Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
IDT HEAD OFFICE Glenwood Office Park Corn. Oberon & Sprite Ave Pretoria - Faerie Glen - Pretoria - 0081
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158262
This tender seeks a contractor for a 36-month repair and maintenance contract of integrated security systems (iss) across eight correctional facilities in south africa. The scope includes maintaining and integrating security sub-systems such as access control, CCTV, intercom, fire detection, and perimeter security under a centralized security management system (sms).
Description
Source: Annexure 8-DPWI_ Fire Specification.pdfThe tender involves a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen. The scope includes ensuring compliance with fire safety standards as outlined in the Department of Public Works' fire specifications, which cover fire prevention, protection, and special hazards.
Evaluation Criteria
Source: Annexure 8-DPWI_ Fire Specification.pdf (unknown)Mandatory
Preferred
Technical Specifications
Source: Annexure 8-DPWI_ Fire Specification.pdf (unknown)Scope: Repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres over a 36-month contract period. Technical requirements for fire safety (where applicable) include compliance with SABS 0400-1990 (Sections TT and WW) and local by-laws. Buildings are classified by fire loading: Low (e.g., concrete structures), Moderate (e.g., timber roofs), or High (special hazards). Key specifications: Exits must provide safe routes to open air at ground level, with maximum travel distances and stairway enclosures based on fire loading. Fire walls are required for roof spaces exceeding 180 mΒ² (residential) or 270 mΒ² (non-residential), or lengths exceeding 15 m or 30 m respectively. Parking areas for >12 vehicles require subdivision by fire walls (115 mm for β€12 vehicles, 220 mm for larger configurations). Fire protection systems: Water mains must separate fire and domestic supplies; fire hydrants (80 mm internal diameter) are required for buildings >3 floors or 12 m height, with spacing per Table 2 (e.g., 1,000 mΒ²/40 m for Low loading). Fire hose reels (20 mm x 30 m) must cover all building sections, with minimum pressure of 130 kPa. Fire extinguishers (water, dry chemical, CO2) must be distributed per Table 4 (e.g., 500 mΒ²/15 m for Low loading). Special hazards: Petrol stores must be 7 m from other buildings, with concrete roofs, sunken floors, outward-opening doors, and 4-hour fire-resistant construction. Spray rooms require non-combustible materials, 2-hour fire resistance, mechanical ventilation, and flame-proof electrical fittings. Fire doors must meet SABS standards, classified as Class A-D based on stability, integrity, insulation, and structural strength. Hardware (hinges, locks, closers, release units) must comply with S.A.B.S. requirements. Smoke control doors must be β₯44 mm thick, with approved materials and fittings.
Quality Management
Source: Annexure 8-DPWI_ Fire Specification.pdfFire doors and frames must meet SABS standards for stability, integrity, insulation, and structural strength. Testing follows Appendix A of Chapter 14 of the Standard Building Regulations, ISO R834, and BS 476, Part 8. Frames must be fabricated from β₯1.5 mm steel with a 50 mm x 25 mm rebate and braced to avoid distortion. Hardware (hinges, locks, closers, release units) must comply with S.A.B.S. requirements and be specified per door function. Doors must be labeled with their class and identification number post-testing.
Compliance Requirements
Source: Annexure 8-DPWI_ Fire Specification.pdf (unknown)Compliance with SABS 0400-1990 (Sections TT and WW) and local fire regulations is mandatory. Fire doors and assemblies must be SABS-tested and labeled. Electrical fittings in spray rooms must be flame-proof and vapour-proof. Flammable liquid stores must adhere to P.W.D. specifications, including fire-resistant construction and ventilation. All fire protection equipment (extinguishers, hydrants, hose reels) must meet departmental standards and be installed as per specified tables and guidelines.
Health & Safety
Source: Annexure 8-DPWI_ Fire Specification.pdfBuildings are classified by fire loading (Low, Moderate, High) based on construction materials and contents. Exits must provide safe egress to open air, with maximum travel distances: Low (30 m undivided, 40 m subdivided, 15 m dead-end), Moderate (25 m, 30 m, 12 m), High (15 m, 25 m, 8 m). Stairways must be enclosed in fire-resistant materials with self-closing Class A (β€3 storeys) or Class B (>3 storeys) fire doors. Fire walls are required for roof spaces exceeding 180 mΒ² (residential) or 270 mΒ² (non-residential), or lengths >15 m or 30 m. Parking areas for >12 vehicles must be subdivided by fire walls (115 mm for β€12 vehicles, 220 mm for larger configurations). Fire extinguishers must be distributed per Table 4 (Low: 500 mΒ²/15 m, Moderate: 250 mΒ²/12 m, High: 200 mΒ²/8 m). Petrol stores must be 7 m from other buildings, with 4-hour fire-resistant construction, sunken floors, and outward-opening doors. Spray rooms require 2-hour fire resistance, mechanical ventilation, flame-proof electrical fittings, and approved fire dampers.
Section
Source: Annexure 8-DPWI_ Fire Specification.pdfFire door and frame assemblies are evaluated based on their performance under heat exposure. Key criteria: stability (no fissures >25 mm), integrity (no perpendicular openings >6 mm), insulation (preventing temperature rise >140Β°C on unexposed face), and structural strength (resisting sandbag impacts without forming openings >25 mm). Classes A-D define resistance periods, with Class D requiring the highest standards (120 min for all criteria plus impact test).
Description
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Important Dates
Description
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Evaluation Criteria
Description
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Important Dates
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The tender document will be available on the 08th june 2026
Categories
Request for Bid(Open-Tender)
IDT HEAD OFFICE Glenwood Office Park Corn. Oberon & Sprite Ave Pretoria - Faerie Glen - Pretoria - 0081
Tenders in this industry often require registration with these bodies.
Construction Industry Development Board (CIDB) registration is mandatory for almost all public sector construction tenders. Ensure your grading matches the tender value.
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
2026-06-05 Tender Doc DCS08WP01-PH2-ISS-MAINT-CON02.pdf
The Independent Development Trust (IDT) invites bids for a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at eight correctional centers across South Africa. The tender (DCS08WP01-PH2-ISS-MAINT-CON02) requires contractors with CIDB Grade 9EB (Electrical Building) registration, PSIRA certification, ECSA-registered lead engineers, and compliance with mandatory administrative and technical requirements. The evaluation follows a three-phase process: mandatory documentation, functionality criteria (including a practical demonstration), and a 90/10 preferential point system (price vs. specific goals like B-BBEE). Closing date: 08 July 2026, 12:00 GMT+00.
