Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
National - Kempton Park - Multiple - 2001
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-158049
This tender invites proposals for the supply, support, and maintenance of an audit management system for airports company south africa (acsa) over a maximum period of 60 months. IT requires comprehensive preventative, corrective, and break/fix maintenance, 24/7 on-site support at key airports, and adherence to strict slas, security, and compliance standards.
The tender is for the supply, support, and maintenance of an Audit Management System for Airports Company South Africa (ACSA) over a maximum period of 60 months. The scope includes preventative, corrective, and break/fix maintenance, as well as service management and infrastructure support to meet defined SLAs.
Scope of Work: Supply, support, and maintenance of an Audit Management System for a maximum period of 60 months at Airports Company South Africa (ACSA).
Key Technical Requirements:
Methodology and Resourcing:
Quality and Maintenance Requirements:
Pricing and Cost Responsibilities:
Cost Responsibilities:
Compliance and Operational Requirements:
Health and Safety Requirements:
Contractual Obligations:
Evaluation will focus on:
ACSA invites proposals for the implementation, support, and maintenance of an Audit Management System (AMS) to support Internal Audit functions. The system will:
Project milestones include software procurement, installation, configuration, data migration, integration, testing, training, deployment, post go-live support, and handover to operations.
The tender is for the supply, support, and maintenance of an Audit Management System for Airports Company South Africa (ACSA) over a maximum period of 60 months. The system must integrate with ACSA’s existing IT infrastructure, including authentication via Microsoft Active Directory (hybrid), VPN connectivity, and compliance with ACSA’s IT standards for servers, storage, networking, and security. The solution must adhere to ACSA’s resilience, maintenance, and data-sharing requirements, with all designs and configurations subject to ACSA approval.
The tender is for the supply, support, and maintenance of an Audit Management System for Airports Company South Africa (ACSA) over a maximum period of 60 months. The system must align with ACSA’s Web Application Security Standards and cover all web applications (off-the-shelf, customized, bespoke, mobile, internal, public-facing, and externally hosted) used by ACSA.
The tender is for the supply, support, and maintenance of an Audit Management System for a maximum period of 60 months at Airports Company South Africa. The system must cover modules such as risk management, audit planning/execution, stakeholder relations, tenant management, traffic development, training academy, and data migration.
Bidders must complete the compliance response document (Annexure E) by indicating for each listed business requirement whether the functionality is: - Available, or - Not available but can be developed. Requirements are prioritized as P1 (Mandatory) or P2 (Highly Desirable).
Request for proposal for the supply, support and maintenance of the audit management system for a maximum period of 60 months at airports company south africa.
Supply, support, and maintenance of an Audit Management System for Airports Company South Africa for a maximum period of 60 months.
Categories
Request for Proposal
National - Kempton Park - Multiple - 2001
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
IT Standards.pdf
The tender is a Request for Proposal (RFP) issued by Airports Company South Africa (ACSA) for the supply, support, and maintenance of an Audit Management System over a maximum period of 60 months. The document, titled 'Annexure A – IT Standards,' outlines detailed technical and operational standards that potential service providers must adhere to, including IT infrastructure, security, connectivity, resilience, and maintenance requirements. The solution must integrate with ACSA's existing hybrid Active Directory, comply with specified hardware/software standards (e.g., Dell VXRail, VMware, Cisco networking), and ensure high availability, redundancy, and security. All proposals must align with ACSA’s IT architecture and obtain prior approval for deviations.
Date & Time
Friday, 10 July 2026 - 12:00
Venue
Microsoft Teams
03 Jun
2026
Tender Published
Tender was published
10 Jul
2026
Closing Date
Tender closing date
Median Estimate
R 1 923 588
Range
Based on 8 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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💡 Want more tendering tips and strategies?
Explore Our BlogPurpose: ACSA seeks proposals for the supply, support, and maintenance of an Audit Management System (AMS) to support Internal Audit functions. The system must comply with the latest global IIA standards.
Project Objectives:
Scope of Work:
Functional Requirements:
Non-Functional Requirements:
Solution Guidelines:
Project Management Requirements:
Training Requirements:
Change Management Requirements:
The system must adhere to ACSA’s prescribed IT Standards (refer to Annexure A). The system must meet ACSA’s Service Level Agreement Standards for Service Management, Preventative, and Corrective Maintenance (refer to Annexure B). The system must comply with ACSA’s Web Application Security Standards for information security (refer to Information Security: Web Application Security Standards document).
The system must minimize environmental impact and promote energy efficiency. Use environmentally friendly materials where possible. System components must be durable enough to withstand airport conditions, including temperature and humidity variations.
The system must comply with ISO/IEC 27001 for information security management. The system must be able to operate under partial system failures without losing overall functionality.
2. Functional Requirements The following are functional requirements that need to be delivered by the system. The Audit Management System (AMS) is expected to help streamline the audit process, improve efficiency, and ensure better compliance and reporting. Below are the internal audit requirements that shall be delivered by the system. BR # Requirement Description Available Not available, Priority but can be developed P1/P2/P3 BR 2.1 Risk Identification, Assessment & Prioritization BR 2.1.1 Risk Identification & Assessment BR 2.1.1.1 The system shall enable the user or auditor to define risk categories, criteria, and thresholds. P1 BR 2.1.1.2 The system shall be capable of collecting historical, current, and external data relevant to a risk. P1 BR 2.1.1.3 The system shall include templates, checklists, and collaboration features to assist in identifying potential risks. P1 BR 2.1.1.4 The system shall enable the user to assign likelihood, impact, and exposure scores to each risk and calculate a total risk score. P1 BR 2.1.1.5 The system shall be able to utilize risk matrices or heat maps to prioritize high-risk areas for attention. P1 BR 2.1.1.6 The system shall enable the user to assign mitigation actions, responsible parties, and timelines. P1 BR 2.1.1.7 The system shall enable the user to continuously track and reassess risks, adjusting mitigation strategies as needed. P1 BR 2.1.1.8 The system shall maintain a risk register and generate risk reports for stakeholders. P1 BR 2.1.2 Risk Prioritization BR 2.1.2.1 The system shall enable the user to define P1 risk assessment criteria for likelihood, impact, and risk appetite. BR 2.1.2.2 The system shall enable the user to identify P1 and list all risks in a centralized Risk Register. BR 2.1.2.3 The system shall enable the user to evaluate each risk’s likelihood and impact using predefined scoring systems. P1 BR 2.1.2.4 The system shall generate a risk heat map or risk matrix to visually prioritize risks based on their likelihood and impact. P1 BR 2.1.2.5 The system shall enable the user to rank risks by risk exposure to identify high, medium, and low-priority risks. P1 BR 2.1.2.6 The system shall incorporate organizational risk appetite to flag risks that exceed acceptable thresholds P1 BR 2.1.2.7 The system shall enable the user to assign owners and mitigate actions for high-priority risks, ensuring accountability. P1 BR 2.1.2.8 The system shall enable the user to regularly review and adjust priorities as the risk landscape evolves. P1 BR 2.2 Audit Planning BR 2.2.1 Defining audit objectives BR 2.2.1.1 The system shall enable the user to set objectives, goals, outcomes and boundaries for the audit. P1 BR 2.2.1.2 The system shall enable the user to track the objectives and scope throughout the audit lifecycle. P1 BR 2.2.1.3 The system shall enable the user to link the objectives to specific audit tasks. P1 BR 2.2.1.4 The system shall enable the user to specify departments, processes, or systems to be audited. P1 BR 2.2.1.5 The system shall enable the user to define what is not part of the audit scope. P1 BR 2.2.2 Audit Checklist: The system shall enable the user to create checklists based on audit standards or guidelines. These will serve as the audit framework. P1 BR 2.2.3 Assigning Auditors The system shall enable the user to assign roles and responsibilities to auditors to track team members, timelines, and milestones. P1 BR 2.2.4 Scheduling an Audit: BR 2.2.4.1 The system shall enable the user to schedule audit tasks P1 BR 2.2.4.2 The system shall be able to send reminders or notifications to auditors about upcoming deadlines. P1 BR 2.2.5 Audit Preparation (Pre-Audit Activities) BR 2.2.5.1 The system shall enable the user to create an audit checklist that specifies the steps, procedures, and tests that need to be followed during the audit. P1 BR 2.2.5.2 The system shall enable the user to upload and organize all relevant documentation (e.g., financial statements, compliance reports, policies, procedures, prior audit reports) for auditors to review. P1 BR 2.2.5.3 The system shall enable the user to access documents remotely and securely. P1 BR 2.2.5.4 The system shall enable the user to notify stakeholders (such as department heads or relevant teams) about the audit, including preparation requirements. P2 BR 2.3 Audit Execution BR 2.3.1 The system shall enable the user to log their observations, findings, and evidence in real- time, ensuring all information is captured electronically. P1 BR 2.3.2 The system shall support mobile access, allowing auditors to update findings on the go. P1 BR 2.3.3 The system shall enable the user to communicate with management, department heads, and other stakeholders P1 BR 2.3.4 The system shall enable the user to track and manage queries or follow-up requests P1 BR 2.3.5 The system shall provide audit trails, allowing for easy tracking and retrieval of supporting documents, comments, and observations P1 BR 2.3.6 The system shall enable the user to log non- compliance, discrepancies, or risks identified for further investigation or resolution. P1 BR 2.3.7 The system shall enable the user to track the status of the findings and ensure corrective actions are planned and implemented. P1 BR 2.3.8 The system shall enable auditors to categorize and rank findings based on their severity. P1 BR 2.3.9 The system shall enable the user to track meeting notes, actions, and outcomes. P2 BR 2.3.10 The system shall enable collaboration between auditors, management, and other relevant stakeholders. Documents, findings, and comments can be shared, discussed, and reviewed in real time. P1 BR 2.4 Reporting and Finalization BR 2.4.1 The system shall enable the user to generate comprehensive audit reports that detail the findings, issues, recommendations, and overall audit conclusions. P1 BR 2.4.2 The system shall provide templates for generating consistent and professional audit reports P1 BR 2.4.3 The system shall track the approval process and allow for comments or edits to be made before finalizing the audit report. P1 BR 2.4.4 The system