What are the submission requirements for this tender (Ref: 35350-1J)?

• Submit both a hard copy and an electronic copy. • Hard copy: Sealed, addressed to the City Manager, marked with Tender Number 35350-1J, placed in the Tender Box at ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban. • Electronic copy: Submit via the eThekwini Municipality JDE System (ESP Module). • The hard copy is the ruling version; the tender is only valid if the hard copy is submitted. • Closing date: Friday, 10 July 2026 at 11:00am. • Facsimile, email, or posted tenders will not be accepted. • Ensure all access rights and submission queries for the JDE system are resolved before the closing date. • Required returnable documents: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to Occupational Health and Safety Act, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, and Official Tender Form. • Tenderers must be registered on the National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (MAAA) in Section 1. • Tenders must remain valid for 120 days after opening, plus an additional 12 months unless otherwise notified.

How will bids be evaluated?

{ "mandatory": [ "Registered on **National Treasury Central Supplier Database (CSD)** (MAAA number required).", "Registered on **eThekwini Municipality’s supplier database** (PR number required).", "Valid **Tax Compliance Status PIN** or Tax Clearance Certificate.", "No outstanding municipal fees (or acknowledgment of debt agreement).", "Not a state employee or entity linked to state employees (Regulation 44).", "Compliance with **OHSA** and eThekwini Code of Conduct.", "For Section A: Must be an **Original Tyre Manufacturer with SA production facilities**.", "For Section B: Must be an **authorized distributor/accredited agent of an OEM**." ], "preference": [ "South African-owned enterprises receive **4 points**.", "KwaZulu-Natal-based entities receive **7 points**.", "eThekwini-based entities receive **10 points**." ] }

What are the technical specifications?

• Scope: Supply and delivery of new tyres for various vehicle categories for a period of 36 months. • For local tyres: Only original tyre manufacturers with production facilities in South Africa are eligible. Submit proof of plant location address and certificate confirming bidder is an original tyre manufacturer. • For import tyres: Only authorized distributors/accredited agents of the OEM or OEM are eligible. Submit accreditation, distribution agreement, or agreement letter from the original tyre manufacturer. • Quality standards: ISO 9001 for quality management system and ISO 10191 for laboratory test methods for passenger car tyres. • Manufacturers' names must be stated in the tender. • Non-manufacturers must provide a valid agreement/Joint Venture Agreement with the manufacturer, accredited distributor, or agent covering the contract period. • Delivery point: City Fleet Unit Head Quarters. • Samples may be required for inspection prior to closing date. • Risk remains with supplier until goods are duly delivered.

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand (ZAR). • Quote nett prices after deduction of any brokerage or discount. • Quote unit prices inclusive of delivery to the specified delivery point. • Prices must be firm for each 12-month period, free from fluctuations including statutory increases. • State prices exclusive and inclusive of VAT separately on the Official Tender Form. • Estimated quantities are in Section 8: Bill of Quantities/Schedule of Rates/Activities for information only; supplier must supply actual quantities required. • Pricing structure must not deviate from the Official Tender Form. • For imported goods, forward exchange cover must be arranged within seven days of purchase order; bank charges for the municipality's account. • Factoring arrangements are not accepted.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (MAAA) in Section 1. • Submit Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate. Include printout with tender. • Declaration of Municipal Fees: Municipal fees must be fully paid or acknowledgement of debt agreement concluded. Include account numbers. • Submit completed MBD forms: MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million if applicable), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). • Declaration with respect to Occupational Health and Safety Act. • Authority of Signatory document required, with supporting documents (e.g., Board Resolution for companies, Power of Attorney for joint ventures). • Joint ventures must submit acceptable Joint Venture Agreement and B-BBEE Certificate. • No tender from persons in the service of the state as per Regulation 44. • Bidders outside eThekwini Municipal Area must also complete Declaration of Municipal Fees.

What are the important dates and deadlines for this tender?

• Closing date and time: Friday, 10 July 2026 at 11:00am. • Compulsory clarification meeting: MS Teams, 17 June 2026 at 10:00am. • Deadline to submit queries for clarification meeting: 15 June 2026 by 16:00pm. • Link for clarification meeting distributed by MS Teams on 17 June 2026 at 08:30am. • Consolidated answers to questions uploaded: 02 July 2026. • Tender validity: 120 days after opening, plus an additional 12 months unless otherwise notified.

Who should be contacted for queries about this tender?

