Lease of office premises (156m²) with parking at bon 1, port of cape town – up to 10 years

Request for Proposal to lease a 156 m² (reported as 199.7 m²) office premises at BON 1, Port of Cape Town, with parking, for up to ten (10) years.

The tender is advertised on the National Treasury e‑tender portal and the Transnet website; documents are downloadable from both portals.

A non‑compulsory briefing will be held on 22 June 2026 via Microsoft Teams.

• Issue date: 18 June 2026
• Non‑compulsory briefing (Microsoft Teams): 22 June 2026 10:00 AM (attendance encouraged but not mandatory).
• Clarification questions deadline: 06 July 2026
• Closing date & time for electronic submission: 17 July 2026 12:00 PM.
• Bid validity period: 120 business days from the closing date.
• Outcome publication: within 10 days after award on the National Treasury e‑tender portal and Transnet website.

• Enquiries (pre‑clarification): [email protected]
• Post‑closing communications: same email address only.
• No phone number or physical address is provided in the document.

• Upload the complete bid package to the Transnet e‑Tender portal (https://transnetetenders.azurewebsites.net) before the closing date and time (17 July 2026 12:00 PM).
• Use only alphanumeric characters in file names; each file may be up to 30 MB and multiple uploads are allowed.
• All returnable documents listed in the Schedule of Bid Documents must be signed, stamped and dated.
• Mandatory returnable documents (failure = automatic disqualification): SBD 1 form, Rental Offer Price, Specific Goals claim form, B‑BEE certificate/affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile, Business Plan, Reference Letters, Bank Rating.
• Essential returnable documents (failure = opportunity to resubmit; second failure = disqualification): Certificate of Acquaintance, RFP Declaration, Specific Goals Points Claim Form, Job Creation & Skills Development, Personal Information Protection, Certificate of Attendance.
• Returnable documents used for scoring (if not submitted, score = 0 for that criterion).
• Bids must be signed by an authorised representative and include a proof of authority (e.g., board resolution).
• Late submissions, uploads after the deadline, or technical issues will not be accepted; submit at least one day before the deadline to avoid connectivity problems.
• Bid validity is 120 business days from the closing date; Transnet may request an extension under the same terms.
• Any amendment to the RFP after submission is not permitted; only the disclosed addenda on the e‑tender portal apply.

Bidders must have a minimum of 2 years' experience in the proposed office use, supported by verifiable evidence. Must achieve a minimum technical/functionality score of 66.67/100. Must be tax compliant and registered on the National Treasury's Central Supplier Database (CSD). Foreign bidders without a local entity must incorporate a South African company if awarded. Must submit a valid B-BBEE certificate or sworn affidavit. Bidders must have the financial and operational capability to undertake refurbishment and maintenance costs. Must not be in breach of the Integrity Pact (Annexure 6) or have a poor performance track record with Transnet.

• Scope: lease of a 156 m² (reported as 199.7 m² in the annex) office premises at BON 1, Port of Cape Town, with parking, for up to 10 years, on an ‘as‑is’ (voetstoots) basis.
• Exclusions: storage/handling of hazardous chemicals, fertilizers, fuel, trucks, dust minerals, or any leisure activities.
• Obligations of the successful bidder:
• Carry out any required refurbishment, repairs, upgrades or capital improvements at own cost.
• Ensure the premises are fit for the intended use and comply with all applicable laws (unless otherwise agreed).
• If beneficial occupation is required, provide a justified business plan and bear all holding costs during that period.
• Conduct a site inspection before submitting the bid; TNPA accepts no liability for undiscovered defects.
• Deliverables: detailed Business Plan, Capital Expenditure Plan, Maintenance Expenditure Plan, Work‑Break‑Down‑Structure, Project Schedule, cash‑flow projections, and evidence of B‑BEE compliance.
• Standards: compliance with the National Ports Act, relevant health‑safety, environmental and security regulations, and any conditions in the draft lease agreement (Annexure 3).

• Evaluation follows the diagrammatic methodology (Stage 1 = Responsiveness, Stage 2 = Technical/Functional, Stage 3 = Pricing, Stage 4 = Specific Goals, Stage 5 = Objective Criteria).
• Stages may be conducted in parallel at Transnet’s discretion.
• Technical scoring requires a minimum of 66.67 % to progress.
• Rental price scoring uses the formula provided in Step 4.
• Specific Goals points are claimed via the Specific Goals Points Claim Form (Annexure 9).

