What are the submission requirements for this tender (Ref: 263S/2025/26)?

Submit a sealed tender document (original + copies) in a marked envelope to Tender Box 233, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 8 July 2026. Envelope must include: tender number (263S/2025/26), tender description, tenderer’s name/address, and closing date. If too large for the box, enquire at the public counter for alternative instructions. Late submissions are disqualified. Electronic submissions (fax/email) are rejected unless explicitly allowed. Required returnable documents: Schedule F.5 (Declaration of Interest – State Employees), Schedule F.7 (Declaration of Past SCM Practices), Schedule F.10 (Proposed Deviations), and all other schedules listed in Annexure F. Joint ventures must submit formation documents and specify lead partner. Alternative tenders (if submitted) must be in a separate sealed envelope marked 'Alternative Tender' and include a main tender. All documents must be legible, signed, and completed in non-erasable ink. Tender validity period: 120 days post-closing, extendable to 12 months + 6 months by mutual agreement.

How will bids be evaluated?

Tender must comply with all conditions, specifications, and pricing instructions. Must include completed mandatory schedules: Details of Tenderer, Certificate of Authority for partnerships/JVs, Declaration of Interest - State Employees (MBD 4), Conflict of Interest declaration, Declaration of past SCM practices (MBD 8), Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts. Tenderer must not be restricted under CCT's SCM Policy, must have tax matters in order with SARS (unless foreign supplier), must not be involved in conflicts of interest, and must not have been found guilty of contravening the Competition Act.

What are the technical specifications?

Scope: Provision of co-mingled dry recyclables collection services from targeted north-eastern metropolitan areas and operation of the Materials Recovery Facility (MRF) at Kraaifontein Waste Management Facility. Contract period: 60 months from commencement. Section 1 (MRF Operations): Requires experience in operating MRFs/mini MRFs (drop-off sites for sorting recyclables). Key personnel must have labour-intensive plant/factory operations management experience (Contract Manager, Operational Supervisor) and technical qualifications (Maintenance Supervisor: fitter/turner/boilermaker/millwright). Section 2 (Collections): Requires waste collection/logistics experience. Contract Manager must have Matric + door-to-door waste removal supervision experience. Supervisors must have waste management collections experience. Vehicles: Must provide dry recycling collection vehicles (5-ton capacity with high-rails or greater capacity with high-rail trailers). All staff must be dedicated to the tender; no duplication. Key personnel cannot be replaced during evaluation; replacements during contract require CCT approval. Waste Management Accreditation: Mandatory for all service providers per City of Cape Town Integrated Waste Management Bylaw. Accreditation must remain valid for the contract duration.

What financial requirements apply to bidders?

Pricing must comply with the Price Schedule (Section C4). Two-envelope system not applicable. Tender fee: R200 (non-refundable for hard copies; not applicable for website downloads). Payment terms and contract price adjustments per Schedule F.1. Performance security/guarantee (Annexure C) and advance payment guarantee (Annexure D) may be required. Financial capacity: Tenderers may need to submit audited annual financial statements (past 3 years) if transaction value exceeds R10M. Certificates: Must include valid Tax Compliance Status PIN (SARS) for all parties (including joint ventures). Proof of tax compliance verified by CCT via CSD or e-Filing. Failure to provide proof within 7 working days of request may result in rejection. Foreign suppliers exempt from SARS registration if they answer 'NO' to all questions in the Foreign Suppliers Questionnaire.

What compliance and legal requirements must bidders meet?

Mandatory registrations: (1) City of Cape Town Supplier Database (register at Supplier Management Unit, Civic Centre, or via www.capetown.gov.za; keep details updated). (2) National Treasury Central Supplier Database (CSD) via https://secure.csd.gov.za (keep details updated). Tax compliance: Valid SARS Tax Compliance Status PIN required for all tenderers (record PIN on Details of Tenderer pages). Joint ventures: Each party must submit separate PINs. B-BBEE: Submit valid B-BBEE certificate (for preference points). Additional documents: (1) Declaration of Interest – State Employees (Schedule F.5), (2) Declaration of Tenderer’s Past SCM Practices (Schedule F.7), (3) Certificate of Independent Bid Determination (Schedule F.9), (4) Conflict of Interest Declaration (Schedule F.6), (5) Authorisation for Deduction of Outstanding Amounts Owed to CCT (Schedule F.8). Joint ventures: Submit formation documents, partnership agreements, and Certificate of Authority (Schedule F.2). Foreign suppliers: Must complete Questionnaire to Bidding Foreign Suppliers. Waste Management Accreditation: Proof of accreditation required (valid at award). Non-compliance with any of the above may render the tender non-responsive.

What are the important dates and deadlines for this tender?

Closing date: 8 July 2026 at 10:00. Optional site visit/clarification meeting: 12 June 2026 at 11:00 via MS Teams (Meeting ID: 379 440 663 477 819, Passcode: Fj3Yk9YE). Tender advertised: 29 May 2026.

Who should be contacted for queries about this tender?

Tender representative email: SCM.Tenders17@capetown.gov.za. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals/legal queries: City Manager, c/o Manager: Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001, or email MSA.Appeals@capetown.gov.za. POPIA queries: City Manager, c/o Information Officer, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8000, or email Popia@capetown.gov.za. Supplier Database registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel: 021 400 9242/3/4/5). Waste Management Accreditation: Email Waste.Accreditation@capetown.gov.za or visit http://web1.capetown.gov.za/web1/swma/.

🚀 Western Cape Waste Recycling Tender: Bid Before 07 Aug 2026!

Structured Evaluation Criteria

Preference System: 90/10

Point Allocation Breakdown

preference) 2.3.10.3.11 pts

Area Allocation 0-1 year 0 Contract Manager: who has Matric (Grade 12) and must more than 1-2 year 7 have experience in supervising and/or managing door to door waste removal (CV to be attached) (Schedule 15 B) more than 2-3 year 14 4 years and above 20 Supervisors: Relevant Experience in waste management 0-1 year 0 collections services (CV’s to be attached). The average years more than 1-2 year 7 of experience will be used for evaluation (Schedule 15 B) more than 2-3 year 14 4 years and above 20 AGE OF RECYCLING COLLECTION VEHICLES . The 0-2 year 40 average of the age of vehicles will be used for evaluation more than 2-4 year 30 ( Schedule 15D) more than 4-5 year 20 5 years and above 10 The minimum qualifying score for functionality for section 2 is [70] out of a maximum of [100]. Where the entity tendering is a Joint Venture, the tenderer’s tender response must be accompanied by a statement describing exactly what aspects of the work will be undertaken by each party to the joint venture. Tender No: 263S/2025/26 Tenderers shall ensure that all relevant information has been submitted with the tender offer in the prescribed format to ensure optimal scoring of functionality points for each Evaluation Criteria. Failure to provide all information IN THIS TENDER SUBMISSION could result in the tenderer not being able to achieve the specified minimum scoring. A more detailed explanation of the functionality criteria is given below: Section 1 Tenderer's Years of Experience in Operating of Materials Recovery Facilities and including Mini MRF's Mini MRF means a small scale materials recovery facility which includes a drop off where recovery and sorting of recyclables and usable items are undertaken for further sale to the market. KEY PERSONNEL EXPERIENCE IN OPERATING OF THE MATERIALS RECOVERY FACILITY a. Key Personnel’s previous experience in a plant/factory and operations management Contract Manager (MRF): . relevant experience in labour inten

Core procurement rules

These rules commonly apply to South African public-sector procurement.