What are the submission requirements for this tender (Ref: COM73/2026)?

Submit bids as follows: - Download bid documents from 9 June 2026 via www.mbombela.gov.za (tenders and notices folder) or www.etenders.gov.za, free of charge. - Seal completed bid documents and all required supporting documents in an envelope marked with: BID NUMBER (COM73/2026), FULL PROJECT DESCRIPTION, and CLOSING DATE. - Include bidder’s name on the envelope. - Submit to the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on 17 June 2026. - Bids via telegram, fax, or email will NOT be accepted. Late bids will NOT be considered. - Fraudulent activities or forging documents may result in reporting to SAPS and a 10-year restriction from public sector business (Prevention and Combating of Corrupt Activities Act, Sections 28 and 29).

How will bids be evaluated?

Scoring breakdown: - 80 points for price. - 20 points for targeted goals (Preferential Procurement Policy Framework Act and 2022 Regulations). Mandatory compliance checks (disqualification if non-compliant): - Tax compliance status. - Valid B-BBEE certificate or sworn affidavit. - Up-to-date municipal rates/taxes statements (or valid tribal/lease alternatives). - CSD registration (full report only; summary reports rejected). - Legally registered company (CIPC certificate). - No history of SCM system abuse or fraud.

What compliance and legal requirements must bidders meet?

Mandatory returnable documents to include with bid: - Copy of Tax Compliance Status. - Certified copy of B-BBEE Certificate OR sworn affidavit for B-BBEE. - Current Municipal Rates and Taxes Statements from relevant local authority OR proof of residence from a tribal authority. - For leased premises: Lease agreement + lessor’s up-to-date Rates and Taxes Statements for both the business and active directors (including JV/consortium members). - CSD Registration Full Report (Summary Report will NOT be accepted). - Copy of Company Registration Certificate (CIPC).

Mbombela Municipality Event Management Tender Mpumalanga

Appointment of an event management service provider for the city of mbombela state of the city address at zone b (pienaar) kamashego community hall

The tender is for the appointment of an event management service provider for the City of Mbombela State of the City Address.
The event will be held at Zone B (Pienaar) KaMashego Community Hall.
Services required include catering, transport, public address system, and loud hailing services.

Closing date and time: 17 June 2026 at 11:00.
No briefing session will be conducted for this tender.
Tender validity period: 30 days from the closing date.
The event date is 26 June 2026 at Zone B (Pienaar) KaMashego Community Hall.

For bidding procedure enquiries: Christopher Nkambule, Supply Chain Management Unit. Telephone: 013 759 2358. Email: [email protected].
For technical information: Sindisiwe Gwebu, Office of the Executive Mayor. Telephone: 013 759 2003. Email: [email protected].
Employer: City Manager, Mr Wiseman Khumalo, City of Mbombela, P.O. Box 45, Mbombela, 1200.
Submission address: Tender box at 1 Nel Street, Mbombela Civic Centre, next to the main entrance, Mbombela, 1200.

Submit your bid in the tender box located at 1 Nel Street, Mbombela Civic Centre, next to the main entrance, Mbombela, 1200.
Closing date: 17 June 2026 at 11:00. Late bids will not be accepted.
Use the official bid forms provided (do not retype).
Seal the completed bid document and all supporting documents in an envelope clearly marked with the bid number, full project description, and closing date, including your name.
Compulsory returnable documents include:
Valid Tax Compliance Status (TCS) PIN or CSD number.
Proof of company registration.
Certified copies of all business directors' identity documents.
Full Central Supplier Database (CSD) registration report, not older than 30 days from closing date (summary reports not accepted).
Certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene issued by Ehlanzeni District Municipality or equivalent, in the name of the business director/culinary leader.
Certified proof of company experience: at least one appointment letter/purchase order with a certified reference letter for catering services for 200+ people; and one for audio system services.
Certified qualification, ID copy, and comprehensive CV of the project leader (minimum 3 years experience in food handling, certificate in food handling or higher).
Valid and current municipal rates and taxes statements for the business and all directors (or proof of residence from tribal authority/lease agreement with lessor's up-to-date rates statement).
Certified copy of B-BBEE certificate or sworn affidavit.
Bids submitted by telegram, fax, or email will not be considered.
Failure to provide any required particulars may render the bid invalid.
Forging documents may result in a 10-year ban from public sector business and criminal prosecution.

