Panel of engineering consultants for dawid kruiper municipality (2026–2029)

• Appointment of consultants for various engineering projects in the Dawid Kruiper Municipality.
• Contract period ends 30 June 2029.
• Service categories: Civil Engineering (Urban, Water, Roads and Stormwater, Structural), Mechanical Engineering, Electrical Engineering, Solid Waste.

• Closing date and time: 07 August 2026 at 14h00.
• Compulsory site meeting: 17 July 2026 at 10h00, at 1 Mutual Street, Upington.
• Tender documents available from: Monday, 06 July 2026.
• Clarification requests must be submitted at least five working days before the closing date.
• Tenders will be opened publicly immediately after the closing time.

• A compulsory site meeting is scheduled for 17 July 2026 at 10h00.
• Venue: 1 Mutual Street, Upington, 8801.

• For bidding procedure enquiries: Contact the Supply Chain Management Unit. Contact person: M. Marabi. Telephone: 054 338 7436. Email: [email protected].
• For technical information regarding this tender: Contact person: G. Nel. Telephone: 054 338 7056. Email: [email protected].
• General contact for enquiries: Mr. T. Maphuthu, Director: Technical Services. Address: 1 Mutual Street, Upington, 8801. Telephone: 054 338 7053.
• Tender submission address: Tender Box, Dawid Kruiper Municipality, 1 Mutual Street, Upington.

• Submit sealed tenders to the Tender Box at Dawid Kruiper Municipality offices, 1 Mutual Street, Upington.
• Closing date: 07 August 2026 at 14h00. Bids received after this time will not be considered.
• You must use the official bid documentation issued by the Municipality; no other forms are accepted.
• A compulsory site meeting will be held on 17 July 2026 at 10h00 at 1 Mutual Street, Upington.
• Your offer must remain valid for at least 120 days from the closing date.
• The bid box is generally accessible 24/7.
• Tender documents can be obtained from the Supply Chain Management Unit from 06 July 2026, at Upington Industrial, 01-3 Vooruit Str, from Ms. M. Marabi.
• You must complete and submit all returnable documents listed in the checklist. Failure to submit any required document will render your bid invalid.
• Returnable documents include: Authority to Sign a Bid (with certified resolution), MBD 4, MBD 5, MBD 6.1, MBD 7.2, MBD 8, MBD 9, OHASA form (with Letter of Good Standing), Indemnity, Social Responsibility form, Schedule of Work Experience, Pricing Schedule/Form of Offer, Declaration by Bidder, Alterations/Amendments by Bidder, Record of Addenda, Consultant’s Practice, Relevant Experience and Track Record, Key Personnel, Expertise of Key Personnel, and Professional Indemnity Insurance.

BID BOX NO: N/A The bid box is generally open 24 hours a day, 7 days a week. OFFER TO BE VALID FOR AT LEAST: 120 DAYS FROM THE CLOSING DATE OF BID.

• Scope: Appointment of consultants for various engineering projects within the Dawid Kruiper Municipality for a contract period ending 30 June 2029.
• Service categories: Tenderers must indicate which categories they are bidding for. Multiple categories may be selected.
• Categories include: 1. Civil Engineering (sub-categories: Urban, Water, Roads and Stormwater, Structural), 2. Mechanical Engineering, 3. Electrical Engineering, 4. Solid Waste.
• The consultant’s practice, company experience, track record, key personnel, and their expertise will be evaluated as part of the functionality assessment.
• Professional Indemnity Insurance is required.
• Goods and services supplied must conform to the standards mentioned in the bidding documents and specifications.
• The purchaser reserves the right to inspect, test, and analyze goods/services at any stage, including at the supplier’s premises.
• The contract may involve a two-stage procedure: technical proposals first, followed by financial proposals.

• For variations not exceeding 15% of original contract value, the contractor may be instructed to deliver goods or render services as such.
• For measurable quantities, the contractor may be approached to reduce unit prices, provided there is no escalation.

• The evaluation includes assessment of the consultant’s practice, company experience and track record, key personnel, and expertise of key personnel.
• Reference schedules and professional indemnity insurance are required.
• An eligibility assessment checklist is part of the evaluation process.

