Supply and delivery of cleaning chemicals and horticulture materials – government tender in kwazulu-natal

Returnable documents:

The national industrial participation (nip) programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 september 1996. The nip policy and guidelines were fully endorsed by cabinet on 30 april 1997. In terms of the cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject to the nip requirements. Nip is obligatory and therefore must be complied with. The industrial participation secretariat (ips) of the department of trade and industry (DTI) is charged with the responsibility of administering the programme. 1 pillars of the programme 1.1 The nip obligation is benchmarked on the imported content of the contract. Any contract having an imported content equal to or exceeding us$ 10 million or other currency equivalent to us$ 10 million will have a nip obligation. This threshold of us$ 10 million can be reached as follows: (a) any single contract with imported content exceeding us$10 million. Or (b) multiple contracts for the same goods, works or services each with imported content exceeding us$3 million awarded to one seller over a 2 year period which in total exceeds us$10 million. Or (c) a contract with a renewable option clause, where should the option be exercised the total value of the imported content will exceed us$10 million. Or (d) multiple suppliers of the same goods, works or services under the same contract, where the value of the imported content of each allocation is equal to or exceeds us$ 3 million worth of goods, works or services to the same government institution, which in total over a two (2) year period exceeds us$10 million. 1.2 The nip obligation applicable to suppliers in respect of sub-paragraphs 1.1 (A) to 1.1 (C) above will amount to 30 % of the imported content whilst suppliers in respect of paragraph 1.1 (D) shall incur 30% of the total nip obligation on a pro-rata basis. 1.3 To satisfy the nip obligation, the DTI would negotiate and conclude agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research and development (r&d) with partners or suppliers. 1.4 A period of seven years has been identified as the time frame within which to discharge the obligation. 15 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 2 requirements of the department of trade and industry 2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required to, immediately after the award of a contract that is in excess of r10 million (ten million rands), submit details of such a contract to the DTI for reporting purposes. 2.2 The purpose for reporting details of contracts in excess of the amount of r10 million (ten million rands) is to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as provided for in paragraphs 1.1.(b) To 1.1. (D) above. 3 bid submission and contract reporting requirements of bidders and successful bidders (contractors) 3.1 Bidders are required to sign and submit this standard bidding document (sbd 5) together with the bid on the closing date and time. 3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as indicated in sub- paragraphs 1.1 (B) to 1.1 (D) above and to enable the DTI in determining the nip obligation, successful bidders (contractors) are required, immediately after being officially notified about any successful bid with a value in excess of r10 million (ten million rands), to contact and furnish the DTI with the following information: • bid / contract number. • Description of the goods, works or services. • Date on which the contract was accepted. • Name, address and contact details of the government institution. • Value of the contract. • Imported content of the contract, if possible. 3.3 The information required in paragraph 3.2 Above must be sent to the department of trade and industry, private bag x 84, pretoria, 0001 for the attention of mr. Elias malapane within five (5) working days after award of the contract. Mr. Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394 2401 or e- mail at [email protected] For further details about the programme. 16 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 4 process to satisfy the nip obligation 4.1 Once the successful bidder (contractor) has made contact with and furnished the DTI with the information required, the following steps will be followed: a. The contractor and the DTI will determine the nip obligation; b. The contractor and the DTI will sign the nip obligation agreement; c. The contractor will submit a performance guarantee to the DTI; d. The contractor will submit a business concept for consideration and approval by the DTI; e. Upon approval of the business concept by the DTI, the contractor will submit detailed business plans outlining the business concepts; f. The contractor will implement the business plans; and g. The contractor will submit bi-annual progress reports on approved plans to the DTI. 4.2 The nip obligation agreement is between the DTI and the successful bidder (contractor)and, therefore, does not involve the purchasing institution. Bid number ......................................... Closing date:.................................... Name of bidder................................................................................................ Postal address ................................................................................................ ................................................................................................ Signature............................................ Name (in print)................................... Date.................................................. 17 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 sbd 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 this preference form must form part of all tenders invited. IT contains general information and serves as a claim form for preference points for specific goals. Nb: before completing this form, tenderers must study the general conditions, definitions and directives applicable in respect of the tender and preferential procurement regulations, 2022 1. General conditions 1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a rand value of up to r50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a rand value above r50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state a) the applicable preference point system for this tender is the 80/20 preference point system. B) either the 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) price; and (b) specific goals. 1.4 To be completed by the organ of state: the maximum points for this tender are allocated as follows: points price 80 specific goals total points for price and specific goals 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. 18 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 2. Definitions (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the act” means the preferential procurement policy framework act, 2000 (act NO. ). 3. Formulae for procurement of goods and services 3.1. Points awarded for price 3.1.1 The 80/20 preference point systems a maximum of 80 points is allocated for price on the following basis: 80/20 pt−pmin ps= 80(1− ) pmin where ps = points scored for price of tender under consideration pt = price of tender under consideration pmin = price of lowest acceptable tender 3.2. Formulae for disposal or leasing of state assets and income generating procurement 3.2.1. Points awarded for price a maximum of 80 points is allocated for price on the following basis: 80/20 pt−pmax ps= 80(1+ ) pmax where ps = points scored for price of tender under consideration 19 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 pt = price of tender under consideration pmax = price of highest acceptable tender 4. Points awarded for specific goals 4.1. In terms of regulation 4(2); 5(2); 6(2) and 7(2) of the preferential procurement regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use regulation 3(2) of the regulations, which states that, if IT is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: the tenderer must indicate how they claim points for each preference point system.) Number of points number of points acceptable evidence claimed (80/20 allocated the specific goals system) (80/20 system) allocated points in terms (to be completed of this tender (to be completed by the tenderer) by the organ of state) certified copy of ID documents of the black women owned 5 owners and csd report cipc documents / b- bbee certificate and eme or qse 51% black 5 csd report owned b-bbee level 1 10 b-bbee certificate/ affidavit total 20 20 | p a g e request for proposal – appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 declaration with regard to company/firm 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. Type of company/ firm  partnership/joint venture / consortium  one-person business/sole propriety  close corporation  public company  personal liability company  (pty) limited  non-profit company  state owned company [tick applicable box] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and i acknowledge that: i) the information furnished is true and correct; ii) the preference points claimed are in accordance with the general conditions as indicated in paragraph 1 of this form; iii) in the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 And 4.2, The contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) if the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy IT may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages IT has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which IT has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. Signature(s) of tenderer(s) surname and name: ................................................................ Date: ............................................................... Address: ............................................................... ............................................................... ............................................................... ............................................................... 21 | p a g e

NO specific requirements found b-bbee minimum level: 1

Returnable documents:

Request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 volume 2-ANNEXURE 4 form-c form c: tender form current tender details request number: dbn/ops (bac) 064 request for proposal –appointment of a panel of service providers for supply and delivery of cleaning chemicals and request for tender: horticulture materials for the period of 36 months on an as and when required basis in the KZN region i / we _________________________________________________________________________ (insert name of tendering entity) of ___________________________________________________________________________ ___________________________________________________________________________ (full address) conducting business under the style or title of: ______________________________________________________________________________ represented by: ______________________________________________________________________________ in my capacity as: ______________________________________________________________________________ being duly authorised thereto by a resolution of the board of directors / certificate of partners, members or participants, as the case may be, dated __________________, a certified copy of which is annexed hereto, hereby offer to undertake and complete the above-mentioned work (hereinafter called “the works”) at the prices quoted in the bills of quantities / schedule of quantities or, where these do not form part of the contract, at a lump sum, in accordance with the terms set forth in the accompanying letter(s) reference __________________ and dated ___________________ (if any) and the documents listed in the accompanying schedule of tender documents for the sum of r ___________________________ _______________________________________________________________ (amount in words), (all applicable taxes included) n.B. (I) in the event of any discrepancy, the amount in words will take precedence over the amount in figures. (Ii) where items in the priced bills of quantities submitted with the tender for the works other than architectural building work are incorrectly extended arithmetically, the unit rate will be treated as decisive. Request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 (iii) in tenders for architectural building work the total amount will be treated as decisive. If amounts for individual items cannot be reconciled with the total amount, the amounts for individual items shall be adjusted to the satisfaction of the PRASA to conform to the total amount. I / we accept that unless the PRASA should otherwise decide and so inform me / us in the notice of acceptance, this tender (and, if any, its covering letter and any subsequent exchange of correspondence together with the PRASA acceptance thereof) shall constitute a binding contract between the PRASA and me / us. Should the PRASA decide that a formal contract should be signed and so inform me / us in the notice of acceptance, this tender (and, if any, its covering letter and any subsequent exchange of correspondence) together with the PRASA notice of acceptance, shall constitute a binding contract between the PRASA and me / us until the formal contract is signed. I / we undertake to produce acceptable documentary proof of the necessary coverage for workmen’s compensation, securities and insurance within 30 (thirty) working days of notification of awarding of the contract, and to sign a formal contract if called upon by the PRASA to do so within 7 (seven) working days of notification by the PRASA that the contract documents are ready for signature, failing which i / we accept that the PRASA may, in its sole discretion, withhold any payments due for work done until such time as these formalities have been completed. I / we undertake to complete the whole of the works within ___________________ (in words) from the date of notification to me / us of acceptance of the tender, subject to completion in stages if and as laid down in the project specification and to such extensions of time as may be granted. Failing completion of the works or any stage of the works within the period(s) stipulated or by such extended date(s) as may be allowed by the PRASA i / we shall pay to the PRASA in terms of the conventional penalties act , the penalty for which provision is made in the project specification. The ordering of any alterations, extras, additions or omissions shall not in any way prejudice the PRASA claim for such penalty. Application for relief from the obligation to pay a penalty will be considered by the PRASA, but shall be granted only if i / we can prove to the reasonable satisfaction of the PRASA that the penalty is out of proportion to the prejudice suffered by the PRASA by reason of the act or omission in respect of which the penalty was stipulated. I / we declare that this tender holds good until ________________________ (a minimum period of 90 days from closing date is required). I / we further agree that if, after i / we have been notified of the acceptance of my / our tender, i / we fail to enter into a formal contract if called upon to do so, or fail to furnish satisfactory security for the due and proper completion of the works, the PRASA may, without prejudice to any other legal remedy which IT may have, recover from me / us any expense to which IT may have been put in calling for tenders afresh and / or having to accept any less favourable tender. Request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 i/ we declare that, being a company / partnership / close corporation / joint venture, i / we have duly completed the annexe hereto and certified IT as correct. The several documents involved are to be taken as complementary to each other. In the event of any conflict between the content of any of the documents listed in the schedule of tender documents (other than the project specification) and the project specification, the latter shall prevail. In the event of any conflict between the letter that accompanies the tender or other relevant correspondence and the contents of the documents listed in the schedule of tender documents (including the project specification) such letter or correspondence shall prevail. Thus done and signed at ________________________________________________ on this _________________ day of ___________________________ duly authorised signatory(ies) witnesses 1. ___________________________________ 1. __________________________ 2. ___________________________________ 2. __________________________ 3. ___________________________________ 3. __________________________ Request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 sbd 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 this preference form must form part of all tenders invited. IT contains general information and serves as a claim form for preference points for specific goals. Nb: before completing this form, tenderers must study the general conditions, definitions and directives applicable in respect of the tender and preferential procurement regulations, 2022 1. General conditions 1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a rand value of up to r50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a rand value above r50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state a) the applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) price; and (b) specific goals. 1.4 To be completed by the organ of state: the maximum points for this tender are allocated as follows: points price 80 specific goals 20 total points for price and specific goals 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. 2. Definitions (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the act” means the preferential procurement policy framework act, 2000 (act NO. ). 3. Formulae for procurement of goods and services 3.1. Points awarded for price 3.1.1 The 80/20 preference point systems a maximum of 80 points is allocated for price on the following basis: pt−pmin ps= 80(1− ) pmin where ps = points scored for price of tender under consideration pt = price of tender under consideration pmin = price of lowest acceptable tender 3.2. Formulae for disposal or leasing of state assets and income generating procurement 3.2.1. Points awarded for price a maximum of 80 points is allocated for price on the following basis: 80/20 or ps= 80(1+ pt−pmax ) pmax where ps = points scored for price of tender under consideration pt = price of tender under consideration pmax = price of highest acceptable tender request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 4. Points awarded for specific goals 4.1. In terms of regulation 4(2); 5(2); 6(2) and 7(2) of the preferential procurement regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use regulation 3(2) of the regulations, which states that, if IT is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: where either the 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: the tenderer must indicate how they claim points for each preference point system.) Number of points number of points evidence required claimed (80/20 for specific goals allocated system) the specific goals allocated (80/20 system) points in terms of this tender (to be completed (to be completed by the tenderer) by the organ of state) certified copy of ID documents of the black women owned 5 owners and csd report cipc documents / b- bbee certificate and eme or qse 51% black owned 5 csd report b-bbee level 1 10 b-bbee certificate/ affidavit total 20 request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 declaration with regard to company/firm 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. Type of company/ firm  partnership/joint venture / consortium  one-person business/sole propriety  close corporation  public company  personal liability company  (pty) limited  non-profit company  state owned company [tick applicable box] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and i acknowledge that: i) the information furnished is true and correct; ii) the preference points claimed are in accordance with the general conditions as indicated in paragraph 1 of this form; iii) in the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 And 4.2, The contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv)if the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy IT may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages IT has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which IT has suffered as a result of having to make less favourable arrangements due to such cancellation; request for proposal- for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. Signature(s) of tenderer(s) surname and name: ................................................................ Date: ............................................................... Address: ............................................................... ............................................................... ............................................................... ............................................................... Request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 bill of quantities rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 1 bath soap- 150 gram each chamomile & vitamin e bar soap 150g is specially made with 1 vitamin e and chamomile extract to cleanse, refresh and sooth 2 dish wash soap 5lt lt 1 3 dish towel swab 425x285cm pack pack of of 3: 3 1 100% cotton 4 office broom/indoor broom grams soft bristle 5 handy cleaner paste (scouring kg type) x1 kg 1 6 long feather duster 1800mm: mm made from ostrich feathers used for dusting surface wooden handle 7 short feather dust 460mm mm made from ostrich feathers used for dusting surface wooden handle 8 mops -round spaghetti with handle each 300g: wooden handle (uncoated handle) & metal connector. Request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 9 mops -round spaghetti with handle each 500g 1 mop head complete with 25mm metal socket, varnished handle size 500g white in colour. 10 platform broom 450mm: each bristle: hard colour: brown 1 width:450mm length: 1300mm 11 rake metal each 1 metal rake 16 finger with metal handle 12 rake plastic each 1 13 stainless steel scraper tool: each 1 poly handle paint scraper, 100 mm size with plastic handle 14 toilet brush set: each 1 features - chemical and wear resistant - one piece design - easy to clean - gets in everywhere - tough and durable 15 plastic buckets 20lttype: 20-liter lt 1 tamper evident container capacity: 20 liters • lid type: tamper evident (tight fitting lid for security purposes) • colour: black • material: polypropylene request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 16 solvit lt 1 hazardous components: sulphonic acid <6% w/w hazardous components: 2- Butoxyethan-1-ol < 7%w/w EC identification number: 203- 905-0 17 black dip 5lt lt 1 18 wash down brush and long cm 1 wooden stick size 170cm bristle: soft colour: brown length: 170cm 19 refuse bag for heavy duty grams 1 minimum 50g pack of 20 super heavy duty. 20 bags per pack. 750 x 950mm. Thick 40 micron black bags. Garbage bags. 20 ammonia cleaner 5ltr lt 1 21 thick bleach 5ltr lt 1 22 dish towel swab 425x285mm pack 1 cotton blend 23 furniture polish can spray 275ml ml 1 request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 24 synthetic corn broom 1.2m M 1 handle wooden bristle synthetic 25 insecticide (mult-insect) odourless ml 1 sprays 300ml d-phenothrin (pyrethroid) 0.92 G/ kg, prallethrin (etoc) (pyrethroid) 0.40 G/kg and imiprothrin (pyrethroid) 0.25 G/kg 26 laundry soap regular bar 500g grams 1 laundry: mild for hand-wash and removes bad odours. Suitable for delicate fabrics, stains, collars, and cuffs. Kitchen: removes grease from pots and pans and leaves lasting shine on cutlery. Personal: mild and gentle for all skin types 27 liquid hand soap 5ltr lt 1 hand soap hygiene form foam ph- 6 to 8 28 double bucket on castor + wringer lt 1 50lt 50l double bucket on castor and wringer 50 litre capacity comes complete with 4 x castors, 2 x 25l bucket and 1 x wringer request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 29 jumbo paper towel rolls medium meters 1 size 205x1500m 1 ply 1500m virgin white wipe hand paper towel rolls 30 dustpan set long handle scoop – pair 1 plastic long handle scoop with brush 31 air freshener sprays 180ml: ml 1 air freshener assorted scent 32 chrome leather gloves – wrist pair 1 length. 33 coach cleaning soft broom 750mm mm 1 width steel platform 750mm, length, black 34 deo blocks 5ltr lt 1 deo blocks are a perfumed deodorizer for toilets and urinals with pesticide properties. Highly fragranced. Removes strong offensive odours. Long lasting. Smell: cherry colour: red 35 dish washing sponge pack of 3 grams 1 • each dishwashing sponge is combined with a scouring pad • the pack contains 3 sponges request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c • one sponge - wxhxd: 110 x 50 x 80mm 36 disposable dust mask (f fp2) pack 1 pack of 20: material: 100% polyester colour: white weight: 3.6000 Kg 37 high gloss floor polish 5ltr lt 1 38 office broom (soft bristle 250mm) grams 1 39 pine disinfectant 5lt lt 1 40 terry towel 150 meters meters 1 41 toilet paper 2ply white good quality pack 1 350 sheets pack of 48 42 hand sanitizer 5lt: lt 1 with 70% alcohol 43 spray bottle 750ml with spray ml 1 trigger neck size: 28mm (28/410) lid options: 28mm trigger sprayers dimensions: 92mm x 92mm x 193mm (without lid) weight: 45g material: high density polyethylene (hdpe) standard colours: natural moq for custom colours: bottles: 5 000 units. Lids: sq request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c maximum label size: 90mm x 255mm (rectangle) 44 floor pad: pads are 425mm in mm 1 diameter: black 45 floor pad: pads are 425mm in mm 1 diameter: white 46 floor pad: pads are 425mm in mm 1 diameter: red 47 versatile petrol grass cutter blade mm 1 size 305mm by 12 inch 48 versatile petrol grass cutter blade mm 1 size 305mm by 14 inches 49 3 piece wet floor sign size: each 1 96.5cm X 23cm 50 brush cutter nylon 2kg*x 3.5mm Mm 1 51 sparkplugs