The bid will be evaluated using the 80/20 preference point system.
80 points are allocated for price.
20 points are allocated for specific goals, which include B-BBEE status.
To qualify for preference points, submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs).
Mandatory requirements (non-compliance leads to disqualification):
Registration on the Central Supplier Database (CSD).
Tax compliance (valid TCS PIN or CSD number).
B-BBEE compliance (certificate/affidavit).
Municipal rates and taxes compliance for the business and all directors (accounts not in arrears for more than 3 months).
Proof of prior experience in catering (200+ people) and audio services.
Food safety certification (CoA) for the culinary leader.
No fraudulent documents or abuse of the SCM system.
The City reserves the right to cancel the tender process at any stage.

Scope: Appointment of an event management service provider for the City of Mbombela State of the City Address at Zone B (Pienaar) KaMashego Community Hall.
Services required: catering, transport, public address system, and loud hailing services.
Deliverables:
Catering for 250 people: lunch (pap, rice, beef stew, roasted chicken, one vegetable, one salad), takeaway food containers, 500ml still water, 300ml soft drinks.
Audio technical services: public address system with 2x powered mid-high speakers with stands, one sound technician, one microphone. System must be sufficient for an indoor audience of 350 people, assembled and tested at least one hour before the event.
Loud hailing services in specified wards (2,4,22,23,24,26,29,40) in Zone B (Pienaar).
Transport services: return trip for 250 people from specified wards to KaMashego Community Hall.
The successful bidder must ensure high-quality standards, effective coordination, and seamless execution.
Event date: 26 June 2026.

Provide proof of company experience:
At least one certified appointment letter/purchase order with a certified reference letter for catering services for 200+ people.
At least one certified appointment letter/purchase order with a certified reference letter for provision of audio systems.
Submit a certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene issued by Ehlanzeni District Municipality or equivalent, in the name of the business director/culinary leader.
Submit a certified copy of qualification, ID copy, and comprehensive CV of the project leader with:
Minimum 3 years relevant experience in food handling and preparation.
Minimum qualification: certificate in food handling and preparation or higher.
If currently employed elsewhere, include a consent letter indicating intention to assist the bidding entity.
For all key personnel whose CV is submitted, provide certified copies of qualifications and ID documents (not older than 3 months).
Certified copies must be originally certified by a commissioner of oath.

Submit the pricing schedule with firm prices only.
Prices must be quoted in South African Rand (ZAR) and include all costs, taxes, and VAT.
VAT must be reflected as a separate lump sum.
The total bid price (excluding VAT, plus VAT, and total inclusive) must be clearly stated in the summary and on MBD 1.
Pricing tables include:
Table 1: Catering services for 250 people.
Table 2: Audio technical services.
Table 3: Loud hailing services in specified wards.
Table 4: Transport services (return trip for 250 people).

All prices must be quoted in South African Rand (ZAR) and must be firm and fixed for the contract duration.
Prices must be inclusive of all applicable taxes, duties, levies, delivery, and all disbursements. No claims for additional payments will be entertained.
Value-Added Tax (VAT) must be included in prices and reflected as a separate lump sum in the tender summary.
Submit the pricing schedule with firm prices only. Non-firm prices (including subject to exchange rate variations) will not be considered.
The total bid price (excluding VAT, plus 15% VAT, and total inclusive) must be clearly reflected in the pricing schedule summary and on MBD 1 (Form of Offer). Failure to do so leads to immediate disqualification.
Bidders must ensure municipal rates and taxes for the business and all directors are not in arrears for more than 3 months.

Mandatory compliance documents:
Central Supplier Database (CSD) registration: provide a full CSD report not older than 30 days from closing date.
Tax compliance: submit a valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete a questionnaire.
B-BBEE compliance: submit a certified copy of a valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Company registration: provide proof of company registration certificate.
Municipal rates and taxes: submit valid and current statements for the business and all directors (or proof of residence/lease agreement with lessor's up-to-date statement). Accounts must not be in arrears for more than 3 months.
Experience proof: certified copies of appointment letters/purchase orders with reference letters for catering (200+ people) and audio services.
Food safety: certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene in the name of the business director/culinary leader.
Project leader qualifications: certified copy of qualification, ID, and CV (min. 3 years experience in food handling, certificate in food handling or higher).
Certified copies must not be older than 3 months and must be originally certified by a commissioner of oath.
No bids will be considered from persons in the service of the state.
Fraudulent documents may lead to a 10-year ban from public sector business and criminal prosecution.

The successful bidder will be required to sign a written contract form (MBD 7).
The contract may be terminated if the bidder fails to perform services as required, with the bidder liable for additional costs incurred by the Municipality.
Neither party may cede, assign, or transfer the contract without prior written consent of the Council.
The tender remains valid for 30 days from the closing date.
Late delivery will not be accepted; the successful bidder must adhere strictly to agreed timelines.
Fraudulent claims or failure to fulfil contract conditions may result in disqualification, contract cancellation, cost recovery, a ban from public sector business for up to 10 years, and criminal prosecution.

• Bid closing date is 17 june 2026 at 11:00 at mbombela civic centre, 1 nel street, mbombela – late submissions will not be considered. • Download bid documents free of charge from 9 june 2026 via www.mbombela.gov.za Or www.etenders.gov.za. • Mandatory documents required: tax compliance status, b-bbee certificate or sworn affidavit, municipal rates/taxes statements (or tribal/lease alternatives), csd full registration report (summary reports not accepted), and company registration certificate. • Evaluation scoring: 80 points for price and 20 points for targeted goals per preferential procurement policy framework act and 2022 regulations. • NO briefing session will be held for this tender; direct technical enquiries to project manager sindisiwe gwebu at (013) 759 2003. • Fraudulent activities or document forgery will be reported to saps and may result in a restriction from public institutions for up to 10 years. • Services scope includes catering, transport, and public address/loud hailing system for the event at kamashego community hall.

Appointment of an event management service provider for the city of mbombela state of the city address at zone b (pienaar) kamashego community hall

The tender is for the appointment of an event management service provider for the City of Mbombela State of the City Address.
The event will be held at Zone B (Pienaar) KaMashego Community Hall.
Services required include catering, transport, public address system, and loud hailing services.

Closing date and time: 17 June 2026 at 11:00.
No briefing session will be conducted for this tender.
Tender validity period: 30 days from the closing date.
The event date is 26 June 2026 at Zone B (Pienaar) KaMashego Community Hall.

For bidding procedure enquiries: Christopher Nkambule, Supply Chain Management Unit. Telephone: 013 759 2358. Email: [email protected].
For technical information: Sindisiwe Gwebu, Office of the Executive Mayor. Telephone: 013 759 2003. Email: [email protected].
Employer: City Manager, Mr Wiseman Khumalo, City of Mbombela, P.O. Box 45, Mbombela, 1200.
Submission address: Tender box at 1 Nel Street, Mbombela Civic Centre, next to the main entrance, Mbombela, 1200.

Submit your bid in the tender box located at 1 Nel Street, Mbombela Civic Centre, next to the main entrance, Mbombela, 1200.
Closing date: 17 June 2026 at 11:00. Late bids will not be accepted.
Use the official bid forms provided (do not retype).
Seal the completed bid document and all supporting documents in an envelope clearly marked with the bid number, full project description, and closing date, including your name.
Compulsory returnable documents include:
Valid Tax Compliance Status (TCS) PIN or CSD number.
Proof of company registration.
Certified copies of all business directors' identity documents.
Full Central Supplier Database (CSD) registration report, not older than 30 days from closing date (summary reports not accepted).
Certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene issued by Ehlanzeni District Municipality or equivalent, in the name of the business director/culinary leader.
Certified proof of company experience: at least one appointment letter/purchase order with a certified reference letter for catering services for 200+ people; and one for audio system services.
Certified qualification, ID copy, and comprehensive CV of the project leader (minimum 3 years experience in food handling, certificate in food handling or higher).
Valid and current municipal rates and taxes statements for the business and all directors (or proof of residence from tribal authority/lease agreement with lessor's up-to-date rates statement).
Certified copy of B-BBEE certificate or sworn affidavit.
Bids submitted by telegram, fax, or email will not be considered.
Failure to provide any required particulars may render the bid invalid.
Forging documents may result in a 10-year ban from public sector business and criminal prosecution.

The bid will be evaluated using the 80/20 preference point system.
80 points are allocated for price.
20 points are allocated for specific goals, which include B-BBEE status.
To qualify for preference points, submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs).
Mandatory requirements (non-compliance leads to disqualification):
Registration on the Central Supplier Database (CSD).
Tax compliance (valid TCS PIN or CSD number).
B-BBEE compliance (certificate/affidavit).
Municipal rates and taxes compliance for the business and all directors (accounts not in arrears for more than 3 months).
Proof of prior experience in catering (200+ people) and audio services.
Food safety certification (CoA) for the culinary leader.
No fraudulent documents or abuse of the SCM system.
The City reserves the right to cancel the tender process at any stage.

Scope: Appointment of an event management service provider for the City of Mbombela State of the City Address at Zone B (Pienaar) KaMashego Community Hall.
Services required: catering, transport, public address system, and loud hailing services.
Deliverables:
Catering for 250 people: lunch (pap, rice, beef stew, roasted chicken, one vegetable, one salad), takeaway food containers, 500ml still water, 300ml soft drinks.
Audio technical services: public address system with 2x powered mid-high speakers with stands, one sound technician, one microphone. System must be sufficient for an indoor audience of 350 people, assembled and tested at least one hour before the event.
Loud hailing services in specified wards (2,4,22,23,24,26,29,40) in Zone B (Pienaar).
Transport services: return trip for 250 people from specified wards to KaMashego Community Hall.
The successful bidder must ensure high-quality standards, effective coordination, and seamless execution.
Event date: 26 June 2026.

Provide proof of company experience:
At least one certified appointment letter/purchase order with a certified reference letter for catering services for 200+ people.
At least one certified appointment letter/purchase order with a certified reference letter for provision of audio systems.
Submit a certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene issued by Ehlanzeni District Municipality or equivalent, in the name of the business director/culinary leader.
Submit a certified copy of qualification, ID copy, and comprehensive CV of the project leader with:
Minimum 3 years relevant experience in food handling and preparation.
Minimum qualification: certificate in food handling and preparation or higher.
If currently employed elsewhere, include a consent letter indicating intention to assist the bidding entity.
For all key personnel whose CV is submitted, provide certified copies of qualifications and ID documents (not older than 3 months).
Certified copies must be originally certified by a commissioner of oath.

Submit the pricing schedule with firm prices only.
Prices must be quoted in South African Rand (ZAR) and include all costs, taxes, and VAT.
VAT must be reflected as a separate lump sum.
The total bid price (excluding VAT, plus VAT, and total inclusive) must be clearly stated in the summary and on MBD 1.
Pricing tables include:
Table 1: Catering services for 250 people.
Table 2: Audio technical services.
Table 3: Loud hailing services in specified wards.
Table 4: Transport services (return trip for 250 people).

All prices must be quoted in South African Rand (ZAR) and must be firm and fixed for the contract duration.
Prices must be inclusive of all applicable taxes, duties, levies, delivery, and all disbursements. No claims for additional payments will be entertained.
Value-Added Tax (VAT) must be included in prices and reflected as a separate lump sum in the tender summary.
Submit the pricing schedule with firm prices only. Non-firm prices (including subject to exchange rate variations) will not be considered.
The total bid price (excluding VAT, plus 15% VAT, and total inclusive) must be clearly reflected in the pricing schedule summary and on MBD 1 (Form of Offer). Failure to do so leads to immediate disqualification.
Bidders must ensure municipal rates and taxes for the business and all directors are not in arrears for more than 3 months.

Mandatory compliance documents:
Central Supplier Database (CSD) registration: provide a full CSD report not older than 30 days from closing date.
Tax compliance: submit a valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete a questionnaire.
B-BBEE compliance: submit a certified copy of a valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Company registration: provide proof of company registration certificate.
Municipal rates and taxes: submit valid and current statements for the business and all directors (or proof of residence/lease agreement with lessor's up-to-date statement). Accounts must not be in arrears for more than 3 months.
Experience proof: certified copies of appointment letters/purchase orders with reference letters for catering (200+ people) and audio services.
Food safety: certified copy of a Certificate of Acceptability (CoA) for basic food safety and hygiene in the name of the business director/culinary leader.
Project leader qualifications: certified copy of qualification, ID, and CV (min. 3 years experience in food handling, certificate in food handling or higher).
Certified copies must not be older than 3 months and must be originally certified by a commissioner of oath.
No bids will be considered from persons in the service of the state.
Fraudulent documents may lead to a 10-year ban from public sector business and criminal prosecution.

