Supply and delivery of cutlery and crockery for city of johannesburg

• Supply and delivery of cutlery and crockery items as per the detailed specification list.
• The tenderer must complete Form B (Form of Quotation and Form of Acceptance) with itemised pricing.
• The tenderer must indicate if the quoted price remains firm for 30 days and if subject to a 2.5% settlement discount.
• If prices are not firm, the tenderer must submit cost breakdown factors (material, labour, transport, profit) and index figures.
• The tenderer must provide company registration details, address, telephone number, and authorised signatory information.

• Closing date: 19 July 2026.
• Closing time: 10:30 am.
• No compulsory briefing session or site visit is specified.

• Department: Group Corporate & Shared Services.
• Contact Person: Samson Matloga.
• All RFQ enquiries must be made via the E-Vendor Portal under the 'Clarification and Responses' tab.
• Submission address: Online via COJ E-Vendor Portal.

• Submit your bid online via the COJ E-Vendor Portal (https://www.coj-vendorsystem.org.za). Ensure the bid is fully uploaded and transmitted before the closing date.
• Closing date: 19 July 2026. Closing time: 10:30 am.
• All forms must be signed, or the RFQ will be disqualified.
• The following compulsory documents must be attached:

1. MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices (Form F).
2. MBD 9: Certificate of Independent Bid Determination (Annexure G).
3. Original certified copy of Company Registration Document.
4. Rates & Taxes invoice for the company OR original certified copy of lease agreement OR affidavit from the lessor certified by Commissioner of Oath/SAPS.
5. Rates and Taxes invoice for all directors OR original certified copy of lease agreement OR affidavit from the lessor certified by Commissioner of Oath/SAPS.
6. Declaration on State of Municipal Account (Form H).
7. MD1 6.1: Preference points claim form (Form J).
8. Shareholders certificate.

• Quotations must remain open for acceptance for 30 days from lodgement.
• All pages of the Form of Quotation and Form of Acceptance (Form B) must be signed and initialled.
• Price corrections must be made by crossing out in ink and initialling each alteration. No correction fluid (e.g., Tipp-Ex) is allowed.
• No price increases will be considered after the closing date.
• All prices must be quoted in South African Rand, exclusive of VAT.
• Prices must be firm (fixed), subject only to statutory changes like VAT and customs/excise levies.
• Prices must include delivery charges; the successful company must provide labour for off-loading.
• The City reserves the right to increase or reduce quantities.
• The successful tenderer must comply with the Occupational Health and Safety Act.
• Prospective tenderers must be registered on the City of Johannesburg supplier database, Central Supplier Database (CSD), and E-Vendor Portal.
• A valid Tax Clearance Certificate or SARS Pin must be submitted. If not submitted initially, it may be requested within 7 days after closure.
• False declarations on MBD forms may lead to automatic disqualification.
• The recommended bidder will be subjected to a vetting process.

Bidders must not be in the service of the state or have conflicts of interest (per MBD 4). They must have a clean supply chain history (per MBD 8), be tax compliant (valid Tax Clearance Certificate or SARS Pin), and have no municipal accounts in arrears for over three months. The company must be registered and provide proof of directorship and shareholder details.

• Supply and delivery of the following cutlery and crockery items:

1. 50 x Cups and saucers.
2. 50 x Side plates and Dinner plates.
3. 5 x 0.3 litre stainless steel 18/10 sugar basins.
4. 5 x Milk jugs.
5. 50 x Teaspoons and tablespoons (18/10 Stainless steel).
6. 50 x Knife and forks (18/10 Stainless steel).
7. 10 x 2 litre stainless steel vacuum water flasks.
8. 10 x 1 litre glass water jugs with lid.
9. 100 x Consol glasses high ball water tumbler.
10. 2 x 20 litre stainless steel urns.

