Supply and delivery of small plant and equipment to saldanha bay municipality (2026-2029)

SCM Contact: Mrs. R. Farmer. Email: [email protected]. Phone: 022 701 6945. Department: Supply Chain Management. Submission address: Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg.

Submit all required documents to avoid disqualification. Required documents include: ID documents of all equity owners (or directors with equity ownership for companies), company registration forms, certified copy of director(s) municipal account(s), registration with professional body (if applicable), samples (if applicable), all relevant sections of the tender document completed and signed with all pages initialled by an authorized signatory, proof that the signatory is authorized to enter into a contract with Saldanha Bay Municipality, original or originally certified copy of a valid SANAS-approved B-BBEE certificate or valid B-BBEE affidavit, proof for claiming locality points (as per MBD 6.1), and proof of tax-compliant status on CSD. Submit to: Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg. Any attempt to influence the evaluation process may result in rejection of the bid.

Evaluation uses the 80/20 Preference Point System as per the Preferential Procurement Regulations 2022 and Saldanha Bay Municipality’s policy. Total points: 100 (80 for price, 20 for specific goals). Specific goals: 10 points for B-BBEE status level contribution and 10 points for locality. The bid with the lowest price or highest total points will be considered. Preference points must be claimed via MBD 6.1 (Preference Points Claim Form). Failure to submit this form or claim points will be interpreted as not claiming preference points for B-BBEE or locality.

Supply and delivery of small plant and equipment to Saldanha Bay Municipality for the period 1 July 2026 to 30 June 2029. Tenderer must provide: name of tenderer, business address, telephone number, and CSD number. Full specifications are detailed in Part D (Specifications) of the tender document.

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c) Any effort by the firm to influence the Saldanha Bay Municipality in the bid evaluation, bid

comparison or contract award decisions may result in the rejection of the bid.

2.13 Opening, Recording and Publications of Tenders Received

a) Tenders will be opened on the closing date immediately after the closing time specified in the

tender documents. If requested by any bidder present, the names of the bidders, and if

practical, the total amount of each bid and of any alternative bids will be read out aloud.

b) Details of tenders received in time will be published on the Municipality’s website as well as

recorded in a register which is open to public inspection.

2.14 Evaluation of Tenders

registered on the Central Supplier Database and are Tax compliant. If the South African Revenue

Services (SARS) cannot provide a valid Income Tax Clearance Certificate, the bidder must submit

a letter from SARS on an original SARS letterhead that their tax matters are in order or their tax

pin.

2.7.2 Construction Industry Development Board (CIDB)

When applicable, a copy of the bidder’s registration and grading certificate with the CIDB must

be included with the tender.

2.7.3 Municipal Rates, Taxes and Charges

Business account: See MBD 6.1 and call office if any clarification is required (important for claiming

preference points).

Director’s accounts:

a) A copy of the bidder’s municipal account for the month preceding the tender closure date

must accompany the tender documents.

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b) Any bidder which is or whose directors are in arrears with their municipal rates and taxes or

municipal charges due to any Municipality or any of its entities for more than three months

and have not made an arrangement for settlement of same before the bid closure date will

be disqualified.

2.8 Authorized Signatory

a) A copy of the recorded Resolution taken by the Board of Directors, members, partners or

trustees authorizing the representative to submit this bid on the bidder’s behalf must be

attached to the Bid Document on submission of same.

b) A bid shall be eligible for consideration only if it bears the signature of the bidder or of some

person duly and lawfully authorized to sign it for and on behalf of the bidder.

2.9 Quantities of Specific Items

✓ If a valid Lease Agreement does not exist, an affidavit from the owner of the

property must be submitted.

✓ The owner of the property must confirm the following:

✓ That the tenderer/supplier is conducting business from the said address as

indicated in the bid documents.

✓ What are the conditions/agreement for conducting business from premises.

✓ For example: Declares that no written lease agreement exists, a verbal lease

agreement exist, sole supplier does not have any obligation to contribute to any

payment of municipal accounts; Sole supplier not liable for any rent payments,

etc.

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✓ The ID numbers of both the owner of property, the Director (Authorised to

represent the entity or sign documents on behalf of entity) and/or the supplier

company registration number must reflect on the affidavit.

✓ If the property is in the name of a Trust, an affidavit must be obtained from the

Trustee(s).

✓ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates

the following “I don’t own any buildings and therefore does not have any

municipal accounts”.

d) Sub-Leasing vs Apartments (block of buildings) owned by one (1) person / director which

also operates more than 1 business from the same premises:

i) If any Sub Leasing exist, a valid Sub Lease agreement must be submitted.

ii) In instances where a director owns an apartment (block of buildings) and runs more

than one business from it, this block is registered in the name of a trust or one (1) of the

business’s he owns. When a tenderer submits a bid, is not the one (1) owning the

business, the same information as per 2.24.2.2 above must be submitted.

Note: The residential or business address of the tenderer or sole propriety is tested,

therefore the postal address on the municipal account cannot be used to claim points for

locality. Please ensure that the residential address on the municipal account agrees to

the address as recorded in the compulsory documents to be completed and /

attachments and / CSD / CIPC, if necessary.