Annexure 9a-Client-Health-and-Safety-Specifications .pdf
The tender is for a 36-month contract to provide repair and maintenance services for Integrated Security Systems (ISS) across eight correctional centers in South Africa. The contract is managed by the Independent Development Trust (IDT) on behalf of the Department of Correctional Services (DCS). The scope includes preventative maintenance, breakdown repairs, system testing, skills transfer, and compliance with strict health, safety, and security protocols in operational correctional facilities.
Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at eight correctional centers. The scope includes a 4.5m bowed welded mesh security fence, detection systems (fence integrity, gate area), perimeter lighting, power/communication infrastructure, surge protection, and integration with existing security management systems. The project requires compliance with strict technical specifications, proven product validation, and rigorous testing.
Annexure 7 - Uninterrupted_Power_Supply_specification.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at eight correctional centers across South Africa. The document also includes detailed specifications for the supply, delivery, installation, and commissioning of Uninterrupted Power Supply (UPS) systems, outlining technical, compliance, and operational requirements.
Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf
The tender is for a 36-month contract to provide repair and maintenance services for Integrated Security Systems (ISS), including diesel generators, at eight correctional centers across South Africa. The contract is managed by the Independent Development Trust (IDT) on behalf of the Department of Correctional Services (DCS) and Department of Public Works and Infrastructure (DPWI). The scope includes planned preventive maintenance (PPM), corrective maintenance, condition-based monitoring, and emergency call-outs for diesel generators critical to security systems like perimeter security, CCTV, and access control. The contract emphasizes compliance with legislative frameworks, health and safety standards, and strict reporting requirements.
Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at eight correctional centers across South Africa. The document also includes technical specifications for the supply and delivery of one conveyor-type X-ray inspection unit and one walk-through metal detector, detailing their construction, operational, safety, and compliance requirements.
Annexure 9b-Client-Baseline Risk Assessment .pdf
The tender is for a 36-month contract to provide repair and maintenance services for Integrated Security Systems (ISS) across eight correctional centers in South Africa. The contract is managed by the Independent Development Trust (IDT) on behalf of the Department of Correctional Services (DCS). The scope includes preventative maintenance, servicing, repair, and operational support for ISS subsystems such as CCTV, access control, perimeter detection, fire detection, intercom/PA, X-ray/metal detection, network infrastructure, and UPS/emergency power systems. The tender emphasizes strict compliance with occupational health and safety (OHS) regulations, including a comprehensive Baseline Risk Assessment (BRA) to mitigate hazards like electrocution, falls, security breaches, and chemical exposure. The project involves high-risk environments due to the operational nature of correctional facilities, requiring rigorous security vetting, tool control, and coordination with DCS management.
Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The contract falls under the Independent Development Trust (IDT) and requires compliance with the cidb Standard for Developing Skills through Infrastructure Contracts ( Gazette Notice April 2023). The contract value exceeds R20 million, mandating a Contract Skills Development Goal (CSDG) based on the class of construction works (e.g., 0.25% for Civil Engineering). The contractor must provide structured workplace learning opportunities (e.g., occupational qualifications, trade qualifications, or professional registrations) and submit compliance reports (baseline, interim, and final). Payments include stipends, mentorship costs, and additional expenses (PPE, course fees).
Annexure 8-DPWI_ Fire Specification.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The document includes detailed fire security guidelines, technical specifications for fire prevention, protection, and special hazards, as well as compliance requirements based on SABS codes and local by-laws.
Annexure 6b-Indoor_Generator_Specification.pdf
This tender is for the procurement of a contractor to provide a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) across multiple correctional centers in South Africa. The document also includes detailed specifications for the supply, installation, and commissioning of an indoor emergency generator set, outlining technical, compliance, and operational requirements.
Annexure 5a -Sample_specification_for_electrical_works.pdf
This tender is for the procurement of a contractor to provide a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) across eight correctional centers in South Africa. The contract includes electrical installation work, maintenance, and compliance with strict technical and regulatory standards.
Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The document provides detailed electrical specifications for materials, equipment, and installations, including conduit, wiring, cables, luminaires, switchgear, and other electrical components. The scope emphasizes compliance with technical standards for security and durability in correctional facilities.
Annexure 5b -General_Electrical_Specification_PartA_and_PartB.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at eight correctional centers across South Africa. The contract is managed by the Independent Development Trust (IDT) and requires compliance with detailed electrical installation specifications, including standards for conduits, wiring, earthing, and testing. The work must adhere to South African National Standards (SANS) and other relevant regulations.
Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The ISS includes subsystems like Security Management System (SMS), CCTV, Access Control, Intercom/PA, Fire Detection, Perimeter Security, and more. The contract requires comprehensive maintenance, integration, and compliance with technical specifications outlined in the document.
Annexure 6c - DPWI - Outdoor_Generator_Specification.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The document also includes detailed specifications for the supply, installation, and commissioning of an outdoor emergency generator set, outlining technical, compliance, and operational requirements.
Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) across eight correctional centers in South Africa. The contract is issued by the Independent Development Trust (IDT) under the Construction Industry Development Board (cidb) standards, emphasizing skills development through infrastructure contracts. The bid closes on July 8, 2026, and requires compliance with structured workplace learning, mentorship, and reporting as per the cidb Standard for Developing Skills through Infrastructure Contracts (2026).
