Appointment of a service provider to provide rigging services and vhf antenna mast maintenance services, repairs, replacement, and support for a period of five (5) years at atns king phalo airport, mthatha airport, bhisho airport and the king phalo remote sites.

Request for proposals: atns/fael/rfp04/04/2026/27/mast_maintenance appointment of a service provider to provide rigging services and vhf antenna mast maintenance services, repairs, replacement, and support for a period of five (5) years at atns king phalo airport, mthatha airport, bhisho airport and the king phalo remote sites.

{"closingDate":"31 July 2026","closingTime":"11h00","briefingSession":"{\"date\":\"10 July 2026\",\"time\":\"12h00\",\"venue\":\"e: 10 July 2026\",\"is_compulsory\":true}"}

COMPULSORY BRIEFING Date: 10 July 2026 Time: 12h00

{"name":null,"email":null,"phone":null,"department":null,"address":"d Name of Bidder"}

Returnable Documents: VAT Registration Number

BID SUBMISSION - PHYSICAL Location: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298 BID SUBMISSION - ONLINE All bid submissions must be made via the e-Submission (e- Tender) system - Note: Requests after the deadline will not be processed

About ATNS

The Air Traffic and Navigation Services (ATNS) Company of South Africa provides air traffic

management, communication, surveillance, navigation, and related services, including

training. ATNS manages 10% of the world’s airspace and employs over 1,100 staff to

ensure safe, efficient, and orderly air traffic services across 21 aerodromes in South Africa,

including OR Tambo, Cape Town, and King Shaka International Airports. In the broader

African region, ATNS supports aeronautical satellite communication (VSAT networks) across

33 states, connecting the continent from Cape to Cairo and extending to the Middle East.

ATNS Vision:

To be the leading provider of air traffic management solutions and associated services across

Africa and select international markets.

ATNS Mission:

To provide safe, expeditious, and efficient air traffic management solutions, while ensuring

economic, social, and environmental sustainability.

ATNS values include:

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

ATNS Business Environment

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company

Act (Act ) to provide air traffic services aligned with ICAO standards and South

African Civil Aviation Regulations. As a commercialised air navigation service provider

(ANSP), ATNS operates on a “user-pays” principle, relying on revenues and debt funding

to cover operational and capital expenses.

Regulated Business Activities

ATNS regulated activities contribute 90% of its revenue. Key offerings include:

Air navigation services: Planning, operating, and maintaining airspace infrastructure

such as communication, navigation, and surveillance (CNS) systems.

Air traffic service charges: Governed by the Economic Regulating Committee (RC),

ATNS sets service tariffs and maintains service standards under a five-year permission

structure.

Training: The ATNS Aviation Training Academy (ATA) provides internationally

accredited air traffic services and technical training, earning recognition as IATA’s Top

Regional Training Partner in 2012 and 2013.

Non-Regulated Business Activities:

ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

For more details, visit: www.atns.com

2.1. ATNS seeks to appoint a service provider to provide rigging services as well as VHF

antenna mast maintenance, repairs, replacement, and support services on an ad

hoc basis for a period of (5) five years at the King Phalo Airport, Mthatha Airport,

Mount Madeira and King Phalo remote sites.

3.1. ATNS seeks to appoint a service provider to provide rigging services as well as VHF

antenna mast maintenance, repairs, replacement, and also support services on an

ad hoc basis for a period of (5) five years at the ATNS King Phalo Airport, Mthatha

Airport, Mount Madeira and King Phalo remote sites

3.2. Antenna mast Maintenance activities may include, but not limited to the following

activities:

3.2.1. Annual routine inspection and certification of the mechanical structures (antenna

masts) including site grounding and anchor maintenance.

3.2.2. Conduct visual inspections annually, and do necessary repairs as follows: -

3.2.2.1. Obstruction Lighting systems (Compliant with Aviation standards)

3.2.2.2. Climbing devices

3.2.2.3. Anchor points

3.2.2.4. Painting and anticorrosion treatment of the masts

3.2.2.5. Mast finish

3.2.2.6. Antenna systems inspection, repairs and erection of new antennas

3.2.2.7. Replacement and installation of panel antennas, omnidirectional antennas and

folded dipoles used at ATNS sites.

3.2.2.8. Inspect the earthing of the mast and do necessary repairs.

3.2.2.9. Antenna repairs and replacement of the mast

3.2.2.10. Antenna cable replacement and maintenance

3.3. It is recommended that the service provider must adhere to the following

requirements: -

3.3.1. In case of a unit failure that is beyond repairs or uneconomical to repair; the service

provider must supply and replace the faulty unit.

3.3.2. Should new requirements for installation of new mast related items arise, the service

provider should submit in writing a quotation for the new requirement.

3.3.3. All replacement units shall comply with the Occupational Health and Safety Act of

1993, as amended, and with local authorities’ by-laws.

