Supply and delivery of aviation (jet- a1) fuel to athlone and roggebaai gas turbines

{"closingDate":"05 August 2026","closingTime":"10:00 am","briefingSession":"{\"date\":\"24 July 2026\",\"time\":\"10h00\",\"venue\":\"ION MEETING : Time: [10h00-11h30] on Date: 24 July 2026\",\"is_compulsory\":true}"}

SITE VISIT/CLARIFICATION MEETING : Time: [10h00-11h30] on Date: 24 July 2026 (Not compulsory, but strongly recommended) VENUE FOR SITE VISIT/CLARIFICATION MEETING : Via MS Teams link: https://teams.microsoft.com/meet/3667044707550?p=vPigDufQKpq0k7PgR9 Meeting ID: 366 704 470 755 0 Passcode: jg6KC3Jm Email: [email protected] for further details.

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Returnable Documents: Schedule F.5: Declaration of Interest State Employees (MBD 4 amended) ............................................................ 86, Schedule F.10: Proposed Deviations And Qualifications By Tenderer ....................................................................... 93

TENDER FEE R200 Non refundable tender fee payable to the City of Cape Town (CCT) for a hard copy of the tender document. This fee is not applicable to website downloads of the tender document.

Tender must comply in all aspects with tender conditions, specifications, pricing instructions, and contract conditions. Tenderers must have firm intention and capacity to proceed. Must avoid and declare conflicts of interest. Must be registered on CCT Supplier Database and National Treasury CSD. Joint venture partners must individually meet registration requirements.

Supply chain management

SCM - 542 Approved by Branch Manager: February 2024 Version: 10

Tender NO: 10G/2026/27

Tender description: supply and delivery of aviation (jet- a1) fuel to athlone

And roggebaai gas turbines

Contract period: not exceeding thirty-three (33) months from date of

Commencement of contract

CLOSING DATE 05 August 2026

Closin

representatives.

Tender NO: 10G/2026/27

2.1.4

2.1.4.1 The CCT may accept or reject any tender offer and may cancel the corresponding tender process or

reject all tender offers at any time before the formation of a contract. The CCT may, prior to the award

of the tender, cancel a tender if:

(a) due to changed circumstances, there is no longer a need for the services, works or goods requested;

or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received.

(d) there is a material irregularity in the tender process; or

(e) the Parties are unable to negotiate market related pricing.

Supplier Management Unit located within the Supplier Management / Registration Office, 2nd Floor (Concourse

Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5). Registration forms and

related information are also available on the CCT www.capetown.gov.za (follow the Supply Chain

Management link to Supplier registration).

2.1.8 National Treasury Web Based Central Supplier Database (CSD) Registration

Tenderers are required to be registered on the National Treasury Web Based Central Supplier Database (CSD)

as a service provider. Tenderers must register as such upon being requested to do so in writing and within the

period contained in such a request, failing which no orders can be raised or payments processed from the

resulting contract. In the case of Joint Venture partnerships this requirement will apply individually to each

party of the Joint Venture.

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD) may

do so via the web address https://secure.csd.gov.za.

Supplier Database (CSD) updated.

obligations

2.2.1 Eligibility Criteria

2.2.1.1 Tenderers are obligated to submit a tender offer that complies in all aspects to the conditions

as detailed in this tender document and the Conditions of Tender. cceptable tender must

"COMPLY IN ALL aspects with the tender, Conditions of Tender, all Specifications (i.e., item

, pricing instructions herein and the Contract

including its conditions.

Central Supplier Database (CSD) Registration

Central Supplier Database (CSD)

Central Supplier Database (CSD) may

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD) may

do so via the web address https://secure.csd.gov.za.

Supplier Database (CSD) updated.