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Wednesday, 08 July 2026 - 12:00
Venue
Qalakabusha Correctional Centre in KwaZulu Natal
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
05 Jun
2026
Tender Published
Tender was published
08 Jul
2026
Closing Date
Tender closing date
Matched by category & region
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Median Estimate
RΒ 1Β 583Β 387
Range
Based on 14 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Document Number: DCS/DCS/DPWI-TS-DG-2026- Revision: Rev 01 Date of Issue: April 2026 Classification: Restricted - Official Use Only Chief Directorate: Physical Resources Management Branch: Infrastructure & Facilities (DCS / DPWI) Department of Correctional Services (DCS) | Department of Public Works and Infrastructure (DPWI) Private Bag X136, Pretoria, 0001 | www.dcs.gov.za | www.dpw.gov.za
Important Dates
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown){"briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ure.\",\"is_compulsory\":false}"}
Contact Information
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown){"name":null,"email":null,"phone":null,"department":"OF CORRECTIONAL SERVICES","address":"l include"}
Returnable Documents
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)Regional Director, and the DCS Head: Physical Resources Management (or designated delegate): Monthly Test Run Report Monthly Within 3 working days of test Within 5 working days of completion Annual Major Overhaul Within 10 working days of After each corrective job Within 24 hours of job completion Incident Report (accident, Verbally within 1 hour; written fuel spill, fire) within 24 hours
Evaluation Criteria
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)Legal
Technical
Security
Commercial
Technical Specifications
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)minutes
camera)
retransfer
Management within 5 working days of completion
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
3.2.4 Annual Major Overhaul (2 000 Operating Hours or Annually)
The annual major service shall encompass all six-monthly service tasks plus the following
additional requirements:
resistance check, AVR calibration, and bearing condition assessment
and insulation resistance
(earth spike test)
report
recommendations for capital expenditure and replacement
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 4: fuel management and storage
4.1 Fuel Supply and Quality Requirements
All diesel fuel supplied and used in DCS facility generators shall comply with the following
required by environmental regulations
4.2 Fuel Storage Requirements
All diesel storage installations shall comply with SANS 10089-3 (The handling, storage, distribution
and maintenance of petroleum products in fixed bulk installations). Key requirements include:
containing 110% of the tank volume
invoice number
4.3 Fuel Maintenance Activities
As part of the PPM programme, the service provider shall undertake the following fuel-related
maintenance activities:
75% level in day tank
all contamination
test fuel sample for contamination
contamination is detected
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 5: reporting, documentation and record keeping
5.1 Generator Log Book
A site-based Generator Log Book (physical hardcopy) shall be maintained at each generator
installation. The log book shall record:
5.2 Maintenance Reports
The service provider shall submit the following reports to the DPWI Facilities Manager, the DPWI
Regional Director, and the DCS Head: Physical Resources Management (or designated delegate):
Report Type Frequency / Trigger Submission Deadline
Weekly Inspection Report Weekly By close of business each Friday
Monthly Test Run Report Monthly Within 3 working days of test
Within 5 working days of
Six-Monthly Service Report Six-monthly
completion
Annual Major Overhaul Within 10 working days of
Annually
Report completion
Corrective Maintenance /
After each corrective job Within 24 hours of job completion
Call-Out Report
Incident Report (accident, Verbally within 1 hour; written
Immediately upon occurrence
fuel spill, fire) within 24 hours
5.3 Asset Register and Maintenance History
The service provider shall maintain a comprehensive digital asset register for each generator under
its care. The register shall include, as a minimum:
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 6: emergency call-out and response times
6.1 Response Time Requirements
The service provider shall maintain a 24-hour, 7-day emergency call-out capability. The following
response time matrix shall apply. Failure to meet response times shall attract penalty clauses as
defined in the SLA:
Response Time (on-
Priority Scenario / Trigger Resolution Target
site)
Generator failure at a hospital, 4 hours or
Priority 1 β
detention facility, or critical security 2 hours (day or night) temporary standby
Critical
installation unit deployed
Generator failure at a DCS regional
Priority 2 β or head office, or a medium-security
4 hours 8 hours
Urgent correctional centre, during business
hours
Minor fault or defect not causing total
Priority 3 β
failure; generator operational but with Next business day 3 working days
Routine
alarm
6.2 Call-Out Procedure
1. The Facilities Manager or Building Manager shall contact the service provider's 24-hour
emergency control room.
2. The service provider shall acknowledge receipt of the call-out within 30 minutes and
confirm estimated arrival time.
3. Upon arrival, the technician shall sign in at the security desk and report to the Facilities
Manager before commencing work.
4. Upon completion, the technician shall provide a verbal briefing to the Facilities Manager
and obtain a completion signature.
5. A written Corrective Maintenance Report shall be submitted within 24 hours.
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 7: performance standards and penalty
Framework
7.1 Key Performance Indicators (KPIs)
KPI Minimum Standard Measurement Method
100% of scheduled visits Monthly maintenance schedule
PPM Completion Rate
completed on time vs. actual
Generator Availability (after Operating log vs. downtime
β₯ 98% uptime for Priority 1 sites
maintenance) records
Emergency Response: Priority On-site within 2 hours, 100% of
Call log vs. arrival time records
1 incidents
Emergency Response: Priority On-site within 4 hours, 95% of
Call log vs. arrival time records
2 incidents
Report Submission 100% of reports submitted within Report register vs. submission
Compliance stipulated timeframes dates
Repeat Failures (same fault
Zero repeat failures Corrective maintenance log
within 30 days)
Zero lost-time injuries; all
OHS Incidents incidents reported within 24 Incident register
hours
7.2 Penalty Provisions
The following penalty provisions shall apply and will be deducted from the monthly invoice for the
period in which the non-compliance occurred. Penalties are cumulative and do not limit DPWI's
right to terminate the contract for cause:
3 000 penalty
removal from site required
7.3 Quarterly Performance Review
The DPWI Facilities Manager shall convene a quarterly performance review meeting with the
service provider. DCS shall be represented by the Head: Physical Resources Management or
delegate. The meeting shall review all KPIs against actual performance, discuss outstanding
defects and capital replacement requirements, review the status of all Work Orders, and address
any disputes or grievances. Minutes shall be kept and circulated within 5 working days.
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 8: spare parts, materials and tools
8.1 Minimum Spare Parts Inventory
The service provider shall maintain a minimum inventory of spare parts sufficient to ensure timely
maintenance and emergency repairs without delay. The following minimum stock shall be
maintained at all times:
Applicable Generator
Spare Part / Consumable Minimum Stock Quantity
Brands
5 per generator model on
Engine oil filters (OEM-specified per brand) All brands
contract
5 sets per generator
Fuel filters (primary and secondary) All brands
model
Air filter elements 3 per generator model All brands
Drive belts (alternator / fan belt) 2 per generator model All brands
Battery sets (matched OEM specification) 1 set per 5 generators All brands
Coolant (approved mix) 50 litres All brands
Engine oil (OEM-specified grade) 100 litres per grade in use All brands
Fuel pump diaphragm / transfer pump kit 2 per engine type As applicable
1 per alternator brand in Leroy Somer, Stamford,
AVR (Automatic Voltage Regulator)
fleet Mecc Alte
Control panel fuses (all ratings in use) Minimum 10 of each rating All brands
8.2 Materials and Parts Approval
All replacement parts shall be sourced from the following approved sources, in order of preference:
6. Genuine OEM (Original Equipment Manufacturer) parts obtained from authorised OEM
distributors
7. OEM-approved equivalent parts accompanied by a certificate of conformity
8. Third-party equivalent parts: may only be used with the prior written approval of the DPWI
Facilities Manager and the DCS Head: Physical Resources Management, and must be
accompanied by a quality certificate
The use of sub-standard, counterfeit, or unapproved parts is expressly prohibited and will
constitute a material breach of the SLA.