3.3.4. Special care shall be taken in transporting, delivery, storage on site and installation

to ensure that the replacement unit is installed and maintained in "as new" condition

at the start-up of the installation.

3.3.5. Sufficient space shall be provided for the installation and service of the unit in

accordance with the manufacturer’s instructions.

3.4. The deliverables will be as follows:

3.4.1. Maintenance of the existing masts on an ad-hoc basis. See Appendix A for more

details of antenna masts to be maintained, and Appendix B for the suggested

maintenance Task List.

3.4.2. Provide repair services on existing ATNS EAST LONDON, MTHATHA, MOUNT

MADEIRA VHF site masts (Including local and remote sites) as and when required.

3.4.3. If uneconomical to maintain or to repair; supply new antenna masts related item as

replacements for failed items.

3.4.4. Provide antenna mast related maintenance services on a callout basis.

3.4.5. Supply and deliver antenna masts related material on quotation basis.

3.4.6. Recommend on required repairs after maintenance/inspection.

3.4.7. Inspecting of ATNS antenna masts and mechanical structures on request.

3.4.8. Response to call outs for emergency repairs.

3.5. All replaced items shall come with 12 Month warranty and guarantee.

General

3.5.1. Explain their approach on mast maintenance, including audit methodology, nature,

timing and extent of approaches to be followed.

3.5.2. Demonstrate experience and expertise in mast maintenance and compliance with

applicable laws and regulations.

3.5.3. Provide details of the core team.

3.5.4. Maintain the core team throughout the duration of the contract.

3.5.5. The service provider must provide all materials, labor, and transport to complete

maintenance, the removal of existing antenna mast items and the installation of the

new items.

3.5.6. In the case of new installations, the contractor must remove existing units and install

new units and leave the working area neat and tidy on completion.

3.5.7. The quoted prices must include all preparations, materials, labor and transport

costs.

3.5.8. The performance of any other ADHOC requirement requested by management on

a quotation basis.

3.5.9. All building mast maintenance reports and working papers shall remain the property

of ATNS.

3.6. The supplier must create and submit an OHS Safety file, and comply with the

following safety requirements: -

3.6.1. Service providers are to note the requirements of the Occupational Health and

Safety Act No. , and the Construction Regulations 2003 issued in terms

of Section 43 of the Act. The tenderer shall be deemed to have read and fully

understood the requirements of the above Act and Regulations and to have allowed

for all costs in compliance therewith. The Occupational Health and Safety Act, 1993

(Act ) stipulates that the Chief Executive Officer is primarily responsible

or liable for the health and safety of all his/her employees. This is embedded in

Section 16(1) of the said Act. This responsibility or liability is also extended to

include a mandatory requirement to perform work on behalf of the employer on

his/her premises.

3.6.2. A “mandatory” is defined in the said Act as: - “Including an agent, contractor or sub-

contractor for work, but without derogating from his status in his own right as an

employer or user”

3.6.3. In terms of Section 37(2), read with Section 41, of the said Act, it is legally possible

for an employer to indemnify himself from this responsibility or liability regarding the

actions of the mandatory. Section 37(2) stipulates that there should be a written

agreement in place between the employer and the mandatory regarding the

arrangements and procedures between them to ensure compliance by the

mandatory with the provisions of the Occupational Health and Safety Act, 1993.

3.6.4. Regular inspections of the work that is performed will be conducted in order to

ensure that this written agreement is always honored, and if found not complying

with the said agreement, a notice of non-compliance will be issued. All work will be

stopped and reasons for non-compliance must be given and what corrective action

will be taken to rectify the situation must be stipulated.

3.6.5. The service provider would need to have a valid letter of good standing with regards

to Occupational Health and Safety from the Compensation Commissioner for his

tender to be valid and evaluated.

3.6.6. The performance of any other ADHOC requirement requested by management on

quotation basis; these includes Supply, inspection / testing, delivery at site,

installation, supervision, commissioning, and statutory certification.

3.6.7. All inspection / testing, delivery at site, installation, supervision, commissioning, and

statutory certification reports and working papers shall remain the property of ATNS.

3.7. Delivery

3.7.1. Delivery must take place within 7 working days once an official order is issued,

unless it if agreed with management.

3.7.2. The service provider shall always remain fully and solely responsible for the timeous

delivery of services/goods to ATNS.

3.7.3. Delivery address is Air Traffic and Navigation Services (ATNS) ;66 Settler’s Way,

Greenfields, King Phalo Airport.

3.7.4. A special arrangement will be made for deliveries at remote site.

3.7.5. Delivery of products must include the off-loading thereof at the service provider’s

own risk and cost to the designated delivery addresses as indicated above.

3.7.6. Service provider must supply and use their own labourers for the offloading of the

products at the designated ATNS sites.

3.8. Quality, Environmental and Occupational Health and Safety standards

3.8.1. The delivery of services to ATNS Shall be carried out with best quality and to a high

class of workmanship, and in compliance with OHS safety standards.

3.8.2. Products delivered to ATNS should be certified with SABS or equivalent quality

standards. In the event where ATNS elects to accept an alternative item purported

to be equal/similar by the tenderer, acceptance of the item(s) will be conditional on

ATNS’s inspection and testing after receipt.

3.8.3. If, in the sole judgment of ATNS, the item is determined not to be equal/similar, the

item shall be collected by the service provider and a correct shall be delivered.

3.8.4. The bidder must also comply with the provisions of the National Environmental

Management Act (NEMA) as well as the OHS Safety standard when operating in

ATNS environment.

3.9. Quality Tests

3.9.1. ATNS may from time to time test the quality of services and non-compliance may

result in the termination of the contract.

3.9.2. All replacement items should carry (minimum of 1 year) guarantees or warrantees

and defaults will be replaced at the cost of the service provider.

3.7. Contractors’ Responsibilities

The Contractor shall

3.7.1. Provide all the necessary skills, resources, tools, equipment and experts, to

carry out the works; as a minimum each team to carry out the repairs.

3.7.2. Review, familiarize and understand the proposed sites including all constraints and

environmental factors.

3.7.3. Supply complete method statement of new installation as well as any repairs as per

above scope of works.

3.7.4. Review, familiarize and understand the operational requirements of the facilities at

all ATNS sites.

3.7.5. Any other reasonable works required to successfully deliver the services to the

Employer on time, on budget, at the accepted quality.

3.7.6. Hand over all documentation including condition reports after services, repairs and

installations.

3.7.7. Provide Annual compliance audits.

3.7.8. Attendance and reporting to the ATNS FAEL Management on an annual basis any

significant findings identified.

3.8. Sites location

APPENDIX A: The sites that may require Tower / Antenna mast maintenance at different

locations and different areas in the Eastern Cape Province. See table below.

NO. of Antenna No. of obstruction

LOCAL SITES DISTANCE (KM) masts to be lights per site

inspected

Vhf transmitter 2 6

Site

Fael vor/dme 0 n/a 2

Fael vdf site 0 1 2

Vhf en route sites distance (km)

Vhf mount madeira 1 2

Forward relay 220

Site

Radar sites distance (km)

S band primary & n/a 2

Secondary radar 7

Site

Mthatha Airport DISTANCE (KM)

VDF site 240KM 1 1

VHF Mast 240KM 1 2

Appendix b: tower / antenna mast maintenance task list

Tower / Antenna mast Maintenance Work

Rigging

Painting

Repair antennas and install new antennas

Repair obstruction lights and install new obstruction lights

Antenna cable replacement

Earthing of the mast

Water proofing of antenna mast cables

General safety inspection of the mast annually

4. Validity period

4.1. Proposals must remain valid for 120 days from submission.

4.2. Bidders may request an extension to this validity period in advance, providing

reasons and justifications for the additional time required.

4.3. However, ATNS reserves the right to approve or decline such requests in the interest

of maintaining the competitiveness, fairness, and transparency of the bidding

process.

4.4. Bidders will be notified in writing regarding any matters related to extensions, if

and/or when necessary.

5. Correspondence during bid period

5.1. All queries should be directed to:

5.1.1. Andy Ngubane: [email protected] (cc: [email protected])

5.1.2. Insert the reference number and description of tender on the subject line

5.1.3. All written queries and requests for clarification regarding this bid must be

submitted using the APPENDIX A-FORM QUESTIONNAIRE by latest 24 July

2026 at 16h00 CAT.

6. Bid Submission Structure

1.1. The bid must be submitted in two (2) parcels either via through online e-

Submission (e-Tender) system or manual/physical submission

1.1.1. Parcel A – Administrative and Mandatory (Phase 1 and 2 Evaluation)

• Volume 1A: General instructions and administrative requirements (Excluding

SBD 3.3 and 6.1)

• Phase 1: Administrative requirements
• Phase 2: Mandatory requirements

1.1.2. Parcel B – Price and Preference Points for Specific Goals (Phase 3

Evaluation)

• SBD 3.3 - Pricing Schedule
• SBD 6.1 - Preference Points Claim Form
• Central Supplier Database (CSD) Report
• Companies and Intellectual Property Commission (CIPC) Documents
• Shareholder Certificates
• ID copies of shareholders
• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

7. Procedures for submitting bids

7.1. Closing date and time: 31 July 2026, 11h00 CAT

7.2. Submissions can be made online or via hard copy.

7.2.1. For online submissions: National Treasury e-Submission (e-Tender) system

7.2.2. Hard copy submissions: Include one original, one copy, and one PDF version on

USB.