Schedule F.5: Declaration of Interest State Employees (MBD 4 amended) ............................................................ 86

Schedule F.10: Proposed Deviations And Qualifications By Tenderer ....................................................................... 93

abovementioned box or the box is full, please

B-BBEE Details: NDER RETURNABLE DOCUMENTS ................................................................................................................... 68

Schedule F.1: Contract Price Adjustment .................................................................................................................. 68

Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums ............................................. 74

Schedule F.3: Declaration for Procurement above R10 million ................................................................................. 75

Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022 ............. 76

Schedule F.5: Declaration of Interest State Employees (MBD 4 amended) ............................................................ 86

Schedule F.6: Conflict of Interest Declaration ........................................................................................................... 88

.................................. 89

Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT ..................................... 91

Schedule F.9: Certificate of Independent Tender Determination .............................................................................. 92

Schedule F.10: Proposed Deviations And Qualifications By Tenderer ....................................................................... 93

Schedule F.11: List of Other Documents Attached By Tenderer ................................................................................ 94

Schedule F.12: Record of Addenda to Tender Documents ........................................................................................ 95

Schedule F.13: Information to Be Provided With the Tender

any time or its rights in terms of the Promotion of Administrative Justice Act (PAJA) and Promotion of

Access to Information Act (PAIA).

2.1.6.4 All requests referring to sub clauses 2.1.6.1 and 2.1.6.2 must be submitted in writing to:

The City Manager - C/o the Manager: Legal Compliance Unit, Legal Services Department, Office of

the City Manager

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.5 All requests referring to clause 2.1.6.3 must be submitted in writing to:

The City Manager - C/o the Manager: Access to Information Unit, Legal Service Department, Office

of the City Manager

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.6 The minimum standards regarding accessing and 'processing' of any personal information

belonging to another in terms of Protection of Personal Information Act, 2013 (POPIA).

For purposes of this clause 2.1.6.6, the contract and these Conditions of Tender, the data

professional advisors and the Appeal Authority

processing of such aforesaid Personal Information is based on section 11(1)(b) of POPIA, i.e., in terms

the conclusion and/or performance of the contract, to which the applicable data subject (envisaged in

this clause 2.1.6.6 above) is a party.

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X9181, Cape Town, 8000

Via email at: [email protected].

2.1.6.7 Compliance to the CCTs Appeals Policy.

surcharge may be imposed for vexatious and frivolous or otherwise manifestly inappropriate tender

Tender NO: 10G/2026/27

related appeals.

The current approved administration fee is R300.00 and may be paid at any of the Municipal Offices

or at the Civic Centre in Cape Town using the GL Data Capture Receipt attached as

Annexure F.13: Appeal Application Form. Alternatively, via EFT into the CCT NEDBANK Account:

CITY OF CAPE TOWN and using Reference number: 198158966. You are required to send proof of

payment when lodging your appeal.

appeals will be calculated as 1⁄2 (Administrative cost of the tender appeal) + 0.25 tender

price).

Should the payment of the administration fee of R300.00 or the surcharge not be received, such fee

or surcharge will be added as a Sundry Tariff to municipal account.

The tender................................................................................................................................................................ 3

T.1 General tender information ............................................................................................................................. 3

T.2 Conditions of tender ........................................................................................................................................... 4

2.1 General.................................................................................................................................................................. 4

.......................................................................................................................................... 7

....................................................................................................................................... 14

The contract ......................................................................................................................................................... 22

C.1 Details of tenderer/supplier ........................................................................................................................... 23

C.2 Form of offer and acceptance ........................................................................................................................ 24

C.2.1 Offer (to be completed by the tenderer as part of tender submission) .................................................................. 24

C.2.2 Acceptance (to be completed by the cct) .............................................................................................................. 25

C.2.3 Schedule of deviations (to be completed by the cct upon acceptance) .................................................................. 26

C.2.4 Confirmation of receipt (to be completed by supplier upon acceptance)................................................................ 27

C.3 Occupational health and safety agreement ............................................................................................... 28

C.4 Price schedule ..................................................................................................................................................... 29

C.5 Specification(s) .................................................................................................................................................... 30

C.6 Special conditions of contract ...................................................................................................................... 37

C.7 General conditions of contract .................................................................................................................... 49

C.8 Annexures ............................................................................................................................................................ 59

