Panel of electrical service providers for amatola water: 3-Year ad-hoc maintenance, testing & repairs of hv equipment

Compulsory clarification meeting: 25 June 2026 at 11:00, venue: No.17 Grant Davis Drive, Nahoon Dam - Boathouse, coordinates 32°54'43.86"S 27°48'32.08"E. Late arrivals (15+ minutes) will not be allowed. Bid documents available for download: 18 June 2026 at 09:00 from Amatola Water website (www.amatolawater.online). Closing date for submissions: 09 July 2026 at 11:00. Tender validity period: 120 calendar days from closing date. Tender opening: Same day as closing at Amatola House, 6 Lancaster Rd, Vincent, East London.

SCM-related queries: Ms. Namhla Ndlamla, email: [email protected]. Technical queries: Mr. Mazwi Mkile, email: [email protected]. Submission address: Bid/Tender Box, Amatola House, 6 Lancaster Rd, Vincent, East London, 5200. Postal address: Private Bag X 3, Vincent, 5217. Physical address: Amatola House, 6 Lancaster Road, Vincent, 5247. Tel: +27 (0) 43 707 3700. Fax: +27 (0) 43 707 3701. Website: www.amatolawater.co.za. Employer’s Representative: Mr. Mazwi Mkile, email: [email protected], tel: 043 707 3700.

Submit the original completed bid documents and all supporting documents (in a separate file) in a sealed envelope or parcel. The envelope must be endorsed with the Bid Number (AW2025/26/14) and Bid Description. Deposit the sealed envelope in the Bid/Tender Box located in the reception area of Amatola House, 6 Lancaster Rd, Vincent, East London, prior to the closing date and time (09 July 2026 at 11:00). No late, incomplete, unsigned, or electronically submitted tenders will be accepted. Tenders must remain valid for 120 days from the closing date. No telephonic, telegraphic, telex, facsimile, or e-mailed bid offers will be accepted. Only authorized signatories may sign the tender documents. For companies, include a board resolution authorizing the signatory. For partnerships, all partners must sign unless authorized otherwise. For joint ventures, include a signed JV agreement and resolutions from each member. Corrections to price schedules must be made in non-erasable ink and initialed by all signatories; correction fluid (e.g., Tippex) is not permitted. All returnable schedules (T2.1 and T2.2) must be completed and submitted. Failure to comply with any submission requirement will render the tender non-responsive.

Mandatory Requirements:

• CIDB registration (2EP or higher, active status).
• Attendance at compulsory clarification meeting (25 June 2026).
• Registration on National Treasury CSD (or proof of pending registration).
• Good standing with SARS, COID, UIF, and Dept. of Labour (Electrical Contractor).
• Submission of all returnable documents (T2.1, T2.2) and supporting certificates.
• Compliance with Amatola Water SCM Policy (e.g., Enterprise Questionnaire, SBD 4).
• No directors/shareholders listed on National Treasury Tender Defaulters Register.

Preferential Points (80/20 system):

• HDI ownership (51%+ black ownership): 8 points.
• Black women ownership (51%+): 3 points.
• Black youth ownership (51%+): 3 points.
• People with disability (20%+ ownership): 2 points.
• Locality (Eastern Cape-based enterprise): 4 points.

Capability Requirements:

• Minimum 4 completed projects or maintenance work orders on medium voltage equipment (vacuum circuit breakers, electromechanical relays, distribution/power transformers) over the past 10 years.
• Key personnel: Maintenance Manager (5+ years’ experience, Electrical Engineering qualification, ECSA registration) and Specialist Artisan (5+ years’ experience, registered with Dept. of Labour).

Scope: Establish a panel of service providers for testing, inspection, maintenance, repairs, and servicing of transformers, medium voltage motors, electrical distribution, and protection equipment for Amatola Water pump stations and water treatment works. Contract duration: 3 years on an ad-hoc basis. Work includes: testing, repairs, maintenance, and supply of medium voltage protection, control equipment, transformers, and switchgear. Allocation: Rotational basis from highest to lowest scoring bidder, ensuring fair, equitable, transparent, competitive, and cost-effective distribution. Service providers must deploy the same team members proposed in the bid or equally/similarly qualified replacements. Specialist Artisan with a valid Authorisation Certificate required for high voltage equipment services. Service providers must submit reports detailing services/maintenance/repairs performed. No work will be allocated beyond the bidder’s CIDB grading limit. Key deliverables: Assessment visits, quotations for identified tasks, execution of services, and reporting.

Pricing: Fixed rates for the duration of the contract, not subject to adjustment except as provided in the contract conditions. Prices must be stated in Rand. Non-VAT vendors with annual turnover exceeding R1 million upon contract award must register as VAT vendors with SARS; proof of registration is conditional for award. Payment terms: As per the contract conditions. Bid Bond: Form of Guarantee (Pro-forma) required. Financial capacity: Tenderers must demonstrate ability to complete works within the contract period. No compensation for tender preparation costs.

CIDB Registration: Must be registered as 'Active' with CIDB at tender closing and award, with a grading designation of 2EP or higher for EP class construction work. Joint ventures: All members must be CIDB-registered (Active), lead partner must have EP class grading not lower than one level below required, combined grading must meet or exceed required designation, and JV agreement must be notarized. Compulsory Documents: Letter of Good Standing from Compensation Commissioner (COID) or Compensation Insurer, Letter of Good Standing from Department of Labour (UIF), Registration with Department of Labour as an Electrical Contractor. CSD Registration: Must be registered on the National Treasury Central Supplier Database (CSD) with proof of registration number. Tax Clearance: Must be registered and in good standing with SARS; each JV/consortium member must submit separate Tax Clearance PIN/Tax Number. Capability Requirements: Company must demonstrate experience on 4 completed projects or maintenance work orders for medium voltage equipment (vacuum circuit breakers, electromechanical relays, distribution/power transformers) over the past 10 years. Key Personnel: Maintenance Manager must have 5 years’ experience on medium voltage equipment, National Diploma/BTech/BSc/BEng in Electrical Engineering, and ECSA registration (Pr. Techni. Eng, Pr. Eng, or Pr. Tech. Eng.). Specialist Artisan must have 5 years’ experience on medium voltage equipment and be registered as Installation Electrician or Master Installation Electrician with the Department of Employment and Labour. Health and Safety: Draft Health and Safety Plan required, appended to Schedule B5. SBD 4 - Bidder’s Disclosure required. Conflict of Interest: Must not be an advisor/consultant to Amatola Water prior to award. National Treasury Register: Directors/shareholders must not be listed on the National Treasury Register of Tender Defaulters. Occupational Health and Safety Act compliance required. Remuneration: Must pay workers not less than NBCEI-recommended rates.