Mechanical and auto electrical services for centlec vehicle fleet (36-Month contract)

Compliance Requirements: The extracted text was insufficient to determine specific compliance requirements. The extraction process flagged insufficient searchable text and recommended AI extraction. Bidders must consult the full tender document for details on CSD registration, tax clearance, B-BBEE certification, CIDB grading (if applicable), CIPC registration, professional registrations, and local content requirements.

• The document extract references 'Returnable Documents' but does not list specific forms or schedules.
• Submission method, address, deadline, and disqualification criteria are not detailed in this pricing schedule extract.
• Bidders should consult the main tender document for complete submission instructions, required returnable documents, and delivery details.

Service providers must demonstrate capability to service diverse fleet including light, heavy, and special vehicles from multiple manufacturers (Toyota, Nissan, Ford, Isuzu, Volkswagen, Hyundai, Mahindra, Mitsubishi Fuso, Komatsu, Caterpillar, Bell, Yamaha). Must provide qualified artisans, after-hours service capacity, mobile/on-site repair capability for cherry pickers/cranes/generators, and supply chain for OEM/equivalent parts with verifiable pricing. Compliance with AA travel tariffs and 17% maximum mark-up requirement mandatory.

• Scope: Provide mechanical and auto electrical services to inspect, repair, test, certify, maintain, and supply materials/spare parts for CENTLEC's vehicle fleet for 36 months.
• Fleet composition (200+ assets) includes:

• Light vehicles (pick-ups, panel vans, sedans, minibuses) – Ford Ranger, Nissan Navara/NP200/Hardbody, Toyota Hilux/Quantum/Hi-Ace, Volkswagen Caddy, Isuzu KB, Mahindra, Hyundai H100
• Heavy vehicles (GVM >3500 kg): cherry pickers (12–20 m), crane trucks, tipper trucks, tractor units, backhoe loaders (Bell, Caterpillar, Komatsu, Nissan UD, Toyota Hino)
• Specialised plant: forklifts, loggers, tractors (Massey Ferguson), generators (stationary and trailer-mounted), compressors (Atlas Copco), trailers (cable drum, horsebox, hydraulic equipment)
• Motorcycles (Honda CTX200, Yamaha SR250)

• Required capabilities:

• Qualified and non-qualified artisan labour (normal and after-hours)
• Call-out service (normal and after-hours) including first hour of work
• Driver/operator orientation
• Supply of spare parts and materials across extensive categories: filters (air, fuel, oil), engine oil, spark/glow plugs, anti-freeze, batteries, brake components (discs, pads, cylinders, drums, shoes, fluid), suspension (shocks, struts, mountings, shackle bushes), wiper blades, clutch kits, bulbs, control arms, and many more per vehicle type
• Outsourced services management with mark-up limit
• Travel to site (AA tariff per km)

• Service standards: Repair, test, certify, and maintain to OEM/safety standards; provide original supplier quotations/invoices for spares.

• Pricing structure defined in two schedules:

1. General Price Schedule (CD65-001 to CD65-009):

• CD65-001: Labour charge normal hours – qualified artisans (per hour)
• CD65-002: Labour charge normal hours – non-qualified artisans (per hour)
• CD65-003: Labour charge after hours – qualified artisans (per hour)
• CD65-004: Labour charge after hours – non-qualified artisans (per hour)
• CD65-005: Call-out charge normal hours (includes first hour of work)
• CD65-006: Call-out charge after hours (includes first hour of work)
• CD65-007: Driver/operator orientation (per hour)
• CD65-008: Percentage mark-up on spares/material, outsourced services, and related items not listed – maximum 17% (original supplier quotation/invoice must be attached)
• CD65-009: Travelling charge per kilometre (AA tariffs)

2. Per Fleet Type Price Schedule: Unit prices (excl. VAT) for each spare part category per vehicle make/model/year, with brand name and price columns for items such as filters, oils, brake components, suspension parts, clutch components, electrical items, etc.

• All prices exclude VAT.
• Mark-up capped at 17% with documentary proof required.
• Travel reimbursed at AA rates per km.
• No information on payment terms, bonds, guarantees, or financial capacity requirements in this extract.

• No specific compliance requirements (CSD, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) are detailed in this pricing schedule extract.
• Bidders must verify mandatory compliance documents in the main tender document.

Service providers must be registered companies with proven experience in fleet maintenance and auto-electrical services. Must have qualified technicians certified for mechanical and electrical work on diverse vehicle types. Should demonstrate financial capacity to supply spare parts and materials for 36 months. Compliance with South African labor laws, occupational health and safety regulations, and relevant industry standards (e.g., SABS, NRTA) required. Preference may be given to locally based (Free State) or BBBEE-compliant entities.

Fleet composition (231 assets) from Annexure B:

• Light load vehicles (GVM <3500 kg): Ford Ranger (4x2, 4x4, various models 2021-2022), Nissan Navara (4x2, 4x4, 2013-2015), Toyota Hilux (2002-2011), Isuzu KB 200/240 (1999-2007), Mahindra Pik Up (2023), Volkswagen Caddy (2007-2014), Nissan NP200/NP300 (2011-2021), Toyota Quantum panel vans (2008-2021), Toyota Stallion panel vans (1995-2002), Nissan Hardbody (2004-2008), Toyota Avanza (2014), Nissan Tiida (2013), Volkswagen Citi Golf (1992), motorcycles (Honda CTX200 2007, Yamaha SR250 2001).
• Heavy load vehicles (GVM >3500 kg): Cherry pickers (Nissan UD Kuzer 20m 2021-2022, Nissan A899 UD60B 12-16m 2014-2015, Nissan A975 UD40 12m 2014-2015, Nissan Cabstar 35/40 1999-2000, Mitsubishi Fuso Canter 2012, Toyota Dyna 1990-1995), Cranes (Nissan A450 2008, Nissan A899 UD90B 2013, Isuzu JCR500 1985, Toyota Hino 10-145 with crane 1995), Tippers (Nissan Cabstar 40 1998, Toyota Hino FD10-135 1993), Tractor (Massey Ferguson 1977), Horse truck (Nissan G300 2009), TLB/Backhoe loaders (Caterpillar 428C 1996, Komatsu WB91R 2002, Toyota WB91R 1986), Forklift (Komatsu 1992), Logger (Bell 220A 1996).
• Trailers: Compressor trailers (Atlas Copco 1993-2001), Cable drum trailers (CCE, Homebuilt, Venter, Tow-ny, RSA, Utility, Karet, Bronco, 1956-2002), Generator trailers (mounted on truck 1998), Pole trailer (Bronco 1985), Horsebox/shelves trailers (Venter, Tow-ny 1991-1999), Oil purification plant trailers (1993, 2015), Hydraulic lifting equipment trailers (Venter Super 1993, 2025).
• Stationary equipment: Generators (30kVA 2002, Ellies 2017, 5kVA Lister 1992, 25kVA 2023), Overhead cranes (500kg 1992, 10 ton 1992), Electric cart (Drake Swan 2021).
• Age range: 1 year (2025) to 70 years (1956).
• Fuel types: Diesel, Petrol, Electric.

Scope: Provide mechanical and auto electrical services to inspect, repair, test, certify, maintain, and supply materials/spare parts for the entire fleet for 36 months. Bidder must demonstrate capacity to service diverse vehicle types, ages, and specialized equipment (cherry pickers, cranes, compressors, generators, trailers).