• Goods and services must conform to standards and specifications in the bidding documents.
• The purchaser may inspect, test, and analyze supplies at any stage during production, execution, or on completion.
• Supplier’s premises must be open for inspection at reasonable hours.
• Costs of inspections/tests are borne by the purchaser if goods comply, and by the supplier if goods do not comply.
• Non-compliant goods may be rejected and must be replaced at supplier’s cost.
• Supplier must maintain confidentiality of contract documents and information.
• Purchaser may audit supplier’s records relating to contract performance.

• A Pricing Schedule/Form of Offer must be completed and signed.
• Prices must include all duties and taxes except VAT. VAT must be shown separately.
• Rates and prices are fixed for the contract duration.
• Arithmetical errors in pricing will be corrected according to prescribed rules.
• Tax compliance is mandatory for contract award.

• Prices must be stated in South African Rand (ZAR), unless otherwise instructed.
• Include all duties, taxes (except VAT), and levies payable by the successful tenderer, applicable 14 days before the closing date.
• Show VAT payable by the employer separately as an addition to the total price.
• Rates and prices must be fixed for the contract duration, subject only to adjustments provided for in the conditions of contract.
• The Pricing Schedule/Form of Offer must be duly completed and signed.
• Arithmetical errors in pricing will be corrected: line item totals govern unit rates; the total price governs item price revisions.
• No contract will be awarded to a bidder whose tax matters are not in order (SARS certification required) or whose municipal rates/taxes are in arrears.
• Performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.

• Central Supplier Database (CSD) registration is mandatory. Provide your CSD registration number. If not registered, you must register before any award can be made.
• Tax Compliance: SARS must certify that the preferred bidder’s tax matters are in order. No contract will be concluded otherwise.
• Municipal rates and taxes must be up to date.
• Foreign suppliers must answer a questionnaire regarding residency, branch, establishment, income, and tax liability in RSA. If answer is ‘No’ to all, SARS tax compliance registration is not required.
• Bidders must declare any conflict of interest.
• Bidders must not be under any restriction preventing business with the employer, insolvent, in business rescue, or involved in corrupt/fraudulent practices.
• Submit required certificates and declarations: MBD 4 (Declaration of Interest), MBD 5, MBD 6.1 (Preference Points), MBD 7.2, MBD 8, MBD 9, OHASA form with Letter of Good Standing, Indemnity, Social Responsibility.
• Provide an Authority to Sign a Bid appropriate to your enterprise type (Company, CC, Sole Proprietor, Partnership, Consortium, Joint Venture) with the required resolution or authorization.

• An OHASA (Occupational Health and Safety Act) form must be completed and submitted.
• A valid Letter of Good Standing from the Compensation Commissioner must be attached.
• Compliance with occupational health and safety regulations is required.

• Contract Duration: The appointment is for a period ending 30 June 2029.
• Warranty: Goods supplied must be new, unused, of current models, and free from defects. Warranty period is 12 months from delivery acceptance or 18 months from shipment, whichever is earlier.
• Payment Terms: Payment will be made within 30 days of invoice submission, in Rand unless otherwise stipulated.
• Price Variation: Prices quoted in the bid are fixed, except for authorized adjustments or bid validity extensions.
• Variation Orders: Changes not exceeding 15% of original contract value may be instructed. For measurable quantities, unit price reductions may be accepted if no price escalation.
• Assignment and Subcontracting: No assignment without prior written consent. Subcontracts must be notified in writing.
• Delays and Penalties: Supplier must notify purchaser of delays. Penalties may be imposed as a percentage of delayed goods/services using the prime interest rate.
• Termination: Purchaser may terminate for default, corrupt/fraudulent practices, or insolvency. Restriction from public sector business for up to 10 years may apply.
• Force Majeure: Supplier not liable for delays due to force majeure events.
• Dispute Resolution: Attempt amicable settlement, then mediation, then South African courts.
• Governing Law: South African law applies.
• Notices: Written communications in English.

• Indicate your enterprise type and provide the required authorization (resolution for companies/CCs, partnership agreement, consortium/joint venture agreement).
• Foreign suppliers must complete a residency and tax liability questionnaire.
• CSD registration is mandatory.
• Tax matters must be in order with SARS.
• Municipal rates and taxes must not be in arrears.
• Submit all required returnable documents as per checklist.

• The 80/20 preference point system applies.
• Functionality evaluation is conducted.
• B-BBEE status level points will be claimed and announced during financial proposal opening.