What are the submission requirements for this tender (Ref: TDR150/2025/2026)?

• Submit the fully completed original tender document, signed in black ink by the authorised signatory. Ensure Section 5: DECLARATION is completed and signed. • Place the tender in a sealed envelope clearly marked with the tender number, title, and closing date. • Deliver to the tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay, by 12h00 on Friday, 17 July 2026. • Late, faxed, or emailed submissions will not be accepted. • Failure to submit the complete original document, or any unauthorised alterations or retyping, will result in disqualification. • The tender must remain valid for 120 days after the closing date.

How will bids be evaluated?

{ "mandatory": [ "Registered on the **Central Supplier Database (CSD)**.", "Valid **Tax Compliance Status Pin** (SARS).", "No arrears on **municipal rates/taxes** (or approved payment arrangement).", "Valid **Letter of Good Standing (Compensation Commissioner)**.", "B-BBEE Certificate (if applicable).", "CIDB Registration (if applicable, and **not suspended/deregistered**).", "No history of **supply chain management abuse or corruption**." ], "preferential": [ "B-BBEE Level (50% of preference points).", "Locality (50% of preference points): **Mossel Bay > Garden Route > Western Cape > Other Provinces**.", "Functionality score: **Minimum 15/20 points** (experience references)." ], "disqualifiers": [ "Incomplete/unsigned documents.", "Retyped or altered tender documents.", "Late/emailed/faxed submissions.", "Non-compliance with **compulsory documentation**.", "Tax/municipal arrears **>3 months without arrangement**.", "False information in bid documents." ] }

What are the technical specifications?

• Scope: Supply, delivery, and off-loading of cleaning materials and equipment to Mossel Bay Municipality for the period ending 30 June 2029. • Detailed specifications for two categories of items are provided: - Category 1: Cleaning chemicals and consumables (e.g., Multi-Surface Cleaner, Bleach, Dishwashing detergent). - Category 2: Cleaning tools and equipment (e.g., Mops, Brooms, Rakes, Spades, Safety barrier netting). • All items must be SABS approved or equivalent in quality to the brands named (e.g., Handy Andy, Jik, Sunlight, Lasher). • Items must be clearly labelled. For items with a shelf life, expiry dates must not be within the first 12 months of the order. • The Municipality reserves the right to inspect goods and test quality.

What financial requirements apply to bidders?

• Pricing must be entered in the prescribed pricing schedule (Section 2.2). Prices must be per single unit as stated. • Prices must be inclusive of VAT, delivery, and all other costs to supply the items. • Only firm pricing is accepted. Prices for years 2 and 3 must include annual escalations. • Rates must be fixed for the contract period. Non-firm prices or prices subject to exchange rate variations will not be considered. • The bid will be evaluated on the total amount per item, calculated as the price per year multiplied by estimated quantities for three years. • Brand names must be indicated on the pricing schedule, otherwise the bidder will be disqualified for that specific item. • The successful bidder is liable for all stamp duties, costs on legal documents, surety, guarantees, and retentions.

What compliance and legal requirements must bidders meet?

• Central Supplier Database (CSD): Registration is required. The Municipality reserves the right not to award to unregistered bidders. • Tax Compliance: A valid SARS Tax Compliance Status Pin must accompany the bid. For consortia/JVs, each member must submit one. • B-BBEE: Submit proof of B-BBEE Status Level of Contribution via a sworn affidavit or a valid certificate from a verification agency, auditor, or accounting officer. • Municipal Rates and Taxes: Submit a copy of the bidder's and its directors'/members' municipal accounts for the month preceding tender closure, or affidavits if they do not own property. • Letter of Good Standing: A valid and relevant Letter of Good Standing from the Compensation Commissioner must accompany the bid. • CIDB Registration: If applicable, the CIDB registration number must be included. A bidder will be non-responsive if their status is suspended, inactive, or deregistered on evaluation day. • Authorised Signatory: A copy of the board resolution authorising the signatory must be attached (not required for sole proprietors).

