This Tender Has Expired

Background: The air-conditioning system at CEF House has collapsed and requires total replacement. The current HVAC system is non-responsive, and offices are not being air-conditioned, which is critical during heatwaves.

Purpose: Appoint a qualified service provider to:

• Supply, install, and maintain air conditioners.
• Replace the existing system with reputable brands (e.g., Samsung, LG, Midea).
• Provide preventative and corrective maintenance for 36 months post-installation.

Scope of work:

• Supply and install:
• 4 x 60,000 BTU Inverter Ceiling Cassette.
• 3 x 48,000 BTU Inverter Ceiling Cassette.
• 2 x 60,000 BTU Fixed Speed Under-ceiling Split.
• 2 x 48,000 BTU Fixed Speed Under-ceiling Split.
• 3 x 24,000 BTU Xtreme Inverter, Energy Saving Split.
• Conduct testing and commissioning.
• Provide warranty and after-sales support.
• Ensure compliance with safety and environmental standards.

Closing date: 22 May 2026 at 12:00 (midday).

Validity period: 90 days from closing date.

Submission email: [email protected]

Enquiries contact:

• Name: Wellem Skhosana
• Email: [email protected]
• Phone: 010 201 4793

Postal address for CEF (SOC) Ltd:

152 Ann Crescent, Block C, Upper Grayston, Sandton Office Park, Strathavon, Sandton, 2146, South Africa.

General CEF contact:

• Tel: +27 010 201-4700
• Fax: +27 010 201-4900

Submit quotations via email to: [email protected] by 22 May 2026 at 12:00.

Mandatory returnable documents (failure to submit results in disqualification):

• Completed quotation/pricing form.

Essential returnable documents (failure to submit results in zero preference points or disqualification):

• Valid B-BBEE Verification Certificate or sworn affidavit.
• SBD 1: Invitation to Bid.
• SBD 4: Bidder’s Disclosure.
• SBD 6.1: Preference Points Claim Form.
• Proof of Central Supplier Database (CSD) registration.

Additional requirements:

• Submissions must not reference other quotations.
• Additional conditions must be included in an enclosed letter.
• No canvassing of CEF employees between closing date and award.
• Late submissions will be disqualified.

Evaluation uses the 80/20 preference point system (tender value < R50,000,000).

Scoring breakdown:

• Price: 80 points (lowest acceptable tender scores highest).
• Specific goals (B-BBEE): 20 points.
• 10 points: 51%+ black ownership.
• 5 points: 51%+ women ownership.
• 3 points: 51%+ youth ownership.
• 2 points: 10%+ disability ownership.

Total score: 100 points. Highest total score wins. If tied, highest specific goals score wins. If still tied, award decided by drawing lots.

Mandatory technical threshold: 70% (Phase 2). Failure to meet this results in disqualification.

Technical evaluation criteria (Phase 2):

• Experience of the company (50% weighting):
• 5 points: 3+ signed reference letters for similar projects.
• 3 points: 2 reference letters.
• 1 point: 1 reference letter.
• 0 points: No reference letters.
• Execution methodology (50% weighting):
• 5 points: Detailed installation, commissioning, and 36-month maintenance plan.
• 0 points: Incomplete or missing plan.

Disqualification triggers:

• Failure to submit mandatory/essential documents.
• Non-compliance with COIDA, SARACCA, or trade-tested installer requirements.
• Tax non-compliance (no valid SARS PIN or CSD registration).
• False declarations in SBD 4.

Scope: Supply, install, replace, and maintain air conditioners at CEF House.

Deliverables:

• Supply and install reputable brands (e.g., Samsung, LG, Midea):
• 4 x 60,000 BTU Inverter Ceiling Cassette.
• 3 x 48,000 BTU Inverter Ceiling Cassette.
• 2 x 60,000 BTU Fixed Speed Under-ceiling Split.
• 2 x 48,000 BTU Fixed Speed Under-ceiling Split.
• 3 x 24,000 BTU Xtreme Inverter, Energy Saving Split.
• Provide preventative and corrective maintenance for 36 months from installation date (14 units total).
• Conduct testing and commissioning upon completion.
• Provide warranty and after-sales support.
• Ensure compliance with safety and environmental standards.

Mandatory technical requirements (Phase 1):

• Valid COIDA certification (not older than 12 months).
• Lead installer must be registered with SARACCA (South African Refrigeration and Air Conditioning Contractors Association).
• Lead installer must be trade-tested in air-conditioning/electrical.

Pricing must be in South African Rand (ZAR), fixed price, and inclusive of VAT.

Pricing schedule requirements:

• Provide all-inclusive pricing for the full scope of work.
• Breakdown required for each item:
• Supply, delivery, and installation costs per unit type.
• Maintenance costs over 36 months (14 units).
• VAT and total cost including VAT.

Payment terms and bonds: Not explicitly stated in the document.

Post-tender negotiations: CEF reserves the right to negotiate with shortlisted bidders.

Mandatory compliance:

• Valid Tax Compliance Status (TCS) PIN from SARS. If unavailable, provide CSD registration number.
• Central Supplier Database (CSD) registration (proof required).
• B-BBEE Verification Certificate or sworn affidavit (required for preference points; failure to submit results in zero points).
• SBD forms: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form).
• COIDA certification (not older than 12 months).
• SARACCA registration for lead installer.
• Trade-tested certification for lead installer in air-conditioning/electrical.

Additional notes:

• Bidders must be in full compliance with national and local laws.
• CEF reserves the right to conduct security screening via SSA before appointment.
• No business will be awarded to bidders with outstanding tax issues.

Preference point system: 80/20 (applicable for tenders < R50,000,000).

Scoring:

• Price: 80 points (awarded using the formula: Ps = 80
• (1 - (Pt - Pmin)/Pmin)).
• Specific goals: 20 points (B-BBEE ownership criteria).

Specific goals breakdown:

• 10 points: 51%+ black ownership.
• 5 points: 51%+ women ownership.
• 3 points: 51%+ youth ownership.
• 2 points: 10%+ disability ownership.

Total: 100 points. Highest total score wins. Ties broken by highest specific goals score, then by drawing lots.

B-BBEE requirements:

• Submit valid B-BBEE Verification Certificate or sworn affidavit.
• Complete SBD 6.1: Preference Points Claim Form.
• Failure to submit valid proof results in zero points for specific goals.

Note: If all tenders exceed R50,000,000, the RFQ may be cancelled.