7.2.3. Hard copies must be submitted to:

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road, Bruma, 2298, South Africa

Section b: bid evaluation process

The bid evaluation process for this RFP will be conducted in three (3) distinct stages

as follows:

8. Stage 1: Administrative requirements

No. Requirement Description

8.1. South African Revenue Services Proof of tax compliance demonstrates that the bidder

(SARS) Valid Tax Compliance Status meets SARS requirements. A valid Tax Compliance

PIN Document Status (TCS) PIN issued by SARS. (The pin needs to

be valid for the full duration of the validity period.

The bidder must submit proof of tax compliance

demonstrating that the bidder meets SARS

requirements. SARS PIN must remain valid for the full

duration of the validity period from submission

8.2. Failure to meet administrative requirements may result in bid rejection.

8.3. Non-compliance with administrative requirements

8.3.1. If the Bidder fails to comply with any of the administrative requirements, or if ATNS is

unable to verify whether these requirements are met, ATNS reserves the right to:

8.4. Reject the bid and exclude it from further evaluation, or

8.5. Accept the bid for evaluation, subject to the following condition:

8.5.1. The Bidder must submit any supplementary information within seven (7) days to

achieve full compliance.

8.5.2. The supplementary information must strictly address administrative requirements

and not be substantive in nature.

9. Stage 2: Mandatory requirements

9.1. During this stage bid response documentation will be evaluated against compliance

to the technical mandatory requirements. Bidder are expected to meet all the

technical mandatory requirements as follows:

No. Mandatory Requirement Required Proof / Evidence Notes / Conditions

1 Company Experience The bidder must submit a minimum of three (1) Failure to submit the required reference

(3) contactable reference letters as proof of letters will result in automatic

previous experience in Tower / VHF Mast disqualification.

maintenance, rigging work, and tower (2) Reference letters must be on the official

maintenance services. letterhead of the client (referee).

(3) Letters must clearly confirm that the

services were successfully completed.

(4) Letters must include verifiable contact

details (telephone number and/or email

address).

(5) Letters of appointment, contracts, or award

notifications will not be accepted as

substitutes for reference letters.

2 Proof of COIDA Compliance The bidder must submit a valid Letter of Good (1) Failure to submit a valid Letter of Good

or Registered Mutual Standing issued by the Compensation Standing or equivalent proof will result in

Association Membership Commissioner (COIDA) from the Department automatic disqualification.

of Employment and Labour, or proof of valid (2) The document must be valid at the bid

membership with a Registered Mutual closing date.

Assurance Association.

3 (1) 1. ATNS shall verify the active status on

CIDB Register of Contractors during

3.7.4. A special arrangement will be made for deliveries at remote site.

3.7.5. Delivery of products must include the off-loading thereof at the service provider’s

own risk and cost to the designated delivery addresses as indicated above.

3.7.6. Service provider must supply and use their own labourers for the offloading of the

products at the designated ATNS sites.

3.8. Quality, Environmental and Occupational Health and Safety standards

3.8.1. The delivery of services to ATNS Shall be carried out with best quality and to a high

class of workmanship, and in compliance with OHS safety standards.

3.8.2. Products delivered to ATNS should be certified with SABS or equivalent quality

standards. In the event where ATNS elects to accept an alternative item purported

to be equal/similar by the tenderer, acceptance of the item(s) will be conditional on

ATNS’s inspection and testing after receipt.

3.8.3. If, in the sole judgment of ATNS, the item is determined not to be equal/similar, the

item shall be collected by the service provider and a correct shall be delivered.

3.8.4. The bidder must also comply with the provisions of the National Environmental

Management Act (NEMA) as well as the OHS Safety standard when operating in

document shall result in a bidder not

considered further in the evaluation

process

4 Occupational Certificate: The bidder must submit a certified copy (not (2) Failure to submit the required certificate will

Rigger (NQF Level 4) older than three (3) months from the bid result in automatic disqualification.

closing date) of a valid Occupational (3) The certificate must be issued by an

Certificate: Rigger at NQF Level 4. institution accredited by the Quality Council

for Trades and Occupations (QCTO).

(4) Foreign qualifications must be evaluated

and recognised in accordance with QCTO

requirements.

10. Stage 3: Price and Preference Points for Specific Goals

10.1. The bid will be evaluated using the 80/20 point system.

32.1. Any budget amount that may be indicated in this document shall be deemed to be

a guide only and Bidders are expected to submit a costing that is fair and

reasonable.

32.2. All costs related to this assignment are to be allowed for in the pricing schedule and

in the formats prescribed and must be returned as part of the submission. Bids

submitted without a price or with an incomplete price, will be deemed to be non-

responsive.

