Appointment of an insurance broker for cyber security cover for the cross-border road transport agency

Closing date: 19 June 2026 at 11h00. Non-compulsory briefing session: 15 June 2026 at 10:00 via Microsoft Teams (Meeting ID: 358 228 131 428 279, Passcode: a6o4CW7a). RFQ validity period: 60 working days from the closing date.

Submission email: [email protected]. Enquiries email: [email protected]. No phone or fax numbers provided in the document.

Submit your bid strictly via email to: [email protected]. Late submissions will not be accepted. Use only the official forms provided (do not re-type). Required returnable documents: Schedule 1 (Completed and signed SBD 1), Schedule 2 (CSD Registration Report), Schedule 3 (Tax Compliance System PIN), Schedule 4 (Sworn Affidavit or valid B-BBBEE Certificate), Schedule 5 (Completed and signed SBD 4 – Bidder’s Disclosure), Schedule 6 (Bidder’s Disclosure Annexure A), Schedule 7 (Completed and signed SBD 6.1 – Preference Points Claim), Schedule 8 (Price quotation on company letterhead). Failure to submit any mandatory document will result in immediate disqualification. Bids must be valid for 60 working days from the closing date.

Scope: Appointment of an insurance broker to provide cyber security cover for 24 months. The broker must source underwriters and manage the insurance portfolio between C-BRTA and the underwriter. Required cover includes: Business Loss Cover (business interruption, data restoration, cyber extortion), Liability for Third Party Claims (third-party claims, multimedia liability, regulatory expenses, PCI fines), and Protection against: malware/ransomware, extortion demands, data breaches/DDoS attacks, system compromises, financial losses, lost profits, media liability, social engineering fraud, reputational damage, and class-action lawsuits. Additional services: credit monitoring, customer breach notifications, identity recovery, data restoration, system repairs, and emergency response. Minimum cover amounts: Business Interruption Loss (R5M), Multimedia Liability Claims (R5M), Regulatory Expenses and Penalties (R5M), Third Party Claims (R5M), Data Restoration Costs (R2.5M), Cyber Extortion Costs (R2.5M), PCI Fines and Penalties (R500K), Funds Protect (R250K), Emergency Response Costs (R5M).

Submit a price quotation on company letterhead (Schedule 8). Pricing must include VAT at 15%. Offer must be valid for 60 working days from the closing date. All delivery costs must be included in the bid price. Payment terms and bonds/guarantees are not specified in the document.

Mandatory compliance: Bidders must be registered on the Central Supplier Database (CSD). Submit CSD Registration Report (Schedule 2). Tax Compliance: Submit Tax Compliance System (TCS) PIN (Schedule 3) or CSD number if no TCS PIN is available. Each party in a consortium/joint venture must submit separate TCS certificates/PINs/CSD numbers. Bidders must ensure compliance with tax obligations. No bids will be considered from persons in the service of the state or entities with directors/members in the service of the state. B-BBEE: Submit Sworn Affidavit or valid B-BBBEE Certificate (Schedule 4) for B-BBEE Level 1–4 (10 points). Additional points for women-owned (5 points) and disabled-owned (5 points) enterprises. Complete and sign SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim). Foreign suppliers must complete the Questionnaire for Bidding Foreign Suppliers if applicable.

Contract duration: 24 months. The successful bidder (insurance broker) will be responsible for: sourcing insurance underwriters to provide cyber security cover, administering the insurance portfolio, and managing the relationship between C-BRTA and the underwriter. The contract is subject to the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any special conditions. The successful bidder must complete and sign SBD7 (Written Contract Form).

Evaluation uses the 80/20 Preferential Procurement Regulations 2022 system. Price accounts for 80 points, calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = bid price, Pmin = lowest acceptable bid price. Specific goals account for 20 points, allocated as: A) B-BBEE Level 1–4 (10 points, verified via certificate or sworn affidavit), B) Women-owned enterprises (5 points, verified via CSD), C) Enterprises owned by disabled people (5 points, verified via medical report). Total specific goals points (D) = A + B + C. Non-submission of SBD 6.1 results in a zero score for specific goals. Mandatory compliance and administrative documents are required for evaluation.