bm 6a for brush each 1 cutters 52 safety helmets with full face mask each 1 53 nylon head aluminum: each 1 dimensions: 20 × 20 × 5 cm weight: 0,2 kg 54 safety goggles each 1 55 brush cutter shin guard padded each 1 with velcro or adjustable rubber straps: 56 grease for brush cutter - tube g 1 125g 57 chainsaw lubricant oil 1 lt: lt 1 58 chainsaw guide bar 45cm lt 1 request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 rate year 1 rate year 2 rate year 3 item description unit qty NO r c r c r c 59 chainsaw chain 64 & 66 drive link mm 1 chain 60 herbicide weed killer in 20 lt lt 1 61 squeeze bottle 750ml with flop ml 1 open 62 pump bottle 500ml with pump ml 1 open 63 pull /push bottle 750ml with pull ml 1 push cap 64 window cleaner: 5lt lt 1 an ammoniated, active rinse and streak free detergent 65 chain saw blade each 1 66 floor stripper lt 1 67 knapsack sprayer 16l lt 1 68 super flex garden hose 20m m 1 material: pvc weight3kg length 20m dimension 25lx20wx35h 69 coverall each 1 70 air freshener liquid 5litre lt 1 total VAT grand total nb: late / incomplete quotations will not be considered request for proposal – for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region tender number: dbn/ops (bac) 064 year 1 year 2 year 3 2026/2027 2027/2028 2028/2029 total value of contract including escallations

NO specific requirements found b-bbee minimum level: 1

Returnable documents:

The purpose of this submission is to obtain approval to appoint a panel of service providers to provide as and when supply and deliver of cleaning chemicals and horticulture materials within the kwazulu natal (KZN) region for a period of thirty-six months on an as and when basis. 2. Background information the passenger rail agency of south africa (“PRASA”) has identified the need to appoint a service provider for as and when supply and deliver of cleaning chemicals and horticulture materials PRASA has been requesting once for as and when and deliver of cleaning chemicals and horticulture materials. Since going on tender every month is time consuming. Not all suppliers return the quotes. The supply and deliver of cleaning chemicals and horticulture materials are used at station and depots to ensure that station and depot are always cleaned as per the required standards. Therefore, IT is of importance to have an as and when (period contract) in place for the supply and deliver of cleaning material. Thus, ensure that PRASA complies with OHS act 85 of1993 and the image of the company is not at stake. 2.1 PRASA must receive reduced cost of acquisition and improved service benefits resulting from the service provider’s economies of scale and streamlined service processes. 2.2 PRASA must achieve appropriate availability that meets user needs while reducing costs for both PRASA and the chosen service provider(s). 2.3 PRASA must receive proactive improvements from the service provider with respect to provision of services and related processes. 2.4 Prasa’s overall competitive advantage must be strengthened by the chosen service provider’s leading edge technology and service delivery systems. 2.5 PRASA end users must be able to rely on the chosen service provider’s personnel for service enquiries, recommendations and substitutions. 2.6 PRASA must reduce costs by streamlining its acquisition of services, including managed service processes on a group basis. Of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 3 key objectives of the RFP this RFP has been prepared for the following purposes: 3.1 To set out the rules of participation in the bid process referred to in this RFP. 3.2 To disseminate information on the project contemplated in this RFP. 3.3 To give guidance to bidders on the preparation of their RFP bids. 3.4 To gather information from bidders that is verifiable and can be evaluated for the purposes of appointing a successful bidder. 3.5 To enable PRASA to select a successful bidder that is: a) technically qualified and meet the empowerment criteria described in this RFP; b) carry all the obligations of the contract. 4 objectives of the proposed project this “as and when contract” will ensure that and deliver of cleaning chemicals and horticulture materials are regularly supplied as per the internal and external customer needs to ensure a continuous clean environment. 4.1 Project benefits to PRASA this contract will also reduce the risk of having lot of material stocked up at stores in case of theft or fire. The contract will also reduce internal complaints where the turnaround time of supply takes long, when procuring on monthly bases or as need arises. 5 scope of works and areas of focus 5.1 Scope of the desired solution this “as and when contract” will supply the stores as per the end user requests with cleaning chemical and material. This contract is preferable since IT will shorten the long process and period of going out on quotes when servicing cleaning materials and chemicals. 5.2 Details on the preferred solution this contract is preferable since IT will address the cleanliness of stations and depots within the KZN region. IT is also the intention of PRASA to award to more than one service providers but using the competitiveness on their price preference. 