What are the important dates and deadlines for this tender?

• Closing Date and Time: 17 July 2026 at 12h00. • Tender documents can be obtained from the date of advertisement. • No compulsory site or briefing meetings are specified for this tender. • Tender box will be emptied and bids opened publicly immediately after 12h00 on the closing date.

Who should be contacted for queries about this tender?

• For enquiries about specifications: Contact Ms Marilize Smit at telephone 044-606-5190 or email marilize.smit@mosselbay.gov.za. • For enquiries about document completion: Contact Ms Nicole Saunders at telephone (044) 606-5194 or email nsaunders@mosselbay.gov.za. • Submission Address: Tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay. • Document Collection/ Payment: Supply Chain Management Offices, 101 Marsh Street, Mossel Bay.

Mossel Bay Municipality Cleaning Materials Tender Western Cape

Supply, delivery and off-loading of cleaning materials and equipment

- Submit a fully completed, originally signed tender document in a sealed envelope by 12h00 on 17 july 2026 to mossel bay town hall. Late or digital submissions are invalid. - Mandatory compliance: csd registration, valid SARS tax compliance status pin, b-bbee certificate, and letter of good standing from the compensation commissioner. - Bids must score ≥15/20 on functionality (experience references) and will be evaluated on the 80/20 or 90/10 preference points system, with 50% of specific goal points for b-bbee and 50% for locality. - All items must be sabs-approved or equivalent to named brands, with clear labelling and valid expiry dates (if applicable). - Pricing must be firm, vat-inclusive, and cover delivery/off-loading for a 3-year period with annual escalations. - Joint ventures must submit a signed agreement and individual compliance documents for all members. - The municipality reserves the right to reject any bid, including the lowest or highest-scoring, and does not guarantee contract award.

Supply, delivery and off-loading of cleaning materials and equipment

Closing Date and Time: 17 July 2026 at 12h00.
Tender documents can be obtained from the date of advertisement.
No compulsory site or briefing meetings are specified for this tender.
Tender box will be emptied and bids opened publicly immediately after 12h00 on the closing date.

For enquiries about specifications: Contact Ms Marilize Smit at telephone 044-606-5190 or email [email protected].
For enquiries about document completion: Contact Ms Nicole Saunders at telephone (044) 606-5194 or email [email protected].
Submission Address: Tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay.
Document Collection/ Payment: Supply Chain Management Offices, 101 Marsh Street, Mossel Bay.

Submit the fully completed original tender document, signed in black ink by the authorised signatory. Ensure Section 5: DECLARATION is completed and signed.
Place the tender in a sealed envelope clearly marked with the tender number, title, and closing date.
Deliver to the tender box at the Entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay, by 12h00 on Friday, 17 July 2026.
Late, faxed, or emailed submissions will not be accepted.
Failure to submit the complete original document, or any unauthorised alterations or retyping, will result in disqualification.
The tender must remain valid for 120 days after the closing date.

Scope: Supply, delivery, and off-loading of cleaning materials and equipment to Mossel Bay Municipality for the period ending 30 June 2029.
Detailed specifications for two categories of items are provided:
Category 1: Cleaning chemicals and consumables (e.g., Multi-Surface Cleaner, Bleach, Dishwashing detergent).
Category 2: Cleaning tools and equipment (e.g., Mops, Brooms, Rakes, Spades, Safety barrier netting).
All items must be SABS approved or equivalent in quality to the brands named (e.g., Handy Andy, Jik, Sunlight, Lasher).
Items must be clearly labelled. For items with a shelf life, expiry dates must not be within the first 12 months of the order.
The Municipality reserves the right to inspect goods and test quality.

Variation Orders: For changes not exceeding 15% of the original contract value, the contractor may be instructed to proceed. For measurable quantities, the Municipality may negotiate reduced unit prices provided there is no price escalation.