shall enable the user to share audit reports with stakeholders, management, and other relevant parties P2 BR 2.4.5 The system shall enable the user to track corrective actions P2 BR 2.4.6 The system shall track the progress of corrective actions, ensuring that issues identified in the audit are addressed. P1 BR 2.4.7 The system shall send alerts to managers and auditors about the status of the actions P1 BR 2.4.8 The system shall enable the user to schedule follow-up audits or reviews to verify whether corrective actions have been effectively implemented and whether the issues have been resolved. P2 BR 2.4.9 The system shall enable the user to formally close the audit once all findings have been reviewed, corrective actions implemented, and any follow-up audits completed P1 BR 2.4.10 The system shall ensure that all documentation, reports, and audit records are archived for future reference and compliance requirements P1 BR 2.4.11 The system shall ensure that the records are securely stored and easily retrievable when needed. P1
3. Non-Functional Requirements The system needs to adhere to the following non-functional requirements. NFR # Requirement Description NFR 3.1 Hosting The best environment to host the solution will be determined by the appointed Service Provider NFR 3.2 Single sign-on capability The system shall use the ACSA Ad system for authentication. (either on-prem or cloud) NFR 3.3 Scalability The system shall be capable of scaling up to accommodate future increases per year in terms of additional functions and/or users. NFR 3.4 Availability The Audit Management System shall be operational 24/7/365, with a target availability rate of 99.9% NFR 3.5 Fault Tolerance The system shall be able to operate under partial system failures (e.g., one or more failed components) without losing overall functionality. NFR 3.6 Recoverability The system shall feature robust disaster recovery capabilities to quickly restore operations after a system failure, with clearly defined recovery time objectives (RTO): 24 hours and recovery point objectives (RPO): 4 hours. NFR 3.7 Usability The system’s User Interface (UI) shall be intuitive, user-friendly, and be able to accommodate users with varying levels of technical skills. NFR 3.8 Maintainability Modularity: The system shall be designed in a modular fashion, allowing for easy updates, maintenance, and replacement of individual components without affecting the overall system. NFR 3.8.2 Documentation: Comprehensive, clear, and up-to-date documentation shall be provided to support system maintenance and upgrades. Supportability: the vendor support shall include 24/7 technical support with specified maximum response times for different types of issues. NFR 3.9. Compliance Standards Compliance: the system shall adhere to relevant industry standards, such as ISO/IEC 27001 for information security management NFR 3.10 Environmental NFR 3.10.1 Sustainability: Design and operation shall minimize environmental impact, promote energy efficiency and using environmentally friendly materials wherever possible. NFR 3.10.2 Durability: The system components shall be robust enough to withstand the physical conditions of the airport environment, including variations in temperature, humidity, and handling. NFR 3.11 Encryption NFR 3.11.1 The system shall encrypt all sensitive data at rest and in transit.
7. Solution Guidelines: SG 7.1 The solution shall provide the functions and services required to support the business capability. SG 7.2 There shall be a single application to support a given business capability, i.e., the solution must not re- implement a capability already available in the portfolio, unless it is replacing the current one. SG 7.3 The solution shall be as secure as business requirements dictate. SG 7.4 The solution shall meet legal and conformance requirements, including those for privacy. SG 7.5 The solution shall provide adequate performance and responsiveness. SG 7.6 The solution shall be able to scale, without redevelopment, for anticipated increase in volumes for the next 5 years. SG 7.7 The solution shall be reliable and easily recoverable. SG 7.8 The solution shall validate input data and maintain integrity of any data added, updated or exported. SG 7.9 The solution shall provide APIs which allow services to be accessed via an interface conforming to industry standards adopted by ACSA, e.g., Web Service (REST, SOAP). SG 7.10 The solution shall avoid “hard coding” of value, i.e., any variables which are likely to change must be externalized to the database or parameter/rule files. SG 7.11 The solution shall trap errors and report them in a meaningful and persistent way. SG 7.12 The solution end user interfaces must be intuitive, and standards based to facilitate ease of adoption and reliable usage as well as reduced training requirements.
Scope: Supply, support, and maintenance of an Audit Management System for ACSA for a maximum of 60 months.
System Requirements:
Infrastructure Standards:
Physical Infrastructure:
Design & Approval:
Network Design:
Pricing must include:
Scope: Supply, support, and maintenance of an Audit Management System for up to 60 months. Deliverables include: Analysis and Design (Technical Specifications, Architecture Design, Functional Requirement Specification), Build/Development/Configuration, Testing (Functional and Performance Tests), Subscriptions, Hosting Environments (Development, Test, Production), Change Management (Training), Manuals (User and Operational), Project Management, Documentation, and Other related items.
Pricing must be structured as follows: Section A (Capex Cost Schedule), Section B (Opex Costs Schedule), Section C (Total Cost of Ownership). Include: Itemized costs for Analysis and Design, Build/Development/Configuration, Testing, Subscriptions, Hosting Environments, Change Management, Manuals, Project Management, Documentation, and Other. Provide totals excluding and including VAT. OPEX costs must be broken down annually for 5 years. Final totals must include combined CAPEX + OPEX costs, excluding and including VAT.