5.3 Targeted area by this project all stations and depots operated and maintained by PRASA KZN region, where there are NO co-ops deployed. 5.4 Extent and coverage of the proposed project the extent of this project will supply and deliver of cleaning chemicals and horticulture materials within the kwazulu natal (KZN) region. Of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 6. Specification of the work or products or services required 6.1 Supply and delivery of cleaning chemicals and horticulure materials as per the table bellow a) sending samples after being awarded every time a request is done. B) delivery to the SCM stores as per the request c) ensure all material and equipment are sabs approved d) msds must be emailed to the end user for all chemicals delivered. 6.2 All chemicals and equipment work must be in accordance with the following legal requirements and standards: a) quality management system in accordance with iso 9001. B) sabs approved. 6.3 The service provider shall provide his/her own quality control system to ensure compliance with the standards and specifications throughout the supplying process. 6.4 Payment a) payment will only be made once the ordered material and chemicals successfully delivered as per the order. According to the sample that was submitted and the end user agreed upon, after delivery completed and certified by the project manager. B) the service provider must attach the delivery note signed by the receiver at the stores when submitting the invoice. 6.5 Commencement and duration of contract after the nomination of the contractor, the contractor must ensure that the good ordered are delivered within 7 working days after the purchase order has been submitted and reached to the contractor’s attention. Of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 4 evaluation methodology the evaluation of bids will be based on the information contained in bids received in RFP and, which may be further supplemented by presentations and clarification information provided, if required. All bids shall be equally evaluated by various committees involved in the evaluation process in accordance with stated evaluation criteria. Procurement integrity and fairness, transparency, competitiveness and full accountability will at all times be paramount. 4.1 Evaluation and scoring methodology the evaluation of the bids by the evaluation committees will be conducted at various levels. The following levels will be applied in the evaluation: level description verify completeness the bid is checked for completeness and whether all required documentation, certificates; verify completeness warranties and other bid requirements and formalities have been complied with. Incomplete bids will be disqualified. Verify compliance the bids are checked to verify that the essential RFP requirements have been met. Non-compliant bids will be disqualified. Detailed evaluation of detailed analysis of bids to determine whether the bidder is capable of technical delivering the project in terms of business and technical requirements. The minimum threshold for technical evaluation is [70%], any bidder who fails to meet the minimum requirement will be disqualified and not proceed with the evaluation of price and specific goals. Specific goals evaluate specific goals price evaluation bidders will be evaluated on price offered. Scoring scoring of bids using the evaluation criteria. Recommendation report formulation and recommendation of preferred and reserved bidders best and final offer PRASA may go into the best and final offer process in the instance where NO bid meets the requirements of the RFP and/or the bids are to close in terms of points awarded. Approval approval and notification of the final bidder. 4.2 Evaluation criteria interested bidders for this project shall be evaluated in terms of their business credentials, financial standing, empowerment, technical capacity and experience. The evaluation committee shall use the following evaluation criteria depicted in table 1 for the selection of the preferred bidder that shall execute construction work for the project. Of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 evaluation criteria weighting stage 1 – compliance stage 1 disqualifying returnable documents stage 2 technical/functional requirements threshold of 70% stage 3 price 80 specific goals 20 stage 4 stage 4 returnable documents total 100 details of the stages outlined in table 1 above are presented in the following sections. 