32.3. A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

33. Registration on the CSD

33.1. In this part, bidders must submit proof of their registration, or proof that they have

applied for registration on the Central Supplier Database. Bids submitted without

the required proof, will be deemed to be non-responsive.

Section d: standard bidding documents

34. SBD1: Invitation to Bid - PART A

You Are Hereby Invited to Bid for Requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/FAEL/RFP04/04/2026/27/MAST_MAINTENANCE CLOSING 31 July 2026 CLOSING 11h00

Date: time: cat

Appointment of a service provider to provide rigging services and vhf antenna mast maintenance services, repairs,

replacement, and support for a period of five (5) years at ATNS King Phalo Airport, Mthatha Airport, Bhisho Airport and

DESCRIPTION the King Phalo remote sites.

Bid response documents may be deposited in the bid box situated at atns head office

Technical enquiries may be

Bidding procedure enquiries may be directed to directed to:

CONTACT PERSON Andy Ngubane CONTACT PERSON

Telephone number telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier compliance tax compliance system pin: central

Status supplier

Or

Database

No: MAAA

B-bbee status level tick applicable box] b-bbee status [tick

Verification level sworn applicable

Certificate affidavit box]

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

Yes No

Are you the are you a foreign

Accredited based supplier

[If yes,

Representative in for the goods

Yes No ANSWER THE

South africa for the /services /works

Questionnaire

Goods /services offered?

[If yes enclose proof] below ]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or

In the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000

And the preferential procurement regulations, 2022, the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and

Tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

The SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

With directors who are persons in the service of the state, or close

Corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Signature of bidder:

................................................

Capacity under which this bid is signed:

................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

................................................

35. Sbd 3.3 - Pricing schedule

Pricing schedule – firm prices

(Professional Services)

Name of bidder:.......................................................................................

Bid NO.: atns/fael/rfp04/04/2026/27/mast_maintenance

CLOSING TIME 11h00 CLOSING DATE: 31 July 2026

Offer to be valid for 120 days from the closing date of bid.

Item description bid price in RSA

Currency

NO **(all applicable taxes

Included)

Items Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

rates Rates Rates Rates Rates

Annual Inspection R R R R R R

Labour rate/Hour R R R R R R

(Normal Hours) (R)

Labour rate/Hour (After R R R R R R

Hours) (R)

Labour R R R R R R

rate/Hour

(Saturday) (R)

Labour R R R R R R

rate/Hour

(Sundays/Holida

ys) (R)

Travel/Km rate (R) R R R R R R

Safety file (Once off R R

cost of submitting this

file)

Mark Up rate % % % % %

(Consumables)

%

Sub-total R

VAT 15% r

Grand-Total (Year 1 + Year 2 + Year 3 + Year 4 + Year 5) R

NB: The pricing schedule must be fully completed (100%) and submitted. Failure to

comply with this instruction will result in the bid being disqualified.

Name of the company..............................................................................

Designation..............................................................................................

(ANSP), ATNS operates on a “user-pays” principle, relying on revenues and debt funding

to cover operational and capital expenses.

8.1. South African Revenue Services Proof of tax compliance demonstrates that the bidder

(SARS) Valid Tax Compliance Status meets SARS requirements. A valid Tax Compliance

PIN Document Status (TCS) PIN issued by SARS. (The pin needs to

be valid for the full duration of the validity period.

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

10.3.1. The tendered amounts shall be evaluated based on the pricing information provided

by bidder in the applicable Standard Bidding Document (SBD) for this bid:

SBD 3.1 PRICING SCHEDULE Full completed and signed Standard Bidding

Document (SBD 3.1) and any other Price

related document as requested in this bid.

10.4. Preference points will be based on the Specific Goal as per below:

31.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

31.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to

be non-responsive.

32. Pricing schedule

32.1. Any budget amount that may be indicated in this document shall be deemed to be

a guide only and Bidders are expected to submit a costing that is fair and

reasonable.

32.2. All costs related to this assignment are to be allowed for in the pricing schedule and

in the formats prescribed and must be returned as part of the submission. Bids

submitted without a price or with an incomplete price, will be deemed to be non-

responsive.

32.3. A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

................................................

35. Sbd 3.3 - Pricing schedule

Pricing schedule – firm prices

(Professional Services)

Name of bidder:.......................................................................................

Bid NO.: atns/fael/rfp04/04/2026/27/mast_maintenance

CLOSING TIME 11h00 CLOSING DATE: 31 July 2026

Offer to be valid for 120 days from the closing date of bid.

