What are the submission requirements for this tender (Ref: 257G/2025/26)?

• Submit tender in a sealed envelope clearly marked with tender number 257G/2025/26, description, tender box number, and closing date. • Deposit in Tender Box 206 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, by 10:00 am on 13 July 2026. • If too large for box, enquire at public counter for alternative instructions. • Complete and include all required returnable documents: Declaration of Interest – State Employees (Schedule F.5), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Proposed Deviations and Qualifications (Schedule F.10). • Provide evidence of tax compliance: a valid Tax Compliance Status PIN from SARS. Each party in a Consortium/Joint Venture must submit a separate PIN. • Tender offers submitted by fax or email will be rejected. • Ensure all information is fully completed; incomplete submissions may be deemed non-responsive.

How will bids be evaluated?

{ "general": [ "Firm intention and capacity to fulfill the contract.", "No abuse of SCM system (e.g., no prior restrictions).", "No conflicts of interest (must be declared if any).", "Not an advisor/consultant to CCT with unfair advantage.", "Not associated with bid specification committee.", "No guilt under Competition Act or other SCM Policy violations.", "Tax matters with SARS in order (or exempt for foreign suppliers)." ], "registration": [ "Must be registered on **CCT Supplier Database** and **National Treasury CSD**.", "Joint ventures: Each party must register individually." ], "compliance": [ "Submit **SANS/IEC certificates** and Product Data Sheets for all items.", "Performance Letters must be from clients for **batteries/chargers supply**, signed, and contactable.", "Minimum average rating of **3/5** in Performance Letters for functionality points." ], "financial": [ "For tenders >R10M: Submit audited financial statements (past 3 years), no overdue municipal service payments, and disclosure of foreign sourcing/payments." ] }

What are the technical specifications?

• Scope: Supply and delivery of various batteries and 10W battery chargers on an ad hoc basis. • Contract Period: 36 months from commencement date. • Technical Compliance: Submit Product Data Sheets and SANS Certificates aligned to brand/manufacturer, marked with corresponding item numbers. • Required Standards: SANS/IEC 60086-1 (items 1–4, 6, 7, 12), SANS/IEC 60086-4 (items 5, 8, 13), SANS/IEC 62485-2 (items 9, 11), SANS/IEC 60335-2-29 (item 14). • Samples may be requested for testing; samples may not be returned in original state or at all. • Tenderers must demonstrate necessary professional, technical, financial, and managerial capacity to perform the contract.

What financial requirements apply to bidders?

• Pricing: Comply with all instructions on the Price Schedule (Section C.4). • Arithmetical errors: Corrections made per CCT rules; amounts in words govern discrepancies with figures. • Financial capacity: May be assessed via audited annual financial statements for past 3 years if transaction value exceeds R10 million. • Payment: No orders or payments processed unless registered on CCT Supplier Database and National Treasury Central Supplier Database (CSD). • Tender validity: Offer must remain valid for 120 days after closing date, extendable up to 12 months plus possible 6-month extension. • Withdrawal penalties: Tenderer liable for additional expenses if withdrawal is permitted but contravenes conditions.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Must be registered with SARS and provide valid Tax Compliance Status PIN. Foreign suppliers not required to register must meet clause 2.2.1.1.2.h. • Central Supplier Database (CSD): Registration required on National Treasury CSD; update information regularly. • CCT Supplier Database: Registration required; update information regularly. • Required Declarations: Submit completed Declaration of Interest – State Employees (Schedule F.5), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Certificate of Independent Bid Determination, Conflict of Interest Declaration, Authorisation for Deduction of Outstanding Amounts. • B-BBEE/Preference Points: Submit documentary proof for specific goals via Preference Points Claim Form (Schedule F.4). • Other: Tenderer must not be restricted for SCM abuse, have tax matters in order, and not be involved with bid specification committee.

What are the important dates and deadlines for this tender?

• Closing Date: 13 July 2026. • Closing Time: 10:00 am. • Site Visit/Clarification Meeting: 26 June 2026 at 10:30 via MS Teams (Meeting ID: 392 372 620 861 683, Passcode: Z2JN2eT3). Not compulsory but strongly recommended. • Tender Advertised: 12 June 2026. • Requests for clarification must be submitted at least one week before closing date.

Who should be contacted for queries about this tender?

• Tender Representative Email: finance.tender@capetown.gov.za. • Site Visit/Clarification Meeting Venue: MS Teams (virtual). • Tender Box Address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. • For appeals: Submit to City Manager via email MSA.Appeals@capetown.gov.za or hand delivery/post to 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town. • For data protection queries: Email Popia@capetown.gov.za.

City of Cape Town Battery Supply Tender Western Cape

Supply and delivery of various batteries and 10w battery chargers on an adhoc basis

- Submit tender by 10:00 AM on 13 july 2026 in a sealed envelope to tender box 206 at civic centre, cape town, with all required returnable documents. - Comply with technical standards: sans/iec 60086-1, 60086-4, 62485-2, and 60335-2-29 for specified items, with product data sheets and SANS certificates. - Achieve minimum 60/100 in functionality scoring (company experience, performance letters, product quality, delivery performance). - Register on both cct supplier database and national treasury central supplier database (csd) before orders/payments are processed. - Provide valid tax compliance status pin from SARS and complete all mandatory declarations (e.g., Conflict of interest, past SCM practices). - Tender validity period is 120 days post-closing, extendable up to 18 months. - Attend optional clarification meeting on 26 june 2026 via ms teams for queries.