8.3 Minimum Test Equipment Requirements
The service provider shall maintain all test equipment required to perform the services specified
herein. Equipment shall be calibrated by an accredited calibration laboratory with valid calibration
certificates available for inspection. Minimum required equipment includes:
Thd)
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Section 9: special conditions and general requirements
9.1 Security and Access Control
All service provider personnel accessing DCS correctional facilities and other DCS-occupied
buildings shall comply with the following additional security requirements, over and above standard
DPWI access protocols:
DCS security vetting as prescribed by the DCS National Head of Corrections Security, prior
to first site access. No person with a criminal record shall be permitted access to a
correctional centre
all times on site
security officer
9.2 Environmental Requirements
The service provider shall manage all environmental impacts of maintenance activities in
accordance with NEMA and the following requirements:
management service provider; disposal certificates shall be submitted with the quarterly
report
work
with the site Emergency Response Plan
9.3 Warranty Obligations
The service provider shall warrant all maintenance work and replacement parts as follows:
installation
workmanship or materials at no additional cost to DPWI or DCS
9.4 Intellectual Property and Confidentiality
The service provider shall treat all information relating to DCS facilities and DPWI installations as
classified and confidential. This includes, but is not limited to: facility layouts, security system
configurations, inmate population data, security schedules, access control arrangements, and
CCTV coverage. No information shall be disclosed to third parties without the prior written consent
of both the National Commissioner of Correctional Services and the Director-General of DPWI.
Breach of this clause may constitute an offence under the Correctional Services Act (No. ) and the Protection of State Information Act.
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9.5 BBBEE and Preferential Procurement
The service provider shall comply with all applicable provisions of the Preferential Procurement
Policy Framework Act (PPPFA, No. ) and its Regulations. The service provider shall
demonstrate active sub-contracting to qualifying small enterprises and enterprises owned by
historically disadvantaged individuals, in accordance with the bid evaluation criteria. Compliance
shall be reported quarterly.
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Section 10: annexures
Annexure A: Generator Inspection and Test Run Record
Acceptance Range /
Parameter Recorded Value
Criterion
Site / Building Name
Generator Asset No. / Serial
No.
Date of Test
Technician Name and
Methodology
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)2 Check engine oil level (dipstick) OEM-specified and MAX marks grade operating level coolant mix Min 75% full (day Arrange fuel tank) delivery Clean and treat; corrosion necessary Report fault; Charger ON; 6 Inspect battery charger display β confirm charging replace charger voltage correct if defective active alarms
Quality Management
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdfdefined intervals, irrespective of generator condition, to prevent failure
identified defect, fault, or failure
parameters to predict and pre-empt failure
hours, as defined in the SLA
3.2 Planned Preventive Maintenance Schedule
intervals are based on operating hours or calendar periods, whichever occurs first. The OEM
service manual shall take precedence where manufacturer intervals are more stringent.
3.2.1 Weekly Inspections
The following inspections shall be completed by a qualified technician on a weekly basis (every 7
calendar days). All findings shall be recorded in the Generator Log Book maintained on-site:
Log and report;
Visual inspection of entire generator set for leaks (oil,
1 No visible leaks rectify within 48
fuel, coolant)
hours
all monthly tasks plus the following:
and inhibitor levels; top up or replace coolant as indicated
necessary
specification
minutes
camera)
retransfer
Management within 5 working days of completion
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
3.2.4 Annual Major Overhaul (2 000 Operating Hours or Annually)
additional requirements:
resistance check, AVR calibration, and bearing condition assessment
and insulation resistance
(earth spike test)
report
recommendations for capital expenditure and replacement
RESTRICTED β Official Use Only Β© 2026 DCS / DPWI
DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 4: fuel management and storage
4.1 Fuel Supply and Quality Requirements
maintenance activities:
75% level in day tank
all contamination
test fuel sample for contamination
contamination is detected
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 5: reporting, documentation and record keeping
5.1 Generator Log Book
A site-based Generator Log Book (physical hardcopy) shall be maintained at each generator
installation. The log book shall record:
5.2 Maintenance Reports
herein. Equipment shall be calibrated by an accredited calibration laboratory with valid calibration
certificates available for inspection. Minimum required equipment includes:
Thd)
RESTRICTED β Official Use Only Β© 2026 DCS / DPWI
DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
RESTRICTED β Official Use Only Β© 2026 DCS / DPWI
DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 9: special conditions and general requirements
9.1 Security and Access Control
Policy Framework Act (PPPFA, No. ) and its Regulations. The service provider shall
demonstrate active sub-contracting to qualifying small enterprises and enterprises owned by
historically disadvantaged individuals, in accordance with the bid evaluation criteria. Compliance
shall be reported quarterly.
