What are the submission requirements for this tender (Ref: RFQ053 AM (26/27))?

• Submit your formal quotation via email to Quotations1@dffe.gov.za by 23 June 2026 at 11:00. • Use the RFQ number RFQ053 AM (26/26) in the email subject line. • Your quotation must be on official company letterhead and include: - Itemised pricing with VAT where applicable. - Your CSD (MAAA) number. - Accurate banking details. • Required returnable documents: - Completed and signed SBD 4 and SBD 6.1 forms. - A CSD report. • Late submissions will not be accepted. • Do not commence any work or delivery before receiving an official purchase order or appointment letter from DFFE. • DFFE reserves the right to reject quotations that are illegible, incomplete, or not in the prescribed format.

How will bids be evaluated?

• The 80/20 preference point system applies (for quotations up to R1,000,000). • Price scores a maximum of 80 points, calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin). • Specific Goals (B-BBEE) score a maximum of 20 points. • To claim the full 20 points, your enterprise must have more than 50% ownership by Black people, Women, or people with disabilities. • 0 points are awarded for 50% or less ownership. • For consortia/joint ventures, the average combined ownership across members is used to determine points. • To claim points, you must submit: - A completed and signed SBD 6.1 form. - A SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit for ownership claims. - A CIPC Ownership Certificate. - A medical certificate (with practitioner's practice number) if claiming for disability. • Failure to submit the required proof means no preference points are claimed.

What are the technical specifications?

• Scope: Hire and set-up of equipment for an event at Ehlanzeni District Municipality. • Required items and quantities: - 10 Trestle tables. - 15 tablecloths (black/white). - 5 Portable hand wash basins. - 300 Plastic chairs. - 30 White chair covers. - 1 x 5kva Silent generator. - 1 PA System suitable for 500 people. - 3 Roving microphones. - 1 Microphone and stand. • Delivery must be made to Elands Hoek Community Hall on 29 June 2026. • All prices must include delivery costs and all applicable taxes (VAT, PAYE, UIF, SDL). • Illustrative pictures or brand names in the document are for reference; equivalent specifications are acceptable.

What financial requirements apply to bidders?

• Submit a firm price valid for 90 days from the bid closing date (23 June 2026). • All prices must be inclusive of 15% VAT (for VAT vendors). • The quotation must clearly show: - The total amount excluding VAT. - The VAT amount. - The grand total including VAT. • DFFE reserves the right to extend the bid validity period by written notice; bidders must respond in writing to accept any extension.

What compliance and legal requirements must bidders meet?

• You must be registered on the Central Supplier Database (CSD) and provide your CSD (MAAA) number with your submission. • Tax Compliance: Provide your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If only registered on CSD, provide your CSD number. • Foreign suppliers must answer the questionnaire in SBD1 regarding tax liability in South Africa. • B-BBEE: Submit proof (B-BBEE certificate or sworn affidavit and CIPC Ownership Certificate) to claim preference points for ownership by Black people, Women, or people with disabilities. • Submit all required SBD forms (SBD 4 and SBD 6.1) completed and signed. • You will be disqualified for: - Non-compliant tax status (you will be given 7 working days to rectify). - Submission of fraudulent information (e.g., false B-BBEE credentials, experience). - Being listed on the National Treasury's database of restricted suppliers. - Failure to quote in line with the specification. • Comply with the Protection of Personal Information Act (POPIA) regarding the handling of personal data.

What are the important dates and deadlines for this tender?

• RFQ Issue Date: 15 June 2026. • Closing Date and Time: 23 June 2026 at 11:00. • Delivery Date: 29 June 2026. • No briefing session is scheduled.

Who should be contacted for queries about this tender?

• For all RFQ enquiries, email: rfqenquiries@dffe.gov.za. • Submit your quotation to: Quotations1@dffe.gov.za. • Delivery Address: Ehlanzeni District Municipality, Mpumalanga Province (Elands Hoek Community Hall).

Equipment Hire and Set-Up at Ehlanzeni District Municipality Mpumalanga

Request for equipment hire and set-up at ehlanzeni district municipality

- Submit a formal quotation on company letterhead via email to [email protected] By 23 june 2026 at 11:00, using RFQ number rfq053 AM (26/26) in the subject line. Late submissions will not be accepted. - Include itemised pricing with 15% VAT (where applicable), csd (maaa) number, and accurate banking details. Returnable documents: completed sbd 4, sbd 6.1, And csd report. - Provide proof of tax compliance (SARS tcs pin or csd registration) and b-bbee status (certificate or sworn affidavit) to claim preference points under the 80/20 system. - Deliver specified equipment (e.g., 10 trestle tables, 300 plastic chairs, pa system for 500 pax, 5kva generator) to elands hoek community hall by 29 june 2026. All costs (delivery, VAT, taxes) must be included in the bid price. - Ensure compliance with popia and submit all required declarations (e.g., Sbd 4, sbd 6.1). Non-compliance, fraudulent information, or listing on the national treasury’s restricted suppliers database will result in disqualification. - Prices must remain valid for 90 days from the closing date. DFFE reserves the right to extend validity or reject non-compliant bids. - Do not commence work or delivery before receiving an official purchase order or appointment letter from DFFE.