NO **(all applicable taxes

Included)

Items Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

rates Rates Rates Rates Rates

VAT 15% r

Grand-Total (Year 1 + Year 2 + Year 3 + Year 4 + Year 5) R

NB: The pricing schedule must be fully completed (100%) and submitted. Failure to

comply with this instruction will result in the bid being disqualified.

tax compliance demonstrates that the bidder

Tax Compliance Status meets SARS requirements

Tax Compliance

tax compliance status (TCS) or PIN may also be made via e-filing

Tax compliance system pin: central

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tcs pin is available but the bidder is registered on the central supplier

CSD Report

CSD number

CSD number must be provided

Central supplier database

Central Supplier Database (CSD) Report

Central Supplier Database 10,00

Central Supplier Database (CSD)

Central Supplier Database (CSD), a CSD number must be provided

VAT Registration Number

• SBD 3.3 - Pricing Schedule
• SBD 6.1 - Preference Points Claim Form
• Central Supplier Database (CSD) Report

8.1. South African Revenue Services Proof of tax compliance dem

B-BBEE Minimum Level: 4

Points Allocation: 20 points

B-BBEE Details: t as requested in this bid.

10.4. Preference points will be based on the Specific Goal as per below:

Definition Required Evidence Number ofThe specific goals allocated

pointsin terms of this bid

allocated

(80/20 system)

51% Black Owned suppliers An entity with at least 51% black

• Central Supplier Database 10,00

(Section 2(1)(d)(i) of the ownership, which confers both (CSD) Registration Report

PPPFA) voting rights and economic

• Companies and Intellectual

interest to black people Property Commission

(CIPC) document

Documents

• Shareholder Certificates
• ID copies of shareholders
• B-BBEE Certificate or Sworn

Affidavit (for EMEs/QSEs)

30% Black Woman Owned An entity with at least 30% black

• Central Supplier Database 10,00

Suppliers. (Section 2(1)(d)(i) woman ownership, which confers (CSD) Registration Report

of the PPPFA) both voting rights and economic

• Companies and Intellectual

interest to black people Property Commission

(CIPC) document

Documents

• Shareholder Certificates
• ID copies of shareholders
• B-BBEE Certificate or Sworn

Affidavit (for EMEs/QSEs)

10.4.1. The Bidder must indicate how they claim points for specific for each preference point

system in the provided SBD 6.1.

11. Verification of Specific Goals

11.1. Bidders must submit:

11.1.1. CSD Report

11.1.2. CIPC documents

11.1.3. Shareholder certificates

11.1.4. ID copies of shareholders.

11.1.5. B-BBEE certificate or sworn affidavit

12. ATNS Specific Goals

12.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

Suppliers are required to claim points for specific goals in SBD 6.1.

Section c: tender conditions and instructions to bid

13. Disclaimer

13.1. The Bidder shall bear all costs incurred in connection with the preparation and

submission

SUPPLIER COMPLIANCE TAX COMPLIANCE SYSTEM PIN: CENTRAL No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS [TICK CERTIFICATE AFFIDAVIT BOX] [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

14.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance

of its own judgment and information. ATNS reserves the right to vary the scope and

terms as described in this document. If any variation does take place tenderer will

be advised as soon as possible in writing.

14.2. The successful tenderer will be engaged subject to acceptance of a contract

containing the standard Terms and Conditions as given. The contract contains

standard clauses including a retention clause for non-satisfactory completion,

breach of contract and confidentiality clauses and a requirement for the tenderer to

have adequate professional indemnity insurance. All Tenderers must bear in mind

that if circumstances dictate, ATNS reserves its right to withdraw from any

commitments that will be entered into within this statement of work.

14.3. All designs and documentation submitted by the tenderer will be treated as

confidential.

14.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders,

to undertake discussions with one or more Tenderers and to accept that tender or

modified tender which in its sole judgment, will be most advantageous to the

Company, price and other evaluation factors having been considered.

15. Cancellation of procurement process

15.1. This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place

prior to entering a contract with a specific service provider to which the bid relates.

16. Bid submission conditions, instruction and evaluation process/criteria

16.1. The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in a bid

being rejected.

17. Negotiation and contracting

17.1. ATNS have the right to enter negotiation with one or more Bidders regarding any

terms and conditions, including price(s), of a proposed contract.

17.2. Under no circumstances will negotiation with any Bidders, including preferred

Bidders, constitute an award or promise/ undertaking to award the contract.

17.3. ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

17.4. A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

17.5. ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different functions.

18. Reasons for rejection

18.1. ATNS shall reject a proposal for the award of a contract if the recommended Bidder

has committed a proven corrupt or fraudulent act in competing for the particular

contract.

18.2. ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

18.2.1. Have abused the SCM system of the ATNS.

18.2.2. Have committed proven fraud or any other improper conduct in relation to such

system.

18.2.3. Have failed to perform on any previous contract and the proof exists.

18.2.4. Such actions shall be communicated to the National Treasury.

19. General conditions of contract

19.1. The General Conditions of Contract must be accepted.

20. Additional information requirements

20.1. During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

20.2. No additional information will be accepted from any individual Bidder without such

information having been requested.