Annexure a pro forma insurance broker s warranty ................................................................................................. 59

Annexure b monthly project labour report ............................................................................................................... 60

Annexure c - pro forma performance security/ guarantee (not applicable) ............................................................. 62

Annexure d - pro forma advance payment guarantee (not applicable) ..................................................................... 65

Annexure f - tender returnable documents ................................................................................................................... 68

Schedule F.1: Contract Price Adjustment .................................................................................................................. 68

Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums ............................................. 74

Schedule F.3: Declaration for Procurement above R10 million ................................................................................. 75

Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022 ............. 76

Schedule F.5: Declaration of Interest State Employees (MBD 4 amended) ............................................................ 86

Schedule F.6: Conflict of Interest Declaration ........................................................................................................... 88

.................................. 89

Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT ..................................... 91

Schedule F.9: Certificate of Independent Tender Determination .............................................................................. 92

Schedule F.10: Proposed Deviations And Qualifications By Tenderer ....................................................................... 93

Schedule F.11: List of Other Documents Attached By Tenderer ................................................................................ 94

Schedule F.12: Record of Addenda to Tender Documents ........................................................................................ 95

Schedule F.13: Information to Be Provided With the Tender .................................................................................... 96

Schedule F.14: Appeal Application .......................................................................................................................... 101

Tender NO: 10G/2026/27

considered for award should the contract be terminated for any reason whatsoever. In the event that

a contract is terminated during the execution thereof, the CCT may consider the award of the contract,

or non-award, to the Standby Bidder in terms of the procedures included its SCM Policy, as amended

from time to time.

2.1.6 Objections, complaints, queries and disputes/ Appeals in terms of Section 62 of the Systems

2.1.6.1 Disputes, objections, complaints and queries

In terms of Regulations 49 and 50 of the Local Government: Municipal Finance Management Act, Municipal Supply Chain Management Regulations (Board Notice ):

a) Persons aggrieved by decisions or actions taken by the CCT in the implementation of its supply chain

management system, may lodge within 14 days of the decision or action, a written objection or

complaint or query or dispute against the decision or action.

Tender NO: 10G/2026/27

2.1.6.2 Appeals

a) In terms of Section 62 of the Local Government: Municipal Systems Act, a person whose

rights are affected by a decision taken by the CCT, may appeal against that decision by giving written

notice of the appeal and reasons to the City Manager within 21 days of the date of the notification of

the decision.

b) An appeal must contain the following:

i. Must be in writing

ii. It must set out the reasons for the appeal

iii. decision.

iv. It must state the remedy sought; and

v. It must be accompanied with a copy of the notification advising the person of the decision

c) The relevant CCT appeal authority must consider the consider the appeal and may confirm, vary or

revoke the decision that has been appealed, but no such revocation of a decision may detract from

any rights that may have accrued as a result of the decision.

2.1.6.3 Right to approach the courts and rights in terms of Promotion of Administrative Justice Act, and Promotion of Access to Information Act,

Tenderers must note that wherever this document refers to any particular trademark, name, patent, design, type, specific origin or producer, such reference shall be deemed to be accompanied by the words

2.1.7 CCT Supplier Database Registration Tenderers are required to be registered on the CCT Supplier Database as a service provider. Tenderers must register as such upon being requested to do so in writing and within the period contained in such a request, failing which no orders can be raised or payments processed from the resulting contract. In the case of Joint Venture partnerships this requirement will apply individually to each party of the Joint Venture. Tenderers who wish to register on the CCT Supplier Database may collect registration forms from the Supplier Management Unit located within the Supplier Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5). Registration forms and related information are also available on the CCT www.capetown.gov.za (follow the Supply Chain Management link to Supplier registration).

the , its evaluation and acceptance and any resulting contract

2.1.2.2 These Conditions of Tender and returnable Documents which are required for tender evaluation

Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022 ............. 76

Via MS Teams link: https://teams.microsoft.com/meet/3667044707550?p=vPigDufQKpq0k7PgR9

Meeting ID: 366 704 470 755 0