Tender for the Maintenance and Repairs to Medium Voltage Electrical Infrastructure: Switchgears, Power Factor Correction System, Transformers, Ring Main Units, Mini- Substations, Cables at O.r Tambo International Airport for a Period of Three (03) Years

Requirement Qualitative interpretation of goal

Fair The process of offer and acceptance is conducted impartially without bias, providing

simultaneous and timely access to participating parties to the same information.

Equitable Terms and conditions for performing the work do not unfairly prejudice the interests of

the parties.

Transparent The only grounds for not awarding a contract to a tenderer who satisfies all

requirements are restrictions from doing business with the employer, lack of

capability or capacity, legal impediments and conflicts of

interest.

Competitive The system provides for appropriate levels of competition to ensure cost effective and

best value outcomes.

Cost effective The processes, procedures and methods are standardized with sufficient

flexibility to attain best value outcomes in respect of quality, timing and price,

and least resources to effectively manage and control procurement processes.

The activities associated with evaluating tender offers are as follows:

Open and record tender offers received

Determine whether or not tender offers are complete

Determine whether or not tender offers are responsive

Evaluate tender offers

Determine if there are any grounds for disqualification

Determine acceptability of preferred tenderer

Prepare a tender evaluation report

Confirm the recommendation contained in the tender evaluation report

C.3.11.1 General

The employer must appoint an evaluation panel of not less than three persons conversant with the

proposed scope of works to evaluate each responsive tender offer using the tender evaluation methods

and associated evaluation criteria and weightings that are specified in the tender data.

C.3.12 Insurance provided by the employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies and

/ or certificates of insurance which the conditions of contract identified in the contract data, require the

employer to provide.

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C.3.13 Acceptance of tender offer

Accept the tender offer; if in the opinion of the employer, it does not present any risk and only if the

tenderer:

is not under restrictions, or has principals who are under

restrictions, preventing participating in the employer’s

procurement;

can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform

the contract;

has the legal capacity to enter into the contract;

is not; insolvent, in receivership, under Business Rescue as provided for in chapter 6 of

the Companies Act No. 2008, bankrupt or being wound up, has his/her affairs

administered by a court or a judicial officer, has suspended his/her business activities

or is subject to legal proceedings in respect of any of the foregoing;

complies with the legal requirements, if any, stated in the tender data; and

is able, in the opinion of the employer, to perform the contract free of

conflicts of interest.

C.3.14 Prepare contract documents

C.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the

employer as part of the tender documents to take account of:

addenda issued during the tender period,

inclusion of some of the returnable documents and

other revisions agreed between the employer and the successful tenderer.

C.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any.

C.3.15 Complete adjudicator's contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for

both parties to complete formalities for appointing the selected adjudicator at the same time as the main

contract is signed.

C.3.16 Registration of the award

An employer must, within twenty-one (21) working days from the date on which a contractor's offer to

perform a construction works contract is accepted in writing by the employer, register and publish the

award on the CIDB Register of Projects.

C.3.17 Provide copies of the contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of

the contract as soon as possible after completion and signing of the form of offer and acceptance.

C.3.18 Provide written reasons for actions taken

Provide upon request written reasons to tenderers for any action that is taken in applying these

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conditions of tender but withhold information which is not in the public interest to be divulged, which is

considered to prejudice the legitimate commercial interests of tenderers or might prejudice fair

competition between tenderers.

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Part T2: Returnable Documents

T2: List of Returnable Documents and Schedules

Completed

The tenderer must complete the following returnable documents:

(tick)

1 Returnable Schedules required for tender evaluation purposes only

A1: Certificate of Attendance at Compulsory Briefing Session; and Bidder must sign

the Attendance Register.

A2: Record of Addenda to Tender Documents

A3: Certificate of Authority for Signatory

A4: Certificate of Authority for Joint Ventures (where applicable)

A5: Schedule of the Tenderer’s Recent Experience related to this Project

A6: Completion Certificates of Previous Projects Completed

A7: Client/Trade Reference Letters of Previous Projects Completed

A8: Proof of Contract Values of Previous Projects Completed

A9: Schedule of Current Commitments

A10: SBD 4: Bidder’s Disclosure Form

A11: SBD 6.1: Preference points claim form in terms of Preferential Procurement

Regulations

A12: Confidentiality and Non-Disclosure Agreement.

A13: Declaration of Interest Form and Politically Exposed Person

A14: Insurance Commitment

2 Other documents required only for tender evaluation purposes

B1: Valid Letter of Good Standing issued in accordance with the Compensation for

Occupational Injuries and Diseases Act (COIDA).

B2: Certificate of Contractor Registration issued by the Construction Industry

Development Board (CIDB)

B3: SARS Pin issued by the South African Revenue Services.

B4: Bank Letter: Letter of Good Standing from Bidder’s Bank preferably with bank

rating for tender sum.

B5: Central Supplier Database (CSD) proof of registration.

B6: Letter of Solvency: Bidder to provide a Letter of Solvency from auditors or

accountants

B7: CIPC Registration documents, Partnership Agreement, JV Agreement and/or

Registered Trust Document

B8: Identity documents of all Shareholders, Directors, Members, Trustees or

Partners

3 Returnable Schedules & Documents required for tender evaluation

purposes that will be incorporated into the contract

C1: Compulsory Enterprise Questionnaire

C2: Schedule of Proposed Domestic Subcontractors (where applicable)

C3: Subcontractor’s Supporting Documents ((where applicable)

C4. Plant and Equipment

C5: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit

C6: CV’s of key personnel

C7: Copy of Certified Qualification Certificates and other supporting documents for

Key Personnel.

C8: Project Plan/Program

C9: Occupational Health and Safety Questionnaire

C10: Proposed Amendments and Qualifications

In Contract Document: C1.1 Form of Offer and Acceptance

In Contract Document: C2.2 Activity/Pricing Schedules

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B-BBEE Minimum Level: 1