What are the submission requirements for this tender (Ref: 5/2/2/1- DLRRD 0004 (2026/2027))?

- Submit bids by 24 July 2026 at 11:00 to the bid box at: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001. Late bids will not be accepted. - Use only the official forms provided (SBD1, SBD4, SBD5, SBD6.1). Do not re-type forms. - Bid documents must be submitted in a sealed envelope clearly marked with: bidder’s name and address, bid number (5/2/2/1- DLRRD 0004 (2026/2027)), and closing date. Failure to comply will disqualify the bid. - No briefing session will be held for this bid. - Validity period of bids: 120 days from closing date.

How will bids be evaluated?

{ "general": [ "Open to **all legal entities** (local and foreign), provided they meet South African procurement laws.", "Foreign suppliers must confirm their tax status in South Africa (if applicable) via the **SBD1 questionnaire**.", "Bidders **employed by the state** or with directors/members in state service are **ineligible**.", "Consortia/joint ventures must submit **separate tax compliance documents** for each member." ], "exclusionary": [ "Bidders listed on the **Register for Tender Defaulters** or **Restricted Suppliers List** are disqualified.", "Failure to submit **required documents (e.g., CSD number, TCS PIN, SBD forms)** will invalidate the bid.", "Late submissions or non-compliance with sealing/labeling requirements will be rejected.", "Evidence of **collusive bidding, fraud, or corruption** will lead to disqualification and potential legal penalties." ], "preferential": [ "Preference may be given to bidders who demonstrate **B-BBEE compliance** or local content contributions.", "Contracts with **imported content ≥ USD 10 million** must comply with **NIPP obligations** (30% of imported content)." ] }

What are the technical specifications?

- Develop a future strategy for geospatial technology and AI integration for the Department of Land Reform and Rural Development (DLRRD). - Contract duration: 6 months. - Scope includes strategic planning, integration of AI with geospatial technologies, and alignment with DLRRD’s objectives. - Deliverables: A comprehensive strategy document outlining the roadmap, implementation plan, and expected outcomes for geospatial and AI integration.

What financial requirements apply to bidders?

- Pricing must be submitted as per the official bid forms (SBD1, SBD4, etc.). - Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission. - Currency: South African Rand (ZAR) unless otherwise specified. - Performance security: Successful bidder must furnish a performance guarantee (bank guarantee, irrevocable letter of credit, or cashier’s cheque) within 30 days of contract award. The amount will be specified in the Special Conditions of Contract (SCC). - Prices quoted in the bid are final and cannot be varied unless authorized in the SCC or bid validity extension request.

What compliance and legal requirements must bidders meet?

- Mandatory registration on the National Treasury Central Supplier Database (CSD). CSD reference number must be provided on the SBD1 form. - Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or certificate issued by SARS. Apply via e-filing at www.sars.gov.za if not already registered. - No bids will be considered from: * Persons in the service of the state. * Companies with directors who are persons in the service of the state. * Close corporations with members who are persons in the service of the state. - Bidders must complete and submit SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Points Claim Form) with their bid. - B-BBEE: Points may be claimed for HDI ownership, female ownership, disability, youth, and locality as per the Preferential Procurement Regulations, 2022. - Collusive bidding or restrictive practices are prohibited and will result in disqualification and potential legal action.

What are the important dates and deadlines for this tender?

- Closing date and time: 24 July 2026 at 11:00. - No briefing session will be held.

Who should be contacted for queries about this tender?

- Technical enquiries: Mr. Mfanafuthi Gama, Tel: (012) 312 8037, Email: Mfanafuthi.gama@dlrrd.gov.za. - Bid-related enquiries: Bids Management Unit, Tel: (012) 312 8383 / 8381 / 9627, Email: Bids@dlrrd.gov.za. - Submission address: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.

DLRRD Geospatial AI Strategy Tender Gauteng

Document5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdfReview complete

Description

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf

The tender is for the appointment of a service provider to develop a future strategy for geospatial technology and AI integration for the Department of Land Reform and Rural Development (DLRRD).
The contract duration is 6 months.
The strategy must align with DLRRD’s objectives and include a roadmap for implementation, integration of AI with geospatial technologies, and expected outcomes.

Important Dates

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Closing date and time: 24 July 2026 at 11:00.
No briefing session will be held.

Contact Information

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Technical enquiries: Mr. Mfanafuthi Gama, Tel: (012) 312 8037, Email: [email protected].
Bid-related enquiries: Bids Management Unit, Tel: (012) 312 8383 / 8381 / 9627, Email: [email protected].
Submission address: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.

Submission Guidelines

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Submit bids by 24 July 2026 at 11:00 to the bid box at: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001. Late bids will not be accepted.
Use only the official forms provided (SBD1, SBD4, SBD5, SBD6.1). Do not re-type forms.
Bid documents must be submitted in a sealed envelope clearly marked with: bidder’s name and address, bid number (5/2/2/1- DLRRD 0004 (2026/2027)), and closing date. Failure to comply will disqualify the bid.
No briefing session will be held for this bid.
Validity period of bids: 120 days from closing date.

Evaluation Criteria

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

General

Open to **all legal entities** (local and foreign), provided they meet South African procurement laws.
Foreign suppliers must confirm their tax status in South Africa (if applicable) via the **SBD1 questionnaire**.
Bidders **employed by the state** or with directors/members in state service are **ineligible**.
Consortia/joint ventures must submit **separate tax compliance documents** for each member.