• General and contractual queries: Nonkululeko Gama, Tel: 031 322 5064, Email: Nonkululeko.Gama@durban.gov.za. • ESP/JDE system queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322 7153, Email: supplier.selfservice@durban.gov.za. • ESP technical queries: Jabulane Chauke, Tel: 031 322 9535, Email: Jabulani.chauke@durban.gov.za. • Appeals and objections: Ms. S. Pillay, City Manager's Office, P.O. Box 1394, Durban, 4000, Email: Simone.Pillay@durban.gov.za.

Ethekwini Municipality tyre supply tender KwaZulu-Natal

Supply and delivery of new tyres for various vehicle categories for a period of 36 months

Mandatory csd registration required; provide csd supplier number (maaa) in submission compulsory clarification meeting on ms teams: 17 june 2026 at 10:00am - attendance is required for tender to be evaluated submit both hard copy (to tender box at 166 ke masinga road) and electronic copy via esp module; hard copy is the ruling version closing date: friday, 10 july 2026 at 11:00am - late, faxed, emailed, or posted tenders will not be accepted local tyre manufacturers must have production facilities in south africa with proof of address; import tyre suppliers must be authorized distributors/accredited agents with distribution agreements submit all required mbd forms: mbd 4, mbd 5, mbd 6.1, Mbd 8, mbd 9, plus tax compliance status pin, declaration of municipal fees, and authority of signatory 90/10 preference point system applies with location-based scoring: etm (10 points), KZN (7 points), south africa (4 points) - first and second most responsive bidders per item will be recommended

Supply and delivery of new tyres for various vehicle categories for a period of 36 months

Supply and delivery of new tyres for various vehicle categories for a period of 36 months.
Tender document issued by eThekwini Municipality, Directorate: Fleet Management and Administration, Division: Support Services.
Document version: 01/12/2025, issued August 2025.

Closing date and time: Friday, 10 July 2026 at 11:00am.
Compulsory clarification meeting: MS Teams, 17 June 2026 at 10:00am.
Deadline to submit queries for clarification meeting: 15 June 2026 by 16:00pm.
Link for clarification meeting distributed by MS Teams on 17 June 2026 at 08:30am.
Consolidated answers to questions uploaded: 02 July 2026.
Tender validity: 120 days after opening, plus an additional 12 months unless otherwise notified.

Compulsory clarification meeting on MS Teams: 17 June 2026 at 10:00am.
Submit queries for meeting by email by 15 June 2026 at 16:00pm.
Meeting link distributed via MS Teams on 17 June 2026 at 08:30am.

General and contractual queries: Nonkululeko Gama, Tel: 031 322 5064, Email: [email protected].
ESP/JDE system queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322 7153, Email: [email protected].
ESP technical queries: Jabulane Chauke, Tel: 031 322 9535, Email: [email protected].
Appeals and objections: Ms. S. Pillay, City Manager's Office, P.O. Box 1394, Durban, 4000, Email: [email protected].

Submit both a hard copy and an electronic copy.
Hard copy: Sealed, addressed to the City Manager, marked with Tender Number 35350-1J, placed in the Tender Box at ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
Electronic copy: Submit via the eThekwini Municipality JDE System (ESP Module).
The hard copy is the ruling version; the tender is only valid if the hard copy is submitted.
Closing date: Friday, 10 July 2026 at 11:00am.
Facsimile, email, or posted tenders will not be accepted.
Ensure all access rights and submission queries for the JDE system are resolved before the closing date.
Required returnable documents: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to Occupational Health and Safety Act, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, and Official Tender Form.
Tenderers must be registered on the National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (MAAA) in Section 1.
Tenders must remain valid for 120 days after opening, plus an additional 12 months unless otherwise notified.

Required returnables: Authority of Signatory, Tax Compliance Status PIN/Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to Occupational Health and Safety Act, MBD 4, MBD 5, MBD 6.1, MBD 8, MBD 9, Official Tender Form.
Hard copy submission to Tender Box at 166 KE Masinga Road, Durban.
Electronic submission via JDE System (ESP Module).
Closing: 10 July 2026 at 11:00am.

Scope: Supply and delivery of new tyres for various vehicle categories for a period of 36 months.
For local tyres: Only original tyre manufacturers with production facilities in South Africa are eligible. Submit proof of plant location address and certificate confirming bidder is an original tyre manufacturer.
For import tyres: Only authorized distributors/accredited agents of the OEM or OEM are eligible. Submit accreditation, distribution agreement, or agreement letter from the original tyre manufacturer.
Quality standards: ISO 9001 for quality management system and ISO 10191 for laboratory test methods for passenger car tyres.
Manufacturers' names must be stated in the tender.
Non-manufacturers must provide a valid agreement/Joint Venture Agreement with the manufacturer, accredited distributor, or agent covering the contract period.
Delivery point: City Fleet Unit Head Quarters.
Samples may be required for inspection prior to closing date.
Risk remains with supplier until goods are duly delivered.

