Panel of office refreshment suppliers for ehlanzeni district municipality (3-Year contract)

Appointment of a panel of five service providers for supply and delivery of office refreshments for a period of three years at ehlanzeni district municipality tenders are hereby invited from capable and experienced service providers for the above tender. 1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers’ responsiveness will be considered for further evaluation for functionality: 1.1 Only service providers that are registered on the central supplier database will be considered for the awarding of this request for quotations and a copy of csd report not later than three months should be attached. 1.2 Price(s) quoted must be firm, VAT and other taxes inclusive and valid for at least ninety (90) days from the date of your offer. 1.3 NO tenders shall be considered from a person/s who are in the service of the state. 1.4 Service providers are required to fully complete the attached mbd forms and submit together with their written tenders. 1.5 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the csd report. 1.6 Attach certified copy of identity documents (ID) of company directors. 1.7 Attach certified copy of the company registration certificate issued by the companies and intellectual property commission (cipc). 1.8 Valid SARS pin must be attached. 1.9 Attach verifiable municipal account/s not older than three months for both the tenderer and entity owner/s or director/s. In areas where the municipalities are not issuing municipal accounts, attach valid lease agreements or confirmation of residence or address for both the tenderer and entity owner/s or director/s issued by a relevant authority not older than three months. 1.10 Bidders are advised not to commit any fraudulent activities, including forgery of documents. All abuses of the supply chain management (SCM) systems including but not limited to forgery of returnable documents, may be reported to the south african police service (saps) and restricted from doing business with any public institution or organ of the state for a period not exceeding 10 years in line with the prevention of fraud and corrupt activities act 12 of 2004. 1.11 Joint venture or consortium agreement if applicable. 1.12 All completed tender documents must be duly signed and submitted on the pdf document that has been issued and all certified returnable documents should not be more than three (3) months old. 2. The tender will be evaluated on 80/20 preference point system in terms of the preferential procurement policy of the ehlanzeni district municipality. The policy preference point system will be applied as follows: 2.1 The 80 points will be for price; and 2.2 The 20 points will be allocated for the specified goals on a proportional or pro rata basis as follows: points for contracting an enterprise owned by historically disadvantaged persons or individuals historically disadvantaged persons or individuals points allocation source documents required to claim points 100% black person or people owned enterprise 5,0 a copy of a full csd report not older than 3 months more than 30% woman or women shareholding or owned enterprise 2,5 more than 30% youth shareholding or owned enterprise 2,5 more than 30% people living with disability shareholding or owned enterprise 2,5 a copy of a medical certificate to confirm disability or stated on csd report. Points for implementing of rdp programmes enterprises regarded as *emes located within the ehlanzeni district municipality area of jurisdiction 2,5 ? A copy of a full csd report not older than 3 months nb: points will only be awarded if the csd physical address is the same as the address for the proof of residence required in 1.9 Above. B-bbee level 1 contribution 5,0 ? Certified valid BBBEE certificate; or ? Certified valid eme and sme a sworn affidavit; or ? Certified valid cipc issued certificate confirming annual turnover and level of black ownership. Total preference points to be claimed 20,0 *eme’s are exempted micro enterprise with an annual turnover of r10 million or less. Received tenders will be evaluated for responsiveness based on mandatory requirements, functionality and bidders who obtain a minimum of 70 points out of a possible 100 points, tender documents can be viewed and downloaded at NO cost on the document sharing and collaboration platform or portal (neptune): http://edmservices.ehlanzeni.gov.za And national treasury portal from wednesday, 17 june 2026. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session. A compulsory briefing session will be held on friday, 19 june 2026, 12h00 at ehlanzeni district municipality, 8 van niekerk street, sonheuwel central, dmc, mbombela, 1201 where bids should be submitted - completed tender and other returnable documents must be submitted only in pdf format on the document sharing and collaboration platform or portal: http://edmservices.ehlanzeni.gov.za On or before tuesday, 30 june 2026 not later than 12h00. Tender documents received by telegram, fax and post will not be considered. Enquiries: contact person - administration: mr. S p khumalo at 013 759 8573 [email protected] Contact person – technical: mrs. S viane at 013 759 8500 or [email protected] Employer: acting municipal manager: ms s s madlopha ehlanzeni district municipality p. O. Box 3333 mbombela 1200