This Tender Has Expired

Closing date: 27 February 2026 at 11:00 am (bid validity 120 days). Briefing session: N/A. No other dates are listed in the document.

Technical contact: Kabelo Lekalakala – Tel 012 366 7157 – Email [email protected].

Procurement contact: Tiyani Thuketane – Tel 012 366 7152 – Email [email protected].

Bid submission address: 175 Lunnon Street, Hillcrest Office Park, Pretoria 0083.

• Bids must be deposited in the bid box at 175 Lunnon Street, Hillcrest Office Park, Pretoria 0083 by 27 February 2026 at 11:00 am. Late submissions will be rejected.
• Use the official SBD forms only – Signed SBD 1 (Invitation to Bid), completed SBD 3.1 (Pricing Schedule), signed SBD 4 (Bidder Disclosure) and signed SBD 6.1 (Preference Points Claim Form).
• Attach proof of registration on the Central Supplier Database (CSD) and the SARS Tax Compliance Status (TCS) PIN or certificate.
• If you are not the property owner, include title deed, lease agreement or a power‑of‑attorney/mandate letter.
• Provide all mandatory compliance certificates (ECOC, PCOC, OHS, valid insurance, municipal rates statements, etc.).
• Failure to provide any of the above documents may lead to automatic disqualification.

Phase 1 – Administrative compliance (submission of all required SBD forms and proof of CSD/TCS registration).

Phase 2 – Mandatory technical documents (property ownership proof, ECOC, PCOC, insurance, municipal rates, OHS, etc.).

Phase 3 – Functionality evaluation (Technical A and Site‑Visit B) – total 100 points; a minimum of 80 points is required to proceed to Phase 4. Points are awarded for building size, parking, disability access, ablution facilities, maintenance plans, references, team CVs, IT infrastructure, building grade, etc.

Phase 4 – Pricing (80 % of total score) and Specific Goal preference points (20 %).

The highest overall score wins; if scores tie, the bidder with the higher specific‑goal points is preferred, and a draw of lots resolves any remaining tie.

Scope: Provide a stand‑alone or interconnected office building for the PPSA provincial office in Bloemfontein CBD.

• Minimum usable floor area 700 m² with the room breakdown listed in the TOR (waiting area, boardroom, offices, server room, etc.).
• Minimum 25 on‑site parking bays, including secured bays for PPSA vehicles and at least one disabled‑handicapped bay.
• Must comply with disability access (ramps/elevators, accessible ablution facilities) and SANS 10400 standards.
• Required certificates: Electrical (ECOC), Plumbing (PCOC), OHS, valid property insurance.
• Submit planned and unplanned maintenance schedules, high‑speed fibre‑optic availability, and a building‑grade certificate (A/B preferred).
• Provide four (or more) reference letters and CVs of the Property Manager and Facility Manager (minimum 5 years experience).
• Deliver a detailed project methodology/implementation plan showing fixed deliverables and a four‑month delivery schedule after award.
• PPSA will conduct a site inspection to verify location, accessibility and compliance.

• Use the SBD 3.1 pricing schedule – only firm, all‑inclusive prices (VAT included) are accepted.
• Prices must cover the full 9 years 11 months lease term, include escalation, operating costs and any tenant‑installation allowance.
• Offer must be valid for 120 days from the closing date.
• Standard 30‑day payment term on receipt of a valid invoice.
• No performance bond or guarantee is explicitly required in the document, but all mandatory compliance certificates must be submitted.

• Tax compliance: Provide SARS TCS PIN or printed certificate; must be registered on the Central Supplier Database (CSD) and attach the CSD report.
• B‑BBEE: Provide CIPC registration, B‑BBEE certificate/affidavit and South African ID documents to prove ownership percentages for black, women, youth or disability‑owned enterprises as per the specific‑goal tables.
• CSD registration number must be included.
• Mandatory certificates: ECOC, PCOC, OHS, valid property insurance, municipal rates/levies statements (3 months) or agreement to settle arrears.
• Occupational Health & Safety compliance, valid insurance, and proof of valid title deed or lease agreement.
• No bidders who are state employees, have close connections to state officials, or are on the restricted supplier list may participate.