• The quoted price must remain firm for 30 days, unless otherwise stated.
• The tenderer must indicate if prices are subject to a 2.5% settlement discount.
• If prices are not firm until completion, the tenderer must submit cost factors (material, labour, transport, profit) and index figures.
• If prices are based on exchange rates, forward cover must be taken out by the tenderer upon order placement.

• Price corrections must be made by crossing out in ink and initialling each alteration. No correction fluid (e.g., Tipp-Ex) is allowed.
• The tenderer must provide detailed company and director information for municipal account verification:

• Company registration number.
• Municipality where business is situated.
• Municipal account numbers for rates, water, and electricity.
• Names, ID numbers, and municipal account numbers of all directors.

• Supporting documents include municipal accounts (not older than 3 months) for the company and all directors.

• All prices must be quoted in South African Rand (ZAR), exclusive of VAT.
• Prices must be firm (fixed), subject only to statutory changes like VAT and customs/excise levies.
• Price corrections must be made by crossing out in ink and initialling each alteration. No correction fluid (e.g., Tipp-Ex) is allowed; its use may lead to disqualification.
• No price changes are allowed after the closing date.
• Prices must include delivery charges.
• If prices are based on exchange rates, the successful tenderer must obtain forward exchange rate cover within 14 days after an order is placed.
• The tenderer must provide a detailed pricing schedule in Form B, including item descriptions, quantities, unit prices (excl. VAT), and totals.

• Bidders must be registered on the Central Supplier Database (CSD) and the City of Johannesburg E-Vendor Portal.
• A valid Tax Clearance Certificate or SARS Pin must be submitted. Consortium/joint venture members must submit separate certificates/pins.
• The City will conduct business with entities complying with the Codes of Good Practice on B-BBEE.
• The following mandatory declaration forms must be completed and signed:

• MBD 4: Declaration of Interest (Form E).
• MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices (Form F).
• MBD 9: Certificate of Independent Bid Determination (Annexure G).
• Declaration on State of Municipal Account (Form H).
• Article of Agreement in terms of the Occupational Health and Safety Act, 1993 (Form I).
• MD1 6.1: Preference points claim form (Form J).

• Bidders must provide proof of municipal rates and taxes being up to date (not in arrears for more than 3 months) for the company and all directors.
• Bidders must submit a shareholders certificate.
• Bidders must submit original certified copies of company registration documents.
• False declarations may lead to automatic disqualification.

• The successful tenderer (Contractor) must comply with the Occupational Health and Safety Act, 1993 and its regulations.
• The Contractor must acquaint its officials and employees with all relevant provisions of the Act.
• The Contractor accepts sole liability for compliance with the Act's duties, obligations, and prohibitions.
• The City of Johannesburg (Employer) may inspect sites or records to ensure compliance and may remedy defaults at the Contractor's cost.
• The Contractor must report any investigations, complaints, or criminal charges arising from the Act related to the work performed.

• The following declaration forms are mandatory and form part of the bid:

• MBD 4: Declaration of Interest.
• MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.

• MBD 9 certifies that the bid was determined independently without collusion, consultation, or agreement with competitors on prices, market allocation, or bid submission intentions.
• Collusive bidding (bid rigging) is prohibited under the Competition Act.
• The municipality may reject bids or cancel contracts if the bidder or its directors have abused the supply chain management system, been convicted of fraud/corruption, failed to perform on past contracts, or are listed on the National Treasury's prohibited database or Register for Tender Defaulters.

• The 80/20 preference point system applies for RFQs valued above R30,000 up to R750,000 (VAT inclusive).
• Points allocation: Price (80 points), Preferential Goals (max 20 points).
• Preferential Goals points:

• 5 points for business owned 51% or more by Women.
• 5 points for business owned 51% or more by Black People.
• 10 points for enterprise located within the City of Johannesburg Metropolitan Municipality.

• Points for price calculated using formula: Ps = (Pmin / Pt)
• Points for specific goals require supporting documentation: CSD registration, ID copies, shareholder certificates, B-BBEE certificates/affidavits, and proof of municipal account.