Supply and delivery of tablets for tpt head office- durban

While this NDA document does not specify product or company eligibility criteria, it establishes a mandatory contractual condition for participation: any company wishing to bid must agree to these confidentiality terms to receive and use Transnet's bid-related information. The company must also have appropriate technical and organizational measures for data security.

This is a Non-Disclosure Agreement (NDA) for the bid process. Key terms for bidders:

• You must treat all Transnet information received as confidential.
• Confidential information can only be used for bid discussions or contract performance.
• You may share confidential information only with your agents who need to know, and you must ensure they understand the confidentiality obligations.
• You must notify Transnet if legally required to disclose any confidential information.
• You must securely store all information and keep records of what was received.
• Upon Transnet's written demand, you must return or destroy all confidential information within 7 days and provide a director-signed certificate of compliance.
• No public announcements about your interest in the bid are allowed without Transnet's written consent.
• You cannot use Transnet's name or information for publicity without consent.
• Confidentiality obligations last for 5 years after bid discussions end.
• You are responsible for all your costs related to the bid.
• You must comply with South African privacy and data protection laws.
• Transnet may assign this agreement to any Transnet Group member.
• The agreement is governed by South African law and courts.

• Deliver to: Arif Essa, IT Manager, Transnet Port Terminals Head Office, 5th Floor, 202 Anton Lembede Street, Durban.
• Compiled by: TPT ICT Manager (Arif Essa).
• Approved by: TPT Senior Manager – Support Services (Ashwin Naidoo).

Suitable and accredited service providers capable of delivering original, new tablets with all specified accessories and meeting technical specifications. Must provide manufacturer warranty, after-sales support, and proper packaging.

• Supply and deliver 35 tablets (iPads and Samsung Tabs) with accessories for TPT Executives.
• Tablets must be original, new (not refurbished).
• Quantities and models:

• iPad 13” Pro M4/M5: 9 units.
• iPad 13” Air M4/M5: 18 units.
• Samsung Tab S11 OCTA CORE 9400: 8 units.

• Each iPad must include:

• Keyboard case with detachable backlit wireless keyboard and pencil holder, compatible with iPad 13”.
• Apple Pencil (USB-C).
• Tempered glass screen protector.

• Each Samsung Tab S11 must include:

• Keyboard case with detachable backlit wireless keyboard, compatible with Samsung Tab S11.
• S-Pen inbox.
• Tempered glass screen protector.

• Quote must include optional iCare Plus Protection Plan for iPad for two years.
• Detailed technical specifications for each model are provided in the document, covering display, chip, storage, connectivity, cameras, battery, operating system, and accessibility features.

• Manufacturer warranty and after-sales support required.
• Individual retail packaging or bulk enterprise packaging acceptable.

• Compiled by: TPT ICT Manager.
• Approved by: TPT Senior Manager – Support Services.
• Document dates: 23 March 2026 and 30 June 2026.

• Transnet Contract Manager details (designation, operating division, address, telephone, email) are to be provided but are currently listed as TBC.
• Service Provider’s Account Manager details (designation, address, telephone, email) are to be provided but are currently listed as TBC.
• For formal notices, contact Transnet SOC Ltd, Attention: Group Legal Counsel, Physical Address: 202 Anton Lembede Street, Durban, 4001. Email and postal addresses are TBC.
• Notices can be delivered by hand or email; email notice is deemed received on confirmation of receipt.

Supplier must not be listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Must have valid registration number. Must comply with B-BBEE requirements (subcontracting restrictions apply). Must sign Supplier Integrity Pact. Must have agent for service of process in South Africa if not locally registered.

• Scope: Supply and delivery of tablets for TPT executives at TPT Head Office on a once-off basis.
• Deliverables: To be detailed in the scope of work (Annexure A).
• Contract management and performance review meetings will be held as required by Transnet’s Contract Manager.

• Transnet may issue a Non-Conformance Report (NCR) if services do not conform to Transnet standards, specifications, and requirements.
• Supplier must investigate and remedy non-conformance within the stipulated time frame determined by Transnet.