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 10: annexures
Annexure A: Generator Inspection and Test Run Record
Compliance Requirements
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)2.1 Registration and Accreditation The appointed service provider shall, for the duration of the contract, maintain valid registration and accreditation with all applicable bodies. Documentation shall be submitted with each tender submission and upon each annual renewal
Registration with the Companies and Intellectual Property Commission (CIPC)
Valid Tax Clearance Certificate or Tax Compliance Status Pin from SARS
B-BBEE Compliance Certificate from an accredited verification agency
Registration with the Engineering Council of South Africa (ECSA) as an Engineering firm (where required by the size of the installation)
Registration with the Department of Labour as an Employer
Proof of Professional Indemnity insurance (minimum R5 million per occurrence)
Proof of Public Liability insurance (minimum R10 million per occurrence) 2.2 Technical Personnel Requirements The service provider shall ensure that all personnel deployed on DCS and DPWI sites possess the minimum qualifications and certifications stipulated below: Role Minimum Qualification Certification / Licence N6 Electrical Engineering or Trade Wireman's Licence (HV or LV as Lead Technician Test (Electrician/Millwright) applicable); OHS Act First Aid Level 1 OEM training certificate (Perkins, Trade Test: Diesel Mechanic Diesel Mechanic Cummins, FG Wilson, Volvo, (NAMB accredited) Baudouin or equivalent) SACPCMP registration or ECSA National Diploma: Electrical Site Supervisor registration; Construction Regulations Engineering (minimum) Compliance Certificate Control Panel N6 or equivalent in Deepsea, ComAp, or equivalent Technician electronics/instrumentation controller manufacturer certification 2.3 Health, Safety and Environmental (HSE) Requirements The service provider shall develop, submit, and implement a comprehensive Health, Safety and Environmental Plan (HSEP) prior to commencement of any maintenance activity. The HSEP shall comply with all requirements of the OHS Act () and its Regulations and shall include
A site-specific Risk Assessment and Method Statement (RAMS) for all maintenance tasks
Emergency Response Plan (ERP) addressing fire, fuel spills, and electrocution
Personal Protective Equipment (PPE) register and enforcement policy
Toolbox talk records (to be maintained on-site and submitted with reports)
Incident and near-miss reporting procedure
Fuel spill containment and environmental management plan
Confined Space Entry procedures (where applicable to underground installations) RESTRICTED β Official Use Only Β© 2026 DCS / DPWI DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01 The IDT or its appointed Health and Safety Agent, in consultation with the DCS Chief Security Officer, reserves the right to conduct unannounced HSE audits at DCS facilities. Non-compliance may result in work stoppage and penalty clauses as stipulated in the SLA. RESTRICTED β Official Use Only Β© 2026 DCS / DPWI DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01 SECTION 3: MAINTENANCE PROGRAMME AND REQUIREMENTS 3.1 Categories of Maintenance All maintenance activities shall be classified under one of the following categories
Planned Preventive Maintenance (PPM): Scheduled inspections and services performed at defined intervals, irrespective of generator condition, to prevent failure
Corrective Maintenance (CM): Unscheduled maintenance performed in response to an identified defect, fault, or failure
Condition-Based Monitoring (CBM): Continuous or periodic assessment of generator health parameters to predict and pre-empt failure
Emergency Call-Out Maintenance: Urgent response to a generator failure during or after hours, as defined in the SLA 3.2 Planned Preventive Maintenance Schedule The service provider shall execute PPM activities at the intervals specified in the tables below. All intervals are based on operating hours or calendar periods, whichever occurs first. The OEM service manual shall take precedence where manufacturer intervals are more stringent. 3.2.1 Weekly Inspections The following inspections shall be completed by a qualified technician on a weekly basis (every 7 calendar days). All findings shall be recorded in the Generator Log Book maintained on-site: Acceptance Action if Non- No. Inspection Activity Criterion Conformant Log and report; Visual inspection of entire generator set for leaks (oil, 1 No visible leaks rectify within 48 fuel, coolant) hours Top up with Between MIN 2 Check engine oil level (dipstick) OEM-specified and MAX marks grade Top up with At correct 3 Check coolant level in expansion tank approved operating level coolant mix Min 75% full (day Arrange fuel 4 Check fuel level in day tank and main storage tank tank) delivery Clean and treat; Clean, tight, no 5 Inspect battery terminals for corrosion and connections replace if corrosion necessary Report fault; Charger ON; 6 Inspect battery charger display β confirm charging replace charger voltage correct if defective Replace filter if 7 Check air filter indicator / restriction gauge Green zone red zone Investigate and 8 Check control panel for fault codes and alarms No active alarms resolve all active alarms RESTRICTED β Official Use Only Β© 2026 DCS / DPWI DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01 Investigate if in Main supply on 9 Inspect ATS panel: confirm position (Main/Gen/Off) incorrect MAIN position position Investigate Clear to light cause of 10 Check exhaust system for unusual colour (smoke) grey exhaust blue/black/white smoke 3.2.2 Monthly Maintenance (250 Operating Hours or Monthly) In addition to weekly inspection activities, the following tasks shall be completed monthly
Perform a 30-minute loaded test run (minimum 30% rated load) and record all operating parameters
Record and log: oil pressure, coolant temperature, battery voltage (on load and off load), output voltage (L-L and L-N), output current per phase, frequency, and load kW and kVA
Inspect all flexible hoses, clamps, and fuel lines for condition and security
Check all electrical connections and terminal blocks in main control panel and ATS for tightness
Inspect exhaust system components, flexible bellows, and muffler for corrosion and leaks
Inspect fuel storage tank(s) for corrosion, water ingress, and structural integrity
Check generator room ventilation: confirm louvres are operational and not blocked
Test all generator alarms and shutdown functions (simulated activation)
Inspect and clean air filter pre-cleaner (where fitted)
Lubricate all greasing points per the OEM lubrication schedule 3.2.3 Six-Monthly Maintenance Service (1 000 Operating Hours or Six-Monthly) The six-monthly service shall constitute a comprehensive inspection and service and shall include all monthly tasks plus the following
Engine oil and oil filter replacement (OEM-specified grade and specification)
B-BBEE Minimum Level: 1
B-BBEE Details: I
DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
Section 2: service provider qualifications and
Requirements
2.1 Registration and Accreditation
The appointed service provider shall, for the duration of the contract, maintain valid registration and
accreditation with all applicable bodies. Documentation shall be submitted with each tender
submission and upon each annual renewal:
(where required by the size of the installation)
2.2 Technical Personnel Requirements
The service provider shall ensure that all personnel deployed on DCS and DPWI sites possess the
minimum qualifications and certifications stipulated below:
Role Minimum Qualification Certification / Licence
N6 Electrical Engineering or Trade Wireman's Licence (HV or LV as
Lead Technician
Test (Electrician/Millwright) applicable); OHS Act First Aid Level 1
OEM training certificate (Perkins,
Trade Test: Diesel Mechanic
Diesel Mechanic Cummins, FG Wilson, Volvo,
(NAMB accredited)
Baudouin or equivalent)
SACPCMP registration or ECSA
National Diploma: Electrical
Site Supervisor registration; Construction Regulations
Engineering (minimum)
Compliance Certificate
Control Panel N6 or equivalent in Deepsea, ComAp,
Health & Safety
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdfpower is essential to maintain perimeter security systems, electronic access control, CCTV
surveillance, cell locking mechanisms, and emergency lighting. Power failures present acute
security risks including the possibility of escapes and breakdown of containment. Maintenance
activities under this specification are therefore treated as priority obligations in accordance with the
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DCS / DPWI | Technical Specification: Diesel Generator MaintenanceDoc No: DCS/DPWI-TS-DG-2026-001 | Rev 01
DCS mandate under the Correctional Services Act (No. ) and the minimum standards
prescribed by DPWI Public Works Guidelines.