ISO 9001 quality management system standard referenced.
ISO 10191 standard for laboratory test methods for passenger car tyres (strength, bead unseating resistance, endurance).
Samples may be required for inspection prior to closing date.
Manufacturers' names must be stated; non-manufacturers must provide valid agreement with manufacturer.

Bill of Quantities/Schedule of Rates/Activities provided in Section 8.
Estimated quantities for information only; actual quantities may vary.
Unit prices must include delivery to specified delivery point.
Prices must be quoted per item, firm for each 12-month period.

Prices must be quoted in South African Rand (ZAR).
Quote nett prices after deduction of any brokerage or discount.
Quote unit prices inclusive of delivery to the specified delivery point.
Prices must be firm for each 12-month period, free from fluctuations including statutory increases.
State prices exclusive and inclusive of VAT separately on the Official Tender Form.
Estimated quantities are in Section 8: Bill of Quantities/Schedule of Rates/Activities for information only; supplier must supply actual quantities required.
Pricing structure must not deviate from the Official Tender Form.
For imported goods, forward exchange cover must be arranged within seven days of purchase order; bank charges for the municipality's account.
Factoring arrangements are not accepted.

Mandatory registration on the National Treasury Central Supplier Database (CSD). Provide CSD Supplier Number (MAAA) in Section 1.
Submit Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate. Include printout with tender.
Declaration of Municipal Fees: Municipal fees must be fully paid or acknowledgement of debt agreement concluded. Include account numbers.
Submit completed MBD forms: MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million if applicable), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
Declaration with respect to Occupational Health and Safety Act.
Authority of Signatory document required, with supporting documents (e.g., Board Resolution for companies, Power of Attorney for joint ventures).
Joint ventures must submit acceptable Joint Venture Agreement and B-BBEE Certificate.
No tender from persons in the service of the state as per Regulation 44.
Bidders outside eThekwini Municipal Area must also complete Declaration of Municipal Fees.

Compliance with Occupational Health and Safety Act and relevant regulations required.
Declaration with respect to Occupational Health and Safety Act must be submitted.
Tenderer must undertake to perform work/supply/services in compliance with the Act and the employer's health and safety specifications.
A documented Health and Safety Plan subject to approval may be required.

Contract duration: 36 months.
Tender validity: 120 days after opening, plus an additional 12 months unless otherwise notified.
Municipality reserves the right to accept the lowest or any tender, whole or part, and to place orders.
No minimum quantity per order guaranteed.
Successful tenderer bound to provide quantities stipulated in specification.
Contract based on General Conditions of Contract (NT Circular 52), Special Conditions of Contract, Occupational Health and Safety Act, and eThekwini Code of Conduct.
Successful tenderer must sign written Contract Form (MBD 7).
Municipality may cancel tender before award without liability.
Appeals must be lodged within 14 days of decision, with non-refundable administration fee of R1814.00 (VAT inclusive).

90/10 preference points system applies.
Specific goal: Promotion of South African owned enterprises.
Location-based preference points: Not in South Africa (0), South Africa (4), KZN (7), ETM (10).
Proof via CSD report.
Mandatory requirements for local tyres (original manufacturers with SA production) and import tyres (authorized distributors/agents).

Supply and delivery of new tyres for various vehicle categories for a 36-month period under a 37.2 Agreement in terms of the Occupational Health and Safety Act No. 85 of 1993.

Scope: Supply and delivery of new tyres for various vehicle categories over a 36-month period. Contract is governed by a 37.2 Agreement under the Occupational Health and Safety Act No. 85 of 1993.

Mandatory compliance with the Occupational Health and Safety Act No. 85 of 1993. Service Provider must: - Acknowledge responsibility as an employer under the OHS Act. - Ensure all work, machinery, and plant used on Ethekwini Municipality premises comply with the Act. - Comply with all Municipality site rules, safety, health, and environmental requirements. - Inform the Municipality if unable to perform as per the agreement. - Compile a Health and Safety File aligned with the scope of work. - Develop risk assessments and safe working practices. - Ensure drivers obey traffic signs and speed limits within City Fleet Management premises. - Maintain vehicles in good working condition and safe for use. - Ensure all employees have valid medical certificates of fitness. - Ensure all employees wear appropriate Personal Protective Equipment (PPE). - Be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner or have Personal Accident Cover.

Supply and delivery of new tyres for ethekwini municipality fleet (36-Month contract)

Eligibility Criteria

Supply and delivery of new tyres for ethekwini municipality fleet (36-Month contract)

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

eThekwini Metropolitan Municipality

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