Functionality Pre-evaluation: Bidders must score at least 15 out of 20 points on 'References related to experience'.
To claim points, submit a minimum of three completed and signed reference questionnaires (Attachment A) with the tender.
Each positive and relevant questionnaire can score up to 5 points, at the discretion of the evaluation committee.
Appointment letters are not accepted for this criterion. Only questionnaires attached to the bid will be considered.

The Municipality reserves the right to inspect, test, and analyse goods at any stage, including at the bidder's premises.
Costs for inspections confirming compliance are borne by the purchaser; costs for non-compliant goods are borne by the supplier.
Non-compliant goods may be rejected and must be replaced by the supplier at their own cost and risk.
The successful bidder's performance will be measured against Key Performance Indicators (KPIs), including 100% compliance with specifications and delivery within required timeframes.

Bidders must complete the prescribed pricing schedule in Section 2.2. No other pricing format will be accepted.
Prices must be entered for each item for Year 1, Year 2, and Year 3, including annual escalations for years 2 and 3.
Quantities in the schedule are provisional. Payment will be based on actual quantities delivered and certified.
All prices must be final, binding, and inclusive of all costs, risks, overheads, and profit.
Failure to provide a price for an item will be considered a 'no offer' and the bidder will not be evaluated for that item.

Pricing must be entered in the prescribed pricing schedule (Section 2.2). Prices must be per single unit as stated.
Prices must be inclusive of VAT, delivery, and all other costs to supply the items.
Only firm pricing is accepted. Prices for years 2 and 3 must include annual escalations.
Rates must be fixed for the contract period. Non-firm prices or prices subject to exchange rate variations will not be considered.
The bid will be evaluated on the total amount per item, calculated as the price per year multiplied by estimated quantities for three years.
Brand names must be indicated on the pricing schedule, otherwise the bidder will be disqualified for that specific item.
The successful bidder is liable for all stamp duties, costs on legal documents, surety, guarantees, and retentions.

Central Supplier Database (CSD): Registration is required. The Municipality reserves the right not to award to unregistered bidders.
Tax Compliance: A valid SARS Tax Compliance Status Pin must accompany the bid. For consortia/JVs, each member must submit one.
B-BBEE: Submit proof of B-BBEE Status Level of Contribution via a sworn affidavit or a valid certificate from a verification agency, auditor, or accounting officer.
Municipal Rates and Taxes: Submit a copy of the bidder's and its directors'/members' municipal accounts for the month preceding tender closure, or affidavits if they do not own property.
Letter of Good Standing: A valid and relevant Letter of Good Standing from the Compensation Commissioner must accompany the bid.
CIDB Registration: If applicable, the CIDB registration number must be included. A bidder will be non-responsive if their status is suspended, inactive, or deregistered on evaluation day.
Authorised Signatory: A copy of the board resolution authorising the signatory must be attached (not required for sole proprietors).

A valid and relevant Letter of Good Standing from the Compensation Commissioner is a mandatory document for bid submission.
For consortia or joint ventures, each member must submit a separate Letter of Good Standing.
Material Safety Data Sheets (MSDS) must be provided for chemical items if requested.

Contract Duration: The contract is for the supply, delivery, and off-loading of cleaning materials and equipment for the period ending 30 June 2029.
Warranty: Goods are warranted to be new, unused, and defect-free. Warranty is valid for 12 months after delivery acceptance or 18 months after shipment, whichever is earlier.
Payment Terms: Payment will be made within 30 days of invoice submission, in South African Rand.
Price Variation: Contract prices shall not vary from bid prices, except for authorised adjustments.
Subcontracting: The contractor may not subcontract the whole contract. Subcontracting any part requires prior written consent from the Municipality.
Delivery & Delays: Goods must be delivered per the prescribed schedule. Delays may lead to penalties or contract termination.
Penalties: A penalty may be levied for late delivery, calculated using the current prime interest rate on the delivered price for each day of delay.
Termination: The Municipality may terminate the contract for default, insolvency, or corrupt/fraudulent practices.
Force Majeure: The supplier is not liable for delays or failures caused by force majeure events.
Governing Law: The contract is governed by South African law and written in English.