legislative and regulatory framework:
2.3 Health, Safety and Environmental (HSE) Requirements
Environmental Plan (HSEP) prior to commencement of any maintenance activity. The HSEP shall
comply with all requirements of the OHS Act () and its Regulations and shall include:
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its care. The register shall include, as a minimum:
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Section 6: emergency call-out and response times
6.1 Response Time Requirements
The service provider shall maintain a 24-hour, 7-day emergency call-out capability. The following
response time matrix shall apply. Failure to meet response times shall attract penalty clauses as
defined in the SLA:
Response Time (on-
alarm
6.2 Call-Out Procedure
1. The Facilities Manager or Building Manager shall contact the service provider's 24-hour
emergency control room.
2. The service provider shall acknowledge receipt of the call-out within 30 minutes and
confirm estimated arrival time.
completed on time vs. actual
Generator Availability (after Operating log vs. downtime
β₯ 98% uptime for Priority 1 sites
maintenance) records
Emergency Response: Priority On-site within 2 hours, 100% of
1 incidents
Emergency Response: Priority On-site within 4 hours, 95% of
period in which the non-compliance occurred. Penalties are cumulative and do not limit DPWI's
right to terminate the contract for cause:
3 000 penalty
removal from site required
7.3 Quarterly Performance Review
maintenance and emergency repairs without delay. The following minimum stock shall be
maintained at all times:
Environmental
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf1.4 Definitions and Abbreviations
specifications:
required by environmental regulations
4.2 Fuel Storage Requirements
All diesel storage installations shall comply with SANS 10089-3 (The handling, storage, distribution
and maintenance of petroleum products in fixed bulk installations). Key requirements include:
containing 110% of the tank volume
invoice number
4.3 Fuel Maintenance Activities
to first site access. No person with a criminal record shall be permitted access to a
correctional centre
all times on site
security officer
9.2 Environmental Requirements
Contractual Terms
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdfRegional Director: Electrical 02
& IDT Regional Offices
Head: Supply Chain Management DCS Head Office / IDT HQ 03
DCS National Commissionerβs Office DCS Regional Offices Nationwide 04
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Section 1: purpose, scope and background
1.1 Purpose
This Technical Specification (TS) establishes the minimum standards, requirements, and
procedures for the planned and corrective maintenance of diesel-powered standby generators
installed at correctional centres and facilities occupied by the Department of Correctional Services
(DCS). The specification is issued in line with the Department of Public Works and Infrastructure
(DPWI) Public Works Guidelines and Standard Specifications, which govern the maintenance of
government-owned and leased immovable assets. The document is intended to guide service
providers appointed through IDT procurement processes on behalf of DCS, and to ensure
uniformity, reliability, and regulatory compliance across all generator maintenance activities at DCS
facilities.
1.2 Scope of Application
This specification applies specifically to the diesel generators installed at the following eight (8)
accreditation with all applicable bodies. Documentation shall be submitted with each tender
submission and upon each annual renewal:
(where required by the size of the installation)
2.2 Technical Personnel Requirements
service provider. DCS shall be represented by the Head: Physical Resources Management or
delegate. The meeting shall review all KPIs against actual performance, discuss outstanding
defects and capital replacement requirements, review the status of all Work Orders, and address
any disputes or grievances. Minutes shall be kept and circulated within 5 working days.
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Section 8: spare parts, materials and tools
8.1 Minimum Spare Parts Inventory
constitute a material breach of the SLA.
8.3 Minimum Test Equipment Requirements
accordance with NEMA and the following requirements:
management service provider; disposal certificates shall be submitted with the quarterly
report
work
with the site Emergency Response Plan
9.3 Warranty Obligations
installation
workmanship or materials at no additional cost to DPWI or DCS
9.4 Intellectual Property and Confidentiality
of both the National Commissioner of Correctional Services and the Director-General of DPWI.
Breach of this clause may constitute an offence under the Correctional Services Act (No. ) and the Protection of State Information Act.
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9.5 BBBEE and Preferential Procurement
Special Conditions
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)8.2 Materials and Parts Approval 6. Genuine OEM (Original Equipment Manufacturer) parts obtained from authorised OEM distributors 8. Third-party equivalent parts: may only be used with the prior written approval of the DPWI Facilities Manager and the DCS Head: Physical Resources Management, and must be accompanied by a quality certificate
Requirements
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdf (unknown)N6 Electrical Engineering or Trade Wireman's Licence (HV or LV as Test (Electrician/Millwright) applicable); OHS Act First Aid Level 1 OEM training certificate (Perkins, Trade Test: Diesel Mechanic (NAMB accredited) Baudouin or equivalent) National Diploma: Electrical Site Supervisor registration; Construction Regulations Engineering (minimum) Control Panel N6 or equivalent in Deepsea, ComAp, or equivalent
Section
Source: Annexure 6a - DCS_Diesel_Generator_Maintenance_Specifications.pdfPolicy Framework Act (PPPFA, No. ) and its Regulations. The service provider shall
historically disadvantaged individuals, in accordance with the bid evaluation criteria. Compliance
4.1 Fuel Supply and Quality Requirements
Supply and delivery of one conveyor-type X-ray inspection unit and one walk-through metal detector for integrated security systems. Units must meet technical, safety, and operational specifications as outlined in the tender document.
Contact Information
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Department of Public Works, Central Government Offices, Madiba Road, Pretoria 0002, Private Bag X 65, Pretoria 0001. Coordinate delivery arrangements with the contact person (name and phone number to be provided by the tenderer).