• Standard payment terms: 30 days from receipt by Transnet of a month-end statement, unless otherwise agreed in writing.
• Payment is made against original undisputed invoices (Tax Invoices), supporting documentation, and month-end statement.
• Prices specified in an order cannot be increased.
• The contract value is TBC (once-off).

• Subcontracting: Requires Transnet approval. Unauthorised subcontracting may incur a penalty up to 10% of contract value.
• B-BBEE: Subcontracting more than 25% of contract value is only allowed to enterprises with equal or higher B-BBEE status, or to an Exempted Micro Enterprise (EME) with capability.
• Local content: Subcontracting must not reduce local production and content below the stipulated minimum threshold.
• Supplier Integrity Pact: Must comply with Transnet’s Supplier Integrity Pact to avoid dishonesty, fraud, and corruption.
• Restricted Suppliers: No award to bidders on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Cession and assignment: Cession of payment rights requires prior written Transnet approval; assignment of performance obligations is prohibited.
• POPIA: Must comply with Protection of Personal Information Act requirements for processing personal information.

• Subcontracting more than 25% of contract value is only allowed to enterprises with equal or higher B-BBEE status, or to an Exempted Micro Enterprise (EME) with capability.
• Subcontracting must not reduce local production and content below the stipulated minimum threshold.

• Supplier personnel on Transnet premises must comply with Transnet’s health and safety, security, and system security rules and procedures.
• Both parties must comply with Protection of Personal Information Act (POPIA) requirements for processing personal information.

• Sole agreement: These terms and Transnet’s purchase orders constitute the sole agreement; Transnet does not accept other supplier conditions unless agreed in writing.
• Conformity with order: Goods must conform strictly with the order; no variations without prior written Transnet consent.
• Delivery and title: Delivery dates and addresses are as per the order; time is of the essence. Delays are only excused due to circumstances outside supplier’s control with written notification.
• Price and payment: Prices cannot be increased. Payment terms are 30 days from receipt of month-end statement, unless otherwise agreed.
• Proprietary rights liability: Supplier indemnifies Transnet against third-party intellectual property infringement claims, unless arising from Transnet-provided designs.
• Proprietary information: All Transnet business information is confidential and must not be disclosed without prior written consent.
• Protection of personal information (POPIA): Both parties must comply with POPIA for processing personal information.
• Publicity: Supplier cannot use Transnet’s name or trademarks for publicity without prior written consent.
• Non-conformance: Transnet may issue a Non-Conformance Report (NCR) for non-conforming services; supplier must remedy within stipulated time.
• Termination: Transnet may cancel order with 30 days’ written notice, or for breach, change of control, or disrepute. Supplier must submit claims within 2 months of termination.
• Access: Supplier personnel on Transnet premises must comply with Transnet’s health, safety, security, and system security rules.
• Warranty: Supplier warrants competence, compliance with legislation, no deterioration of Transnet equipment, and no infringement of third-party rights.
• Insolvency: Transnet may terminate order if supplier becomes insolvent.
• Subcontracting: Requires Transnet approval; unauthorised subcontracting may incur up to 10% penalty.
• Payment to sub-contractors: Transnet may pay sub-contractors directly at its discretion, subject to conditions.
• Cessions and assignments: Cession of payment rights requires Transnet approval; assignment of performance obligations is prohibited.
• Supplier Integrity Pact: Supplier must comply with Transnet’s Supplier Integrity Pact.
• Database of restricted suppliers: No award to bidders on National Treasury’s restricted lists.
• Notices: Delivered by hand, facsimile, or email; email notice deemed served on acknowledgement.
• Law: Governed by South African law; disputes subject to arbitration under AFSA rules.
• General: Certain clauses survive termination. No waiver by failure to enforce.
• Counterparts: Agreement may be signed in counterparts.

• The supplier must warrant that services are fit for purpose and of satisfactory quality.
• Services must not cause any deterioration in the functionality of Transnet equipment.

• Site visits or briefing sessions may be requested; if compulsory in the RFX, attendance is mandatory to avoid disqualification.