• Minimum >2 years experience in similar premises use; provide company profile and at least two reference letters (not older than 5 years).
• Demonstrate financial stability with a bank rating not older than 3 months.
• Show track record of successful operations aligned with port activities and the Port Development Framework Plan.
• Include key personnel qualifications and experience relevant to the proposed use.

• Complete the Rental Offer Summary table: square metres, rate per m², monthly rent (excl. VAT), VAT amount (15 %), total monthly rent, annual rent, and escalation rate for each of the five years.
• Ensure the annual escalation is incorporated in the total offer.
• All figures must be in South African Rand and inclusive of VAT.
• Submit the schedule exactly as prescribed; deviations will be considered non‑responsive.

• Rental offer must be quoted in South African Rand inclusive of VAT (15 %).
• Provide a complete Rental Offer Schedule (monthly rate, escalation, annual total) for each of the 5 years.
• Include annual escalation as part of the overall offer; TNPA will verify calculations.
• Bidders must submit a bank rating (not older than 3 months) and proof of financial capacity.
• All pricing must follow the prescribed schedule; alternative formats will be deemed non‑responsive.
• If the highest‑scoring rental offer is not market‑related, Transnet may negotiate a market‑related rent with the top‑ranked bidders sequentially or cancel the RFP.
• Validity of the bid is 120 business days from the closing date; extensions may be requested but must be accepted by Transnet.

• Legal compliance: full compliance with all applicable South African laws, including the National Ports Act, Employment Equity Act (Section 53), Income Tax Act, VAT Act, and any other regulations referenced in the RFP.
• Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or certificate; each party in a JV/consortium must provide its own TCS.
• Central Supplier Database (CSD): all bidders must be registered on the National Treasury CSD before submission; foreign bidders without a local entity are exempt but must incorporate a South African company if awarded.
• B‑BEE: provide a verified B‑BEE status level certificate or sworn affidavit (for QSEs/EMEs); points are awarded in the Specific Goals evaluation.
• Security clearance: successful bidder must obtain the required security clearance (Confidential/Secret/Top Secret) at its own expense.
• Integrity & probity: disclose any relationship with DPIP/FPPO, comply with the Supplier Integrity Pact, and certify no serious breaches of law in the past 5 years.
• Disclaimers: Transnet may modify or cancel the RFP, reject non‑conforming proposals, split the award, or place a bidder on the restricted bidders list for up to 10 years for fraud or misrepresentation.

• All documents must be signed and dated by an authorised signatory.
• Returnable documents listed in the Proposal Form must be submitted with the bid.
• Proposals are deemed offers unless expressly stated otherwise.
• Any additional conditions must be submitted in a separate letter and cannot amend the RFP documents.
• Post‑submission communications are limited to the designated email address; no changes are accepted after the closing date.
• Collusion, canvassing Transnet staff, or attempting to influence the award process will result in automatic disqualification and possible restriction from future state contracts.

• Annexure 2 contains the Draft Environmental Management Plan; bidders must outline how they will manage waste, recycling and energy consumption for the leased premises.
• The lease is subject to compliance with all relevant environmental legislation; prohibited activities include storage of hazardous chemicals, fertilizers, fuel, dust minerals and any leisure activities not approved.
• Bidders should provide a brief environmental impact statement as part of the Business Plan, demonstrating alignment with the Green Economy/Carbon Footprint objectives (Section 3).

• Contract duration: lease term up to ten (10) years, on an ‘as‑is’ basis.
• Standard lease agreement: the successful bidder will be bound by the draft lease agreement (Annexure 3) which may be amended at Transnet’s discretion.
• General bid conditions: all bidders must comply with the General Bid Conditions (Annexure 4); any amendment to the RFP documents is prohibited except via a formal letter and subject to clause 15 of the General Bid Conditions.
• Termination: Transnet may terminate the lease if the bidder breaches material terms, provides false information, or fails to meet post‑award obligations.
• Penalties: failure to sign the final lease within five (5) business days of award may result in a penalty and recovery of Transnet’s costs.
• Post‑tender negotiations: if the rental offer is not market‑related, Transnet may negotiate with the highest‑ranked bidder, then the second and third ranked bidders, or cancel the RFP.
• Award: award will be communicated by a Letter of Award; the final lease agreement will be concluded thereafter.
• Dispute resolution: any disputes will be governed by South African law and the parties submit to the jurisdiction of South African courts.

See the main Evaluation Criteria section for the detailed scoring methodology, weighted points and minimum thresholds.