Secure document shredding and disposal services for tsitsikamma national park

Appointment of a service provider to shred and

Dispose documentation at the tsitsikamma section

Of garden route national park.

RFQ NO:

20289/TNP/2026-27

Request for quotation

You are hereby invited to submit proposal / price quotation for:

Appointment of a service provider to shred and dispose documentation at the Tsitsikamma Section of Garden

Route National Park.

RFQ number 20289/TNP/2026-27

ADVERTISEMENT DATE 02 June 2026

CLOSING DATE 08 June 2026

Closing time 11:00 AM

Bid document delivery

ADDRESS [email protected] (Submissions sent to any other email

address will not be considered).

BID VALIDITY PERIOD 90 days (commencing from the RFQ Closing Date)

ENQUERIES Email: [email protected] Contact no: 042-281-1607

OFFERS SUBMITTED No alternative offers/ options will be accepted.

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for

consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified above. Bids

received after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form

(Sbd 7).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the indicated officials under

SBD 1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

BID NUMBER: 20289/TNP/2026-27 CLOSING DATE: 08 June 2026 CLOSING TIME: 11:00 AM

Appointment of a service provider to shred and dispose documentation at the Tsitsikamma Section of theDESCRIPTION

Garden Route National Park.

Bid response documents may be sent to the below email

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Meagan van Neel CONTACT PERSON Pearl Joseph

Telephone number 042 281 1607 telephone number 042 281 1607

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance central

Compliance system pin: supplier

Orstatus database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick applicable box]

Level verification sworn affidavit

The purpose of this request is to appoint a service provider to shred and dispose documentation at the Tsitsikamma Section of

Garden Route National Park.

South African National Parks (SANParks) is a public entity functioning under National Environmental Management: Protected

Areas Act (Act ); with the mandate to conserve; protect; control; and manage national parks and other

defined protected areas and their biological diversity (Biodiversity). As a public entity, SANParks is also governed by the Public

Finance Management Act, Act (as amended by Act ), and it is listed as Schedule 3 Part A: public entity.

The primary mandate of SANParks is to expand, protect, conserve, and control the system of national parks, terrestrial and

marine, that it is assigned to manage. SANParks currently manages over 4 million hectares of terrestrial and 369 657 ha marine

protected biodiversity through a system of 21 National Parks and 10 Marine Protected Areas: (MPAs), representing approximately

67% of state owned terrestrial protected areas and 22% of State Managed MPAs. This places SANParks in an ideal position to

not only meaningfully contribute to the protection and sustainable use of the megadiverse biodiversity of South Africa, but also

to be a key player in building climate resilience through ecosystem-based mitigation and adaptation.

Garden Route National Park invites all eligible Service Providers to quote on the provision of Services to Shred and Dispose

Documentation for the Tsitsikamma Section of the GRNP.

Sites to be serviced:

1) Storms River Mouth Rest Camp

Garden Route National Park invites all eligible service providers to quote on the Provision of Services to Shred and Dispose

documentation for the Gardden Route National Park.

Mandatory requirements

Shredding requirments:

• Machines used must be able to shred +-1000kgs per hour.
• All documents must be shredded on site as per addresses below (see attached map) or off site with someone from

SANParks present.

• Shredding to be done within timeframes as specified per site below.
• Certificates of shredded documents must be issued per site.

The weights below are an estimate and will vary on the day of shredding. The service provider may not shred more

than the weights per section as indicated below. SANParks will only pay for the weights (documentation) shredded.

GRNP Tsitsikamma - Stormsriver:

Address: Off N2

Stormsriver Mouth

Approximate Weight of documents to be shred: 20 000kg

Timeframe for shredding of documents on site: 3 days

Stormsriver Stores:

Address: Darnell Street

Stormsriver Village

Approximate Weight of documents to be shred: 10 000kg

Timeframe for shredding of documents on site: 1 days

Location:

*

*

Documents to be shredded:

4. COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding Documents) -

Returnables

SANParks has set out the minimum administrative criteria that must be met by a bidder. The below administrative documents

must be completed and signed by the authorized representative of a bidder. If a bidder fails to fully comply with the criteria,

SANParks reserves the right at its sole discretion to allow such bidder an opportunity to submit and/or supplement the

information and/or documentation submitted within a grace period of (seven) 7 calendar days prior to disqualifying the bidder.

