Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
36 Van Rensburg - Sonheuwel - Mbombela - 1201
Organization Type
GOVERNMENT
Published
01 Jun 2026
OCDS Reference
ocds-9t57fa-157709
The road accident fund (raf) seeks a service provider to maintain, service, and repair security systems at its nelspruit customer service centre (csc) for a six-month period. The scope includes access control, CCTV, alarm systems, and metal detectors, with twice-monthly visits and strict compliance requirements.
Returnable Documents: Not specified in the provided text.
Submit quotations and supporting documentation via email to [email protected] only. Late submissions will not be accepted. Reference RFQ number PR10116323 in all correspondence. Complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents). Failure to follow submission instructions or submit required forms will result in disqualification. Collusive bidding (e.g., multiple submissions from entities with common directors/shareholders) will lead to disqualification. Do not offer gifts, hospitality, or benefits to RAF officials; report any solicitation to 0800 005919.
Request for Quotation
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Annexure A - Security Measures.pdf
Date & Time
Friday, 05 June 2026 - 11:00
Venue
null
01 Jun
2026
Tender Published
Tender was published
05 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 562 107
Range
Based on 23 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Explore Our BlogThe tender is for Security System Maintenance at Nelspruit CSC for a period of six (6) months. Bidders must declare any conflicts of interest, including state employment, relationships with procuring institution personnel, or interests in related enterprises. Collusive bidding or disclosure of bid terms to competitors is prohibited. Bids may be disqualified if declarations are false or incomplete, and suspicious bids may be reported to the Competition Commission or NPA.
Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. Compliance with ethical and legal standards, including the Prevention and Combating of Corrupt Activities Act No 12 of 2004, is mandatory. Bidders must certify that their submission is independent and free from collusion.
Scope: Maintenance, servicing, and repair of Security Systems at Nelspruit CSC for 6 months. Frequency: Twice monthly visits (unless specified otherwise). Tasks include: (1) Access Control Database Maintenance: Analyze alarm reports, backup/restore data, archive offsite; (2) Access Control Hardware: Clean equipment, check overheating/water leaks, wiring, power supply, battery runtime, fingerprint readers, release buttons; (3) DVR/NVR: Check functionality, clean exterior, verify recording time/date, defrag drives; (4) Cameras: Adjust/clean, check wiring, backup/restore CCTV data, archive offsite; (5) CCTV Monitors: Check functionality, clean exterior, check wiring, panic buttons; (6) Alarm System: Check functionality, clean exterior, check wiring, panic buttons, battery runtime; (7) Walk-Through Metal Detectors: Check/clean, service mechanism; (8) Fixtures: Check/repair/replace as required; (9) Training: Quarterly for RAF employees; (10) Monthly maintenance reports. Response times: Priority 1 (Urgent): 2 hours; Priority 2 (High): 4 hours; Priority 3 (Medium): 6 hours; Priority 4 (Low): Normal schedule. Service provider must provide job cards for all visits, hourly rates for work outside standard hours, and invoices for parts used in repairs. Equipment quantities include: Access Control (PC, biometric readers, card readers, metal detectors, network switches, etc.), CCTV (PC, NVR/DVR, dome cameras, monitors), Alarm System (control panel, PIR sensors).
Pricing must be VAT-inclusive (if VAT-registered) and quoted in ZAR. VAT vendors must include VAT; non-VAT vendors must not charge VAT (disqualification if violated). Complete the cost breakdown table: (1) Unit price per month and total for 6 months for Security System maintenance; (2) Other costs: Call-out fee (per request), labour rates (during/outside working hours), travelling rate (per km, max 50 km, based on AA/SARS rates), material markup percentage (must provide supplier quotes for verification). No price changes accepted after Award Letter/PO issuance. Grand total must include VAT if applicable.
Mandatory: (1) CSD registration (RAF only conducts business with CSD-registered suppliers); (2) Valid PSIRA letter of good standing for company and directors; (3) Valid PSIRA certificate for the company; (4) Valid COIDA letter of good standing (≤12 months old) for Security Systems/related fields; (5) Tax compliance (SARS matters must be in order); (6) Company experience: minimum two verifiable contracts for Security System services (submit Annexure B). Preferential: B-BBEE points claimed for HDI, Women, or Disability ownership (51%+) will be verified via CSD. Disability status requires a valid medical certificate. Collusive bidding or multiple submissions from linked entities will result in disqualification.
RFQ issued: 01 June 2026. Closing date and time: 05 June 2026 at 11:00. RFQ validity period: 30 days from closing date. Services required for a 6-month period starting from the date of the last signatory. No compulsory briefing session or site visit.
Submission email: [email protected]. Enquiries email: [email protected]. Delivery address for goods/services: 36 Van Rensburg, Sonheuwel, Nelspruit. RAF reception hours: 07h45 to 16h00, Monday to Friday.
36 Van Rensburg - Sonheuwel - Mbombela - 1201
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SBD 6.1 IN TERMS OF PPR2022.docx
SCM-Bid Documents SBD 4_.doc
The Road Accident Fund (RAF) is seeking to appoint a service provider for Security System Maintenance at its Nelspruit Customer Service Centre (CSC) for a period of six (6) months. The tender requires bidders to complete a disclosure form to ensure transparency, accountability, and ethical compliance in the procurement process.
Annexure B - Bidders Client Reference.odt
RFQ Document PR10116323 for Security System Maintenance.docx
The Road Accident Fund (RAF) seeks to appoint a service provider for a 6-month contract to maintain security systems at its Nelspruit Customer Service Centre (CSC). The scope includes maintenance of access control, CCTV, alarm systems, metal detectors, and related hardware/software, with bi-monthly visits and ad-hoc support as needed.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Road Accident FundContact Person
Khensani Maboya
Phone
012-621-1962
[email protected]
Address
36 Van Rensburg - Sonheuwel - Mbombela - 1201
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
5
Last checked
01 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Data conflicts
None detected
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