• For clarification before closing, upload questions on the Transnet e-Tender Submission Portal or contact the person listed in the RFX.
• After closing, only communicate with the contact person listed in the RFX.
• Unauthorised communication about the bid with Transnet officials or committee members after closing can lead to disqualification.

• Submit your bid via the Transnet e-Tender Submission Portal by uploading documents against the tender.
• Complete all official bid forms fully; use only Transnet's forms unless insufficient space, then attach additional information on company letterhead cross-referenced.
• Late bids will not be considered.
• All returnable documents listed in the RFX must be submitted; failure to submit mandatory ones leads to disqualification.
• Alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• If samples are required, mark them with your name, address, bid number, and item number, and dispatch to arrive by the closing date.
• Unauthorised communication about the bid after closing date with any Transnet official or committee member can lead to disqualification.

• Submit all returnable documents listed in the RFX; mandatory ones lead to disqualification if missing.

Bidders must not be listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must act through a duly authorized South African representative/agent with a valid Power of Attorney. Companies must disclose full director/member/partner details. Bidders must have a domicilium citandi et executandi (legal service address) within South Africa and submit to South African jurisdiction.

• Goods must be NEW (unused, not second-hand or reconditioned).
• Deliveries must meet the delivery period specified, inclusive of non-working days, holidays, stocktaking, or plant repairs.
• Submit drawings and specifications as per Transnet's requirements; foreign specifications require translated copies and details of any variations.
• Progress reports on delivery may be required.

• Quote prices in the Price Schedule: local supplies on Delivered RSA basis, imported supplies on Delivered Duty Paid basis.
• All amounts in ZAR; alterations must be initialled.
• Prices include VAT for local supplies; show VAT separately on tax invoices.
• Payment methods: adhere to contract terms; alternative proposals evaluated on financial merits.
• Conditional discounts calculated from receipt of correct tax invoices.
• Foreign currency payments require SARB approval; forward exchange cover preferred.
• Provide bank details for EFT payments if applicable.

• All monetary amounts must be in ZAR (Rand).
• Prices quoted subject to confirmation will not be considered.
• Quote prices on a Delivered Duty Paid (latest ICC Incoterms) basis unless otherwise specified.
• For local supplies, quote on a Delivered RSA named destination basis; for imported supplies, quote on a Delivered Duty Paid basis to South African destination.
• Prices must include VAT shown separately on tax invoices.
• Payment terms: adhere to Terms and Conditions of Contract; alternative payment methods may be proposed with full particulars.
• Conditional discounts apply from receipt of correct month-end statements and tax invoices.
• Foreign currency payments require South African Reserve Bank approval; forward exchange cover is preferred.
• Security may be required in the form of a Deed of Suretyship from an approved South African financial institution.

• Provide full names of directors (company), members (close corporation), or partners/individual (partnership/trade name).
• Do not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Foreign bidders must have an authorised South African representative and provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• Export licences may be required for imported goods.
• Submit all mandatory returnable documents to avoid disqualification.
• Comply with contract terms; deviations must be submitted on company letterhead for legal review.

• Contract includes General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions from the bid documents.
• Upon acceptance, parties are bound by these terms; email acceptance is proof of delivery one day after sending.
• Unsuccessful bidders will be notified in writing with reasons.
• The successful bidder must provide security via a Deed of Suretyship from an approved South African financial institution within 30 days of acceptance.
• Contract quantities are estimates; Transnet orders only what it needs and accepts no liability for specially ordered stock.
• Delivery periods are governed by contract terms; progress reports may be required.
• Emergency demands may be sourced outside contract if the supplier cannot meet critical delivery.
• Copyright of work products is governed by Intellectual Property Rights in the contract.
• South African law applies; foreign bidders must specify a domicilium in South Africa.
• Conflicts between General Bid Conditions and the RFX are resolved in favour of the RFX.

• Provide full names of directors, members, or partners as applicable.
• Mark samples with your details and dispatch by closing date if required.
• Submit drawings and specifications as per Transnet's requirements; foreign ones need translations.
• Foreign bidders must have authorised representatives and provide a compliant Power of Attorney.
• Do not be on National Treasury's restricted lists.
• Comply with all bid conditions to avoid disqualification.

