5-Year mv & lv power reticulation maintenance at cape town international airport – ohs-compliant tender

Enquiries: [email protected], Fax: 086 607 4887, Electronic copies are obtainable from: http://www.airports.co.za/business/tender-bulletin/current-and-future-tenders, www.etenders.gov.za

Bid documents must be provided in duplicate (printed) format and electronic (Flash Drive) sealed in a clearly marked envelope/package marked with Bidder’s name, return address and Bid Description and must be hand delivered or deposited into the tender box situated at the specified location. A list of mandatory returnable documents includes: 1. Attendance of Compulsory Briefing Session, 2. Fully Completed and signed Form of Offer and Acceptance, 3. Valid letter of COID good standing, 4. Confirmation of Ownership of Critical Plant and Equipment or Memorandum of Agreement with a Third Party Who Owns the Critical Plant and Equipment

The tender is based on the 80/20 Preference point system, with 80 points allocated for price and 20 points for B-BBEE recognition. The evaluation stages include: Stage 1 – Test for Responsiveness, Stage 2 – Mandatory Requirements, Stage 3 – Evaluate on functionality or the technical aspect of the bid, Stage 4 – Evaluate price and Preference, Stage 5 – Post tender negotiations, Stage 6 – Security Vetting

The tender is for the preventative and corrective maintenance of power reticulation network (MV & LV) at Cape Town International Airport for a period of 5 years. Critical Plant and Equipment required includes: Cable Fault Locator, Pressure Tester, CT Analyser, VT Analyser, Circuit Breaker Speed Tester, Protection Relay Analyzer, Contact Resistance Tester, Insulation Resistance Tester, Ductor Tester, Cable Tracer

No specific financial requirements found

No tender will be awarded to any person whose tax matters have not been declared to be in order by the South African Revenue Services. Only contractors with a CIDB grading of 4EB or higher are eligible to bid. B-BBEE recognition is required, with ACSA only accepting the DTI criteria as proof of B-BBEE status

Employer: Airports Company South Africa SOC Limited

Address: Administrator Office, Southern Office Block, Private Bag X9002, Cape Town International, Western Cape, 7525, South Africa

Tel: 021 937 1200

Service Manager: Nkosinathi Khumalo

Address: Private Bag X9002, Cape Town International, Western Cape, 7525, South Africa

Tel: 021 935 3929

Email: Not specified in the document.

• Submit the Form of Offer and Acceptance (C1.1) together with the Schedule of Deviations, Pricing Data (C2), Service Information (C3), Site Information (C4) and any referenced drawings.
• All returnable schedules must be fully completed, signed and dated by an authorised representative.
• Deliver one signed copy of the agreement to the Employer before the expiry of the validity period stated in the tender data.
• Within 2 weeks of receiving the signed agreement, the Contractor must arrange delivery of all required securities, bonds, guarantees, proof of insurance and any other documentation required by the Contract Data.
• Failure to provide the required documentation on time will be treated as repudiation and may lead to disqualification.
• If the Contractor cannot accept the agreement, it must notify the Employer in writing within 5 working days of receipt.

Scope:

• Preventative and corrective maintenance of the MV & LV power reticulation network at Cape Town International Airport for a 5‑year term.

Deliverables & Tasks:

1. Routine inspections, testing and servicing of MV & LV switchgear, transformers, protection relays, BTUs, RMUs, ACBs, MCCBs, MCBs, fuses, power meters and change‑over switches.

2. Annual oil sampling, analysis (SANAS accredited) and silica‑gel replacement for transformers.

3. Insulation resistance, DC resistance, ratio, vector‑group, polarity and short‑circuit impedance tests (once‑off and periodic).

4. VLF testing of MV cables, earthing resistance tests, thermal imaging of all switchgear and cable terminations.

5. Calibration and functional testing of VT/CTs, protection relays and battery‑tripping units.

6. Air‑side induction and security awareness training, vehicle permits, safety‑file preparation and site establishment.

7. Provisional spares and ad‑hoc works (R8 million budget).

Standards & References:

• SANS 10142 (Electrical Installations), D060 018M (Aerodrome Electrical Systems), D060 023 (11 kV CB maintenance).

Key Personnel:

• Site Supervisor, two Electricians, two Electrical Assistants, Electrical Engineer/Technician, Master Installation Electrician, OEM Specialist, General Labourer.

Frequency:

• Monthly, quarterly, annual and ad‑hoc tasks as listed in the price schedule (e.g., monthly site supervision, annual transformer testing, 3‑yearly switchgear overhauls).

Pricing:

• Submit total contract price (exclusive of VAT) and VAT‑inclusive amount in figures and words.
• Prices are fixed for the contract term except for the annual CPI adjustment on the contract anniversary.

Payment Terms:

• Assessment interval: every 4 weeks (maximum 5 weeks).
• Payment due within 30 days of invoice; no interest payable for late payment caused by incorrect VAT invoicing.
• Employer may deduct or set‑off any sums owed by the Contractor.

Performance Bond:

• Must remain valid until the end of the 60‑month service period; if the bond expires earlier, the Contractor must extend it at least 4 weeks before expiry.

Spares & Sub‑contracted Work:

• Charged at actual cost plus a market‑related mark‑up (VAT excluded from the mark‑up calculation).
• ACSA reserves the right to procure equal‑quality parts at lower cost and supply them to the Contractor.

Other:

• No interest on late payments due to incorrect VAT invoices.
• All invoices must include a correctly rendered VAT invoice.