Scope: Supply, support, and maintenance of an Audit Management System for Airports Company South Africa (ACSA) for a maximum of 60 months. The system must cover all web applications used by ACSA, including off-the-shelf, customized, bespoke, and mobile applications (tablets/smartphones), as well as internal and public-facing applications, including those hosted by external providers.
Technical Requirements:
Classification of Controls:
Quality Management System: Compliance with ISO 9001 is required.
Related Procedures:
Monitoring and Review:
Compliance with ACSA Web Application Security Standards (G010 011M) is mandatory. Key compliance points include:
Contract Duration: Maximum of 60 months.
Security Control Levels:
Compliance and Monitoring:
The tender requires the supply, support, and maintenance of an Audit Management System for Airports Company South Africa. Key modules include: Risk Identification, Assessment & Prioritization; Audit Planning; Audit Execution; Reporting and Finalization; Stakeholder Relations Management; Tenant Relationship Management; Traffic Development Unit; Training Academy; and Data Migration. Each module has detailed business requirements (BR) with sub-requirements. Bidders must confirm functionality availability or development capability for each BR.
Returnable Documents: Bidders must complete the compliance response document (Annexure E) by indicating for each business requirement whether the functionality is: - Available, or - Not available but can be developed.
The Audit Management System must support the following core functionalities, categorized by priority (P1 = Mandatory, P2 = Highly Desirable):
To appoint and enter into an Agreement with a Successful Bidder to Supply, Support and Maintain the Privilege Access Management solution at Airports Company South Africa (ACSA) for 60 months.
{"closingDate":"29 June 2026","closingTime":"10h00","briefingSession":"{\"date\":\"12 June 2026\",\"time\":\"10h00\",\"venue\":\"e and Time: 10 July 2026@12h00\",\"is_compulsory\":false}"}
Compulsory Briefing The compulsory Briefing session will be on the 12th of June 2026. Please use the following link to access the briefing session. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/361395049765900?p=o1juTAuPEkvh07MRqu Meeting ID: 361 395 049 765 900 Passcode: et3d9Bd9 Need help? | System reference Dial in by phone +27 21 834 0841,,52563791# South Africa, Cape Town Phone conference ID: 525 637 91# NB As this is a compulsory site briefing, bidders are required to write the following details on the chatbox of the meeting:
{"name":null,"email":"[email protected]","phone":"+27 11 723 1400","department":"where the bid will close. The documents must be signed and completed by a person","address":"ONTHS,"}
Returnable Documents: Declaration of Interest Form and Politically
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) Tender box: C The Tender box is located at: Airports Company South Africa 3rd Floor, North Wing OR Tambo International Airports Kempton Park (NB: Tender Deposit Register must be completed and signed by person depositing the bid documents)
SIGNATURE OF BIDDER: ..................................................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: .................................................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ......................................................................
Access to bid documents Tenders are available on www.etenders.gov.za Kindly print and complete. Bidders are requested to always check on e-tenders portal for updates. Submission of bid documents The Files containing bid documents must have on the outside, the bidder’s return address, the full description of the bid, bid number and the details of the Supply Chain Management department where the bid will close. The documents must be signed and completed by a person who has been given authority to act on behalf of the bidder. The bidder’s proposals must be submitted in a printed format (an original and USB) and the Bid Offer must be submitted in a separate sealed envelope with the original tender response. The original will be legal and binding, in the event of discrepancies between any of the submitted documents; the original will take precedence. Bid documents must be submitted on or before 12h00 on 10th of July 2026 using the following method(s): Hand delivery: 1.1.1. Tender box: C The Tender box is located at: Airports Company South Africa 3rd Floor, North Wing OR Tambo International Airports Kempton Park
2.1 The parties intend to provide each other with certain information pertaining to their operations and the
parties are in the process of discussing certain matters with a view to concluding an agreement (“the
potential agreement”), which discussions have required and will require the disclosure to one another
of information of a proprietary, secret and confidential nature. Whether or not the parties conclude
the potential agreement will not affect the validity of this agreement.
2.2 If the confidential information so disclosed is used by the receiving party for any purpose other than
that for which its use is authorised in terms of this agreement or is disclosed or disseminated by the
receiving party to another person or entity which is not a party to this agreement, this may cause the
disclosing party to suffer damages and material financial loss.
2.3 This agreement shall also bind the parties, notwithstanding the date of signature hereof, in the event
that either party shall have disclosed any confidential information to the other party prior to date of
signature hereof.
2.4 The parties wish to record the terms and conditions upon which each shall disclose confidential
information to the other, which terms and conditions shall constitute a binding and enforceable
agreement between the parties and their agents.
3 use of confidential information
Any confidential information disclosed by the disclosing party shall be received and used by the receiving
party only for the limited purpose described in 2.1 above and for no other purpose.