A score of 0 (zero) will be allocated if compulsory documents are not

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➢ The ID numbers of both the owner of property, the Director (Authorised to represent the entity

or sign documents on behalf of entity) and/or the supplier company registration number must

reflect on the affidavit.

➢ If the property is in the name of a Trust, an affidavit must be obtained from the Trustee(s).

➢ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates the following “I

don’t own any buildings and therefore does not have any municipal accounts”

1.4.2.3. Sub-Leasing vs Apartments (block of buildings) owned by one (1) person / director which also operates

more than 1 business from the same premises

• If any Sub Leasing exist, a valid Sub Lease agreement must be submitted.

• In instances where a director owns an apartment (block of buildings) and runs more than one business

from it, this block is registered in the name of a trust or one (1) of the business’s he owns. When a

tenderer submits a bid, is not the one (1) owning the business, the same information as per 9.2.2

above must be submitted.

Note: The residential or business address of the tenderer or sole propriety is tested, therefore the postal

address on the municipal account cannot be used to claim points for locality. Please ensure that the

residential address on the municipal account agrees to the address as recorded in the compulsory

documents to be completed and / attachments and / CSD, CIPC, if necessary.

A score of 0 (zero) will be allocated if compulsory documents not duly completed

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as Yes No

a company or person prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed

in writing of this restriction by the National Treasury after the audi

alterampartemrule was applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters Yes No

in terms of section 29 of the Prevention and Combating of Corrupt Activities Act

(No )?

(To access this Register enter the National Treasury’s website,

www.treasury.gov.za, click on the icon “Register for Tender Defaulters”

or submit your written request for a hard copy of the Register to

facsimile number (012) 3265445).

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4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a Yes No

court of law outside the Republic of South Africa) for fraud or corruption during

the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.5.1 If so, furnish particulars:

Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD number. A valid Income Tax Clearance Certificate must accompany the bid unless the bidder is tax-compliant via CSD. If SARS cannot provide a valid certificate, submit a letter on original SARS letterhead confirming tax matters are in order or provide a Tax Compliance Status (TCS) PIN. For CIDB-registered work, include a copy of the CIDB registration and grading certificate. Municipal accounts: submit a copy of the bidder’s municipal account for the month preceding tender closure. Bidders in arrears with municipal rates/taxes for over three months without a settlement arrangement will be disqualified. Authorized signatory: provide a Board Resolution or equivalent authorizing the representative to submit the bid. Bids must remain valid for a minimum of 90 days after closure and automatically extend until contract signing.

Mandatory compliance: valid Tax Clearance Certificate or TCS PIN (or CSD tax-compliant status), CSD registration with a provided CSD number, valid SANAS-approved B-BBEE certificate or B-BBEE affidavit, and proof of locality for preference points (MBD 6.1). Additional requirements: Declaration of Interest (MBD 4), Bidder’s Past Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9). Bidders must not be listed on the National Treasury’s database of prohibited entities or the Register for Tender Defaulters. No convictions for fraud or corruption in the past five years. No contract terminations due to non-performance in the past five years. Municipal account details must align with business address for locality points. Affidavits for property ownership/lease must be detailed and valid for 3 months.

to reject any tender or to accept a part of it. The Municipality does not bind itself to accepting the

lowest tender or the tender scoring the highest points.

2.3 Validity Period

Bids shall remain valid and binding for a minimum of 90 days after the tender closure date and

the validity extend automatically till the contract is signed if validity goes beyond the number of

days indicated. The reason for this is to ensure that the tender is valid till appeals were

considered, if received.

2.4 Cost of Tender Documents

of the tender.

2.12 Contact with Municipality after Tender Closure Date

a) Bidders shall not contact the Saldanha Bay Municipality on any matter relating to their bid

from the time of the opening of the bid to the time the contract is awarded.

b) If a bidder wishes to bring additional information to the notice of the Saldanha Bay

establishment of a contract and for the surety and retentions.

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2.19 Wrong Information Furnished

• Partnership (Lead company according to agreement).

• Joint Venture (Lead company according to agreements and where daily operations are done).

• Close Corporation (name of the CC).

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• Public Company “Limited or Ltd” (name of the company).

• Private company / Proprietary company / (Pty) Ltd (name of the company).

• Non-Profit Company “NPC” (name of the company).

• State Owned Company “SOC” (name of the SOC).

• In the case of a One-person business / sole proprietor the account must either be in the trading name

or in the owner’s name.

