Armed cash and document carrier services for city of cape town

The tender is for the provision of armed carrier services to collect, bank and deliver cash and documents for the City of Cape Town. The contract period is 1 July 2027 to 30 June 2030.

• Tender advertised: 19 June 2026
• Clarification/briefing meeting (strongly recommended, not compulsory): 03 July 2026, 10:00 am via Microsoft Teams (Meeting ID 362 546 441 451 359, Passcode 4bC9NT9L)
• Closing date and time: 21 July 2026, 10:00 am
• Contract period: 1 July 2027 – 30 June 2030

• CCT Tender Representative – Email: [email protected]
• SCM / Supply Chain Management – Department: Supply Chain Management (SCM‑542)
• Physical address for tender submission: Tender Box No. 222, Civic Centre, 12 Hertzog Boulevard, 2nd Floor (Concourse Level), Cape Town.
• Phone numbers for supplier registration queries: 021 400 9242 / 021 400 9243 / 021 400 9244 / 021 400 9245

• Submit one sealed envelope containing the completed Form of Offer, all Returnable Schedules and any supporting documents.
• Envelope must be addressed to the City of Cape Town, Tender Box No. 222, Civic Centre, 12 Hertzog Boulevard, 2nd Floor (Concourse Level).
• If the tender is too large for the box, ask the public counter for alternative instructions – the tenderer remains responsible for proper delivery.
• Closing date and time: 21 July 2026, 10:00 am. Tender must be received before the closing time; late submissions are rejected.
• All required returnable documents (e.g., Schedule F.5 Declaration of Interest – State Employees, Schedule F.7 Past SCM Practices, Schedule F.10 Proposed Deviations, Schedule F.13 Information to be Provided) must be completed, signed and attached.
• PSIRA registration certificate (valid at tender close) must be submitted with the tender or on request; failure to provide renders the tender non‑responsive.
• Tax Compliance Status PIN (SARS) must be recorded on the Details of Tenderer pages; the CCT will verify it via CSD or e‑Filing.
• Non‑compliance with any of the above returnable documents or missing signatures will lead to disqualification.

• Scope: Provide armed carrier services for the collection, banking and delivery of cash and documents for the City of Cape Town.
• Minimum resources:
• 20 key security personnel (PSIRA‑registered, minimum Grade C) – submit Schedule 13B.
• 15 dedicated armoured vehicles – submit registration/lease/letter of intent – Schedule 13C.
• Electronic collection system that records receipt number, stop‑loss bag number, date, time, CCT site name/code and prints electronic receipt with signatures of service provider staff and CCT official.
• Minimum 2 years experience in armed carrier banking services and at least one contract in the last 5 years – submit Schedule 13A with references.
• All personnel and vehicles must be PSIRA‑registered and certificates provided on request.
• The City reserves the right to request additional technical information after submission.

• Minimum 2 years experience in armed carrier banking services and at least one contract in the last 5 years (Schedule 13A).
• Minimum 20 key security personnel, all PSIRA‑registered Grade C (Schedule 13B).
• Minimum 15 dedicated armoured vehicles with appropriate registration/lease documentation (Schedule 13C).
• Provide contactable references for the experience claimed.
• Demonstrate financial, technical and managerial capacity to fulfil the contract.

• All samples, inspections, tests and analyses must be provided as instructed in the specifications; the CCT may retain samples for the contract duration.
• The tenderer must cooperate fully with the CCT’s external due‑diligence service provider for risk assessments (Schedule F.10).
• Required certificates (e.g., PSIRA, tax compliance, B‑B‑BEE) must be valid and submitted with the tender.
• Any non‑conformity in testing or certification may lead to the tender being declared non‑responsive.

• Complete the Price Schedule (Section C.4) in full, ensuring all unit rates, quantities and totals are accurate.
• Arithmetic errors, misplaced decimals or omissions will be corrected by the CCT as per its checking procedure.
• Prices are evaluated using the 80/20 price/preference formula; the CCT may request justification for unusually low or high rates.
• For contracts exceeding R10 million, audited financial statements and tax compliance certificates must accompany the price submission.

• Pricing must follow the format set out in the Price Schedule (Section C.4). All unit rates, quantities and totals must be accurate; arithmetic errors will be corrected by the CCT as per its checking procedure.
• No tender fee is payable for electronic download; a non‑refundable R200 fee applies only for hard‑copy paper copies.
• Tender validity: 120 days after closing date, extendable up to 12 months (and a further 6 months by mutual agreement).
• For contracts > R10 million (incl. VAT), the CCT will require audited financial statements for the past 3 years, a tax compliance certificate, and a declaration of no undisputed municipal debt.
• Performance security, advance payment guarantee and insurance warranties are required as per Annexures C, D and A.
• Payment terms will be defined in the contract; the CCT may adjust prices using the Contract Price Adjustment Schedule (F.1).

• Register on the National Treasury Central Supplier Database (CSD) and keep details up‑to‑date.
• Register on the City of Cape Town Supplier Database; failure to register will prevent order issuance.
• PSIRA registration (valid at tender close) is mandatory.
• Provide a valid SARS Tax Compliance Status PIN and record it on the Details of Tenderer pages.
• Submit all required Returnable Schedules (F.5, F.7, F.10, etc.) with supporting evidence.
• B‑B‑BEE status is required as per the Preference Points Claim Form (Schedule F.4).
• Provide copies of relevant professional registrations, licences and certifications where applicable.
• Comply with the Occupational Health and Safety Act (OHSA) – a health‑safety plan may be requested.
• Adhere to POPIA requirements for personal information processing.
• No conflicts of interest – complete Conflict of Interest and Declaration of Interest forms (Schedules F.6, F.5).

• The tenderer must comply with the Occupational Health and Safety Act (OHSA) and provide a detailed health‑safety plan if requested.
• Personal information will be processed in accordance with POPIA; requests for data must be directed to the CCT Information Officer ([email protected]).
• Appeals are subject to an upfront fee of R300 and a possible surcharge (½ administrative cost + 0.25 % of the appellant’s tender price).

• Contract duration: 1 July 2027 – 30 June 2030.
• The City may appoint a primary winner and one standby bidder; the standby may be called upon if the winner defaults.
• The CCT may accept or reject any tender at any time before contract formation and may cancel the process for reasons such as changed circumstances, lack of funds, no acceptable tenders, material irregularities or inability to negotiate market‑related pricing.
• Two‑envelope system: technical proposal (including all returnable documents) and financial proposal must be sealed separately and then placed in an outer sealed envelope.
• The CCT is not liable for misplacement or premature opening of unsealed packages.
• All deviations or qualifications must be captured in Schedule F.10; any unapproved deviation renders the tender non‑responsive.
• Performance security, advance payment guarantee and insurance warranties are required as per Annexures C, D and A.
• The CCT may request additional documentation (e.g., health‑safety plan, security clearances) after award.
• Dispute resolution follows the Municipal Systems Act and the CCT’s Appeals Policy (administration fee R300, surcharge for vexatious appeals).

Evaluation follows an 80/20 price/preference point system. Price points are derived from the total tender price; preference points are allocated based on Specific Goals (percentage of total expenditure or profit) as detailed in the Preference Points Claim Form (Schedule F.4). The highest combined score determines the ranking. Minimum functionality score does not apply.