4 non-disclosure
4.1 THE RECEIVING PARTY undertakes that –
4.1.1 it will treat the disclosing party’s confidential information as private and confidential and safeguard it
accordingly;
4.1.2 it will not use (except as permitted in 3 above) or disclose or release or copy or reproduce or publish
or circulate or reverse or engineer and/or decompile or otherwise transfer, whether directly or
indirectly, the confidential information of the disclosing party to any other person or entity; and the
receiving party shall take all such steps as may be reasonably necessary to prevent the disclosing
party’s confidential information failing into the hands of unauthorised persons or entities;
4.1.3 it shall not disclose the confidential information of the disclosing party to any employee, consultant,
professional adviser, contractor or sub-contractor or agent of the receiving party (collectively referred
to herein as "representative") or an affiliate of the receiving party, nor shall they be given access
thereto by the receiving party -
4.1.4 unless it is strictly necessary for the purposes referred to in 2.1 above; and
4.1.5 the receiving party shall have procured that the representative, affiliate or consultant to whom or to
which such information is disclosed or made available shall have agreed to be bound by all the terms
of this agreement, and, in such event, the receiving party hereby indemnifies the disclosing party
against any loss, harm or damage which it may suffer as a result of the unauthorised disclosure of
confidential information by a representative, affiliate or consultant.
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
Section 3: evaluation criteria
3.1 Evaluation Criteria
3.1.1 ACSA will use a pre-determined evaluation criteria when considering received bids. The
evaluation criteria will consider mandatory requirements, functionality/technical, Price
and Preference, During the evaluation of received bids ACSA will make an assessment
whether all the bids comply with set minimum requirements and whether all returnable
documents/information have been submitted. Bidders which fail to meet minimum requirements,
thresholds or have not submitted required mandatory documents will be disqualified from the bid
process.
3.1.2 The requirements of any given stage must be complied with prior to progression to the next
stage. ACSA reserves the right to give bidders reasonable time to submit information that will
be required in Stage 1 below.
3.2 A staged approach will be used to evaluate bids, and the approach will be as follows:
Bidders Experience 30
Business Requirements 50
Solution Delivery timelines 20
Total 100
Minimum Points Required 80
3.4. Price and Preference Evaluation
Bid Number: : COR7778/2025/RFP
Issue Date : 03 May 2026
Query Closing Date : 29 June 2026
Briefing Session and Site : 12 June 2026@10h00
Site Inspection Requirements : Not Applicable
Bid Closing Date and Time: 10 July 2026@12h00
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
processes. This solution will assist with planning, scheduling, documenting findings, and initiating
investigations as necessary. Additionally, it will support compliance management across the organization,
facilitate walkthrough inspections and data analysis, help to identify weaknesses, inefficiencies, and non-
compliance in business operations, thereby enabling the implementation of appropriate corrective actions.
the functionality price and negotiations. Vetting Requirements
documents or the Preference.
have been technical
received. aspect of the
bid.
3.3 Stage 1: Mandatory Requirements
partnership (certified partner) with OEM to offer the Audit Management System
NB: Bidders that do not meet the above mandatory requirements will be disqualified.
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes
whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -
1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business
methods, marketing, trading and merchandising methods and information, promotional and
advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,
research and development data, user or consumer/ customer data and profiles, ideas, computer
programmes, drawings and any other information of confidential nature of the disclosing party, in
whatever form it may be;
1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom
it has business arrangements of whatever nature;
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
Tax compliance status system pin code from the south african revenue
Tax compliance requirements
Tax compliance status (tcs) pin may be made via e-filing through
Tcs pin is available but the bidder is registered on the central
Csd number
Csd number must be provided
Central supplier database (csd), a csd number must be provided
Central Supplier Database Report (CSD) x
2. Tax compliance requirements
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through
Party must submit a separate tcs certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central
Supplier database (csd), a csd number must be provided.
B-BBEE Minimum Level: 1
Points Allocation: 5 points
B-BBEE Details: (80/20 system) completed by
the bidder)
B-BBEE Status Level 1 5
B-BBEE Status Level 2 4.5
B-BBEE Status Level 3 4
B-BBEE Status Level 4 3
B-BBEE Status Level 5 2
B-BBEE Status Level 6 0.5
B-BBEE Status Level 7 0.3
B-BBEE Status Level 8 0.1
Black youth majority-owned entities 5
Black women majority-owned entities 5
Company majority owned by people with 5
disabilities
Non- compliant contributor 0
The applicable specific goals for this tender are
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
Declaration with regard to company/firm
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the
points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for
the preference(s) shown and I acknowledge that
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
I/We the undersigned ____________________________________________________ (Name) herby
certify that the information furnished in this tender document is true and correct. We further certify that
we understand that where it is found that we have made a false declaration or statement in this tender,
valid.
1.8. Confidentiality of Information
1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third
party or any other bidder without any written approval form the bidder whose information is
sought.
1.8.2. Furthermore,
1.9.2.1 ACSA will not disclose the names of bidders until the bid process has been finalised.
1.9.2.2 Bidders may not disclose any information given to the bidders as part of this bid process to any
third party without the written approval from ACSA. In the event that the bidder requires to
consult with third parties on the bid, such third parties must complete confidentiality agreements,
which should also be returned to ACSA with the bid.
1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of
the Country. Bidders may be subjected to security vetting depending on the goods and/or services being
provided. Where deemed necessary, ACSA will not contract with a bidder that does not comply with the
security vetting requirement.
