Supply and delivery of office and electrical consumables for PRASA (gauteng)

Closing date: 19 June 2026 at 10:00. Bid validity period: 90 working days from closing date. PRASA may request extension of validity period if internal processes are not finalized.

SCM Contact: Makgwale Tshehla. Phone: 011 085 7084. Email: [email protected] and [email protected]. Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. Complaints: Email [email protected] (include bid reference, closing date, supplier name, contact details, and complaint description).

Submit bids by hand delivery only to: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, on or before 19 June 2026 at 10:00. No late, emailed, or faxed submissions accepted. Use official forms provided (do not re-type). Mandatory returnable documents: Completed Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10). Failure to submit these results in automatic disqualification. Ensure all required documents are enclosed in a sealed envelope. Bids must be addressed to PRASA. Attempts to canvass SCM officers or PRASA employees during evaluation may lead to disqualification.

Supply and delivery of consumables as per the Bill of Quantities (Section 10). Items include: Disc Padlock (Stainless Steel, 4-Pack, Waterproof, Rustproof), Lexmark B235000 black toner cartridges, Pantum TL-410 black toner cartridges (1500 pages), AAA Rechargeable Batteries (900mAh, Pack of 4), AA Rechargeable Batteries (2500mAh, Pack of 4), Plus D MN1300 938182 Batteries (Pack of 4), Plus C2 Batteries (Pack of 2), 4-way Multiplug adaptor, Multiplug 11-Way (11 Outlets, White), 10m Extension Cord with Three-way Multi-Plug (White), Stainless Steel Chains (60 CM). Suppliers must offer earliest possible delivery period in working days from date of order.

Bidder Experience: Scoring based on successfully completed similar projects. Provide: Appointment letters (on company letterhead), purchase orders, client name and contact details (email/office number), project start/end dates, contract value (incl. VAT), and completion certificates or client confirmation letters. Points: 0 projects = 0, 1 = 20, 2 = 40, 3 = 60, 4 = 80, 5+ = 100. Minimum threshold for technical/functionality criteria is 60%. Failure to meet this threshold disqualifies the bid from price and specific goals evaluation.

Pricing Requirements: Complete the official Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10). Prices must be in ZAR, inclusive of VAT. Submit pricing strictly in the provided format; deviations may result in non-responsive bids. PRASA will notify bidders of arithmetic errors or omissions for clarity. Discounted prices are considered only in the final evaluation stage on an unconditional basis. Cost breakdown and price escalation basis/formula must be indicated.

Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT 15%). Price offer must be firm. Complete the Pricing Bill of Quantities (Section 10) strictly as per the provided schedule; deviation may result in non-responsive bid. Provide cost breakdown and price escalation basis/formula. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top bidders if the highest price is not market-related. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. Delivery and documents: Supplier must deliver on or before the stated date. Late deliveries may incur penalties. Include packing notes, advice notes (transport details, weight, volume, dispatch date), and detailed priced invoices. Reference order number and code on all communications.

Tax Compliance: Submit valid SARS PIN for verification. If no PIN, provide CSD registration number. Apply for TCS PIN via SARS e-Filing (www.sars.gov.za). Consortia/JVs/Subcontractors: Each party must submit separate TCS certificate/PIN/CSD number. CSD Registration: Mandatory for all bidders (except foreign suppliers with no local entity). Register at https://secure.csd.gov.za/. B-BBEE: Specific goals for preference points: Black Women Owned (10 points, certified ID copies of owners), EME/QSE 51% Black Owned (10 points, audited financials/B-BBEE certificate/affidavit). Disqualification: Bidders in service of the state, or with directors/members in state service, are disqualified. Foreign Suppliers: If not a RSA resident, branch, permanent establishment, or taxable entity, no SARS PIN required. Complete the Foreign Supplier Questionnaire if applicable. Additional: Submit SBD4 (Bidder’s Disclosure) and declare any Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) in your organization. False declarations may lead to disqualification or contract termination.

Contract Terms: Supplier warrants items meet PRASA requirements, are fit for purpose, and remain defect-free for 1 year (or as stated in the order) from acceptance. Indemnity: Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or breach of statutory duty, including defective design, materials, or workmanship. Subcontracting: Requires PRASA’s prior written approval. The successful bidder (not subcontractor) remains liable for performance. Governing Law: Contracts are governed by South African law, with non-exclusive jurisdiction of South African courts. Payment: PRASA pays within 30 days of receipt of correct tax invoice. Late Delivery: May incur penalties as imposed in the order/contract. Rejection: PRASA may reject non-compliant items, return them at supplier’s risk/expense, and recover costs. Title and Risk: Passes to PRASA upon acceptance. Containers/Packing: No payment for containers or packing materials unless stated otherwise. Assignment: Not permitted without PRASA’s written consent.