Hiring of motorized water tanker services for kwazulu-natal municipalities (4-Month contract)

The project involves the appointment of service provider(s) for the hiring of motorized water tanker services as and when required within various municipalities in KwaZulu-Natal Province for a period of 4 months. The aim is to address urgent water shortages and service delivery protests due to water scarcity and delayed bulk infrastructure projects. The Department of Co-operative Governance and Traditional Affairs (COGTA) seeks to provide an interim solution to ensure communities have access to clean water, a constitutional right. Bidders must be prepared to respond to urgent requests for water tanker services.

Compulsory briefing session: 15 July 2026 at 10:00 am, Venue: 66 Shortts Retreat Road, Provincial Disaster Management Centre, Auditorium, Mkhondeni, Pietermaritzburg, 3201. Closing date: 28 July 2026 at 11:00 am.

Bidding procedure enquiries: Ms Lindiwe Madlala, Tel: 033 260 8194, Fax: 086 642 8873 / 033 342 8830, Email: [email protected]. Technical enquiries: Mr. Xolani Sibiya, Unit: Municipal Infrastructure, Tel: 033 355 6210 / 083 443 8462, Email: [email protected]. Submission address: Department of Co-operative Governance and Traditional Affairs, Private Bag X9078, Pietermaritzburg, 3200.

Submit bids in a sealed envelope to the tender box at: Department of Co-operative Governance and Traditional Affairs, Lift Area, 13th Floor, North Tower, Natalia Building, 330 Langalibalele Street, Pietermaritzburg, 3200. Bids must be received by 28 July 2026 at 11:00 am. Late, faxed, emailed, or incomplete bids will be rejected. Use only official bid forms (do not retype). Each page must be initialed. Photocopies of forms are allowed but must bear original signatures. Envelopes must display the bidder’s name, bid number (ZNT 2071/2026 LG), and closing date. Bids will be opened in public after the closing time. Required returnable documents: SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), CSD Declaration (Section C), and Authority to Sign (Section G).

Scope: Hiring of motorized water tanker services as and when required within various municipalities in KwaZulu-Natal Province for a period of 4 months. The service aims to address urgent water shortages and service delivery protests in municipalities facing water scarcity. Bidders must demonstrate capacity to provide efficient and effective water tanker services. References or proof of past experience in similar projects must be submitted. The contract may be extended under exceptional circumstances.

Bidders must supply references or documented proof of past experience in similar projects. The financial standing and ability to render services will be examined. Documented reports of past bad performance may disqualify a bidder. Bidders must attend the compulsory briefing session to demonstrate familiarity with the scope. The bidder’s capacity to execute the contract successfully is a key evaluation factor.

Bid prices must be inclusive of VAT. A valid tax invoice must include: supplier’s name, address, registration number; recipient’s name and address; serialized invoice number and date; description and quantity of services; value of supply, tax amount, and consideration. Payment terms and schedules will be specified in the contract. Bidders must provide bank details, including name, address, telephone number, and account number.

Mandatory compliance: Registration on the Central Supplier Database (CSD) at www.csd.gov.za or via phone 033 897 4223/4676/4509. Submit a valid Tax Compliance Status (TCS) PIN (obtainable via SARS e-filing at www.sars.gov.za) or a printed TCS certificate. For joint ventures/consortia, each party must submit separate TCS certificates/PINs/CSD numbers. Bidders must complete SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). No bids will be considered from persons in the service of the state or entities with directors/members in state service. VAT registration is required. Foreign suppliers must answer the questionnaire if applicable.

Contract period: 4 months from the date of signing, with possible extension under exceptional circumstances. The Department reserves the right to terminate the contract with one month’s written notice if services are withdrawn or if the contractor fails to meet obligations. Contract amendments must be in writing and signed by both parties. Contractors must sign confidentiality agreements if handling sensitive Department information. The contract is governed by South African law. Payment may be withheld for unsatisfactory services after written warning. The validity (binding) period for bids is 120 days from the closing date, with possible extension requests.

General evaluation criteria include: completeness of submitted information, bidder’s experience and references (past projects must be documented), financial standing and ability to render services, documented reports of past performance, attendance at the compulsory briefing session, and the bidder’s capacity to successfully execute the contract. The Bid Evaluation Committee will use these criteria alongside the 80/20 preference point system to assess bids.