1.10. Hot – Line
3.3 Stage 2 Functionality
In determining the bidder’s capacity and capability to execute the contract/project, bidders will be evaluated on
functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based on
experience to deliver the required product in accordance with the specialised quality, reliability and functionality.
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the
points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for
the preference(s) shown and I acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as indicated in
paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs
1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of
the organ of state that the claims are correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions
of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may
have –
(a) disqualify the person from the tendering process;
(b) recover costs, losses or damages it has incurred or suffered as a result of that
person’s conduct;
(c) cancel the contract and claim any damages which it has suffered as a result of
having to make less favourable arrangements due to such cancellation;
(d) recommend that the tenderer or contractor, its shareholders and directors, or
only the shareholders and directors who acted on a fraudulent basis, be
restricted from obtaining business from any organ of state for a period not
exceeding 10 years, after the audi alteram partem (hear the other side) rule has
been applied; and
(e) forward the matter for criminal prosecution, if deemed necessary.
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
Form 6.5: CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT
between
1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a
competitor of the disclosing party in the ordinary course of business;
1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as
well as the existence and content of any agreement, which may be concluded between the
disclosing party and the receiving party;
1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;
1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by
the parties, exercising reasonable business judgement, to be confidential;
1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;
but does not include information which -
1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default
of the receiving party or of a representative or affiliate of the receiving party;
1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or
consultants prior to its disclosure and is not subject to an existing agreement between the disclosing
party and the receiving party;
1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such
information without restriction and who had not previously obtained the confidential information
directly or indirectly under a confidentiality obligation from the disclosing party;
1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in
circumstances which do not amount to a breach of the provisions of this agreement;
is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction
or to otherwise comply with the provisions of any law or regulation in force at the time or the
requirements of any recognised stock exchange; provided that, in these circumstances, the
receiving party shall inform the disclosing party of the requirement to disclose prior to making the
disclosure and provided further that the receiving party will disclose only that portion of the
confidential information which it is legally required to so disclose; and the receiving party will use its
reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully
possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest
any such disclosure);
Disclaimers It must be noted that ACSA reserves its right to: Award the whole or a part of this bid; Split the award of this bid; Negotiate with all or some of the shortlisted bidders; Award the bid to a bidder other than the highest scoring bidder where objective criteria allows; To reject the lowest acceptable bid received; and/or Cancel this bid. This bid document may not be changed or altered in any manner, any change to the content of the bid document will lead to disqualification as it will be changing the terms and conditions of the tender.
Validity Period ACSA requires a validity period of hundred and twenty (120) business/working days for this bid. During the validity period the prices which have been quoted by the bidder must remain firm and valid.
Alternative Bids As a general rule ACSA only accepts bids which have been prepared in response to the bid invitation. The Accounting Officer reserves the right to request bid alternative where deemed necessary or appropriate. Guidance will provided when alternative bids are requested.
Late Bids Bids which are submitted after the closing date and time will not be accepted.
Bid Responses Bid responses must be strictly prepared and returned in accordance with this bid document. Bidders will be disqualified where they have not materially complied with any of ACSA’s requirements in terms of this bid document. Changes to the bidder’s submission will NOT be allowed after the closing date of the bid. All bid responses will be regarded as offers unless the bidder indicates otherwise. No bidder or any of its consortium/joint venture members may have an interest in any of the other bidder/joint venture/consortium participating in this bid.
SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA ARE YOU THE Yes No ACCREDITED ARE YOU A FOREIGN REPRESENTATIVE Yes No BASED SUPPLIER FOR [IF YES, ANSWER IN SOUTH AFRICA THE GOODS /SERVICES OFFERED? QUESTIONNAIRE /SERVICES [IF YES ENCLOSE PROOF] BELOW] OFFERED? IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.
Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. The successful bidder must ensure they have a fully completed and signed written contract post award.
Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website www.SARS.GOV.ZA. Bidders may also submit a printed tcs certificate together with the bid. In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate tcs certificate / pin / csd number. Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be provided. Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.
Ps= 80(1− Pt−PminPmin )
Where:
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
Evaluation of Preference
ACSA will score specific goals out of 10 or 20 in accordance with the Preferential Procurement Regulations
2022.. If a bidder fails to meet the Specific goals as outlined on the table below and to submit proof, the bidder
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
will score zero (0) out of 20 or out of 10. ACSA will not disqualify the bidder. See below Specific goals that must
be achieved for this bid:
Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)
Number of
Specific Goals points
(80/20 system)
B-BBEE Status Level 1 5
B-BBEE Status Level 2 4.5
B-BBEE Status Level 3 4
B-BBEE Status Level 4 3
B-BBEE Status Level 5 2
B-BBEE Status Level 6 0.5
B-BBEE Status Level 7 0.3
B-BBEE Status Level 8 0.1
Black youth majority-owned entities 5
Black women majority-owned entities 5
Company majority owned by people with disabilities 5
Non- compliant contributor 0
Bidder to provide proof to support The Preference Points being Claimed.
a)Provide original or certified copy Valid sworn Affidavit OR
b) B-BBEE Certificate from a SANAS accredited rating agency
must be provided as prescribed by the B-BBEE Act and its relevant/most recent Codes of Good Practice
a) Any other supporting information..
