What are the submission requirements for this tender (Ref: 8/2/RNM0648)?

Submit bids as follows: • Download bid documents from www.etenders.gov.za or www.rnm.gov.za from 29 May 2026. • Submit ONE (01) copy of the bid document together with the ORIGINAL bid document. Failure to submit copies will result in disqualification. • Fully completed bid documents must be placed in a sealed envelope, clearly marked with the tender reference: "8/2/RNM0648 Provision of General Cleaning Services for the Streets, Taxi Ranks and Public Ablutions on weekends and Public holidays for Ray Nkonyeni Municipality for a Period of Three (3) Years". • Deposit the sealed envelope in the bid box at the Municipal offices, 10 Connor Street, Port Shepstone, no later than 12:00 on 29 June 2026. • Bids must be submitted on the official forms provided (not re-typed). • Bids must be valid for 120 days. • State employees may not bid. • Unsuccessful bidders will be notified via the Municipal website and may lodge written objections within 14 days to mm@rnm.gov.za or fax 0865297195.

How will bids be evaluated?

{ "general": [ "Registered on Central Supplier Database (CSD).", "Tax compliance (SARS TCS certificate or PIN).", "No municipal rates/taxes arrears.", "Not a state employee or associated with restrictive practices.", "B-BBEE status (EME/QSE with black ownership for preference points)." ], "experience": [ "Minimum 1 year in general cleaning of streets/taxi ranks/public ablutions (3 points).", "2–4 years: 6 points; 5+ years: 10 points." ], "capacity": [ "Proof of vehicle ownership (trucks/bakkies) in company/director’s name.", "Ability to deploy required staff and equipment per zone." ] }

What are the technical specifications?

Scope: General cleaning services for streets, taxi ranks, and public ablutions on weekends and public holidays in Ray Nkonyeni Municipality for 3 years. • Zones: North Zone (Hibberdene to Oslo Beach, including Izingolweni) and South Zone (Shelly Beach to Port Edward, including Gamalakhe). • Categories per zone: - Street Cleaning (Day and Night Shifts, Weekends/Public Holidays). - Cleaning of Public Ablution Facilities (Weekends/Public Holidays). - Seasonal Street Cleaning (1 Dec–9 Jan + 10 Easter days). - Festive/Beach Season Cleaning (8 days/year, 03:00–08:00). - Washing of Pavements/Sidewalks (once/month). • Staffing: Minimum staff numbers per area must be met (see tender tables). Failure to quote minimum staff will disqualify. • Equipment: Service provider must supply protective clothing, reflective vests, brooms, spades, refuse bags, and chemicals (including toilet paper and deo blocks). • Operations: - Day Shift: 06:00–16:00 (10 hours). Night Shift: 16:00–02:00 (10 hours). - Ablution facilities: Open 07:00–17:30, clean throughout, lock at 17:30. 100m radius around facilities must be litter-free. - Seasonal cleaning: North Zone (30 staff, 12:00–21:00); South Zone (20 staff, 15:00–24:00) for 50 days. - Festive/High Peak: 2 supervisors + 35 cleaners (Hibberdene to Oslo Beach), 03:00–08:00, 8 days/year. • Waste: All refuse must be removed daily to Oatlands Landfill Site or designated areas. • North Zone Festive: Hibberdene to Shelly Beach (2 supervisors + 35 staff), ~5000 refuse bags used. • South Zone: Includes Margate, Uvongo, Ramsgate, Port Edward, Munster, Glenmore, Leisure Bay, Southbroom, Marina Beach. • Pavement Washing: Port Shepstone (5 staff/month).

What financial requirements apply to bidders?

Pricing: Non-firm prices (use provided pricing schedule). • Payment terms: Invoices must be accompanied by a delivery note. Payments made within 30 days of invoice submission. • Payment currency: South African Rand (ZAR). • Performance security: Required within 30 days of contract award (form specified in SCC). Acceptable forms: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque. • Bid validity: 120 days. • Contract form: Successful bidder must sign MBD7. • Database application: Successful bidder must complete RNM database form before payment.

What compliance and legal requirements must bidders meet?

Mandatory compliance documents: • Central Supplier Database (CSD) registration (proof required; failure to attach = disqualification). • Valid Tax Compliance Certificate (TCS) or Tax Compliance Status PIN Sheet from SARS. If no TCS, CSD number must be provided. • Company registration documents (CIPC). • Certified copies of ID documents of directors/owners/members/shareholders. • Declarations: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Certificate of Independent Bid Determination), MBD 9. • Joint Venture Agreements (if applicable). • B-BBEE: Points awarded based on ownership (EME/QSE status). Verification via CIPC documents and sworn affidavits. • No bids accepted from state employees. • Municipal rates/taxes must be up to date (no arrears).

What are the important dates and deadlines for this tender?

Closing date: 29 June 2026 at 12:00. Bid documents available for download from 29 May 2026.

Who should be contacted for queries about this tender?

SCM/Technical queries: Mr. S. Khumalo, Tel: 064 865 0714, Email: Sifiso.Khumalo@rnm.gov.za. Treasury SCM: Mr. Bongani Mfenqa, Tel: 039-312 8304, Email: Bongani.Mfenqa@rnm.gov.za. Submission address: Bid box at Municipal offices, 10 Connor Street, Port Shepstone, 4240. Postal: P.O. Box 5, Port Shepstone, 4240. Objections: Municipal Manager, Email: mm@rnm.gov.za, Fax: 086 529 7195.

🇿🇦 Lucrative 3-Year Cleaning Tender in Ray Nkonyeni Municipality!

Structured Evaluation Criteria

Preference System: 80/20

Point Allocation Breakdown

preference point system. c) Preferences Up to 2020 pts

preference point system. 1.11 pts

The procedure for evaluation of responsive Bid Offers will be METHOD 4 : (Financial Offer, preference and quality (functionality) with 80/20 Preference Points System. Score quality, rejecting all Bid Offers that fail to score the minimum number of points for quality stated in the Bid Data. The total score awarded will be the addition of the two scores for price and preference. The following formula will be used in Calculation of Percentage for Functionality PS=So x Ap Ms Where: Ps = percentage scored for functionality by Bid/proposal under consideration So = total score of bid/proposal under consideration Ms = Maximum possible score Ap = percentage allocated for functionality I. A maximum of 10 points will be awarded for a Company with 5 or more years’ experience in successfully completed other projects of similar nature in the past five years. II. A maximum of 10 points will be awarded to a Company with Capacity III. Point system for functionality will be as per table below:- Key aspect of Evaluation criterion Points Verification method criterion Company 5 or more years in General cleaning 10 Appointment letter/s experience of streets in CBD’s/small towns/ taxi with a letter head, Bid ranks and public ablution Facilities numbers and contract period indicating the years of experience 2 -4 years in General cleaning of 6 Appointment letter/s streets in CBD’s/small towns/ taxi with a letter head, Bid ranks and public ablution Facilities numbers and contract period indicating the years of experience 1- year in General cleaning of 3 Appointment letter/s streets in CBD’s/small towns/ taxi with a letter head, Bid ranks and public ablution Facilities numbers and contract period indicating the years of experience Capacity 1 x 6 Tons truck or more and 10 Proof of ownership 3 x 1 ton bakkies or more and registration (eNatis Documents) With all documents being in the name of the company Director or Company Name 1 x 3 or more tons truck but l

Core procurement rules

These rules commonly apply to South African public-sector procurement.