What are the submission requirements for this tender (Ref: ATNS/RFP16/06/2026/27/FAGG_ELEC_MAINTENANCE)?

• Submit bids by 27 July 2026 at 14h00 Central African Time (CAT). • Two submission methods: online via the National Treasury e-Tender system (e-Submission) or physical hard copy. • Physical submissions must be delivered to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. • Physical submissions must include one original, one copy, and one PDF version on a USB. • Submissions sent via email will not be accepted. • Bids must be structured in two parcels: Parcel A (Administrative and Mandatory) and Parcel B (Price and Specific Goals). • Required returnables include completed SBD forms, CSD report, CIPC documents, shareholder certificates, ID copies, and a valid B-BBEE certificate or sworn affidavit. • Bids submitted without a price or with incomplete pricing will be deemed non-responsive. • Bidders must complete and sign the Invitation to Bid (SBD 1) and other required forms; failure to do so will result in rejection. • Bids must remain valid for 120 days from submission.

How will bids be evaluated?

{ "mandatory": [ "South African Revenue Services (SARS) Tax Compliance Status (valid PIN).", "Proof of COIDA compliance or registration with a Registered Mutual Association.", "CIDB registration (3EB or higher) or proof of application for higher grading.", "Registration as an Electrical Contractor with the Department of Employment and Labour.", "Employment of at least one Registered Electrician (Wireman’s Licence).", "Local presence in Garden Route District.", "Attendance at the compulsory briefing session (verified via Microsoft Teams attendance register).", "Three (3) contactable reference letters for past electrical maintenance work (completed within the last 5 years)." ], "preferencePoints": [ "51% Black Owned suppliers (10 points).", "30% Black Woman Owned suppliers (10 points)." ], "disqualification": [ "Failure to meet any mandatory requirement results in automatic disqualification.", "Non-attendance at the compulsory briefing session.", "Submission of invalid or expired documents (e.g., SARS PIN, COIDA, CIDB, Wireman’s License).", "Past fraud, corruption, or abuse of ATNS’ SCM system." ] }

What are the technical specifications?

• Scope: Electrical maintenance services at George Airport (FAGG) and remote sites on an as-and-when-required basis for five years. • Services include corrective maintenance and repairs, emergency call-out (24/7 availability), ad hoc preventative maintenance, minor installations, compliance testing, and maintenance of critical ATNS systems. • Response times: 2 hours for critical airport systems, 4–6 hours for remote sites (subject to distance). • Critical infrastructure includes Control Tower systems, radar installations, and navigation/communication systems. • Equipment covers various sites with distribution boards, UPS, generators, and rigging work. • Distances to sites range from 0 km (Control Tower) to 230 km (Blesberg Radar). • General requirements: Contractor must be registered with the Department of Employment and Labour as an Electrical Contractor and employ a Registered Electrician (Wireman’s Licence holder). • Compliance with SANS 10142-1, Occupational Health and Safety Act, Electrical Installation Regulations, ATNS HSE policies, and ACSA/SACAA requirements. • Contractor must provide all labour, tools, equipment, PPE, transport, and obtain ACSA airside access permits at own cost. • Reporting requirements: Completed job cards per task and monthly summaries of services rendered. • Exclusions: Major electrical upgrades, bulk rewiring, UPS battery replacement, and civil works unless specifically requested and approved.

What financial requirements apply to bidders?

• Pricing must be submitted using the SBD 3.3 Pricing Schedule (Professional Services); incomplete or omitted pricing will render the bid non-responsive. • The contract is based on an approved schedule of rates, including labour (normal and after-hours), call-out fees, travel costs, and a percentage markup on materials and parts. • Payment is based on actual work executed; no minimum volume of work is guaranteed. • Bidders must submit a fair and reasonable costing; any budget indicated in the document is a guide only. • Financial evaluation uses the 80/20 system, with price points calculated relative to the lowest acceptable tender.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD); submit proof of registration or application. • Valid SARS Tax Compliance Status PIN required; must remain valid for the full validity period. • B-BBEE compliance: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. • Specific goals for preference points: 51% Black Owned suppliers (10 points) and 30% Black Woman Owned suppliers (10 points); requires submission of CSD report, CIPC documents, shareholder certificates, and ID copies. • CIDB registration with grading 3EB or higher (or proof of application) is mandatory. • Proof of COIDA compliance (Letter of Good Standing or Registered Mutual Association policy) required. • Proof of at least one Electrical Wireman’s license issued by the Department of Employment and Labour. • Declaration of Interest and Invitation to Bid (SBD 1) must be completed and signed; non-compliance leads to rejection.

What are the important dates and deadlines for this tender?