In order to score for preference points, bidder must provide supporting
Information (proof)that is relevant to the specific goals.
Section 4: returnable documents
4.1 Mandatory Returnable documents
ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable
documents and information. Bidders should therefore ensure that all the mandatory returnable documents
and information have been submitted. In order to assist bidders, ACSA has also included a column next
to the required mandatory document and information to enable bidders to keep track of whether they have
submitted or not.
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
4.2 Other Returnable Documents and information
All other Appendices
4.3 These types of documents and information are required but are not mandatory or are only mandatory at
specific stages of the process. ACSA may request bidders to submit these documents or information after
the closing date and time or might already have them on the system. Where a document or information is
only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission
at that stage and after reasonable efforts were made to request the document from the bidder.
The mandatory and other returnable documents listed in the table follows:
Returnable documents and mandator administrativ submitted
INFORMATION Y E [Yes
OEM Accreditation x
Priced offer
Return of Completed Annexure D x
Return of Completed Annexure E x
Declaration of Interest Form and Politically x
Exposed Persons
Information Security Standards Framework x
SBD 4 Bidder’s Disclosure Form x
SBD 6.1 Preference Points Claim Form x
Confidentiality and Non-Disclosure Agreement x
BEE Certificate and Scorecard or BBBEE x
QSE/EME Affidavit
Tax Pin number (ACSA may not award to a bidder
whose tax affairs have not been declared to be in x
orders by SARS)
Certificate of Incorporation of the bidding entity x
showing ownership split
Central Supplier Database Report (CSD) x
VAT Questionnaire x
ACSA Terms and Conditions x
Letter of good standing x
4.4 Validity of submitted information
Bidders must ensure that all conditions, documents and information which has been submitted in
pursuance to this bid remains valid for the duration of the contract period. In the event where a validity
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
document expires an updated document must be submitted. The duty is on the bidder to provide updated
information to ACSA immediately after such information has changed.
Section 5: returnable documents
5.1 Declaration of interest and politically exposed persons form
Making a Declaration
Any legal person or persons having a relationship with persons employed by ACSA, including a blood
relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness,
should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees,
it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA
employees or any member of the evaluation or adjudication committee which will consider bids.
ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or
fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also
known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP.
Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public
functions in the country or a foreign country, for example Heads of State or of government, senior politicians,
senior government, judicial or military officials, senior executives of state-owned corporations, important political
party officials. Business relationships with family members or close associates of PEPs involve reputational risks
similar to those with PEPs themselves. PEP status in the following areas shall be declared:
of government or foreign government (elected or not)’
formed by or for the benefit of any such individual;
children, and spouse's parents or siblings etc
6.1.1 All bidders must complete a declaration of interest form below:
Full name of the bidder or representative of
the bidding entity
Identity Number
Position held in the bidding entity
Registration number of the bidding entity
Tax Reference number of the bidding entity
VAT Registration number of the bidding entity
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or
any of its shareholders / directors / owner / member / partner/ senior management with any ACSA
employee or official.
Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA
employee or official and the extent of the relationship below:
PEP/DPIP Declaration
DPIP/PEP Declaration for self/family member or close associate:
Nature of Political Exposure Term of the Description of activities relating to
office political exposure
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity
Personal Income Tax Reference
Full Name Identity Number
Number
5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law
or is against public morals. We further certify that we will in full compliance of this tender terms and
conditions as well as ACSA policies in the event that we are successful in this tender.
Tel +27 11 723 1400 Fax +27 11 453 9354
Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632
P O Box 75480, Gardenview, Gauteng, South Africa, 2047
www.airports.co.za
Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393
ConfidentialConfidential
ConfidentialConfidential
CONTACT PERSON Sydney Mfeka TELEPHONE NUMBER 011 723 1483 FACSIMILE NUMBER E-MAIL ADDRESS [email protected]
Clarification and Communication Name: Sydney Mfeka Designation: SCM Category Specialist Tel: Communication strictly on email Email: [email protected] Request for clarity or information on the bid may only be requested until 19th of June 2026 at 17h00. Any responses to queries or for clarity sought by a bidder will also be sent to all the other entities which have responded to the Request for Proposal/Bid /Information invitation. Bidders may not contact any ACSA employee on this bid other than those listed above. Contact will only be allowed between the successful bidder and ACSA Business Unit representatives after the acceptance of the letter of award bid. Contact will also only be permissible in the case of pre-existing commercial relations which do not pertain to the subject of this bid.
Hot – Line ACSA subscribes to fair and just administrative processes. ACSA therefore urges its clients, suppliers and the general public to report any fraud or corruption to: Airports Company South Africa TIP-OFFS ANONYMOUS Free Call: 0800 00 80 80 or 086 726 1681 Email: [email protected]
Submit the following returnable documents as part of your bid:
a) Clear letterhead.
b) Client’s contact details.
c) Scope of services rendered.
d) Contract duration (start and end date).
e) Signed by the client’s authorized official.
a) Executive Overview.
b) Critical path.
c) Development approach.
d) Testing approach (unit, functional, performance, stress, vulnerability).
e) Evidence of a complete Project Management Life Cycle.
f) Reporting areas, mechanisms, and frequency during project management.
a) Solution Overview (key components).
b) Environments (Dev, QA, Pre-prod, Test, Production).
c) Communication protocols (e.g., HTTP, HTML, XML, REST API, JSON).
d) Backup requirements (process, storage, restoration).
e) Business Continuity configuration.
