Ediscovery solution

• Supply of an eDISCOVERY SOLUTION.
• Contract period: 36 months from commencement.
• Tender number: 18S/2026/27.
• Tender fee: R200.00 (non-refundable for hard copies; free for downloads).

• Closing date and time: 12 August 2026 at 10:00.
• Site visit/clarification meeting: 24 July 2026 from 09:00 to 10:00. This is not compulsory but strongly recommended.
• Tender advertised: 10 July 2026.

• Tender representative email for queries: [email protected].
• Clarification meeting venue: Online via MS Teams. Meeting link: https://teams.microsoft.com/meet/351528502287067?p=sRHjH1FY3hb3ocGyZ3. Meeting ID: 351 528 502 287 067. Passcode: Jv93Bv2J.
• Tender submission address: Tender Box 185, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

• Submit a sealed envelope with tenderer name, address, tender number, description, box number, and closing date clearly indicated.
• Insert into Tender Box 185 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 12 August 2026.
• If the box is full or your submission is too large, enquire at the public counter (Tender Distribution Office) for alternative instructions.
• Include the completed Form of Offer and Acceptance, plus all required supporting documents.
• Returnable documents include Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), and Schedule F.10 (Proposed Deviations and Qualifications).
• A non-refundable tender fee of R200.00 applies for hard copies; downloads from the website are free.
• Only written communications from the Director: Supply Chain Management or nominee are binding; verbal communications are not.

Tenderers must demonstrate: 1) Firm intention and capacity to proceed with contract, 2) Compliance with CCT SCM Policy and procedures, 3) No conflicts of interest (or declared conflicts), 4) Registration on both supplier databases, 5) Submission of all mandatory returnable schedules including declarations of interest, past SCM practices, independent tender determination, and preference points claim form, 6) Ability to meet specifications in C.5 (not detailed in provided document).

• Tender description: eDISCOVERY SOLUTION.
• Contract period: 36 months from the commencement date of the contract.
• References to trademarks, names, patents, designs, types, specific origins, or producers are deemed to include "or equivalent".

• Tender offer must comply with all conditions, specifications, and pricing instructions.
• The CCT may cancel the tender if funds are unavailable or market-related pricing cannot be negotiated.
• Registration on CCT Supplier Database and National Treasury CSD is mandatory for orders and payments.
• Keep all database information updated.

• Tenderers must submit a tender offer that complies in all aspects, including pricing instructions.
• The CCT may cancel the tender if funds are no longer available or if parties cannot negotiate market-related pricing.
• Tenderers must be registered on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD) to receive orders and payments. Registration is required upon request.
• For CCT Supplier Database registration, contact the Supplier Management Unit at 021 400 9242/3/4/5 or visit www.capetown.gov.za.
• For CSD registration, visit https://secure.csd.gov.za.

• Mandatory registration on the National Treasury Central Supplier Database (CSD). Register at https://secure.csd.gov.za and keep information updated.
• Mandatory registration on the CCT Supplier Database. Register via the Supplier Management Unit or the CCT website and keep information updated.
• Submit required returnable documents, including Schedule F.4 (Preference Points Claim Form), Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), and Schedule F.10 (Proposed Deviations and Qualifications).
• Comply with the CCT's Supply Chain Management Policy and all applicable laws.
• Declare any conflicts of interest in the tender submission.
• For Joint Ventures, each party must individually meet registration requirements.

• Contract includes General Conditions, Special Conditions, and annexures (e.g., insurance warranty, performance security, advance payment guarantee).
• Standby Bidder may be appointed; if the winner's contract is terminated, the standby may be considered for award.
• Disputes, objections, complaints, or queries must be lodged in writing within 14 days of the decision/action.
• Appeals against CCT decisions must be submitted in writing to the City Manager within 21 days, with reasons and remedy sought.
• Rights to approach the High Court or under PAJA/PAIA are not affected.
• POPIA compliance required for processing personal information; contact [email protected] for data protection queries.

• Evaluation based on Conditions of Tender and returnable documents.
• Preference points awarded per Preferential Procurement Regulations 2022; complete Schedule F.4.
• Tender must comply fully with all document requirements to be acceptable.