What are the submission requirements for this tender (Ref: CHR5-26/27-0010)?

Submit bids in a sealed envelope clearly marked with bid number (CHR5-26/27-0010) and description. Deposit in the bid box at Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Komani, 5320 by 11:00 on 18 June 2026. Late, electronic, or facsimile submissions will not be accepted. Required forms: SBD 1 (Part A and B), SBD 3.1 (Pricing Schedule - firm prices only), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form). All forms must be fully completed, signed, and submitted in original format. Only one offer per item per bidder is allowed. Resolution to sign must be provided where applicable. Bids must remain valid for 90 days from closing date.

How will bids be evaluated?

{ "general": [ "Bidders must be registered on the National Treasury Central Supplier Database (CSD).", "Bidders must be tax-compliant (verified via CSD or SARS TCS PIN).", "Bidders must not have any conflicts of interest (e.g., state employees or related enterprises).", "Bidders must submit all required documentation by the closing date and time." ], "specificGoals": { "B-BBEE": [ "Points awarded for Historically Disadvantaged Individual (HDI) ownership (e.g., 100% black ownership = 6 points, 51-99% = 4 points).", "Points for black women ownership (e.g., 100% = 4 points, 30-99% = 2 points).", "Points for black youth ownership (e.g., 100% = 4 points, 30-99% = 2 points).", "Points for disabled people ownership (e.g., 20%+ = 2 points)." ], "locality": [ "2 points for bidders based within the Eastern Cape; 0 points otherwise." ], "militaryVeterans": [ "2 points for bidders who are military veterans; 0 points otherwise." ] }, "exclusions": [ "Bidders with directors/members in the service of the state.", "Bidders listed on the Register of Tender Defaulters or Restricted Suppliers.", "Late, incomplete, or non-compliant bids." ] }

What are the technical specifications?

Supply and deliver building tools for Cofimvaba Depot as per SBD 3.1 (Pricing Schedule). This is a once-off contract. Delivery must occur within one (1) week after signing the contract and receiving the purchase works order. Delivery address: Department of Public Works and Infrastructure in Komani. Tools must meet SABS-approved quality standards where applicable. Goods must conform to the standards mentioned in the bid document. Equivalent or better alternatives to specified brand names are acceptable. Clarify any unclear quality aspects with the Department prior to submission. Prior approval is required for any deviations before delivery.

What financial requirements apply to bidders?

Submit firm prices only on SBD 3.1 (Pricing Schedule). Total bid price must include all costs (delivery, profit, tools, taxes, etc.). Prices must be VAT-inclusive at 15% where applicable. If VAT is charged, provide VAT registration number. Discrepancies between amounts in words and figures: the amount in words governs. No price escalation will be considered. Payment terms and invoicing: Submit invoices to Invoices.chrishani@ecdpw.gov.za. Validity period: 90 days from closing date.

What compliance and legal requirements must bidders meet?

Bidders must be registered on the National Treasury Central Supplier Database (CSD) prior to award (https://secure.csd.gov.za). Proof of registration should be submitted with the proposal. Tax Compliance: Bidders must have a valid Tax Compliance Status (TCS) PIN issued by SARS. Submit TCS PIN or certificate with the bid. Non-compliant bidders will be granted 7 working days to rectify tax matters; failure to comply will result in elimination. Bidders must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and sign SBD 4 (Bidder’s Disclosure) to declare any conflicts of interest or relationships with state employees. Compliance with POPIA (Protection of Personal Information Act) is required. Bidders must ensure ongoing tax compliance for the contract duration.

What are the important dates and deadlines for this tender?

Closing date and time: 18 June 2026 at 11:00. Quotation documents available for download from 03 June 2026 on www.ecdpw.gov.za/tenders. Bid validity period: 90 days from closing date.

Who should be contacted for queries about this tender?

SCM Enquiries: Ms. Babalwa Mshede, Email: babalwa.mshede@ecdpw.gov.za, Phone: 083 281 1298 / 045 807 6649. Technical Enquiries: Mr. Mhleli Tyhopho, Email: mhleli.tyhopho@ecdpw.gov.za, Phone: 083 627 1840. Submission Address: Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Komani, 5320. Invoices: Email to Invoices.chrishani@ecdpw.gov.za. Fraud and Corruption Hotline: 0800 701 701 (toll-free).

Eastern Cape Public Works RFQ for Building Tools Supply

Structured Evaluation Criteria

Preference System: 80/20

Point Allocation Breakdown

PREFERENCE POINT SYSTEMS A maximum of 80 or 9090 pts

CHR5-26/27-0010 SUPPLY AND DELIVER OF BUILDING TOOLS FOR COFIMVABA DEPOT AS PER THE SPECIFICATION FOR DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE, CHRIS HANI DISTRICT QUOTATION EVALUATION CRITERIA This quotation document will be evaluated in two (2) phases as follows: Phase One: Compliance, responsiveness to the bid rules and conditions, Phase Two: Bidders passing the stage above will be evaluated on PPPFA and PPR 2022 PHASE ONE: COMPLIANCE, RESPONSIVENESS TO THE BID RULES AND CONDITIONS A. Bidders’ proposals must meet the following minimum requirements, and the required supporting documents must be submitted with the completed quotation document in a sealed envelope in the bid box at the closing date and time. Failure to comply will automatically eliminate the bid for further consideration: 1. This quotation document must be submitted in its original format. 2. Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted. 3. Bidders must be legal entity or partnership or joint venture or consortia. 4. Bidders Disclosure (SBD 4) must be fully completed and signed. In the event that the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract, such interest must be disclosed on question 2.3.1. Incomplete or unsigned or poorly completed forms SBD 4 will lead to a bidder being declared non-responsive. 5. SBD 3.1 – Pricing schedule – Firm prices - must be fully completed. Incomplete SBD 3.1 will lead to a bidder being declared non-responsive. 6. Form SBD1 “Part B” must be fully completed and signed (date, signature, amount). Incomplete and unsigned SBD 1 “Part B” will lead to a bidder being declared non- responsive. 7. Resolution to sign where applicable must be completed and signed. Refer to clause 12 (Authority