Exclusionary

Bidders listed on the **Register for Tender Defaulters** or **Restricted Suppliers List** are disqualified.
Failure to submit **required documents (e.g., CSD number, TCS PIN, SBD forms)** will invalidate the bid.
Late submissions or non-compliance with sealing/labeling requirements will be rejected.
Evidence of **collusive bidding, fraud, or corruption** will lead to disqualification and potential legal penalties.

Preferential

Technical Specifications

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Develop a future strategy for geospatial technology and AI integration for the Department of Land Reform and Rural Development (DLRRD).
Contract duration: 6 months.
Scope includes strategic planning, integration of AI with geospatial technologies, and alignment with DLRRD’s objectives.
Deliverables: A comprehensive strategy document outlining the roadmap, implementation plan, and expected outcomes for geospatial and AI integration.

Quality Management

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf

Goods/services must conform to standards specified in the bidding documents.
Supplier’s premises may be inspected at reasonable hours if required by the contract.
Pre-bidding testing costs are for the bidder’s account.
If inspections reveal non-compliance, the supplier bears the cost of inspections and must replace or rectify the goods/services at their own expense.
Purchaser may reject non-compliant supplies/services. Supplier must remove and replace them immediately.
Supplier must permit purchaser to inspect records and audit performance-related documents.

Financial Requirements

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Pricing must be submitted as per the official bid forms (SBD1, SBD4, etc.).
Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission.
Currency: South African Rand (ZAR) unless otherwise specified.
Performance security: Successful bidder must furnish a performance guarantee (bank guarantee, irrevocable letter of credit, or cashier’s cheque) within 30 days of contract award. The amount will be specified in the Special Conditions of Contract (SCC).
Prices quoted in the bid are final and cannot be varied unless authorized in the SCC or bid validity extension request.

Compliance Requirements

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf (TENDER)

Mandatory registration on the National Treasury Central Supplier Database (CSD). CSD reference number must be provided on the SBD1 form.
Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or certificate issued by SARS. Apply via e-filing at www.sars.gov.za if not already registered.
No bids will be considered from:
Persons in the service of the state.
Companies with directors who are persons in the service of the state.
Close corporations with members who are persons in the service of the state.
Bidders must complete and submit SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Points Claim Form) with their bid.
B-BBEE: Points may be claimed for HDI ownership, female ownership, disability, youth, and locality as per the Preferential Procurement Regulations, 2022.
Collusive bidding or restrictive practices are prohibited and will result in disqualification and potential legal action.

Contractual Terms

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf

Contract duration: 6 months.
Payment: Invoices must include a delivery note. Payments will be made within 30 days of submission. Currency: ZAR unless specified otherwise in SCC.
Prices: Cannot vary from the bid unless authorized in SCC or bid validity extension.
Performance security: Required within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Discharged within 30 days of contract completion.
Contract amendments: Only via written agreement signed by both parties.
Subcontracts: Must be notified in writing to the purchaser. Does not relieve the supplier of liability.
Delays: Supplier must notify purchaser in writing of delays. Purchaser may extend time or impose penalties (prime interest rate per day of delay).
Termination for default: Purchaser may terminate if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Supplier may be restricted from public sector business for up to 10 years.
Force majeure: Supplier not liable for delays/cancellations due to unforeseeable events (e.g., natural disasters, wars). Must notify purchaser promptly.
Termination for insolvency: Purchaser may terminate without compensation if supplier becomes bankrupt.
Dispute resolution: Mediation first, then South African court if unresolved after 30 days.
Limitation of liability: Supplier not liable for indirect/consequential loss unless due to criminal negligence or willful misconduct. Aggregate liability capped at contract price (excluding repair/replacement costs).
Governing law: South African law. Contract language: English.
Taxes and duties: Foreign suppliers responsible for all taxes outside South Africa. Local suppliers responsible for all taxes until delivery. Tax clearance certificate required.
National Industrial Participation Programme (NIPP): Applies if imported content exceeds US$10 million. 30% obligation on imported content.
Prohibition of restrictive practices: Collusive bidding or bid rigging is prohibited and may result in contract termination, damages, or public sector restrictions.

Section

Source: 5-2-2-1 DLRRD 0004 (2026-2027) BID DOCUMENT.pdf

The 80/20 preference point system applies for this tender (Rand value up to R50 million).
Price: Maximum 80 points.
For procurement: Ps = 80
(1 - (Pt - Pmin) / Pmin).
For disposal/leasing: Ps = 80
(1 + (Pt - Pmax) / Pmax).
Specific Goals: Maximum 20 points. Points are allocated as follows:
HDI ownership: Max 8 points (percentage equity x 8 / 100).
Female ownership: Max 5 points (percentage equity x 5 / 100).
Disability: Max 2 points (percentage equity x 2 / 100).
Youth: Max 2 points (percentage equity x 2 / 100).
Locality: Max 3 points (percentage equity x 3 / 100).
Consortiums/joint ventures may claim points based on the percentage of contract value they manage.
Subcontracting more than 25% to a non-HDI or lower-scoring entity disqualifies HDI points for that portion.
Proof of claims (e.g., IDs, registration documents, disability confirmation) must be submitted with the bid.

Development of geospatial technology and AI integration strategy for dlrrd (6-Month contract)

Development of geospatial technology and AI integration strategy for dlrrd (6-Month contract)

Guide to Professional Services Tenders in South Africa

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How to Join Government Panels for Professional Service Providers

Writing a Winning Proposal for Consulting Tenders in South Africa

Professional Services & Consulting Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Department of Rural Development & Land Reform

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