21. Confidentiality

21.1. The bid and all information in connection therewith shall be held in strict confidence

by Bidders and usage of such information shall be limited to the preparation of the

bid. Bidders shall undertake to limit the number of copies of this document.

22. Intellectual property, inventions and copyright

22.1. Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

22.2. This paragraph shall survive termination of this contract.

23. Non-compliance with delivery terms

23.1. As soon as it becomes known to the contractor that he/she will not be able to deliver

the services within the delivery period and/or against the quoted price and/or as

specified, ATNS must be given immediate written notice to this effect. ATNS

reserves the right to implement remedies as provided for in the GCC.

24. Warrants

24.1. The bidder warrants that it can conclude this Agreement to the satisfaction of

Atns.

25. Parties not affected by waiver or breaches

25.1. The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and

conditions hereof.

25.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a

waiver of such power or right nor shall any single or partial exercise of any such

power or right under this agreement.

26. Retention

26.1. On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the

right of retention, to ATNS.

26.2. No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement

to amend or vary is entered into in writing and signed by the contracting parties.

Any waiver of the requirement that the agreement to amend or vary shall be in

writing, shall also be in writing.

27. Central supplier database

27.1. It is a requirement that all suppliers/ services providers to ATNS shall be registered

on the National Treasury Central Supplier Database (CSD).

27.2. Bidders are therefore required to register as a supplier on the CSD before submitting

a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

27.3. Bidders are therefore required to submit proof of their registration on the CSD, or if

not yet registered, provide proof of their application to be registered, with their bid.

27.4. No bid will be awarded, and a contract concluded with a bidder who is not registered

on the CSD.

28. Format of bids

28.1. Bidders must complete all the necessary bid documents and undertakings required

in this bid document. Bidders are advised that their proposal should be concise,

written in plain English and simply presented.

28.2. If applicable, Bidders are to set out their proposal in the format prescribed

hereunder. This means that the proposal must be structured in the parts noted

below. Information not submitted in the relevant part, may not be considered for

evaluation purposes.

29. SARS tax clearance certificate(S)

29.1. Bidder must ensure compliance with their tax obligations.

29.2. Bidders are required to submit their unique personal identification number (PIN)

issued by SARS to enable the organ of state to view the taxpayer’s profile and tax

status.

29.3. Application for tax compliance status (TCS) or PIN may also be made via e-filing.

To use this provision, taxpayers will need to register with SARS as e-filers through

the website www.sars.gov.za

29.4. Bidders may also submit a printed TCS together with the bid.

29.5. In bids where consortia/ joint ventures/ sub-contractors are involved; each party

must submit a separate proof of TCS/ PIN/ CSD number.

29.6. Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

29.7. Bids submitted without any one of the above, will be deemed to be non-responsive.

30. Declaration of interest

30.1. Each party to the bid must complete and return the “Declaration of Interest”.

30.2. Bids submitted without a complete and signed Declaration of Interest will be

deemed to be non-responsive.

31. Invitation to bid

31.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

31.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to

be non-responsive.

Bidders declaration and structure clarification form ............................. 5

Section a: introduction and scope of work ...................................................... 8

1. Introduction .................................................................................................. 8

2. Purpose ...................................................................................................... 10

3. Scope of work ............................................................................................. 10

4. Validity period ............................................................................................. 16

5. Correspondence during bid period ................................................................ 16

6. Bid structure ............................................................................................... 16

7. Procedures for submitting bids ..................................................................... 17

Section b: bid evaluation process ....................................................................... 18

8. Stage 1: Administrative requirements ............................................................ 18

9. Stage 2: Mandatory requirements ................................................................. 19

10. Stage 3: Price & Specific goals ................................................................... 20

11. Specific goals ................................................. Error! Bookmark not defined.

12. Verification of specific goals ............................ Error! Bookmark not defined.

Section c: tender conditions and instructions to bid ................................ 22

13. Disclaimer ............................................................................................... 22

14. Contract terms ......................................................................................... 22

15. Cancellation of procurement process ........................................................ 22

16. Bid submission conditions, instruction and evaluation process/criteria ....... 23

17. Negotiation and contracting ...................................................................... 23

18. Reasons for rejection ................................................................................ 23

19. General conditions of contract .................................................................. 23

20. Additional information requirements ......................................................... 23

21. Confidentiality ......................................................................................... 24

22. Intellectual property, inventions and copyright ........................................... 24

23. Non-compliance with delivery terms ......................................................... 24

24. Warrants .................................................................................................. 24

25. Parties not affected by waiver or breaches ................................................. 24

26. Retention ................................................................................................. 24

27. Central supplier database ......................................................................... 25

28. Format of bids .......................................................................................... 25

29. SARS tax clearance certificate(S) ............................................................... 25

30. Declaration of interest .............................................................................. 26

31. Invitation to bid ........................................................................................ 26

32. Pricing schedule ...................................................................................... 26

33. Registration on the CSD ............................................................................ 26

Section d: standard bidding documents............................................................ 27

34. SBD1: Invitation to Bid - PART A ................................................................. 27

35. Sbd 3.3 - Pricing schedule .................................................................. 29

36. Protection of Personal Information ............................................................ 31

37. Sbd 4: bidder’s disclosure ................................................................... 0

38. Sbd 6.1: Preference points claim form in terms of the

Preferential procurement regulations 2022 .............................................. 3

39. General conditions of contract ....................................................... 8

40. Appendix a-form questionnaire ........................................................ 23

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Proposal (RFP).