• For clarification, use the Transnet e-Tender Submission Portal or contact the person listed in the RFX.
• After closing, only communicate with the listed contact person.
• Unauthorised communication can lead to disqualification.

• Contact person: Aphiwe Ngcobo.
• Telephone: 031 361 1077.
• Email: [email protected].
• Complaints: Email [email protected].

• Submit via Transnet e-tender submission portal: transnetetenders.azurewebsites.net using Google Chrome.
• Register/log in, click 'ADVERTISED TENDERS', toggle 'Log an Intent' to submit.
• Upload bid documents; maximum 30MB per upload, multiple uploads allowed.
• Complete electronic pricing in the eSupplier portal; failure results in disqualification.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidder's technical challenges.
• Only one proposal per bidder permitted unless otherwise stated.
• No late submissions accepted.
• Each company must use its own registered profile; submitting through another's profile leads to disqualification.
• Joint Ventures may use one party's registered profile to submit.
• Mandatory Returnable Documents must be submitted; failure leads to disqualification.
• Returnable Documents Used for Scoring: if not submitted, zero score for that criterion.
• Essential Returnable Documents: failure may allow a deadline extension; subsequent failure may lead to disqualification.
• All returnable sections must be signed, stamped, and dated.

Valid B-BBEE status level certificate or sworn affidavit; tax compliance with SARS (TCS PIN or CSD number); no serious breach of law in past 5 years; disclosure of relationships with Transnet employees or DPIP/FPPO connections; only one bid per company unless in joint venture; registered on Central Supplier Database (CSD) unless foreign supplier with no local entity.

• Supply and delivery of tablets for executives at Transnet Port Terminals (TPT) Head Office, Durban, on a once-off basis.
• Detailed scope of work is in Annexure A (not provided in extracted text).
• Security clearance may be required for successful respondent's personnel to level CONFIDENTIAL/SECRET/TOP SECRET.

• Electronic pricing schedule must be completed in Transnet eSupplier portal.
• Example items: iPad 13” Pro, iPad 13” Air, SAMSUNG TAB S11 with specified accessories.
• Prices quoted in South African Rand, inclusive of VAT.
• Delivery lead-time to be specified.
• Deviation from pricing schedule format leads to disqualification.

• Pricing must be completed electronically in the Transnet eSupplier portal.
• Quote on 'delivered nominated destination' basis, including VAT.
• Example items: iPad 13” Pro (M4/M5 Chip), iPad 13” Air (M4/M5 Chip), SAMSUNG TAB S11 (OCTA CORE 9400) with accessories.
• All prices in South African Rand, inclusive of VAT.
• Delivery lead-time to be specified in days/weeks from purchase order date.
• No disbursements not specifically priced will be accepted.
• Use provided price schedule format; deviation leads to disqualification.
• Discounted prices considered only if unconditional.
• Transnet may negotiate price if not market-related.

• Tax compliance: Submit Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.
• Foreign suppliers without local entity need not register on CSD.
• B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit.
• Specific goals: Provide proof for B-BBEE status level and 30% Black Women Owned Entities for preference points.
• Compliance with Employment Equity Act required.
• Submit latest financial statements signed by accounting officer or audited financial statements plus two previous years.
• Disclosure of relationships with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO) required.
• No serious breach of law in past five years (excluding minor offences).
• Bidder declaration required regarding state employment, relationships, and collusion.

• Transnet may request ESG information for record-keeping, not for evaluation or disqualification.
• Due diligence on sub-contractors to detect fronting.

• Successful respondent must maintain validity of all returnable documents for contract duration; failure allows Transnet to terminate contract.
• Contract includes Standard RFQ Terms and Conditions for Supply of Goods or Services to Transnet.
• Definitions provided for terms like B-BBEE, price, specific goals.

• Price evaluation uses formula: Ps = 80
• (1 - (Pt - Pmin) / Pmin).
• Preference points awarded based on provided evidence for B-BBEE and specific goals.