Supply and delivery of various batteries and 10w battery chargers on an adhoc basis

Closing Date: 13 July 2026.
Closing Time: 10:00 am.
Site Visit/Clarification Meeting: 26 June 2026 at 10:30 via MS Teams (Meeting ID: 392 372 620 861 683, Passcode: Z2JN2eT3). Not compulsory but strongly recommended.
Tender Advertised: 12 June 2026.
Requests for clarification must be submitted at least one week before closing date.

Tender Representative Email: [email protected].
Site Visit/Clarification Meeting Venue: MS Teams (virtual).
Tender Box Address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
For appeals: Submit to City Manager via email [email protected] or hand delivery/post to 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town.
For data protection queries: Email [email protected].

Submit tender in a sealed envelope clearly marked with tender number 257G/2025/26, description, tender box number, and closing date.
Deposit in Tender Box 206 at Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, by 10:00 am on 13 July 2026.
If too large for box, enquire at public counter for alternative instructions.
Complete and include all required returnable documents: Declaration of Interest – State Employees (Schedule F.5), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Proposed Deviations and Qualifications (Schedule F.10).
Provide evidence of tax compliance: a valid Tax Compliance Status PIN from SARS. Each party in a Consortium/Joint Venture must submit a separate PIN.
Tender offers submitted by fax or email will be rejected.
Ensure all information is fully completed; incomplete submissions may be deemed non-responsive.

Scope: Supply and delivery of various batteries and 10W battery chargers on an ad hoc basis.
Contract Period: 36 months from commencement date.
Technical Compliance: Submit Product Data Sheets and SANS Certificates aligned to brand/manufacturer, marked with corresponding item numbers.
Required Standards: SANS/IEC 60086-1 (items 1–4, 6, 7, 12), SANS/IEC 60086-4 (items 5, 8, 13), SANS/IEC 62485-2 (items 9, 11), SANS/IEC 60335-2-29 (item 14).
Samples may be requested for testing; samples may not be returned in original state or at all.
Tenderers must demonstrate necessary professional, technical, financial, and managerial capacity to perform the contract.

Company Experience: Points based on accumulated contract spend in supply/delivery of batteries/battery chargers. Provide Performance Letters (Schedule F.13B) and complete Schedule F.13A.
Performance Letters: Must be from clients, contain contactable info, be signed, and relate to battery/battery charger supply. Average ratings of 3 or higher required for points.
Tenderer must demonstrate professional, technical, financial, managerial capacity, and legal compliance.

Submit Product Data Sheets and SANS Certificates as per specification requirements.
Samples may be requested for testing; may not be returned in original state.
Cooperate with CCT’s due diligence review and risk assessment if requested.

Comply with pricing instructions on Price Schedule (Section C.4).
Arithmetical errors corrected per CCT rules; amounts in words govern.
Financial statements may be required for transactions over R10 million.
Tender validity: 120 days, extendable.
Withdrawal may incur liability for additional expenses.

Pricing: Comply with all instructions on the Price Schedule (Section C.4).
Arithmetical errors: Corrections made per CCT rules; amounts in words govern discrepancies with figures.
Financial capacity: May be assessed via audited annual financial statements for past 3 years if transaction value exceeds R10 million.
Payment: No orders or payments processed unless registered on CCT Supplier Database and National Treasury Central Supplier Database (CSD).
Tender validity: Offer must remain valid for 120 days after closing date, extendable up to 12 months plus possible 6-month extension.
Withdrawal penalties: Tenderer liable for additional expenses if withdrawal is permitted but contravenes conditions.

Tax Compliance: Must be registered with SARS and provide valid Tax Compliance Status PIN. Foreign suppliers not required to register must meet clause 2.2.1.1.2.h.
Central Supplier Database (CSD): Registration required on National Treasury CSD; update information regularly.
CCT Supplier Database: Registration required; update information regularly.
Required Declarations: Submit completed Declaration of Interest – State Employees (Schedule F.5), Declaration of Tenderer’s Past SCM Practices (Schedule F.7), Certificate of Independent Bid Determination, Conflict of Interest Declaration, Authorisation for Deduction of Outstanding Amounts.
B-BBEE/Preference Points: Submit documentary proof for specific goals via Preference Points Claim Form (Schedule F.4).
Other: Tenderer must not be restricted for SCM abuse, have tax matters in order, and not be involved with bid specification committee.

Comply with Occupational Health and Safety Act and regulations.
Submit Occupational Health and Safety Agreement (Section C.3).
Ensure subcontractors also comply with health and safety requirements.

Contract period: 36 months.
CCT may appoint two tenderers per item (winner and alternative); if insufficient bids, may appoint fewer or none.
Orders allocated on 'winner-takes-all' basis to highest ranked tenderer.
Standby Bidder may be considered if contract terminated.
Appeals: Submit written appeal to City Manager within 21 days of decision notification; administration fee R300 may apply.
Disputes: Objections/complaints lodged within 14 days of decision.
CCT reserves right to cancel tender process before contract formation.
Tenderer warrants offer valid for 120 days, extendable.
Occupational Health and Safety Agreement required (Section C.3).

Functionality minimum score: 60 out of 100.
Evaluation based on company experience, performance letters, product quality, customer satisfaction, delivery performance.
Price and preference scored using 80/20 system for tenders up to R50 million.
Preference points allocated for specific goals (e.g., >15% of total expenditure = 6 points).

Ad-hoc supply and delivery of batteries and 10w chargers for city of cape town

Ad-hoc supply and delivery of batteries and 10w chargers for city of cape town

The Complete Regulatory Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers

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Complete Guide to CSD and BBBEE Compliance for General Sector Suppliers in South Africa (2026): Complete Guide for South African General Contractors (2026)

Complete Guide to CSD & BBBEE Compliance for General Sector Tenders in South Africa: Complete Guide for South African General Contractors (2026)

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

City of Cape Town

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