Panel of service providers for coj senior manager recruitment & advertising services (3-Year contract)

Submit bids in sealed envelopes to the tender box at Sappi Building, 48 Ameshhoff Street, Braamfontein, Johannesburg 2001 by 07 July 2026 at 10:30 AM (Telkom time). Late submissions will not be accepted. Bid documents must be completed in black ink, fully and truthfully. Errors must be scratched out, signed, and accompanied by a correction letter on company letterhead if price-related. No tipex allowed. All requested documents (including returnables) must be attached to the relevant annexures. Bid documents must be signed where required. Attendance at the compulsory briefing session is mandatory; failure to attend may disqualify the bid. Bids are subject to public adjudication, and all bids/prices will be published on the municipality’s website after opening.

Scope: Appointment of a panel of service providers to provide advertising services, response handling, head-hunting, and competency assessments for senior managers within the City of Johannesburg for a period of three (3) years. Standards: Goods/services must conform to standards specified in the bidding documents. Inspection: Premises must be open for inspection by the municipality at reasonable hours if required. Non-compliant supplies/services may be rejected at the supplier’s cost and risk.

Standards: Supplies/services must conform to standards specified in the bidding documents. Inspection: Premises must be open for inspection by the municipality at reasonable hours if required. If inspections are not initially required but later deemed necessary, the municipality will arrange and cover costs. If supplies/services comply with contract requirements, inspection/testing costs are covered by the municipality. If non-compliant, costs are the supplier’s responsibility, and supplies/services may be rejected. Rejected items must be removed/replaced at the supplier’s cost and risk.

Performance security: Within 30 days of award notification, successful bidders must provide a performance security (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) in the currency of the contract. The security will be discharged within 30 days of contract completion, including warranty obligations. Costs: Pre-bidding testing costs are for the bidder’s account. Inspection/testing costs for compliant supplies/services are covered by the municipality; non-compliant costs are the supplier’s responsibility.

Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or CSD number. If no TCC is available, a CSD registration number is mandatory. Foreign bidders must complete the pre-award questionnaire. Joint ventures/consortia/subcontractors must each submit separate TCC/PIN and CSD numbers. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs). Municipal Accounts: Bidders or their directors/subcontractors/partners must not owe municipal charges in arrears for more than 3 months. Additional: Bidders must not be listed in the register of tender defaulters, must not have directors in state service, and must not have failed to perform satisfactorily on previous municipal contracts in the last 5 years.

Contract duration: Three (3) years. General Conditions of Contract (GCC) apply and cannot be amended. Special Conditions of Contract (SCC) may supplement GCC, with SCC prevailing in case of conflict. Contract may be divisible and awarded to multiple bidders. Municipality reserves the right to cancel the bid at any stage or not award it. Successful bidders must sign a written contract (MBD7) and service level agreement. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) must be provided within 30 days of award. Security is discharged within 30 days of contract completion, including warranty obligations. Dispute resolution: Refer to the Accounting Officer first. Remedies for non-compliance include disqualification, contract termination, or legal action. Municipality may verify bidder information from various sources (e.g., commercial risk ratings, tax status, financial stability). Bidders must consent to POPIA-compliant processing of personal information for verification purposes.