The cape winelands district municipality seeks a service provider to facilitate stakeholder workshops to simulate the municipal disaster management plan and develop standard operating procedures for emergency response. The contract period runs until 30 june 2027. This tender is for consultants and facilitators with expertise in disaster management planning and emergency response protocol development.
Key Requirements
• Closing date is wednesday, 1 july 2026 at 11:00, with a 180-day bid validity period. • Mandatory registration on both the cape winelands district municipality supplier database and the central supplier database (csd). • Submit a valid tax compliance status pin from SARS and a valid b-bbee status level verification certificate or sworn affidavit. • Scope includes facilitating stakeholder workshops via tabletop exercises and developing standard operating procedures (sops) for emergency response. • Evaluation uses the 80/20 preference point system (80 for price, 20 for b-bbee and locality). • Submit a valid letter of good standing from the department of employment and labour. • Provide proof of locality (e.g., Municipal account) and a certified copy of municipal rates and taxes account not in arrears.
Appointment of a service provider to facilitate stakeholder workshop(s) to simulate the municipal disaster management plan and develop standard operating procedures for emergency response for the period ending 30 june 2027
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DocumentQ2026 045 DOC.pdfReview complete
Description
Source: Q2026 045 DOC.pdf
Important Dates
19 Jun
2026
PUBLICATION
Tender Published
Tender was published
01 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Cape Winelands District Municipality invites bids from service providers to facilitate stakeholder workshops to simulate the Municipal Disaster Management Plan and develop Standard Operating Procedures for emergency response. The contract period extends until 30 June 2027. The bid evaluation will consider compliance, value for money, capability, and preferential procurement regulations.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The tender is for the appointment of a service provider to facilitate stakeholder workshop(s) simulating the Municipal Disaster Management Plan and developing Standard Operating Procedures for emergency response.
The contract period ends on 30 June 2027.
The successful bidder must sign a written contract form (MBD7).
Key supplier information required includes company details, VAT number, COIDA certificate, and tax compliance status.
Specific goals: 50% of preference points for B-BBEE status level, 50% for locality (based on head office or primary place of business location).
Submission requires a B-BBEE certificate/sworn affidavit and proof of locality to qualify for preference points.
Important Dates
Source: Q2026 045 DOC.pdf (TENDER)
Closing date and time: Wednesday, 1 July 2026 at 11:00.
Bid validity period: 180 days from the closing date.
No compulsory site or information meetings are mentioned.
Submission address: Tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.
Document collection: Hard copies available from SCM Unit at 29 Du Toit Street, Stellenbosch, or download free from www.capewinelands.gov.za or https://etenders.treasury.gov.za.
Submission Guidelines
Source: Q2026 045 DOC.pdf (TENDER)
Submit the complete original bid document in a sealed envelope, endorsed with the quotation number and description.
Place the sealed bid in the official tender box at 29 Du Toit Street, Stellenbosch by the closing date and time.
Use only the official forms provided; do not re-type them.
Complete the document in black ink; corrections must also be in black ink and signed. Correction fluid (Tippex) will cause disqualification.
Ensure all pages are included; missing pages result in disqualification.
Attach a copy of the board resolution authorising the signatory to submit the bid.
Returnable documents must include reference letters and detailed CVs of proposed team members attached to completed Returnable Schedules A to B.
Telexed, faxed, or emailed submissions are not accepted.
Do not contact the municipality about your bid from opening until award, except in writing.
Evaluation Criteria
Source: Q2026 045 DOC.pdf (TENDER)
Must be registered on CWDM Supplier Database and Central Supplier Database. Tax matters must be in order with SARS (Tax Compliance Status Pin required). Municipal rates and taxes must not be in arrears for more than three months. Must submit valid B-BBEE certificate or affidavit. Must provide Letter of Good Standing from Compensation Commissioner (valid at closing date). Persons in service of the state must declare interest. Past supply chain misconduct can lead to disqualification.
Technical Specifications
Source: Q2026 045 DOC.pdf (TENDER)
Scope: Facilitate stakeholder workshop(s) to simulate the existing Municipal Disaster Management Plan via tabletop exercises focusing on Fire and Environmental Health Risks.
Develop and submit Standard Operating Procedures (SOPs) to clarify roles and responsibilities for emergency response.
Key tasks:
Convene an inception meeting with CWDM.