Submission Guidelines
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Submit the following returnable documents with your tender:
Returnable Documents
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Required returnable documents:
Evaluation Criteria
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Legal Compliance
Technical Capability
Financial And Operational
Technical Specifications
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Scope: Supply and delivery of one conveyor-type X-ray inspection unit and one walk-through metal detector.
X-Ray Inspection Unit Requirements:
Walk-Through Metal Detector Requirements:
General Requirements:
Methodology
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Execution plan requirements:
Quality Management
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdfQuality standards and requirements:
Pricing Schedule
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Pricing must be broken down as follows (excluding VAT):
Financial Requirements
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Pricing must be submitted in the following format (excluding VAT):
Compliance Requirements
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdf (unknown)Mandatory compliance requirements:
Health & Safety
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdfHealth and safety requirements:
Environmental
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdfEnvironmental and operational conditions:
Contractual Terms
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdfContractual obligations include:
Section
Source: Annexure 4 - DPWI_X-Ray_Metal_Det_Spec_2018.pdfTechnical compliance will be evaluated based on:
Induction session is mentioned but no date, time, or venue is specified. No other dates are provided in the document.
Contact Information
Source: Annexure 9b-Client-Baseline Risk Assessment .pdf (unknown)Department: Department of Correctional Services (DCS). No specific name, email, phone, or address provided.
Evaluation Criteria
Source: Annexure 9b-Client-Baseline Risk Assessment .pdf (unknown)Mandatory
Preferential
Technical Specifications
Source: Annexure 9b-Client-Baseline Risk Assessment .pdf (unknown)The contract covers a 36-month period for the repair and maintenance of Integrated Security Systems (ISS) at eight correctional centres: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen. The ISS sub-systems include: CCTV (IP-enabled cameras, video walls, storage servers), access control (fingerprint/card readers, pneumatic doors, gates, turnstiles), perimeter detection (inner/outer fence detection, sensor arrays), fire detection and suppression (addressable detectors, alarm panels, gas suppression), intercom and PA (staff/cell/visitation intercoms, PA speakers, intercom exchanges), X-ray and metal detection (baggage scanners, walk-through metal detectors, cell phone detection), network infrastructure (POE switches, PLCs, ISS servers, CCTV servers, operator workstations), and UPS/emergency power (3 kVA UPS systems, standby generators, compressors). The Principal Contractor must review the Baseline Risk Assessment (BRA), develop task-specific risk assessments for all activities, and update the BRA as new hazards are identified. The BRA must be read in conjunction with the Construction Health and Safety Specification (CHSS), Doc. Ref. 058_ISS_CHSS_001_Rev00.
Compliance Requirements
Source: Annexure 9b-Client-Baseline Risk Assessment .pdf (unknown)Principal Contractor must have: CIDB grading of 8EB or higher, PSIRA registration, and DCS security clearance for all key personnel. Designers must be professionally registered with ECSA or SACPCMP. All ISS designs and changes must be approved by appointed designers. Technical specification compliance is mandatory, with OEM or approved equivalent components only. Quality inspection upon delivery is required. All personnel must have PSIRA registration, DCS security clearance, and undergo background checks. Contraband awareness training is mandatory. Tool control register with daily reconciliation is required. Prohibited items briefing at induction is mandatory. Medical fitness certificates for all employees are required. Awareness training on communicable diseases (e.g., TB, COVID-19) is mandatory. PPE (e.g., masks) must be provided where required.
Health & Safety
Source: Annexure 9b-Client-Baseline Risk Assessment .pdfThe Baseline Risk Assessment (BRA) identifies hazards and risks for ISS maintenance at eight DCS facilities. Key hazards include: electrocution and electrical burns (ISS systems, UPS, generators), arc flash from switchgear, falls from height (roof-mounted cameras, poles, towers), exposure to battery acid and hazardous chemicals, security breaches during maintenance, inmate interaction risks, tool control failure, fire from hot work, asphyxiation from gas suppression systems, radiation exposure from X-ray equipment, pneumatic system hazards, confined space entry, manual handling of heavy equipment, noise exposure, dust exposure, and inclement weather risks. Control measures include: LOTO procedures, permits to work, competent personnel, PPE, fall protection plans, fire watches, gas suppression system isolation, radiation safety procedures, confined space permits, and weather monitoring. The Principal Contractor must review and update the BRA before commencing work at each centre, after any changes, incidents, or new hazards, and at monthly progress meetings.
Contractual Terms
Source: Annexure 9b-Client-Baseline Risk Assessment .pdfThe Principal Contractor must have necessary competency, CIDB grading (8EB+), and experience. PSIRA registration must be verified. DCS security clearance must be obtained for all key personnel. Technical specification compliance is mandatory. OEM or approved equivalent components must be used. Budget must include H&S resources and be reviewed as the project progresses. H&S cost template must be completed per contract requirements.
Section
Source: Annexure 9b-Client-Baseline Risk Assessment .pdfPoor quality and specification pose a risk to project integrity and may cause delays. Bidders must ensure compliance with technical specifications to avoid disqualification.
The tender is for a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres. The scope includes the procurement of luminaires and associated electrical components. Luminaires must comply with various SANS standards and be suitable for indoor use in buildings under the Department of Public Works. Special requirements apply to prison cell luminaires, including tamper-proof design, IP66 ingress protection, and resistance to ambient temperatures up to 45Β°C. Local content of at least 50% is preferred.
Submission Guidelines
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf (unknown)Submit a sample luminaire for evaluation and approval by the Electrical Engineer prior to installation. If the luminaire is of foreign origin, provide full technical performance and quality specifications, along with reasons for importing the unit.
Evaluation Criteria
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf (unknown)General
Technical
Financial
Technical Specifications
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf (unknown)Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres. Technical requirements for luminaires include: compliance with SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, SANS 10142, and IEC 400. Luminaires must be suitable for ambient temperatures between -10Β°C and +25Β°C, bear the SANS 1464 safety mark, and have noise-free ballasts complying with SANS 890 Part 1. Construction: ventilated body of cold-rolled sheet steel (minimum 0.8mm thick), corrosion-proof components, internal wiring with grommets, metal-enclosed wiring, and earth terminal. Lamp holders: telescopic spring-loaded or twist-lock type. Control gear: ballasts, capacitors, and starters must comply with SANS 890, SANS 891, and SANS 1250, with power factor corrected to at least 0.85. Lamps: comply with SANS 1041, colour 2 (4300K) if unspecified. Photometric data and full technical particulars must be submitted. Special requirements for prison cell luminaires: IP66 ingress protection, tamper-proof and vandal-resistant design, ambient temperature resistance up to 45Β°C, and specific dimensions (1310x140x120mm for 36W, 1610x140x120mm for 58W). Diffuser: UV-stabilised polycarbonate with tamper-proof stainless steel bolts. Gear tray: acts as reflector, removable for maintenance, houses control gear and lamps. Local content: preferably manufactured in South Africa with at least 50% local content.