Required returnable documents:
1) Minimum 80 overall score to proceed to demo stage; 2) Experience in implementing, supporting, and maintaining Audit Management Systems (more years = higher points); 3) Must meet business requirements scoring thresholds (confidential evaluation); 4) Must provide all required documentation including non-evaluated additional documents.
Scope: Supply, support, and maintenance of an Audit Management System for a maximum period of 60 months.
Technical Requirements:
Testing Requirements:
System Architecture Diagram must illustrate the structure and components of the system, showing how its various parts interact.
Bidder’s Experience Requirements:
a) Clear letterhead.
b) Client’s contact details.
c) Scope of services rendered.
d) Contract duration (start and end date).
e) Signed by the client’s authorized official.
Evaluation Criteria for Experience:
Quality requirements include:
Solution Demo Evaluation:
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure B - Evaluation Criteria.pdf
Airports Company South Africa seeks a supplier for an Audit Management System including implementation, support, and maintenance for up to 60 months. Evaluation is based on experience (30%), business requirements (50%), and delivery timelines (20%), with a mandatory demo for shortlisted bidders.
Audit Management System RFP.pdf
The Airports Company South Africa (ACSA) invites bids for the supply, support, and maintenance of an Audit Management System for a maximum period of 60 months. The system aims to streamline internal audit processes, including planning, risk assessment, execution, reporting, compliance management, and analytics. The tender follows a structured evaluation process with mandatory requirements, functionality/technical assessment, and price/preference evaluation under the Preferential Procurement Policy Framework Act, 2000.
Annexure A - Audit Management System SOW.pdf
The Airports Company South Africa (ACSA) is seeking proposals for the supply, support, and maintenance of an Audit Management System (AMS) for a maximum period of 60 months. The system must support internal audit functions, including audit planning, scheduling, execution, reporting, compliance management, and risk assessment, while adhering to IIA standards. The solution must be scalable, secure, and integrate seamlessly with ACSA’s existing IT infrastructure, with 24/7/365 availability and robust disaster recovery capabilities. The project includes implementation, data migration, training, and post-go-live support.
Web Application Security Standard.pdf
The tender is a Request for Proposal (RFP) issued by Airports Company South Africa (ACSA) for the supply, support, and maintenance of an Audit Management System over a maximum period of 60 months. The document includes detailed web application security procedures, outlining strict security standards for authentication, session management, access control, cryptography, error handling, data protection, and more. The RFP emphasizes compliance with these security protocols to ensure the safe and secure operation of the Audit Management System.
Service Management and Maintenance.pdf
The tender is a Request for Proposal (RFP) from Airports Company South Africa (ACSA) for the supply, support, and maintenance of an Audit Management System over a maximum period of 60 months. The scope includes service management, preventative/corrective maintenance, roles/responsibilities (RASCI model), service credits, reporting, and compliance with ACSA's operational and security standards across key airports (OR Tambo, Cape Town, King Shaka). The contract requires 24/7 support, onsite/offsite resources, spares management, and adherence to strict SLAs, including after-hours and weekend coverage.
Annexure D - Audit Management Response Sheet (Self Scoring).xlsx
The tender is a Request for Proposal (RFP) issued by Airports Company South Africa for the supply, support, and maintenance of an Audit Management System over a maximum period of 60 months. The system must cover functionalities such as Risk Identification & Assessment, Audit Planning, Audit Execution, Reporting & Finalization, Stakeholder Relations Management, Tenant Relationship Management, Traffic Development Unit, Training Academy, and Data Migration. Bidders are required to self-score their proposals based on predefined criteria, with points allocated for functionality availability or development feasibility.
Annexure C Pricing Schedule.docx
The tender is a Request for Proposal (RFP) issued by Airports Company South Africa for the supply, support, and maintenance of an Audit Management System over a maximum period of 60 months (5 years). The proposal requires detailed pricing schedules for both Capital Expenditure (CAPEX) and Operational Expenditure (OPEX), including costs for analysis, development, testing, hosting, training, documentation, and project management. The total cost of ownership must be provided, including VAT.
Annexure E - Business Requirements compliance response document.docx
The Airports Company of South Africa (ACSA) is seeking proposals for the supply, support, and maintenance of an Audit Management System (AMS) for a maximum period of 60 months. The system must support end-to-end audit lifecycle management, including risk identification, assessment, prioritization, audit planning, execution, reporting, and follow-up. Key functionalities include risk registers, heat maps, audit checklists, real-time collaboration, mobile access, reporting templates, and secure document storage. All requirements are categorized by priority (P1/P2/P3), with most marked as P1 (high priority).
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Airports Company of South AfricaContact Person
Sydney.Mfeka
Phone
061-653-0462
[email protected]
Address
National - Kempton Park - Multiple - 2001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
9
Last checked
03 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
ACSA owns and manages South Africa's principal commercial airports.
Data conflicts
None detected
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