Facilitate separate workshops with internal and external role players, including a simulation exercise.
Document workshop responses and develop draft and final SOPs.
Circulate SOPs for stakeholder comments and verification.
Convene ad-hoc and close-out meetings as needed.
Logistics:
Workshops and meetings must be conducted in English.
CWDM will provide venues and send invitations.
Service provider must use own transport and arrive 30 minutes before sessions.
CWDM will provide refreshments.
Deliverables:
Inception meeting minutes.
Workshop minutes including tabletop exercise outcomes.
Draft and final Standard Operating Procedures.
Close-out meeting.
Experience & Qualifications
Source: Q2026 045 DOC.pdf
Bidders must demonstrate experience through evidence submitted for functionality evaluation.
Complete Returnable Schedules A to B with details of proposed team members and their past work on related projects.
Attach reference letters and detailed CVs for all team members.
Ensure proposed personnel remain available for the contract duration.
Quality Management
Source: Q2026 045 DOC.pdf
The purchaser may inspect, test, or analyse goods or services at any stage.
If inspections are required as a bid condition, the bidder's premises must be open for inspection.
Costs of inspections confirming compliance are borne by the purchaser; costs for non-compliance are borne by the supplier.
Non-compliant goods/services may be rejected and must be replaced at the supplier's cost.
Pricing Schedule
Source: Q2026 045 DOC.pdf
Prices must be VAT inclusive, market-related, and fixed for the contract period.
No price increase claims are permitted.
Complete the compulsory pricing schedule in full; alternative schedules may cause evaluation errors.
Indicate R0 for services rendered at no charge.
Include all costs (labour, transport, consumables, disbursements) in the quoted price.
Financial Requirements
Source: Q2026 045 DOC.pdf (TENDER)
Quoted prices must be VAT inclusive, market-related, and fixed for the contract duration ending 30 June 2027.
No claims for price increases or additional payments are allowed during the contract term.
Complete the prescribed pricing schedule in full and sign it. Alternative schedules may lead to evaluation errors.
If a service is provided at no charge, indicate R0 on the pricing schedule.
Prices must include all labour, transport, consumables, disbursements, and related costs as per the scope.
Payment terms: The municipality will pay within 30 calendar days of receiving a valid invoice.
For contracts over R1 million, the bidder must be VAT registered with SARS to issue tax invoices.
Compliance Requirements
Source: Q2026 045 DOC.pdf (TENDER)
Mandatory registration on both the Cape Winelands District Municipality Supplier Database and the Central Supplier Database (CSD).
Submit a valid Tax Compliance Status PIN from SARS or a printed TCS certificate. For consortia/JVs, each member must submit separately.
Provide a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Submit proof of locality (municipal account, lease agreement, or bank letter confirming business address) for locality preference points.
Provide a certified copy of municipal rates and taxes account (or proof rent includes these) not in arrears.
Submit a valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) for Compensation for Occupational Injuries and Diseases Act compliance.
If applicable, include your CIDB registration number.
Declare any relationship with persons in the service of the state.
Adhere to the Protection of Personal Information Act (POPIA) requirements.
Contractual Terms
Source: Q2026 045 DOC.pdf
General contract terms include warranty, payment, pricing, variation orders, assignment, subcontracting, delays, penalties, termination, force majeure, dispute resolution, liability, governing law, notices, taxes, and restrictive practices.
Warranty: Goods/services must be new, defect-free, with a warranty valid for 12-18 months as specified.
Payment: Within 30 days of invoice submission, in ZAR. For contracts over R1 million, VAT registration is required.
Prices are fixed as quoted, with limited variation allowed (up to 15-20% under certain conditions).
Subcontracting requires prior written consent; the main contractor remains liable.
Delays may incur penalties based on the prime interest rate.
Termination can occur for default, insolvency, or corrupt/fraudulent practices, potentially leading to restriction from public sector business.
Disputes should first be resolved amicably, then via mediation, and finally through South African courts.
The contract is governed by South African law and conducted in English.
Bidders must have tax matters in order and municipal accounts not in arrears.
Section
Source: Q2026 045 DOC.pdf
Evaluation is based on functionality. Bidders must submit evidence of experience in providing similar services.
Complete Returnable Schedules A to B with team member details and past project experience.
Attach reference letters and detailed CVs for all proposed team members.
If a designated team member becomes unavailable, a suitable replacement must be provided.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.