• Adherence to all applicable South African laws, including the Prevention and Combating of Corrupt Activities Act and anti‑money‑laundering regulations.
• No illegal or corrupt offers, payments, gifts or benefits may be made in connection with the contract; breach may lead to termination.
• Confidentiality: All contract‑related information is confidential unless written consent is obtained from the Service Manager.
• Joint‑venture/Consortium: All members are jointly and severally liable; key authorised person must be notified to the Service Manager within 1 week of the start date.
• No assignment or delegation of rights/obligations without written Employer consent.
• The Contractor must provide all required bonds, guarantees, insurance certificates and other security documents as stipulated in the Contract Data.
• Compliance with OHS Act, COIDA and relevant industry standards (SANS 10142, etc.).

Environmental compliance obligations:

• Must operate in accordance with ACSA’s Environmental Management System, certified to ISO 14001:2015.
• Must meet all relevant South African environmental legislation and ACSA’s legal obligations.
• Must comply with SACAA standards for aircraft noise monitoring and air‑quality monitoring at Cape Town International Airport.
• Must implement measures to reduce energy consumption, carbon footprint, water usage and waste, and to avoid storm‑water and groundwater pollution.
• Must demonstrate ongoing monitoring, reporting and continuous improvement of environmental performance.

Submit all documentation as per the SHE File Index to ACSA at least 7 days before work starts. A signed Section 37(2) OHS Act Agreement is mandatory before any work begins. Subcontractors must also sign a similar written agreement with ACSA. Notify ACSA prior to starting work and whenever the scope changes. Non-compliance may lead to penalties or contract suspension after a 14-day written notice to remedy.

Scope: 5-year preventative and corrective maintenance of MV & LV power reticulation network at Cape Town International Airport. Mandatory OHS requirements: Baseline risk assessment by a competent person, SHE File submission, detailed emergency response procedures, and medical fitness certificates for all employees (conducted by HPCSA-registered practitioners). Key operational requirements: Appoint Section 16(2) competent persons; full-time dedicated SHE resource for projects with 5+ workers; enforce PPE compliance (General Safety Regulation 2(1)); implement lock-out/tag-out (LOTO) procedures; obtain permits for high-risk activities (Cold Works, Hot Work, Confined Space Entry, Work at Heights). Subcontractors must meet all SHE requirements and submit their own SHE Files. Equipment must comply with OHS Act Section 10 and be fit for purpose. Prohibited: Intoxicating substances on-site; substance abuse testing may be conducted per ACSA’s policy. Additional requirements: Participate in fire drills, maintain hygiene/cleanliness, and ensure all vehicles are roadworthy, licensed, and insured. No employees permitted in the back of LDVs; seat belts mandatory for all passengers.

Public Liability Insurance Cover as required by the Main Contract. Additional insurance to cover losses/claims arising from acts or omissions by the Mandatary, subcontractors, or their employees. Submit an updated Letter of Good Standing for COID Act compliance to ACSA. The Mandatary bears all compliance costs unless otherwise agreed in writing with ACSA.

Compliance with: Occupational Health & Safety Act (OHS Act), Compensation for Occupational Injuries & Diseases Act (COID Act), and Construction Regulations 2014. Mandatory: COID Act registration for all employees (including subcontractors); HPCSA-registered medical examinations (minimum tests: general/occupational history, physical exam, blood pressure, BMI, urine/drug screening, audio/lung function tests, eye test, work-at-height/musculoskeletal questionnaires). Submit SHE File to ACSA. Adhere to ACSA’s Substance Abuse Policy. Provide copies of Section 16(2) appointments and training certificates. Report incidents to ACSA OHS Department within 2 hours (via phone, SMS, or email) and submit a preliminary report within 48 hours. Report Section 24 OHS Act incidents to the Department of Labour and provide copies to ACSA. Subcontractors must sign equivalent Section 37(2) agreements and meet all SHE requirements.

Queries: Graham Mitchell, Tel: 021 935 4325, Email: [email protected].

Submit hard copy tenders only by 12h00 on 12 June 2026. Emailed or late submissions will be disqualified. Use only the issued tender documentation. Mandatory returnables: Fully completed and signed Form of Offer and Acceptance (C1.1 from NEC 3 TSC Contract). Follow sealing, addressing, and delivery instructions as stated in the Tender Data.

Evaluation is a two-stage process: Mandatory Requirements followed by Functionality. To progress to Functionality, tenderers must: 1. Attend the compulsory briefing session. 2. Submit a fully completed and signed Form of Offer and Acceptance (C1.1 from NEC 3 TSC Contract). 3. Hold an active CIDB contractor grading of 4EB or higher. Preference points are awarded to tenderers with an active CIDB grading of 4EB or higher.

Scope: Preventative and corrective maintenance of MV & LV power reticulation network at Cape Town International Airport for 5 years. Mandatory technical requirement: Confirmation of ownership (via signed affidavit) or a Memorandum of Agreement with a third party for critical plant and equipment. Critical equipment includes: Cable Fault Locator, Pressure Tester, CT Analyser, VT Analyser, Circuit Breaker Speed Tester, Protection Relay Analyzer, Contact Resistance Tester, Insulation Resistance Tester, Ductor Tester, Cable Tracer.

Mandatory compliance: 1. Active CIDB contractor grading of 4EB or higher. 2. Valid Letter of Good Standing with the Workers Compensation Commissioner (COIDA) from the Department of Labour, FEM, or RMA. The nature of business on the COIDA letter must be relevant to the tender scope.