• Closing date and time: 27 July 2026 at 14h00 CAT. • Compulsory briefing session: 07 July 2026 at 13h00 via Microsoft Teams (Meeting ID: 386 839 251 554 882, Password: 2Ms2yG9E). • Deadline for written queries and clarifications: 20 July 2026 at 17h00 CAT, using the Form of Questionnaire (Appendix A). • Bid validity period: 120 days from submission.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: Busisiwe Molapisi, email busisiwemo@atns.co.za (cc: tenders@atns.co.za), telephone 011 607 1325. • All queries must include the reference number and tender description in the subject line. • Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. • No technical contact details are provided in this document.

ATNS Electrical Maintenance Tender Western Cape

DocumentVolume 1A - FAGG Electrical Maitenance.pdfReview complete

Description

Source: Volume 1A - FAGG Electrical Maitenance.pdf

ATNS is a state-owned company providing air traffic management, communication, surveillance, navigation, and training services across South Africa and the broader African region.
This bid aims to appoint an electrical service provider for ad hoc maintenance at George Airport and remote sites for five years on an as-and-when-required basis.
The contractor will ensure reliable, responsive, and compliant electrical maintenance to support critical air traffic management systems.
Services will be rendered based on operational requirements, with work executed only upon formal call-out requests or authorised work instructions.
The contract does not guarantee a minimum volume of work; the contractor must maintain capacity and readiness to respond within agreed service levels.

Important Dates

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Closing date and time: 27 July 2026 at 14h00 CAT.
Compulsory briefing session: 07 July 2026 at 13h00 via Microsoft Teams (Meeting ID: 386 839 251 554 882, Password: 2Ms2yG9E).
Deadline for written queries and clarifications: 20 July 2026 at 17h00 CAT, using the Form of Questionnaire (Appendix A).
Bid validity period: 120 days from submission.

Contact Information

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

For bidding procedure enquiries: Busisiwe Molapisi, email [email protected] (cc: [email protected]), telephone 011 607 1325.
All queries must include the reference number and tender description in the subject line.
Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.
No technical contact details are provided in this document.

Submission Guidelines

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Submit bids by 27 July 2026 at 14h00 Central African Time (CAT).
Two submission methods: online via the National Treasury e-Tender system (e-Submission) or physical hard copy.
Physical submissions must be delivered to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.
Physical submissions must include one original, one copy, and one PDF version on a USB.
Submissions sent via email will not be accepted.
Bids must be structured in two parcels: Parcel A (Administrative and Mandatory) and Parcel B (Price and Specific Goals).
Required returnables include completed SBD forms, CSD report, CIPC documents, shareholder certificates, ID copies, and a valid B-BBEE certificate or sworn affidavit.
Bids submitted without a price or with incomplete pricing will be deemed non-responsive.
Bidders must complete and sign the Invitation to Bid (SBD 1) and other required forms; failure to do so will result in rejection.
Bids must remain valid for 120 days from submission.

Evaluation Criteria

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Mandatory

South African Revenue Services (SARS) Tax Compliance Status (valid PIN).
Proof of COIDA compliance or registration with a Registered Mutual Association.
CIDB registration (3EB or higher) or proof of application for higher grading.
Registration as an Electrical Contractor with the Department of Employment and Labour.
Employment of at least one Registered Electrician (Wireman’s Licence).
Local presence in Garden Route District.
Attendance at the compulsory briefing session (verified via Microsoft Teams attendance register).
Three (3) contactable reference letters for past electrical maintenance work (completed within the last 5 years).

Preference Points

51% Black Owned suppliers (10 points).
30% Black Woman Owned suppliers (10 points).

Disqualification

Technical Specifications

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Scope: Electrical maintenance services at George Airport (FAGG) and remote sites on an as-and-when-required basis for five years.
Services include corrective maintenance and repairs, emergency call-out (24/7 availability), ad hoc preventative maintenance, minor installations, compliance testing, and maintenance of critical ATNS systems.
Response times: 2 hours for critical airport systems, 4–6 hours for remote sites (subject to distance).
Critical infrastructure includes Control Tower systems, radar installations, and navigation/communication systems.
Equipment covers various sites with distribution boards, UPS, generators, and rigging work.
Distances to sites range from 0 km (Control Tower) to 230 km (Blesberg Radar).
General requirements: Contractor must be registered with the Department of Employment and Labour as an Electrical Contractor and employ a Registered Electrician (Wireman’s Licence holder).
Compliance with SANS 10142-1, Occupational Health and Safety Act, Electrical Installation Regulations, ATNS HSE policies, and ACSA/SACAA requirements.
Contractor must provide all labour, tools, equipment, PPE, transport, and obtain ACSA airside access permits at own cost.
Reporting requirements: Completed job cards per task and monthly summaries of services rendered.
Exclusions: Major electrical upgrades, bulk rewiring, UPS battery replacement, and civil works unless specifically requested and approved.

