect premises during production/execution. If inspections show compliance, costs are covered by Department; if non-compliant, costs are covered by supplier. Non-compliant supplies/services may be rejected. Supplier must permit purchaser to inspect records and audit performance-related documents. Supplier must not disclose contract documents or information without purchaser’s written consent.

Complete SBD 3.1 Pricing Schedule in full. Items: 1. Park Home 12m (2 x 6m x 3m offices) - Quantity: 2, Unit: Each. 2. Transport - Quantity: 1, Unit: Sum. Provide Subtotal (VAT excl.), VAT @15%, Total Price (VAT incl.). Delivery basis: To site (Mthatha Dam, Eastern Cape). Delivery period: Within 14 days after receipt of order. Prices must be firm and all-inclusive (VAT, delivery, and all other costs). Corrections must be crossed out neatly, re-entered, and initialed (correction fluid invalidates bid). Failure to complete SBD 3.1 fully invalidates the bid. Offer validity: 120 days from closing date (18 June 2026).

Pricing must be firm and all-inclusive (VAT, delivery, and all other costs). Use SBD 3.1 Pricing Schedule. Items: 1. Park Home 12m (2 x 6m x 3m offices) - Quantity: 2, Unit: Each. 2. Transport - Quantity: 1, Unit: Sum. Subtotal (VAT excl.), VAT @15%, Total Price (VAT incl.) must be provided. Delivery basis: To site (Mthatha Dam, Eastern Cape). Delivery period: Within 14 days after receipt of order. Corrections on SBD 3.1 must be crossed out neatly, re-entered, and initialed (correction fluid invalidates bid). Failure to complete SBD 3.1 fully invalidates the bid. Payment terms: Monthly via EFT within 30 days of receipt and approval of original invoice. No cash or cheque payments. Invoices must be supported by delivery notes and weight-bridge slips. Escalation/price increases only paid if formulas are submitted in the bid. Standing time payment (exceeding 3 hours) only if caused by DWS. Bidders must include all costs for labour, plant, materials, implements, vehicles, and operating/maintenance in their bid prices.

Mandatory: Attendance at compulsory briefing session (11 June 2026, 10:00 AM). Registration on National Treasury Central Supplier Database (CSD) and compliance. Tax compliance with SARS (valid TCS PIN or CSD verification). Active registration with Companies and Intellectual Property Commission (CIPC). Submission of valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EME/QSE). Compliance with local content requirements: 100% for steel materials (dtic exemption letter required if not met). Submission of Annexure C (Local Production and Content). Submit SBD1, SBD3.1, SBD4, and SBD6.1 (PPR 2022). Joint ventures: Original/notarially certified JV agreement and authorization certificates; consolidated B-BBEE certificates and CSD reports for all parties. Exclusions: Bids from persons in the service of the state, or companies with directors/members in state service are disqualified. Foreign bidders without RSA residency, branch, or permanent establishment do not need a TCS PIN but must declare their status. Failure to comply with any mandatory requirement invalidates the bid.

Bidders must adhere to Department of Water and Sanitation’s Safety and Environmental policies. Health and Safety equipment must be transported in approved, shrink-wrapped packets to avoid breakages. Supplier must replace defective products at their own expense. Technical support response: Representative must be on-site within 24 hours to resolve issues; replacement products must be on-site within 48 hours if the problem is unresolved. Supplier is responsible for all costs related to defects or non-compliance. Overloading of vehicles per Road Traffic Act is prohibited. Bidders must acquaint themselves with road conditions and distances to the site before bidding.

Contract governed by General Conditions of Contract (National Treasury, July 2010) and any Special Conditions of Contract (SCC). Key terms: Contract price is fixed and payable in Rand. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s cheque) must be furnished within 30 days of contract award. Security is discharged 30 days after completion of obligations. Supplier bears all risks until delivery and signed acceptance. Inspections/tests may be conducted; non-compliant supplies/services are rejected at supplier’s cost. Supplier must indemnify purchaser against patent/trademark infringement claims. Contract may be terminated for default, insolvency, or force majeure. Disputes settled per GCC. Supplier must adhere to Department’s Safety and Environmental policies. Payment via EFT within 30 days of invoice approval. No cash or cheque payments. Supplier must allow for all labour, materials, and costs in bid prices.

Evaluation uses the 80/20 Preferential Procurement Regulations, 2022 system. 80 points for price (lowest acceptable bid scores 80). 20 points for B-BBEE and specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Location of Enterprise (2 for Eastern Cape), B-BBEE Status Level 1-2 (QSE/EME). Points are pro-rata based on ownership percentage. Proof required: Full CSD Report for ownership/location, valid B-BBEE certificate for B-BBEE points. Joint ventures must submit consolidated B-BBEE certificates and CSD reports. Local content for steel must be 100% (dtic exemption letter if not met). Four evaluation phases: Mandatory Requirements, Administrative Compliance, Technical Evaluation, Preference Points. Non-compliance in Phases 1-3 results in disqualification or forfeiture of points.