Supply of unleaded petrol for construction projects in vryheid, kwazulu-natal

• Closing Date: 25 June 2026.
• Closing Time: 11:00.
• No briefing session or site visit scheduled (not mentioned in document).

Bidding Procedure Enquiries:

• Contact Person: Ivy Msibi / Annah Molefe.
• Phone: 060 980 6204 / 081 017 2608.
• Email: [email protected].

Technical Enquiries:

• Contact Person: Mr L Mabude.
• Phone: 060 560 2937.
• Email: [email protected].

Submission Email: [email protected] (CC: [email protected]).

• Submit bids via email to [email protected], CC: [email protected].
• Reference bid number KDP-64 in the email subject line.
• Bids must be submitted on official forms provided (not re-typed) or as prescribed in the bid document.
• Bids must be delivered by the stipulated time to the correct address.
• Late bids will not be accepted for consideration.
• Returnable documents include: supplier information form, TCS PIN or CSD number, VAT registration number, proof of authority (e.g., company resolution), signed bid form with capacity declaration.
• Failure to provide required particulars may render the bid invalid.

• Supplier information form (name, address, contact details).
• VAT registration number.
• Tax compliance status (TCS PIN or CSD number).
• Proof of authority (e.g., company resolution).
• Signed bid form with capacity declaration.

• Must not be a state employee or have state-employed directors/members.
• Must comply with South African tax obligations.
• Must provide a valid TCS PIN or CSD number (unless exempt as a foreign supplier).
• Foreign suppliers must confirm residency, branch, or permanent establishment in South Africa OR provide proof of income/tax liability in South Africa.
• If no South African presence or income, TCS PIN registration is not required.

• Supply only of unleaded petrol.
• Delivery location: Klipfontein Dam Access Road, House Repairs and Renovations Projects near Vryheid in KwaZulu-Natal Province: Construction East.
• Specific quantities, delivery schedules, and service levels not detailed in this document.
• Bidders should request additional technical specifications if available.

• Tax Compliance: Bidders must submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• CSD Registration: CSD number must be provided if no TCS PIN is available.
• Joint Ventures/Consortia: Each party must submit separate TCS certificate/PIN/CSD number.
• State Employees: Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
• Preferential Procurement: Subject to Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations 2022.
• Foreign Suppliers: Must complete questionnaire regarding RSA residency, branches, permanent establishment, income sources, and tax liability.

• Subject to Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations 2022.
• B-BBEE specific requirements or preference points allocation not detailed in this document.
• Bidders should note that preference points system may apply.

• Successful bidder will be required to fill in and sign a written contract form (SBD7).
• General Conditions of Contract (GCC) apply.
• Contract duration and specific terms not detailed in this document.

• Tax Compliance: Bidders must submit SARS TCS PIN or printed TCS certificate.
• CSD Registration: CSD number must be provided if no TCS PIN is available.
• Joint Ventures/Consortia: Each party must submit separate TCS certificate/PIN/CSD number.
• Foreign Suppliers: Must complete questionnaire regarding RSA residency, branches, permanent establishment, income sources, and tax liability.

The tender involves the supply of unleaded petrol for the Klipfontein Dam Access Road and House Repairs and Renovations Projects near Vryheid, KwaZulu-Natal (Construction East). No further scope details are provided in this document.

Mandatory returnable: Complete the B-BBEE/EME/QME Reporting Letter template and submit it with all quotation documents. No submission method, address, or deadline is specified in this document — refer to the main tender advertisement for these details.

Required returnable: B-BBEE/EME/QME Reporting Letter template, to be submitted with all quotation documents. No other returnable documents are specified.

No evaluation criteria are provided in this document. B-BBEE reporting information is explicitly for statistical purposes only and will not be used as an evaluation tool. Standard government tender eligibility requirements apply (e.g., valid company registration).

The tender scope involves the supply of unleaded petrol for the Klipfontein Dam Access Road, House Repairs and Renovations Projects near Vryheid, KwaZulu-Natal (Construction East). No additional technical specifications are provided in this document.

All suppliers must complete and submit the B-BBEE/EME/QME Reporting Letter template with their quotation. Required details include: quotation/bid number, description of goods/services, supplier name, quotation amount, B-BBEE level, and company ownership breakdown (percentages for black South Africans, black youth, black women, people with disabilities, people in rural/township areas, black-owned cooperatives, and black military veterans). SMME status (EME, QSE, or Large/Generic) must be declared. The form must be signed by an authorised representative (name, position, date). This is for reporting only and does not affect evaluation.

All suppliers must complete the B-BBEE/EME/QME Reporting Letter template. Required declarations: quotation/bid number, description of goods/services, supplier name, quotation amount, B-BBEE level, and company ownership breakdown (percentages for black South Africans, black youth, black women, people with disabilities, people in rural/township areas, black-owned cooperatives, and black military veterans). SMME status (EME, QSE, or Large/Generic) must be indicated. The form must be signed by an authorised person (name, position, date). This is for reporting only and does not affect evaluation.

B-BBEE reporting information is for statistical purposes only and will not be used as an evaluation tool. No additional evaluation criteria are specified in this document.

Failure to submit proof or documentation for specific goals means no preference points are awarded for those goals.

The 80/20 preference point system applies to this tender. Points are allocated as follows:

• Price: 80 points (maximum).
• Specific Goals: 20 points (maximum).

