Construction of sanitation facilities at qadu senior secondary school under the sanitation 60 programme

Closing date: 10 July 2026 at 12:00. Tender validity period: 20 weeks from closing date. Site possession date: To be advised. Practical completion intended within 18 weeks of site possession. Penalty for non-completion: R2,000 per calendar day, capped at 10% of the contract amount.

Employer and Principal Agent: The Mvula Trust. Postal and Physical Address: 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Submit a fully priced Bill of Quantities (BoQ) with all individual items priced. Do not lump items into a single sum. Include a priced Health and Safety schedule as part of the BoQ. Tenders must remain valid for 20 weeks from the closing date. Provide 5 working days from the Letter of Appointment to submit priced documents. Ensure all proprietary branded products are used as specified unless prior written approval for alternatives is obtained.

Scope: Construction of new ablution facilities at Qadu Senior Secondary School (existing school site). Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), amended by this tender. General Preambles for Trades 2017 (ASAQS) apply, with supplementary project-specific preambles taking precedence. Contractor must: provide a Method Statement outlining construction methods, labour, and plant resources; submit as-built drawings within 14 days of practical completion; record construction breaks and concrete pours; maintain site books (Construction Instruction Book, Daily Record Book, Labour Record, Plant Record). Temporary works (roads, hoardings, fencing, offices, storage) are the contractor’s responsibility. Site office required: 4x3m with concrete floor, windows, lockable, furnished. Storage: lockable container/structure with concrete/steel floor. Encroachments onto adjoining properties are the contractor’s liability. Water leakage into the building (roof, walls, etc.) is classified as a latent defect unless proven otherwise. Defects must be addressed progressively during the Defects Liability Period.

Contractor must submit a Method Statement outlining construction methods, labour, and plant resources proposed for executing the works. The Principal Agent may request this at any time. Approval or observations by the Principal Agent do not relieve the contractor of responsibility for adopting suitable methods and providing adequate resources. Contractor must prioritise work as directed by the Principal Agent and provide additional manpower/resources if progress is unsatisfactory. Contractor must record all contract instructions in a site instruction book (A4 triplicate) and maintain a daily record book of work done, site visits, events, labour, plant, and materials.

Contractor must: inspect the site and study all available drawings at the Principal Agent’s offices to assess cost implications. Ensure dimensional accuracy and address any defects in previous work. Protect trees and adjoining properties. Manage all temporary works, including roads, hoardings, and dust screens. Provide a lockable site office (4x3m) and storage facility. Remove all temporary works upon completion and make good any damage. Contractor is responsible for encroachments onto adjoining properties and associated remedial costs.

Pricing rules: All BoQ items must be individually priced. Do not lump items into a single sum. Contractor must insert quantities for Health and Safety items. Prices must account for all obligations in the General Preambles for Trades 2017 (ASAQS) and supplementary preambles. Claims for extras due to unpriced items or brevity of descriptions will not be entertained. Priced BoQ, including Health and Safety schedule, must be submitted with the tender. Contractor must allocate costs for Preliminaries using categories F (fixed), V (variable by value), or T (variable by time) if Alternative A is used for adjustments.

Pricing: All BoQ items must be individually priced. No lump-sum pricing allowed. VAT must be included in the Final Summary. Payment: Interim payments are at the Principal Agent’s discretion. Materials stored off-site may be included in payment certificates only with an approved bank guarantee. No Payment Guarantee will be provided by the employer (Government Contract). Contract value adjustment: Not applicable (CPAP not used). Insurance: Contractor must provide Contract Works Insurance (Contract Sum + 10%, deductible ≤5% per claim), SASRIA Insurance (Contract Sum + 20%, deductible as per insurer), and Public Liability Insurance (R5 million, deductible ≤5% per claim). Waiver of lien is required. Security, insurances, and waiver of lien must be in place before agreement signing.

Government Contract: No Payment Guarantee provided. Compliance with OHS Act and Construction Regulations 2014 is mandatory. Contractor must: prepare a site-specific Health and Safety Plan; submit a Health and Safety File; appoint a full-time Health and Safety Officer; provide PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks); conduct induction training; provide first aid boxes; erect SANS-approved temporary fencing (1.8m high with 80% HDPE netting, gum poles, 3m spacing); include Community Liaison Officer (CLO) costs. Contractor is solely responsible for compliance with local regulations, workmanship, and material defects. Dispute resolution: Mediation followed by litigation. Contractor must exclude unauthorised persons from the site and prohibit sleeping on-site (except for security guards).

Contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014. Requirements: Prepare a site-specific Health and Safety Plan; submit a Health and Safety File; appoint a full-time Health and Safety Officer for the entire construction period; conduct induction training for all personnel; provide first aid boxes; erect SANS-approved temporary barrier fencing (1.8m high, 80% HDPE netting, gum poles, 3m spacing, 400m total) with vehicle and pedestrian gates; supply PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks); cover costs of initial and exit medical examinations, noise monitoring, and audiograms. Include Community Liaison Officer (CLO) costs. Enclose the works with hoardings, safety screens, barriers, and access gates for public protection. Exclude unauthorised persons from the site and prohibit sleeping on-site (except for security guards). Provide independent shelter for labour/watchmen if required.

Contract governed by JBCC Principal Building Agreement Series Edition 4.1 (March 2005) and JBCC Preliminaries Series 2000 (May 2005), amended by this tender. Key terms: No Payment Guarantee provided (Government Contract). Agreement signing requires priced BoQ, security, insurances, and waiver of lien. Contractor is liable for all defects, including latent defects (e.g., water leakage classified as latent unless proven otherwise). Defects must be addressed progressively during the Defects Liability Period. Dispute resolution: Mediation followed by litigation. Contractor must provide as-built drawings within 14 days of practical completion. Site possession date to be advised; practical completion intended within 18 weeks. Penalty for non-completion: R2,000 per calendar day (capped at 10% of contract value). Contractor must record all site instructions, daily progress, and labour/plant records. Employer and Principal Agent: The Mvula Trust. Applicable law: Republic of South Africa.