The successful bidder will be required to sign a written contract form (MBD 7).
The contract may be terminated if the bidder fails to perform services as required, with the bidder liable for additional costs incurred by the Municipality.
Neither party may cede, assign, or transfer the contract without prior written consent of the Council.
The tender remains valid for 30 days from the closing date.
Late delivery will not be accepted; the successful bidder must adhere strictly to agreed timelines.
Fraudulent claims or failure to fulfil contract conditions may result in disqualification, contract cancellation, cost recovery, a ban from public sector business for up to 10 years, and criminal prosecution.

Closing date: 17 June 2026 at 11:00.

No briefing session will be conducted.

Technical enquiries:

Project Manager: Sindisiwe Gwebu, Phone: (013) 759 2003.

Supply Chain Management:

Christopher Nkambule, Phone: (013) 759 2358.

Employer:

City Manager: Mr Wiseman Khumalo.
Postal address: PO Box 45, Mbombela, 1200.

Submit bids as follows:

Download bid documents from 9 June 2026 via www.mbombela.gov.za (tenders and notices folder) or www.etenders.gov.za, free of charge.
Seal completed bid documents and all required supporting documents in an envelope marked with: BID NUMBER (COM73/2026), FULL PROJECT DESCRIPTION, and CLOSING DATE.
Include bidder’s name on the envelope.
Submit to the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on 17 June 2026.
Bids via telegram, fax, or email will NOT be accepted. Late bids will NOT be considered.
Fraudulent activities or forging documents may result in reporting to SAPS and a 10-year restriction from public sector business (Prevention and Combating of Corrupt Activities Act, Sections 28 and 29).

Required documents:

Tax Compliance Status.
B-BBEE Certificate (or sworn affidavit).
Municipal Rates and Taxes Statements (or tribal authority proof).
Lease agreement (if applicable) + lessor’s Rates and Taxes Statements.
CSD Registration Full Report.
Company Registration Certificate (CIPC).

Scoring breakdown:

80 points for price.
20 points for targeted goals (Preferential Procurement Policy Framework Act and 2022 Regulations).

Mandatory compliance checks (disqualification if non-compliant):

Tax compliance status.
Valid B-BBEE certificate or sworn affidavit.
Up-to-date municipal rates/taxes statements (or valid tribal/lease alternatives).
CSD registration (full report only; summary reports rejected).
Legally registered company (CIPC certificate).
No history of SCM system abuse or fraud.

Scope: Provide event management services for the City of Mbombela State of the City Address at Zone B (Pienaar) KaMashego Community Hall, including:

Catering services.
Transport services.
Public address system and loud hailing services.

Mandatory returnable documents to include with bid:

Copy of Tax Compliance Status.
Certified copy of B-BBEE Certificate OR sworn affidavit for B-BBEE.
Current Municipal Rates and Taxes Statements from relevant local authority OR proof of residence from a tribal authority.
For leased premises: Lease agreement + lessor’s up-to-date Rates and Taxes Statements for both the business and active directors (including JV/consortium members).
CSD Registration Full Report (Summary Report will NOT be accepted).
Copy of Company Registration Certificate (CIPC).

Fraudulent activities or forging documents may lead to reporting to SAPS and a 10-year restriction from public sector business (Prevention and Combating of Corrupt Activities Act, Sections 28 and 29).

Supply Chain Management: Christopher Nkambule, Phone: (013) 759 2358.

Project Managers: Sindisiwe Gwebu, Phone: (013) 759 2003.

Employer: City Manager, Mr Wiseman Khumalo, Postal address: PO Box 45, Mbombela, 1200.

Event management services for mbombela state of the city address at kamashego community hall

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Mbombela Local Municipality

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Event management services for mbombela state of the city address at kamashego community hall

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Mbombela Local Municipality

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