What are the submission requirements for this tender (Ref: 0010568073)?

• Submit your bid online via the Electoral Commission’s eProcurement system (https://votaquotes.elections.org.za). You must be registered and approved on this system to place a bid. • The closing date and time for online bids are as stipulated on the eProcurement system. Do not miss this deadline. • You must also submit a physical written proposal and a sample of the ballot box by the same closing date and time. • Deliver the written proposal and sample directly to: Supply Chain Management (SCM), Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, Pretoria. • Clearly mark your sample with your bidder name and the tender/auction number. Unmarked samples may not be linked to your bid. • Failure to submit the online bid, written proposal, and sample on time will result in disqualification. No late submissions are accepted. • Bidders are strongly advised to print and review the full bid document to ensure compliance.

How will bids be evaluated?

{ "mandatory": [ "Registered on **IEC eProcurement system** and **National Treasury CSD**.", "Tax compliant (verified per National Treasury Instruction No. 2018).", "Not an **employee of the state** (unless permitted under PAMA, 2014).", "Not listed on **Register of Tender Defaulters** or **Restricted Suppliers**.", "No transgressions of **Prevention and Combating of Corrupt Activities Act (2004)** or **Competition Act (1998)**.", "Submitted **bid on eProcurement**, **sample**, and **written proposal** by **25 June 2026**." ], "preferred": [ "Established operator in **cardboard manufacturing/packaging industry**.", "Direct control over **product design and production** (subcontracting discouraged).", "Proven capacity to handle **large-scale orders (120,000 units)**.", "B-BBEE status (higher levels earn more **preference points** under PPPFA)." ] }

What are the technical specifications?

Scope: Supply and delivery of 120,000 individual cardboard home visit ballot boxes (24,000 packs of 5). Key Specifications: • Material: Corrugated 'B' fluted single wall cardboard (140 liner/112 flute or similar), nominal grammage 450gsm, white-faced recyclable fluted cardboard. • Form: Supplied flat (collapsed). Assembly must not require tools or additional materials like tape. • Construction: Robust, must carry an internal load of 3kg without distorting, tearing, or collapsing. • Dimensions (assembled): 24cm (length) x 24cm (width) x 31cm (height), with a permissible 1cm tolerance. • Slot: Rectangular slot (18cm x 2cm) in the top face for depositing envelopes. • Sealing: Must incorporate a closing mechanism for the deposit slot, sealable using not more than two (2) 8mm wide polypropylene locking seals (seals procured separately by IEC). • Printing: Exterior panels finished in white, printed with IEC logos and lettering in specified blues (Pantone 2965u, 300u, 30% of 2707u). Assembly instructions/diagrams printed directly on the box back. A label block on the front. • Packaging: Boxes supplied in packs of 5, in protective plastic wrapping. Packs stacked on 1000mm x 1200mm four-way entry single-sided pallets, strapped and plastic-wrapped. Max pallet height 1500mm, max weight 500kg. Pallets must be labelled with contents, quantities, weight, and service provider details. Packaging materials become IEC property after delivery. • Delivery: To IEC warehouses nationwide by 05 October 2026, during working hours (08:30-16:00, Mon-Fri). Partial or late delivery not accepted without prior agreement. • Quality: IEC reserves right to inspect your premises. You warrant goods conform to specifications at delivery.

What financial requirements apply to bidders?

• Bid Price: Must be placed per box (unit of measure). The bid amount includes VAT, all production variables, packaging, and delivery costs to specified warehouses. • Pricing Errors: Erroneous low bids cannot be removed or adjusted upwards. Common errors include entering unit price instead of total price or omitting zeros. • Final Cost: The bid amount on the eProcurement auction at closure is the final and total cost. It cannot be changed by the service provider at any time. • Payment Terms: No payment before successful delivery. Payment requires an original invoice and copies of signed delivery notes. Payment processed within 30 days of receipt of valid tax invoice and delivery notes, subject to IEC satisfaction with performance.

What compliance and legal requirements must bidders meet?

