Calibration services for sound level meters – sanas accredited provider sought by city of johannesburg

Submit your quotation in a sealed envelope to the quotation box at SAPPI Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem). Envelopes must display the RFQ number (COJ0080-25/26), description, closing date (10 June 2026), and closing time (10:30). All forms must be signed; unsigned submissions will be disqualified. Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Annexure G), Declaration on State of Municipal Account (Form H), Article of Agreement in terms of the Occupational Health and Safety Act (Form I), and MD1 6.1 (Preference Points Claim Form, Form J). Quotations must be completed in black ink, with all price alterations signed and initialed. No correction fluid (e.g., Tipp-Ex) is permitted. Quotations must remain valid for 30 days from submission. Prices must be in ZAR, VAT-exclusive, and firm (subject only to statutory changes like VAT or customs levies). All pages must be initialed. No price changes will be allowed after the closing date and time. Suppliers must be registered on the City of Johannesburg Supplier Database. Quotations must be all-inclusive of delivery charges, and the successful bidder must provide labor for off-loading/delivering. Late submissions or submissions in the wrong box will not be accepted. False declarations on Municipal Bidding Documents (MBD) may lead to automatic disqualification. Recommended bidders will be subjected to a vetting process.

Scope: Provide calibration services for City of Johannesburg sound level meters and issue calibration certificates. Key deliverables: Calibrate sound level meters to ensure accurate and reliable measurements for legal processes. Collect all sound level meters from COJ Environmental Health Central offices and return them to the same office post-calibration. Provide a service/maintenance plan for all calibrated sound level meters. Provide a SANAS accreditation certificate. Operational requirements: Collections must occur Monday to Friday, 08:30–15:30, as per agreed timeframes. Equipment will be collected from all 7 Regional Offices (A to G). The service provider must be fully insured against accidents, loss, or damage during transportation and calibration. Penalties apply for non-compliance or substandard service, recoverable via deductions from amounts owed. Technical documentation required: SANAS Accreditation Certificate (ISO/IEC 17025) for the calibration laboratory. Document detailing specific calibration services covered under SANAS accreditation, including measurement ranges and uncertainties. Traceability certificates for calibration equipment and standards (e.g., SI units). Calibration procedures and methods aligned with IEC 61672-1 for sound level meters. Equipment inventory (e.g., acoustic calibrators like Acoustical AC-300) with calibration status and traceability. Maintenance and calibration records for equipment. Non-submission of any of the above documentation will disqualify the bid.

Pricing: All prices must be quoted in South African Rand (ZAR), VAT-exclusive. Prices must be firm for 30 days and inclusive of delivery charges. No price increases will be considered after submission. Price corrections must be crossed out in ink and initialed; correction fluid (e.g., Tipp-Ex) is prohibited. If correction fluid is used, the quotation will be disqualified. Payment terms: All purchases will be made via an official purchase order. No goods or services may be delivered or rendered before an official purchase order is issued and accepted. Forward exchange rate cover: If prices are based on exchange rates, the successful bidder must obtain forward exchange rate cover within 14 days of order placement to protect against fluctuations. Proof of cover must be submitted with the invoice; failure to do so may result in contract cancellation. VAT: Suppliers not registered for VAT will be treated as non-VAT vendors. Financial compliance: A valid Tax Clearance Certificate or SARS One-Time Pin Code must be submitted with the quotation. If not submitted initially, the Municipality may request it within 7 days of notification. No contract will be awarded without valid tax compliance proof. Each party in a consortium/joint venture must submit separate tax clearance certificates or SARS Pins.

Mandatory compliance documents: Certified copy of company registration. Rates and taxes invoice for the company OR certified copy of lease agreement OR affidavit from the lessor certified by the Commissioner of Oath/SAPS. Rates and taxes invoice for all directors OR certified copy of lease agreement OR affidavit from the lessor certified by the Commissioner of Oath/SAPS. Declaration on State of Municipal Account (Form H). MBD 4: Declaration of Interest (Form E). MBD 8: Declaration of Tenderer’s Past SCM Practices (Form F). MBD 9: Certificate of Independent Bid Determination (Annexure G). Conditions of Quotation (Form A). Form of Quotation and Form of Acceptance (Form C). Statement of Authorization (Form D). Article of Agreement in terms of the Occupational Health and Safety Act (Form I). MD1 6.1: Preference Points Claim Form (Form J). Certified copy of B-BBEE certificate or sworn affidavit. Original Tax Clearance Certificate or SARS One-Time Pin Code. Additional requirements (if applicable): SETA accreditation for training suppliers. Health certificate for catering suppliers. CIDB registration for construction/building maintenance suppliers. All forms must be signed; unsigned submissions will be disqualified. Suppliers must be registered on the Central Supplier Database (CSD) and the City of Johannesburg Supplier Database. B-BBEE: Compliance with the Codes of Good Practice on B-BBEE is required. Preference points may be claimed for specific goals (e.g., Black-owned by 51% or more, Black Youth, location within City of Johannesburg, SMME status).

Closing date: 10 June 2026. Closing time: 10:30. Compulsory briefing session: Date, time, and venue to be confirmed (strict adherence required; late arrivals will not be allowed).

Contact person: Corrie Bezuidenhout. Email: [email protected]. Department: Health Department. Submission address: Quotation box at SAPPI Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem).