Turnkey design and refurbishment of cape town station technical workshop for atns

Project: Turnkey design and refurbishment of Cape Town Station Technical Workshop for ATNS. Purpose: Appoint a service provider to design and remodel the workshop to meet operational and functional requirements of the technical team. Scope: Full turnkey solution including design, construction, and support phases. ATNS Background: State-Owned Company (SOC) managing 10% of the world’s airspace, providing air traffic management, CNS systems, and training across 21 South African aerodromes. Vision: Leading provider of air traffic management solutions in Africa and select international markets. Mission: Safe, expeditious, and efficient air traffic management with economic, social, and environmental sustainability. Values: Safety, customer centricity, accountability, agility, diversity, integrity.

Closing date: 22 July 2026. Closing time: 11h00 CAT. Clarification deadline: Written queries and requests for clarification must be submitted using the Form of Questionnaire by 15 July 2026 at 17h00 CAT. Proposals must remain valid for 120 days from submission.

Queries contact: Nhlanhla Mdamba, Email: [email protected] (cc: [email protected]). Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. Telephone: 011 607 1325.

Submission method: Online via National Treasury e-Submission (e-Tender) system OR physical hard copy. Physical submissions must include one original, one copy, and one PDF version on USB. Physical address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. Email submissions are not accepted. Bid must be submitted in two parcels: Parcel A (Administrative and Mandatory: Volume 1A, Phase 1 and 2) and Parcel B (Price and Preference Points: SBD 3.3, SBD 6.1, CSD Report, CIPC Documents, Shareholder Certificates, ID copies, B-BBEE Certificate/Affidavit). Non-compliance with submission format or deadlines will result in disqualification.

Scope: Turnkey design and refurbishment of Cape Town Station Technical Workshop. Design Phase: Develop functional layout for 15 Technicians and 4 Facility Assistants, including space planning, furniture/equipment planning, 3D visualization, and compliance with building codes, fire safety, and OHS regulations. Two design revision opportunities allowed. Construction Phase: Supply and install ergonomic workstations (ESD worktops), suspended ceiling, energy-efficient lighting (LED), ESD-compliant floor covering, partitioning (painting), HVAC unit, furniture, electrical/IT reticulation (power skirting, outlets, IT points, DB boards), and optional fire safety/access control enhancements. Compliance: All work must comply with SANS standards, electrical codes, and ATNS specifications. Provide Electrical Certificate of Compliance (CoC) for power modifications. Support: 12-month defects liability period, 5% retention released 3 months post-warranty, routine maintenance, as-built drawings, manuals, warranties, and training for ATNS staff. General: Contractor must provide PPE, OHS Safety file, and ACSA access permits for all staff. All demolished/removed equipment remains on-site.

Company Experience: Bidder must provide a minimum of two contactable reference letters for past General Construction Services completed within the last 5 years. Requirements for reference letters: Must be on official client letterhead. Signed by an authorized representative of the client organization. Include contact details (phone/email) for verification. Letters of appointment, project award notifications, or contracts are not accepted as substitutes. Failure to submit valid reference letters results in exclusion from evaluation.

Pricing Schedule (SBD 3.3): Must be fully completed (100%) and submitted. Failure to comply results in disqualification. Offer must be valid for 120 days from closing date (22 July 2026). Include all applicable taxes (VAT @15%). Items to price: Design & Layout Planning (including 3D model), Demolition/Removal of Existing Structures, Floor/Walls/Partitions, Structural Modifications, Electrical & IT Works, Mechanical/HVAC Works, Plumbing & Drainage (optional), Painting & Finishing, Furniture & Storage Installation, Safety & Compliance Installations, Site Clean-Up & Waste Removal, Project Management & Supervision, Contingency (5% of total). Format: Unit of measurement, quantity, unit price, total price. Total Excl. VAT, VAT @15%, Total Incl. VAT. Note: Budget amounts in the document are guides only; submit fair and reasonable costing.

Pricing: Submit a comprehensive pricing schedule (SBD 3.3) covering all costs (preparation, materials, labour, transport, VAT). Prices must be valid for 120 days from closing date. Incomplete pricing schedules will be deemed non-responsive. Payment: Based on work completed and verified by ATNS. Invoices must include supporting documentation (progress photos, completion reports). Contingency: Include 5% contingency in pricing. Ad-hoc services: Quoted separately and invoiced as required. Bonds/Guarantees: Not explicitly stated. Financial capacity: Proof of registration with professional bodies required.

CSD Registration: Mandatory for all bidders. Submit proof of registration or application. Tax Compliance: SARS Valid Tax Compliance Status PIN (must remain valid for 120 days). B-BBEE: Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). CIDB: Registration with CIDB at 3GB or higher (or proof of application). COIDA: Letter of Good Standing with Compensation Fund or Registered Mutual Association Policy. Professional Registrations: Proof of registration with OEMs or professional bodies. Declaration of Interest: Must be completed and signed. Additional: All consortium/joint venture members must submit separate proof of CSD, TCS/PIN, and other compliance documents.

OHS Requirements: All work must conform to OHS Act regulations and relevant legislation. Contractor must provide PPE for all staff. OHS Safety file must be created and submitted. Work must comply with industry norms, best practices, and OEM requirements. ATNS reserves the right to inspect equipment/tools and prohibit their use. Fire Safety: Review and adjust fire detection/suppression systems to align with new layout. Optional: Provision for access control points (biometrics) or CCTV integration. Electrical: Provide Electrical Certificate of Compliance (CoC) for all power modifications. ACSA Access: Service provider must apply for and obtain ACSA access permits for all staff for the contract duration.

Environmental: Project must ensure economic, social, and environmental sustainability. Use energy-efficient lighting (e.g., LED) to reduce energy costs. ESD-compliant materials (worktops, floor covering) required for technical workshop environment.

Contract Terms: Standard ATNS Terms and Conditions apply, including retention clauses for non-satisfactory completion, breach of contract, and confidentiality. Successful tenderer must accept these terms. ATNS reserves the right to vary scope/terms and withdraw from commitments. Contract includes: Adequate professional indemnity insurance requirement. Confidentiality of designs and documentation. Right to reject, withdraw, or cancel any proposals/tenders. Negotiation: ATNS may negotiate with one or more bidders on terms/conditions, including price. No obligation to accept lowest or any bid. Contract conclusion: Only valid when reduced to writing and signed by both parties. Reasons for Rejection: Proven corrupt/fraudulent acts, abuse of SCM system, proven fraud, or failure to perform on previous contracts. Amendments: Must be in writing and signed by both parties. Retention: 5% retention held, released 3 months after warranty period lapses. Handover: All documentation and deliverables must be handed over on demand without right of retention.

Evaluation Process: Three-stage evaluation. Stage 1 (Administrative): SARS Tax Compliance PIN (valid for 120 days). Non-compliance may lead to rejection or 7-day grace period for supplementary administrative information. Stage 2 (Mandatory): COIDA compliance (Letter of Good Standing or Mutual Association Policy), CIDB registration (3GB or higher, or proof of application), and two contactable reference letters for past General Construction Services (completed within 5 years, signed by authorized client representative, with contact details). Failure to meet any mandatory requirement results in exclusion. Stage 3 (Price and Preference): 80/20-point system. Price (80 points) scored using: Ps = 80(1 - (Pt - Pmin)/Pmin). Preference Points (20 points) for Specific Goals: 51% Black Owned (5 points), 30% Black Woman Owned (5 points), Disability (10 points). Verification: Submit CSD Report, CIPC Documents, Shareholder Certificates, ID copies, and B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). Claim points using SBD 6.1.