SANParks will disqualify (where non-submission is indicated below to result in disqualification) a bidder who does not achieve

full compliance with the criteria within the seven (7) calendar days grace period.

Documents Instruction Will non-submission result in

disqualification?

Submission of fully completed SBD1 Bidders to complete and sign Yes

(Invitation to Bid),

Submission of the pricing schedule in Bidders to submit a completed pricing Yes

the RFQ document schedule

Submission of fully completed SBD 4 Bidders to complete and sign Yes

(Declaration of Interest),

Submission of fully completed SBD 6.1 Bidders to complete and sign No

(Preference Claim Certificate),

accompanied by an original or certified

B-BBEE Status Level Verification

Certificate or B-BBEE Sworn Affidavit.

Proof of registration with National Bidders must be registered on CSD No.

Treasury Central Supplier Database prior to submitting quotation. Bidders

A bidder must be registered on CSD to

(CSD). are required to submit proof of such be eligible for award.

registration

5. Central supplier database information

Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury. Failure to submit the

requested information may lead to disqualification. (Please provide proof of registration on the Central Supplier Database).

6. Evaluation Phase: MANDATORY REQUIREMENTS

N/a

6. Evaluation Phase: MANDATORY REQUIREMENTS

Ference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

(a) The applicable preference point system for this tender is the 90/10 preference point system.

(b) The applicable preference point system for this tender is the 80/20 preference point system.

(c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used

Preference points claim form in terms of the preferential procurement regulations 2022

4.1. Name of company/firm...............................................................................

4.2. Company registration number: .....................................................................

4.3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 3.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and forward the matter for criminal prosecution, if deemed

necessary.

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Sbd 7.1

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every

respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However, communication between partners in a joint venture

or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used

to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with

the intention not to win the bid and conditions or delivery particulars of the products or services to which this

bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the bidder

was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition

Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply chain

2. Background

South African National Parks (SANParks) is a public entity functioning under National Environmental Management: Protected

Areas Act (Act ); with the mandate to conserve; protect; control; and manage national parks and other

defined protected areas and their biological diversity (Biodiversity). As a public entity, SANParks is also governed by the Public

Finance Management Act, Act (as amended by Act ), and it is listed as Schedule 3 Part A: public entity.

marine, that it is assigned to manage. SANParks currently manages over 4 million hectares of terrestrial and 369 657 ha marine

protected biodiversity through a system of 21 National Parks and 10 Marine Protected Areas: (MPAs), representing approximately

67% of state owned terrestrial protected areas and 22% of State Managed MPAs. This places SANParks in an ideal position to

not only meaningfully contribute to the protection and sustainable use of the megadiverse biodiversity of South Africa, but also

to be a key player in building climate resilience through ecosystem-based mitigation and adaptation.

3. Scope of work

Evaluation. claimed (80/20 allocated

The specific goals allocated (To qualify for the points, bidders system)

(80/20 system) points in terms of this tender must provide the below proof) (To be completed by

(To be completed by the the tenderer)

organ of state)

• Municipal rates bill in the name (number only)

of the bidder company or name

of directors of the company (not

older than 3 months); or

• Local municipality confirming

business address (not older

than 3 months); or,

• Signed and valid Lease

agreement (Submit proof of

latest rental payment - not older

Local suppliers adjacent to than three months (bank proof,

SANParks operations (within the EFT slips or receipts that match 20 points 200km from Tsitsikamma the landlords’ details on the

National Park) lease agreement)

• NB. The municipality rates

bill provided must be

where the business

operates (Where a supplier

is a tenant, they must

submit a copy of the

municipal bill plus a letter

of consent from the

landlord tying the business

to the address).

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claim form for Preferential Procurement in terms of the Preferential Procurement Regulations;
• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted cover all the

goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I accept that any

mistakes regarding price(s) and rate(s) and calculations will be at my own risk.