Quality Management

Source: Volume 1A - FAGG Electrical Maitenance.pdf

The contractor must ensure quality workmanship, full regulatory compliance, and accurate documentation.
Specific equipment at Blesberg Radar includes UPS, essential DB with approximately 35 circuit breakers, generator, 3-phase wiring capabilities, and testing.

Pricing Schedule

Source: Volume 1A - FAGG Electrical Maitenance.pdf

Bidders must submit a complete pricing schedule using SBD 3.3; omissions may render the bid non-responsive.
All costs must be included in the prescribed format; bids without a price are non-responsive.
The schedule of rates should include labour, call-out fees, travel costs, and markup on materials.
Additional requirements include CSD registration proof and professional body accreditation documents.

Financial Requirements

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Pricing must be submitted using the SBD 3.3 Pricing Schedule (Professional Services); incomplete or omitted pricing will render the bid non-responsive.
The contract is based on an approved schedule of rates, including labour (normal and after-hours), call-out fees, travel costs, and a percentage markup on materials and parts.
Payment is based on actual work executed; no minimum volume of work is guaranteed.
Bidders must submit a fair and reasonable costing; any budget indicated in the document is a guide only.
Financial evaluation uses the 80/20 system, with price points calculated relative to the lowest acceptable tender.

Compliance Requirements

Source: Volume 1A - FAGG Electrical Maitenance.pdf (RFP)

Mandatory registration on the Central Supplier Database (CSD); submit proof of registration or application.
Valid SARS Tax Compliance Status PIN required; must remain valid for the full validity period.
B-BBEE compliance: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Specific goals for preference points: 51% Black Owned suppliers (10 points) and 30% Black Woman Owned suppliers (10 points); requires submission of CSD report, CIPC documents, shareholder certificates, and ID copies.
CIDB registration with grading 3EB or higher (or proof of application) is mandatory.
Proof of COIDA compliance (Letter of Good Standing or Registered Mutual Association policy) required.
Proof of at least one Electrical Wireman’s license issued by the Department of Employment and Labour.
Declaration of Interest and Invitation to Bid (SBD 1) must be completed and signed; non-compliance leads to rejection.

Health & Safety

Source: Volume 1A - FAGG Electrical Maitenance.pdf

Contractor must comply with Occupational Health and Safety Act, SANS standards, ATNS HSE policies, and ACSA/SACAA requirements.
Requirements include use of appropriate PPE, conducting risk assessments, safe handling and disposal of electrical waste, and maintaining a safety file.
Contractor must maintain valid safety files, medical fitness certificates (updated every 3 months), police clearances, and relevant competency certifications.
All queries should be directed to Busisiwe Molapisi via email with the tender reference in the subject line.

Environmental

Source: Volume 1A - FAGG Electrical Maitenance.pdf

ATNS mission includes ensuring environmental sustainability.
Contractor must comply with environmental requirements as part of health, safety, and environmental policies.

Contractual Terms

Source: Volume 1A - FAGG Electrical Maitenance.pdf

ATNS reserves the right to vary the scope and terms, and to reject, withdraw, or cancel bids.
The successful tenderer will be engaged under standard contract terms including retention, confidentiality, and professional indemnity insurance requirements.
ATNS may negotiate with bidders but no award is guaranteed until a formal written contract is signed.
Bidders must accept General Conditions of Contract.
Additional information may be requested during evaluation; failure to respond within 7 working days may lead to disqualification.
Confidentiality of bid information is required, and intellectual property rights belong to ATNS.
Non-compliance with delivery terms requires immediate written notice to ATNS.
All suppliers must be registered on the Central Supplier Database (CSD).

Section

Source: Volume 1A - FAGG Electrical Maitenance.pdf

Evaluation follows a three-stage process: Administrative, Mandatory, and Price/Preference.
Stage 1 focuses on administrative compliance, including tax status.
Stage 2 includes mandatory criteria such as briefing attendance, company experience references, COIDA compliance, CIDB registration, electrical personnel registration, and local footprint.
Stage 3 uses the 80/20 system, with price points calculated via a formula and preference points allocated for specific B-BBEE goals.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Construction Industry Development Board Act (CIDB Act)

Act 38 of 2000

high

Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.

Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Electrical maintenance services for george airport remote sites – 5-Year ad hoc contract

Electrical maintenance services for george airport remote sites – 5-Year ad hoc contract

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Construction Industry Development Board Act (CIDB Act)

Occupational Health and Safety Act (OHS Act)

Air Traffic and Navigation Services Company Limited

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