This Tender Has Expired

Hire of suitable office accommodation for the Department of Community Safety and Liaison, Amajuba District Office in Newcastle. Total lettable area: 215m² (plus 20%-25% non-assignable space, totaling 258m²). Parking: 02 lock-up bays, 08 undercover bays, 06 open bays, and 02 disabled parking bays. Lease period: 5 years. If extended, rental rates revert to the rate per square meter of the initial lease year.

Closing date for receipt of tenders: 08 June 2026 at 11h00. Compulsory briefing session: attendance is mandatory (date not explicitly stated in document; confirm with contact). Bids must remain valid for 90 days from the closing date.

Queries and document collection: Ms GB Mthethwa, Contact Number: 036 638 8002, Email: [email protected]. Tender documents can be downloaded from the e-Tender Portal (www.etenders.gov.za) at no cost. Hard copies available at Department of Public Works and Infrastructure, Midlands Region Office, 40 Shepstone Road, Ladysmith (non-refundable fee of R330.00 applies; proof of payment required).

Submit bids in a sealed envelope with bid number (ZNT6085W) and closing date clearly marked. Deliver to the designated bid box at Department of Public Works and Infrastructure, Midlands Region Office, 40 Shepstone Road, Ladysmith. Bids must be received by 11h00 on 08 June 2026. Late, faxed, emailed, telephonic, or telegraphic submissions will not be accepted. Bids must include: completed KwaZulu-Natal Provincial Government bidding forms (Parts A and B), signed bidder declaration, proof of CSD registration, tax clearance certificate (original SARS-issued), pricing schedule (firm prices only, valid for 90 days from closing date), and preference points claim form. Photocopies of bid documents are permitted but must bear original signatures. Each page of the bid must be initialed. Alterations must be initialed; correcting fluid is prohibited. Bids will be opened in public after the closing time. Mandatory: attend compulsory briefing session; failure to comply with any requirement may result in disqualification.

Evaluation follows a 3-phase process: Phase 1: Administrative compliance (compliance with bid requirements and procurement regulations). Phase 2: Mandatory requirements (e.g., CSD registration, tax compliance, attendance of compulsory briefing). Phase 3: Preference point system (80/20 split). 80 points for price (lowest acceptable tender scores highest). 20 points for specific goals: Ownership by Black People (20 points max). Bidders must submit proof or documentation to claim preference points. Failure to submit required proof will result in zero points for specific goals. The Department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award.

Scope: Hire of suitable office accommodation for the Department of Community Safety and Liaison, Amajuba District Office in Newcastle. Total lettable area: 215m² (plus 20%-25% non-assignable space, totaling 258m²). Parking requirements: 02 lock-up bays, 08 undercover bays, 06 open bays, and 02 disabled parking bays. Lease period: 5 years. If extended, rental rates revert to the rate per square meter of the initial lease year. Building must meet minimum B-Grade office standards (SAPOA or equivalent) and comply with: National Building Regulations (NBR Act 103 of 1977), Occupational Health and Safety Act (OHS Act 85 of 1993), SANS standards (e.g., SANS 10400 for accessibility, fire safety, electrical), and local authority by-laws. Mandatory specifications include: contiguous space, accessibility for persons with disabilities (SANS 10400 Part S), fire safety (SANS 10400 Part T), electrical compliance (SANS 10142), HVAC, parking, security, ICT, and maintenance requirements. Refurbishment (if applicable) must be completed within 4 months from design plan sign-off. Design plans must be submitted within 4 weeks and approved within 3 months. Penalties apply for delays (1% of monthly rental per day). Lessor must provide mandatory compliance documents (e.g., occupancy certificate, electrical COC, fire clearance) prior to occupation.

Pricing: Submit firm prices only (non-firm prices will be rejected). Pricing schedule must include total amount in words and figures, inclusive of VAT. Offer must remain valid for 90 days from closing date. Total contract amount (Sub Total + VAT = Grand Total) must be carried over to the bid form. Rental calculations must not be rounded off; cents must be reflected. Payment terms: within 30 days after receipt of invoice. If lease is extended, rental rates revert to the initial lease year's rate per square meter. Performance security may be required within 30 days of contract award.

Mandatory: Registration on the Central Suppliers Database (CSD) at www.csd.gov.za. Bidders not registered on CSD at closing time will be disqualified. Submit proof of CSD registration and a signed declaration certifying that CSD information is correct and up to date. Tax clearance certificate (original, issued by SARS) is required. B-BBEE: Preference points (20) allocated for ownership by Black People. EMEs and QSEs must complete the sworn affidavit for B-BBEE status. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Collusive bidding is prohibited and will result in disqualification and potential legal action. Bidder must disclose any conflicts of interest (e.g., state employment, relationships with procuring institution officials).