This Tender Has Expired

Closing date: 04 June 2021 at 12:00. Tender advertised: 21 May 2021.

Technical enquiries: Mrs. Marelize Faul, Email: [email protected], Tel: 028 214 3300. SCM/Participation fee enquiries: Mr. Hanro September, Email: [email protected].

Submit the tender document in its entirety, completed by hand in non-erasable black ink. Include all required returnable schedules and supporting documentation. Seal the original document in an envelope marked with the tender number, title, and bidder details. Deposit the envelope into Tender Box No. 1 at the Municipal Head Office, 6 Plein Street, Caledon, 7230. Late, electronic, or faxed submissions will not be accepted.

The tender follows an 80/20 preference point system. Evaluation occurs in two stages: 1) Functionality (minimum threshold of 75/100 points required to proceed); 2) Price and B-BBEE status level. Functionality is scored based on previous experience in supply/installation (40 points) and maintenance (60 points) of digital photocopiers. Bidders must provide client satisfaction letters for all claimed experience.

Supply, delivery, and installation of five (5) new digital photocopiers and maintenance agreements for new and existing units. New units must meet minimum specifications including: 36 copies/min (B&W), A5 to A3 size, 45,000 monthly capacity, duplex document feeder, duplex print unit, 3 paper trays (1100 sheet capacity), electronic sorting, network scan to folder/email, 2GB RAM, and 250GB hard drive. Bidders must submit an annexure detailing the brand, model, and specifications of proposed machines.

A non-refundable tender participation fee of R 500.00 (VAT inclusive) is required via electronic transfer or direct deposit; proof of payment must be attached to Schedule 11. Prices must be fixed for the duration of the contract. Payment terms are within 30 days of invoice submission.

Mandatory requirements include: CSD registration (provide CSD number), valid Tax Compliance Status (TCS) PIN, completed Form of Offer and Acceptance, signed Special Conditions of Contract, and proof of payment for the participation fee. B-BBEE status requires a valid certificate or sworn affidavit for EMEs/QSEs. Municipal account or lease agreement must be provided.