Request for equipment hire and set-up at ehlanzeni district municipality

RFQ Issue Date: 15 June 2026.
Closing Date and Time: 23 June 2026 at 11:00.
Delivery Date: 29 June 2026.
No briefing session is scheduled.

No briefing session is scheduled for this RFQ.

For all RFQ enquiries, email: [email protected].
Submit your quotation to: [email protected].
Delivery Address: Ehlanzeni District Municipality, Mpumalanga Province (Elands Hoek Community Hall).

Submit your formal quotation via email to [email protected] by 23 June 2026 at 11:00.
Use the RFQ number RFQ053 AM (26/26) in the email subject line.
Your quotation must be on official company letterhead and include:
Itemised pricing with VAT where applicable.
Your CSD (MAAA) number.
Accurate banking details.
Required returnable documents:
Completed and signed SBD 4 and SBD 6.1 forms.
A CSD report.
Late submissions will not be accepted.
Do not commence any work or delivery before receiving an official purchase order or appointment letter from DFFE.
DFFE reserves the right to reject quotations that are illegible, incomplete, or not in the prescribed format.

The 80/20 preference point system applies (for quotations up to R1,000,000).
Price scores a maximum of 80 points, calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific Goals (B-BBEE) score a maximum of 20 points.
To claim the full 20 points, your enterprise must have more than 50% ownership by Black people, Women, or people with disabilities.
0 points are awarded for 50% or less ownership.
For consortia/joint ventures, the average combined ownership across members is used to determine points.
To claim points, you must submit:
A completed and signed SBD 6.1 form.
A SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit for ownership claims.
A CIPC Ownership Certificate.
A medical certificate (with practitioner's practice number) if claiming for disability.
Failure to submit the required proof means no preference points are claimed.

Scope: Hire and set-up of equipment for an event at Ehlanzeni District Municipality.
Required items and quantities:
10 Trestle tables.
15 tablecloths (black/white).
5 Portable hand wash basins.
300 Plastic chairs.
30 White chair covers.
1 x 5kva Silent generator.
1 PA System suitable for 500 people.
3 Roving microphones.
1 Microphone and stand.
Delivery must be made to Elands Hoek Community Hall on 29 June 2026.
All prices must include delivery costs and all applicable taxes (VAT, PAYE, UIF, SDL).
Illustrative pictures or brand names in the document are for reference; equivalent specifications are acceptable.

You can be disqualified for submitting fraudulent information regarding your experience or credentials.

Submit a firm price valid for 90 days from the bid closing date (23 June 2026).
All prices must be inclusive of 15% VAT (for VAT vendors).
The quotation must clearly show:
The total amount excluding VAT.
The VAT amount.
The grand total including VAT.
DFFE reserves the right to extend the bid validity period by written notice; bidders must respond in writing to accept any extension.

You must be registered on the Central Supplier Database (CSD) and provide your CSD (MAAA) number with your submission.
Tax Compliance: Provide your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If only registered on CSD, provide your CSD number.
Foreign suppliers must answer the questionnaire in SBD1 regarding tax liability in South Africa.
B-BBEE: Submit proof (B-BBEE certificate or sworn affidavit and CIPC Ownership Certificate) to claim preference points for ownership by Black people, Women, or people with disabilities.
Submit all required SBD forms (SBD 4 and SBD 6.1) completed and signed.
You will be disqualified for:
Non-compliant tax status (you will be given 7 working days to rectify).
Submission of fraudulent information (e.g., false B-BBEE credentials, experience).
Being listed on the National Treasury's database of restricted suppliers.
Failure to quote in line with the specification.
Comply with the Protection of Personal Information Act (POPIA) regarding the handling of personal data.

Equipment hire and set-up for event at ehlanzeni district municipality, mpumalanga

Eligibility Criteria

Equipment hire and set-up for event at ehlanzeni district municipality, mpumalanga

Eligibility Criteria

Guide to Professional Services Tenders in South Africa

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Professional Services & Consulting Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

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