5 stage 1: compliance requirements 6.1 Stage 1 – disqualifying returnable documents (to be submitted in envelope 1) bidders must comply with the following requirements and failure to comply will lead to immediate disqualification. NO. description of requirement a) bidders to fill and sign the closing /submission register on submission of tender documents. B) briefing session form d. Bidders must also reflect on the compulsory briefing session attendance register stage 2: stage 2- technical/functional requirements (to be submitted in envelope1) technical / functionality requirements qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements outlined above. The minimum threshold for the technical/functionality requirements is 70% as per the standard evaluation criteria presented in above. Bidders who score below this minimum requirement shall not be considered for further evaluation in stage 3. Details of the technical/functional requirements are presented in the table below: item criteria weight 1 company experience 60 2 financial capacity 40 total 100 table 1: technical evaluation criteria of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 functional evaluation criteria details of the scoring methodology presented above are outlined in table 4 below criteria sub-criteria scores points weight organizational provide for each successfully (five) (5) experience appointment completed similar project/s in letter(s) with the following sequence: three (5) 5 nb: the appointment letter for completion the same project should be certificates or signed letters submitted with the completion confirming certificate /completion letter. Completion failure to submit both submitted documents will result in 0 (four) (4) points. Appointment letter(s) with 4 • copy of an four (4) appointment letter/s completion 60 on company certificates or signed letters letterhead, confirming description of project, completion project start and end submitted dates with a three (3) minimum contract appointment 3 value of r100 000.00 Letter(s) with inclusive of VAT for three (3) each letter. The completion certificates or appointment letter signed letters must also reflect confirming client contact details completion (i.e. Client name, submitted two (2) email address, office appointment 2 number) letter(s) with two (2) • must be completion certificate or accompanied with a signed letter copy of completion confirming certificate signed by completion 1 submitted client or a letter from of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 client confirming the one (1) appointment successful letter(s) with completion of the one (1) project. Completion certificate or signed letter confirming completion submitted zero (0) appointment 0 letter with zero (0) completion certificate or signed letter confirming completion submitted of 49 bid descritpion: request for proposal(rfp) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region bid number: dbn/ops(bac)064 criteria sub criteria scores points weights (%) financial capacity: operating cash 5. Operating cash 4 flow flows ratio x ≥ 1 the operating cash flow ratio measures a company’s short-term 4. Operating cash 3 liquidity. Formula: operating cash financial flows ratio 0.5 ≤ X < 1 flows ratio = cash flows from capacity operations/current liabilities. 3. Operating cash 2 40 bidder should submit a complete set flows ratio 0.25 ≤ X < of financial statements 0.5 (Recent 2 years’ financial statements prepared by a registered 2. Operating cash 1 professional in accordance with the flows ratio 0 ≤ x < company law requirements) 0.25 1.Operating Cash flows ratio x < 0 0. NO submission of financial/ irrelevant statement 0 points= NO

NO specific requirements found b-bbee minimum level: 1

The tender uses an 80/20 preference point system where 80 points are allocated for price and 20 points for specific b‑bbee goals. Points for price are calculated using the formula ps = 80(1‑(pt/pmin)) where pt is the tender price and pmin is the lowest acceptable price. Specific goal points are awarded for black women owned (5 points), 51% black owned (5 points) and b‑bbee level 1 (10 points). The total possible score is 100 points.

The scope covers supply and delivery of a wide range of cleaning chemicals, hygiene products and horticulture materials for a 36‑month period on an as‑and‑when basis in the kwazulu‑natal region. Items listed in the bill of quantities include soaps, detergents, mops, brooms, brushes, disinfectants, insecticides, personal protective equipment, floor pads, grass‑cutter blades, chainsaw accessories and other consumables. All products must meet applicable south african safety, hazardous component and quality standards as indicated in the item descriptions (e.g., Hazardous component limits for solvit, d‑phenothrin content for insecticide).

B‑bbee compliance is required. Preference points are awarded for black women owned (5 points), 51% black owned (5 points) and b‑bbee level 1 (10 points). Tenderers must provide a certified copy of ID, black women owned and black owned documentation, and a b‑bbee certificate/affidavit. All taxes are to be included in the quoted price.

Bids must be submitted in a sealed envelope addressed to:\n\nthe secretariat / tender office\nrfp NO: dbn/ops(bac)064\ndescription of bid: request for proposal (RFP) for the appointment of a panel of service providers for supply and delivery of cleaning chemicals and horticulture materials for the period of 36 months on an as and when required basis in the KZN region\nclosing date and time: 12 june 2026 @12:00\nclosing address: PRASA KZN, 65 masabalala yengwa avenue, greyville, durban station\n\nthe sealed envelope must be deposited in the PRASA tender box located at the main entrance of PRASA KZN. late submissions or submissions to an incorrect address will be rejected.\n\nContact Person for queries: rani thevar (email: [email protected]).\n\nBids Must remain valid for 90 working days from the closing date, with possible extension if required by PRASA.