Closing date: 17 July 2026 at 12h00. Tender box emptied just after 12h00, followed by public bid opening.

Specifications enquiries: Ms Marilize Smit, phone 044-6065190, email [email protected]. Document completion enquiries: Ms Nicole Saunders, phone (044) 606-5194, email [email protected]. Submission address: Tender box at Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay. EFT banking details: Contact [email protected].

Submit tenders on original documents, valid for 120 days after closing date. Place sealed, clearly endorsed envelopes in the tender box at Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay by 12h00 on 17 July 2026. Late, emailed, or faxed submissions will be rejected. Tender documents can be obtained: (1) free from www.mosselbay.gov.za, or (2) hard copy at R264.00 from Ms. Nicole Saunders (proof of payment required). Payments via cashiers at Mossel Bay Municipality’s Main Building or EFT (banking details from [email protected]).

Bids must score at least 15 out of 20 points on functionality criteria (references related to experience). Bidders must be registered on the Central Supplier Database. Bids must be submitted physically by the deadline; late or electronic submissions are not accepted.

Supply, delivery, and off-loading of cleaning materials and equipment to Mossel Bay Municipality. Contract period ends 30 June 2029.

Functionality criteria: References related to experience (20 points). Bidders must provide verifiable references to demonstrate relevant experience.

Bidders must be registered on the Central Supplier Database (CSD). Municipality reserves the right not to award tenders to unregistered bidders. B-BBEE compliance required (50% of preference points allocated to B-BBEE scorecard).

Municipality reserves the right to reject any tender, accept part of it, or not award to the highest-scoring bidder.

Bidders must register on the Central Supplier Database (CSD). Municipality reserves the right not to award tenders to unregistered bidders.

Bids scoring <15/20 on functionality criteria are non-responsive.

Mossel bay municipality: supply and delivery of cleaning materials & equipment (2025-2029)

Mossel bay municipality: supply and delivery of cleaning materials & equipment (2025-2029)

Supplies & Procurement Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Mossel Bay Municipality

Similar Tenders

Annual service of Fire extinguishers at ARC Various Farms around Western Cape for a period of 36 months

APPOINTMENT OF A SERVICE PROVIDER FOR THE MAINTENANCE AND REPAIR OF HOIST EQUIPMENT AT ATNS CAPE TOWN INTERNATIONAL AIRPORT (FACT) ON AN AD HOC BASIS FOR A PERIOD OF FIVE (5) YEARS

Provision of High-Level Cleaning and Corrosion Control to the Cape Town Stadium.

SUPPLY AND DELIVERY OF VARIOUS BATTERIES AND 10W BATTERY CHARGERS ON AN ADHOC BASIS

The Complete Regulatory Guide to CSD and BBBEE Compliance for General Sector Tender Suppliers

How to Write a Winning Tender Proposal Without an In-House Bid Team in Gauteng: Complete Guide for South African General Contractors (2026)

Complete Guide to CSD and BBBEE Compliance for General Sector Suppliers in South Africa (2026): Complete Guide for South African General Contractors (2026)

Complete Guide to CSD & BBBEE Compliance for General Sector Tenders in South Africa: Complete Guide for South African General Contractors (2026)

Annual service of Fire extinguishers at ARC Various Farms around Western Cape for a period of 36 months

APPOINTMENT OF A SERVICE PROVIDER FOR THE MAINTENANCE AND REPAIR OF HOIST EQUIPMENT AT ATNS CAPE TOWN INTERNATIONAL AIRPORT (FACT) ON AN AD HOC BASIS FOR A PERIOD OF FIVE (5) YEARS

Provision of High-Level Cleaning and Corrosion Control to the Cape Town Stadium.

SUPPLY AND DELIVERY OF VARIOUS BATTERIES AND 10W BATTERY CHARGERS ON AN ADHOC BASIS