• In the case of a Private Company (Pty) Ltd. (small businesses’) which trades from the residential address

of the Director, the municipal account can be in the name of the Director if he/she is the owner of the

residential property. This is applicable in cases where the company has only 1 Director. If more than 1

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Registered municipal account number: __________________________________

Note: municipal information provided must be aligned to paragraph 1.4

And 5.2

7.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the bid, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 5, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted

from obtaining business from any organ of state for a period not exceeding 10

years, after the audialterampartem(hear the other side) rule has been applied;

and

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(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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6. Mbd 8: bidder’s past practices

Declaration of bidder’s past supply chain management practices

Contents ................................................................................................................................................ 5

Part a: invitation and general instruction ................................................................................. 6

1. Advertisement .......................................................................................................................... 6

2. Instruction to tenderer: ....................................................................................................... 7

Part b: compulsory returnable documents (SCM related) .................................................... 15

3. Mbd 1: invitation to tender ................................................................................................ 15

4. Mbd 4: declaration of interest .......................................................................................... 17

5. Mbd 6.1 (Prerence points claim form) .............................................................................. 20

6. Mbd 8: bidder’s past practices ............................................................................................ 27

7. Mbd 9: certificate of independent bid determination ................................................. 30

8. Central supplier database (csd) ......................................................................................... 33

Part c: conditions of contract ..................................................................................................... 34

9. General conditions of contract (gcc of 2010) .............................................................. 34

10. Special conditions of contract ......................................................................................... 48

11. Authority to sign bid ............................................................................................................ 51

12. Contract form: purchase of goods/works/services (mbd7) ..................................... 58

Part d: specifications ...................................................................................................................... 599

13. Specifications.......................................................................................................................... 60

14. Pricing instructions ............................................................................................................. 68

15. Pricing schedule .................................................................................................................... 68

16. Price adjustments ................................................................................................................. 73

17. Omissions, alterations and additions ............................................................................. 74

18. Schedule of variations from special conditions of contract .................................. 75

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Part a: invitation and general instruction

o OR

• If no valid Lease Agreement exist, an affidavit from the owner of the property must

be submitted.

• The owner of the property must confirm the following:

✓ That the sole propriety is conducting business from the said address as indicated

in the bid documents.

✓ What are the conditions/agreement for conducting business from premises.

✓ For example: Declares that no written lease agreement exists, a verbal lease

agreement exist, sole supplier does not have any obligation to contribute to any

payment of municipal accounts; sole propriety not liable for any rent payments,

etc.

✓ The ID numbers of both the owner of property and the sole propriety must

reflect on the affidavit.

NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates

the following “I don’t own any buildings and therefore does not have any

municipal accounts”.

Note: Affidavits valid for a period of 3 months

• Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit

in the form of an Affidavit.

1.4.2.2. Where the tenderer is not the owner of the property

Sole propriety (residential):

• If the municipal account is not registered in the name of the Sole Propriety, a valid Lease Agreement

to be submitted.

Or

• If no valid Lease Agreement exist, an affidavit from the owner of the property must be submitted.

• The owner of the property must confirm the following:

➢ That the sole propriety is conducting business from the said address as indicated in the bid

documents.

➢ What are the conditions/agreement for conducting business from premises.

➢ For example: declares that no written lease agreement exists, a verbal lease agreement exist,

sole supplier does not have any obligation to contribute to any payment of municipal accounts;

sole propriety not liable for any rent payments, etc.

➢ The ID numbers of both the owner of property and the sole propriety must reflect on the affidavit.

➢ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates the following “I

don’t own any buildings and therefore does not have any municipal accounts”

Note: Affidavits valid for a period of 3 months

Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based

Black Economic Empowerment Act;

(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based

on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black

Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment

Act;

(d) “bid” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive bidding process or any other method

envisaged in legislation;

(e) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(f) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation,

and includes all applicable taxes;

(g) “bid for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of

assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(h) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

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7.1 Name of company / firm:______________________________________________

7.2 Company registration number:_________________________________________

7.3 VAT registration number:_____________________________________________

7.4 Type of company / firm:

□ Partnership / Joint Venture / Consortium

□ One-person business / sole propriety

□ Close Corporation

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□ Public Company

□ Personal Liability Company

□ (Pty) Limited

□ Non-Profit Company

□ State Owned Company

[Tick applicable box]

7.5 Municipal information

Municipality where business is situated: __________________________________

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7. Mbd 9: certificate of independent bid determination

bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be

completed and submitted with the bid:

c) Any effort by the firm to influence the Saldanha Bay Municipality in the bid evaluation, bid

2.14 Evaluation of Tenders

The 80/20 preference point system as contained in the Preferential

Die 80/20 voorkeur-puntestelsel soos vervat in die Voorkeur Verkrygings

lowest tender or the tender scoring the highest points.

Print the tender document with a quality printer. If the wording is unclear,

Proof for claiming points for locality as required in MBD 6.1.

5. Mbd 6.1 (Prerence points claim form)

Preference points claim form in terms of the preferential procurement regulations

2022 and preferential procurement policy of council: 80/20 preference point system

This preference form must form part of all bids invited. It contains general information and serves as a claim form

for preference points for specific goals.

1.1 The following preference point system is applicable to invitations to bid

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

1.2 Points for this bid (even in the case of a bid for income-generating contracts) shall be

b) Specific Goals (B-BBEE status level contribution and Locality).

1.3 The maximum points for this bid are allocated as follows

SPECIFIC GOALS 20 (10 B-BBEE and 10 Locality)

Total points for price and specific goals 100

points for specific goals with the bid, will be interpreted to mean that preference points for specific goals

interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.