Scoring for price uses the formula: Ps = 80(1 - (Pt - Pmin) / Pmin), where:

• Ps = Points scored for the tender under consideration.
• Pt = Price of the tender under consideration.
• Pmin = Price of the lowest acceptable tender.

Specific goals and their points (20 points total):

• Women Ownership: 5 points.
• Disability Ownership: 5 points.
• Youth Ownership: 5 points.
• Location of enterprise in KwaZulu-Natal province: 2 points.
• B-BBEE status level contribution (Level 1 or 2, QSE or EME): 3 points.

Tenderers must:

• Submit proof or documentation to claim points for specific goals. Failure to do so means no points are awarded for those goals.
• Indicate how they claim points for each preference point system (80/20 or 90/10).
• Note that the organ of state may require substantiation of claims at any time.

For income-generating contracts, Regulation 3(2) may apply to clarify whether the 80/20 or 90/10 system is used. The highest or lowest acceptable tender determines the applicable system.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.

Compliance requirements include:

• Submission of a completed SBD 6.1 Preference Points Claim Form.
• Proof of company registration (CIPC) and legal entity type (e.g., Partnership, Joint Venture, Close Corporation, (Pty) Ltd, etc.).
• B-BBEE status: Minimum Level 1 or 2 (for QSE or EME) to claim 3 points for B-BBEE contribution.
• Ownership goals: Women, Disability, or Youth Ownership (5 points each) must be supported by documentary proof.
• Local enterprise: Location in KwaZulu-Natal province (2 points) must be verified.
• Tenderers must certify that all information and preference points claimed are true and correct.

Consequences of fraudulent claims or non-compliance:

• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claimed for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Criminal prosecution if deemed necessary.

Specific goals and points for this tender:

• Women Ownership: 5 points.
• Disability Ownership: 5 points.
• Youth Ownership: 5 points.
• Location of enterprise in KwaZulu-Natal province: 2 points.
• B-BBEE status level contribution (Level 1 or 2, QSE or EME): 3 points.

Tenderers must indicate how they claim points for each preference point system (80/20 or 90/10).

Tenderers must:

• Certify that all information and preference points claimed are true and correct.
• Be prepared to provide documentary proof to substantiate claims at any time, as required by the organ of state.

Consequences of fraudulent claims or non-compliance:

• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claimed for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Criminal prosecution if deemed necessary.

Scope Indication:

• Supply of unleaded petrol to Klipfontein Dam Access Road project sites
• House repairs and renovations near Vryheid, KwaZulu-Natal
• Projects classified under Construction East

Note: No detailed scope, deliverables, or technical specifications are provided in this document.

Department: Supply Chain Management

Bidder Guidance:

• No specific contact details (name, email, phone, or address) are provided in this document
• Obtain contact information from the full tender document or the government e-tender portal

Returnable Documents:

• SBD 4 (Bidder's Disclosure) form must be completed in full, signed, and dated
• Submit the form with your bid before the closing deadline

Bidder Guidance:

• Ensure all declarations in SBD 4 are accurate and complete
• False or incomplete disclosures will result in automatic disqualification

Disqualification Criteria:

• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified
• Bidders with undeclared state-employed directors, shareholders, or controlling interests are disqualified
• Bidders with undeclared relationships to procuring institution officials are disqualified
• Bidders involved in collusive practices (e.g., price-fixing, market allocation, bid rigging) are disqualified and reported to the Competition Commission or National Prosecuting Authority

Note: This document (SBD 4) is a compliance form, not an evaluation scoring document. No scoring method or thresholds are provided.

Scope Indication (from tender title):

• Supply of unleaded petrol to Klipfontein Dam Access Road project sites
• House repairs and renovations near Vryheid, KwaZulu-Natal
• Projects fall under Construction East

Note: No detailed technical specifications, deliverables, or standards are provided in this document.

Mandatory Disclosures (SBD 4):

• State Employment: Declare if the bidder or any directors/trustees/shareholders/members/partners with controlling interest are employed by the state. If yes, provide full names, identity numbers, and state institution names
• Institutional Relationships: Declare any personal or business relationship with officials of the procuring institution. Provide particulars if applicable
• Related Enterprises: Declare any interest in other related enterprises, whether or not they are bidding for this contract. Provide particulars if applicable

Bid Independence and Integrity:

• Certify that the bid was prepared independently, without consultation, communication, or agreement with competitors
• Joint ventures or consortiums are exempt from this rule
• Confirm bid terms were not disclosed to competitors before the official bid opening
• Confirm no unauthorized communication with procuring institution officials during the bidding process
• Confirm the bidder was not involved in drafting the tender specifications or terms of reference

Consequences of Non-Compliance:

• Automatic disqualification for false or incomplete declarations
• Possible referral to the Competition Commission for investigation under Section 59 of the Competition Act
• Possible criminal investigation by the National Prosecuting Authority
• Restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act
• Action under PFMA SCM Instruction 22 on preventing and combating abuse in SCM

SBD 4 Disclosure Requirements:

• Declare state employment of bidder or controlling persons (provide names, ID numbers, and state institution)
• Declare any relationship with procuring institution officials
• Declare interests in related enterprises
• Certify independent bid preparation (no competitor collusion)
• Confirm bid terms were not shared with competitors
• Confirm no unauthorized contact with procuring officials
• Confirm non-involvement in drafting tender specifications

Consequences:

• Disqualification for false or incomplete declarations
• Potential legal action, including criminal prosecution and public sector business restrictions

No evaluation criteria are provided in this document. SBD 4 is a compliance disqualification form, not an evaluation scoring document.