Mandatory compliance checks (Stage 1 evaluation): • You must be registered on the National Treasury Central Supplier Database (CSD). No bid accepted without CSD registration. • You must be tax compliant. Non-compliance leads to disqualification. • You must not be an employee of the state (with exceptions as per PAMA). • You must certify via SBD4 that your conduct does not transgress the Prevention and Combating of Corrupt Activities Act or the Competition Act. • You must not be listed on the Register of Tender Defaulters or the list of restricted suppliers. • B-BBEE: Preference points are awarded in Stage 3 adjudication based on your B-BBEE status level. Submit required supporting documents or receive zero points.

What are the important dates and deadlines for this tender?

• Briefing Session: 11 June 2026 at 11:00. Venue: 1303 Heuwel Avenue, Election House, Riverside Park, Centurion. • Closing Date for Bids: As stipulated on the Electoral Commission’s eProcurement system (the tender record indicates 25 June 2026 at 11:00). • Delivery Deadline for Goods: Not later than 05 October 2026. • Enquiry Cut-off Date: Published on the VotaQuotes platform under the specific bid listing. All enquiries must be submitted through VotaQuotes by this date.

Who should be contacted for queries about this tender?

• For all bid enquiries: Use the VotaQuotes platform exclusively (www.votaquotes.elections.org.za). No telephone, email, or other communication will be accepted or responded to. • For delivery of goods: Contact the specific warehouse and contact person for each province as listed in Section 18 of the document. Key contacts include: - Eastern Cape: Busi Mlola / Kamo Modibe at 043 736 4004/4025/4058. - Free State: Edward Macala at 051 447 3543. - Gauteng: Kabelo Khabane at 011 496 1725/1784. - KwaZulu-Natal: Mongezi Khumalo / Bongani Bukhosini / Bongani Thusi at 031 579 4829/4206/5404. - Mpumalanga: Thuli Mbethe / Lucky Leyane at 013 754 0200. - Northern Cape: Sarah Ubisi / Awie Seekoei at 053 838 5000/5029. - Limpopo: Tendani Maselele / Dan Magalatshetshe at 015 292 0152/0149. - North West: Bogosi Judi / Thato Mdali at 018 381 4054/391 0800. - Western Cape: Philip Verlaat / Vukile Ndyalivani at 021 951 3350/3357/5734. - National Warehouse (Centurion): Robert Niemack at 012 622 5492. • For submission of samples and written proposals: Deliver to Supply Chain Management (SCM) at the address above.

IEC Gauteng Request for Bid: Cardboard Ballot Boxes

Scope: Supply and delivery of 120,000 individual cardboard home visit ballot boxes (24,000 packs of 5).

Key Specifications:

Material: Corrugated 'B' fluted single wall cardboard (140 liner/112 flute or similar), nominal grammage 450gsm, white-faced recyclable fluted cardboard.
Form: Supplied flat (collapsed). Assembly must not require tools or additional materials like tape.
Construction: Robust, must carry an internal load of 3kg without distorting, tearing, or collapsing.
Dimensions (assembled): 24cm (length) x 24cm (width) x 31cm (height), with a permissible 1cm tolerance.
Slot: Rectangular slot (18cm x 2cm) in the top face for depositing envelopes.
Sealing: Must incorporate a closing mechanism for the deposit slot, sealable using not more than two (2) 8mm wide polypropylene locking seals (seals procured separately by IEC).
Printing: Exterior panels finished in white, printed with IEC logos and lettering in specified blues (Pantone 2965u, 300u, 30% of 2707u). Assembly instructions/diagrams printed directly on the box back. A label block on the front.
Packaging: Boxes supplied in packs of 5, in protective plastic wrapping. Packs stacked on 1000mm x 1200mm four-way entry single-sided pallets, strapped and plastic-wrapped. Max pallet height 1500mm, max weight 500kg. Pallets must be labelled with contents, quantities, weight, and service provider details. Packaging materials become IEC property after delivery.
Delivery: To IEC warehouses nationwide by 05 October 2026, during working hours (08:30-16:00, Mon-Fri). Partial or late delivery not accepted without prior agreement.
Quality: IEC reserves right to inspect your premises. You warrant goods conform to specifications at delivery.