Construction and maintenance of toilet facilities at maqoma primary school (ecdoe flush toilets programme)

• Tender Document Availability: From 19 June 2026 at 10:00 AM on the National Treasury e-tender portal (self-download and print).
• Tender Closing Date/Time: 10 July 2026 at 12:00 PM (hard copy submission deadline).
• Tender Validity Period: 12 weeks from closing date.
• No Compulsory Briefing: No briefing session will be held.
• Clarification Deadline: Requests for clarification must be submitted in writing to the Employer’s Representative at least 3 working days before closing time (i.e., by 7 July 2026).

• Primary Enquiries: Email [email protected] with the Bid Number (TMT-ECDOE-26/27-FLUSH-CL6R3) in the subject line.
• Employer’s Representative (Principal Agent):
• Name: Keith Rennie
• Company: MMDP Quantity Surveyors and Project Managers
• Address: 40 Drake Road, Nahoon, East London
• Phone: 043 721 0667
• Email: [email protected]
• Submission Address: Tender box at 69 Devereux Avenue, Vincent, East London.

• Submit tender documents in a sealed envelope, clearly marked with Bid Number TMT-ECDOE-26/27-FLUSH-CL6R3 and deposited in the tender box at 69 Devereux Avenue, Vincent, East London by 10 July 2026 at 12:00 PM. Late submissions will not be accepted.
• No electronic submissions (fax, email, etc.) are permitted. Only hard copies are valid.
• Ensure all returnable documents and schedules listed in Part T2 are completed, signed, and included. Failure to submit required documents (e.g., SBD 1, SBD 2, SBD 4, SBD 6.1, C1.1 Form of Offer and Acceptance, CSD Registration Report, CIDB printout, COIDA Certificate) will result in disqualification.
• For joint ventures (JVs), submit a notarized JV agreement, consolidated CSD registration, separate VAT registration for the JV, and proof of CIDB compliance for all partners.
• Pricing must be fixed for the contract duration, written in black ink, and free of erasures or masking fluid.
• Tender validity period: 12 weeks from closing date. If validity expires on a weekend/public holiday, it extends to the next working day.
• Addenda (if issued) must be acknowledged in T2.2.A (Record of Addenda). Failure to include addenda may disqualify the bid.
• No compulsory briefing session will be held.

Must be registered with CIDB in Grade 3 GB or higher (or capable of being registered prior to evaluation). Must be registered on Central Supplier Database (CSD). Must have valid Tax Compliance Status PIN. Must have valid COIDA/FEM Certificate. Joint ventures eligible if all partners registered with CIDB, meet CIDB JV table requirements, have separate JV bank account, consolidated CSD registration, separate VAT registration, and JV agreement meeting CIDB requirements. Tenderers must not be under restrictions preventing participation in procurement. Must demonstrate professional/technical qualifications, financial resources, equipment, managerial capability, reliability, experience and personnel to perform contract. Must pass risk assessment with minimum 14 points. Poor performers (completed projects more than 25% over contract period, projects in penalties with negative final account, failed to sign final account, or non-responsive on defects) will not be considered.

• Scope of Work: Maintenance of flush toilets and/or construction of new toilet facilities at Maqoma Primary School (Amathole West District, Eastern Cape).
• Contract Duration: 24 weeks from commencement to practical completion.
• CIDB Grading Requirement: Minimum 3GB or higher (or equivalent for joint ventures per CIDB Regulation 25(6) TABLE 9).
• Local Participation: 5% of construction value must be set aside for local suppliers’ material procurement within the project area. 25% of work must be subcontracted to local SMMEs (submit full CSD reports, share certificates, and CK documents for subcontractors).
• Health & Safety (OHS) Requirements:
• Submit SHE Plan, method statements, SWP HIRA, fall protection plan, emergency procedures, and inspection registers.
• Appoint SACPCMP-registered OHS Officer, incident investigator, risk assessor, fall protection plan developer, and GSR3 first aider.
• Provide organogram with signed appointments (Sec16.1 CEO, Sec16.1 designated official, Cr 8.1 Contract Manager, Cr 8.5 OHS Officer, etc.).
• Quality & Compliance:
• Adhere to CIDB Standard for Uniformity in Construction Procurement (August 2019).
• Submit Certificates of Compliance as per C3.4 Schedule of Certificates of Compliance.
• Contractor must supervise SMMEs and cover all associated costs (engagement, attendance, supervision, profit).
• Site Information: Drawings and site details provided in Part C4 of the tender document.

• Pricing Format:
• Fixed rates/prices for the contract duration (no adjustments unless specified in contract conditions).
• Complete Bill of Quantities (Part C2.2) and Pricing Schedules in black ink. Erasures/masking fluid are prohibited.
• VAT inclusive (15%).
• Payment Terms: Not explicitly stated; refer to Part C1.2 (Conditions of Contract).
• Bonds/Guarantees:
• Form of Guarantee (Part C1.3) must be submitted (e.g., bid bond, performance guarantee).
• Insurance: Tenderer must provide their own insurance to cover works, damages, and public liability (employer will not provide insurance).
• Subcontractor Payments: Contractor must ensure 25% of work value is subcontracted to local SMMEs (proof of CSD registration, share certificates, and CK documents required).
• Cash Flow Projections: Must be included in the Construction Implementation Plan to support the construction programme.

• Central Supplier Database (CSD):
• Mandatory: Submit CSD Registration Report (not older than 30 days). If older, bidder has 48 hours to resubmit. Failure to register or submit valid proof results in disqualification.
• CIDB Registration:
• Mandatory: Submit CIDB printout (valid on evaluation and award day). Registration will be verified online. Invalid registration = disqualification.
• Minimum Grading: 3GB or higher (or equivalent JV grading per CIDB TABLE 9).
• Coida/fem:
• Mandatory: Submit Certificate of Good Standing from the Workman’s Compensation Commissioner. Must be valid on evaluation and award day. Invalid = disqualification.
• Tax Compliance:
• Mandatory: Submit Valid Tax Compliance Status PIN (SBD 2). Verified online during SCM processes.
• B-bbee:
• SBD 6.1 (Preference Points Claim Form) must be completed to claim 20 points for specific goals. Failure to submit = 0 points for B-BBEE.
• Joint Ventures (JVs):
• All JV partners must have valid CIDB, CSD, COIDA, and tax compliance registrations.
• Submit notarized JV agreement, consolidated CSD registration, separate VAT registration for the JV, and proof of financial/technical resource deployment.
• Lead partner must be fully involved; failure may result in contract termination.
• Other:
• SBD 4 (Bidder’s Declaration) must be completed and signed. Failure = disqualification.
• Conflict of Interest: Must declare any conflicts (direct/indirect) in T2.2.B (Compulsory Questionnaire). Undisclosed conflicts may lead to rejection.
• Blacklisting: Bidders listed on the Register of Tender Defaulters or convicted of fraud/corruption in the past 5 years are ineligible.