3.9. Quality Tests

3.9.1. ATNS may from time to time test the quality of services and non-compliance may

result in the termination of the contract.

3.9.2. All replacement items should carry (minimum of 1 year) guarantees or warrantees

and defaults will be replaced at the cost of the service provider.

3.7. Contractors’ Responsibilities

1.1. The bid must be submitted in two (2) parcels either via through online e-

Submission (e-Tender) system or manual/physical submission

1.1.1. Parcel A – Administrative and Mandatory (Phase 1 and 2 Evaluation)

• Volume 1A: General instructions and administrative requirements (Excluding

SBD 3.3 and 6.1)

• Phase 1: Administrative requirements
• Phase 2: Mandatory requirements

1.1.2. Parcel B – Price and Preference Points for Specific Goals (Phase 3

Evaluation)

• SBD 3.3 - Pricing Schedule
• SBD 6.1 - Preference Points Claim Form
• Central Supplier Database (CSD) Report
• Companies and Intellectual Property Commission (CIPC) Documents
• Shareholder Certificates
• ID copies of shareholders
• Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

13.1. The Bidder shall bear all costs incurred in connection with the preparation and

submission of their Bid Response and for finalisation of the contract and the

attachments thereof. ATNS will in no case be responsible for payment to the Bidder

for these costs.

13.2. The Company reserves the right to reject any or all Bids, to undertake discussions

with one or more Bidders, and to accept that Bid or modified Bid which in its sole

judgment, will be most advantageous to the Company, price and other evaluation

factors having been considered.

14. Contract terms

14.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief,

the Company accepts no liability in relation to the accuracy of any representations

made. Bidders should accept that their tender response is on the basis and reliance

of its own judgment and information. ATNS reserves the right to vary the scope and

terms as described in this document. If any variation does take place tenderer will

be advised as soon as possible in writing.

14.2. The successful tenderer will be engaged subject to acceptance of a contract

containing the standard Terms and Conditions as given. The contract contains

standard clauses including a retention clause for non-satisfactory completion,

breach of contract and confidentiality clauses and a requirement for the tenderer to

have adequate professional indemnity insurance. All Tenderers must bear in mind

that if circumstances dictate, ATNS reserves its right to withdraw from any

commitments that will be entered into within this statement of work.

14.3. All designs and documentation submitted by the tenderer will be treated as

confidential.

14.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders,

to undertake discussions with one or more Tenderers and to accept that tender or

modified tender which in its sole judgment, will be most advantageous to the

22.1. Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to

other clients without the written approval of the accounting authority or the delegate.

22.2. This paragraph shall survive termination of this contract.

25.1. The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the

waiving party in respect of any continuing or other breach of the terms and

conditions hereof.

25.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any

power or right conferred on such Party in terms of this contract shall operate as a

waiver of such power or right nor shall any single or partial exercise of any such

power or right under this agreement.

26.1. On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the

right of retention, to ATNS.

26.2. No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement

to amend or vary is entered into in writing and signed by the contracting parties.

this RFP. Each recipient acknowledges that the contents of this RFP are confidential and agrees that it will not without the prior written consent of ATNS, reproduce, use, or disclose such information in whole or in part, to any other party other than as required by law or other regulatory requirements.

9. Stage 2: Mandatory requirements 9.1. During this stage bid response documentation will be evaluated against compliance to the technical mandatory requirements. Bidder are expected to meet all the technical mandatory requirements as follows: 3 (1) 1. ATNS shall verify the active status on with CIDB or are capable of being so prior to the evaluation of submission, in a contractor grading designation equal to or higher than a contractor grading Proof of registration with Construction Industry Development Board the sum tendered for a 3ME or 3SL (or Development Board (CIDB) (CIDB) with Grading 3SF OR higher clearly higher) class of construction work who are grading of 3ME or 3SL (or indicating CRS Number eligible to have their tenders evaluated. higher). registered for 3ME or 3SL (or higher), shall submit with their bid, a proof of application to CIDB.

ISSUE DATE 02 July 2026 CLOSING DATE 31 July 2026 CLOSING TIME 11h00, Central African Time (CAT)