Experience & Qualifications
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfControl gear, ballasts, capacitors, and starters must be designed and manufactured to suit the adopted control circuitry. All luminaires must operate on a switch-start basis. Ballasts must comply with SANS 890 and SANS 891, suitable for 220V to 250V, 50Hz supplies. Ballasts must ensure thermal limits specified in SANS 1119 are not exceeded. Starters must comply with SANS 1479 or BS 3772, with integral earthing facilities for metal cans. Starters must be accessible from the outside of the luminaire. Capacitors must comply with SANS 1250, with power factor corrected to at least 0.85. Lamps must comply with SANS 1041, with no visible flicker and must readily strike when switched on. Faulty lamps or ballasts must be replaced at no cost to the Department.
Quality Management
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfLuminaires must comply with SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, and SANS 10142. Conduits must comply with SANS 1065 and bear the SANS mark. Non-metallic conduits must comply with SANS 950. Cable trays and ladders must meet SANS 32 & 121 for galvanising. All components must be corrosion-proof, with cadmium-plated or stainless steel materials preferred. Luminaires must bear the SANS 1464 safety mark and have noise-free ballasts complying with SANS 890 Part 1. Photometric data sheets and full technical particulars must be submitted with the luminaire.
Compliance Requirements
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf (unknown)Luminaires must comply with SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, and SANS 10142. Conduits must comply with SANS 1065 and bear the SANS mark. Non-metallic conduits must comply with SANS 950. Cable trays and ladders must meet SANS 32 & 121 for galvanising. Heat-shrinkable materials for cable terminations must comply with VDE 0278. Local content preference: luminaires should be manufactured in South Africa with at least 50% local content.
B-BBEE Requirements
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdf (unknown)To promote work creation in South Africa, luminaires should preferably be manufactured within the Republic of South Africa with a local content of at least 50%. If the luminaire offered is of foreign origin, full specifications on technical performance and quality must be submitted, along with reasons for importing the unit.
Health & Safety
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfConduits must comply with SANS 1065 and bear the SANS mark. All conduit must be heavy gauge, welded or solid drawn, hot-dip galvanised or black enamelled. Galvanised conduit must be hot-dipped inside and outside in accordance with SANS 32 & 121. All conduit ends must be reamed and threaded on both sides, delivered with a coupling at one end and a plastic cap on the other. Flexible steel conduit must comply with BS 731, part 1, and be of galvanised steel construction. In damp areas, use plastic-sheathed galvanised steel type. Earth clamps must consist of copper strips at least 1.2mm thick and not less than 12mm wide, secured with a brass bolt, nut, and washer. Luminaires must have an ingress protection rating of IP66 for prison cell applications and be tamper-proof and vandal-resistant. Ballasts must comply with SANS 890 Part 1 to minimise noise levels.
Environmental
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfLuminaires must be suitable for operation in ambient temperatures between -10Β°C and +25Β°C unless otherwise specified. For prison cell luminaires, the ambient temperature resistance must be up to 45Β°C. Materials must be resistant to UV radiation, weathering, and corrosion. Cable terminations and joints must be watertight and resistant to UV radiation. Outdoor terminations must prevent flashover under wet or contaminated conditions.
Contractual Terms
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfPlain-end (unthreaded) metallic conduit with accessories may be used under conditions stated in the Department's standard specification for 'Installation and Termination of Conduits and Conduit Accessories'. Non-metallic conduit must comply with SANS 950 and be installed in accordance with Appendix C of the same specification. Heat-shrinkable materials for cable terminations and joints may only be used with written permission from the Department. Materials must comply with VDE 0278 and retain electrical and mechanical properties without deterioration. Terminations must provide lasting protection against UV radiation, and outdoor terminations must prevent flashover under wet or contaminated conditions. Joints must maintain electrical continuity and be watertight to prevent corrosion.
Section
Source: Annexure 5c-Quality & Material_Electrical_Specification_Part_C.pdfEvaluation criteria include technical performance and quality of the luminaire. A sample luminaire must be provided for evaluation and approval by the Electrical Engineer prior to installation. If the luminaire is of foreign origin, full specifications on technical performance and quality must be submitted, along with reasons for importing the unit.
Scope: Supply, installation, and commissioning of an indoor emergency generator set. The specification covers the complete installation, including equipment, testing, and documentation.
Contact Information
Source: Annexure 6b-Indoor_Generator_Specification.pdf (unknown)Contact the Engineering Services Chief Directorate, Electrical Engineering Directorate, at 256 Madiba Street, Pretoria, 0001.
Evaluation Criteria
Source: Annexure 6b-Indoor_Generator_Specification.pdf (unknown)General
Financial
Legal
Technical Specifications
Source: Annexure 6b-Indoor_Generator_Specification.pdf (unknown)Scope: Supply, delivery, installation, and commissioning of a complete indoor emergency generator set. Key requirements:
Quality Management
Source: Annexure 6b-Indoor_Generator_Specification.pdfQuality assurance requirements:
Compliance Requirements
Source: Annexure 6b-Indoor_Generator_Specification.pdf (unknown)Compliance with the following is mandatory:
Health & Safety
Source: Annexure 6b-Indoor_Generator_Specification.pdfHealth and safety requirements:
Environmental
Source: Annexure 6b-Indoor_Generator_Specification.pdfEnvironmental requirements:
Contractual Terms
Source: Annexure 6b-Indoor_Generator_Specification.pdfContract terms include:
Section
Source: Annexure 6b-Indoor_Generator_Specification.pdfEvaluation will be based on compliance with the Department of Public Works Quality Specification Parts A, B, and C. Bidders must ensure their submission aligns with these standards.
General
Compliance
Exclusions
Technical Specifications
Source: Annexure 5b -General_Electrical_Specification_PartA_and_PartB.pdf (unknown)(a) These Standard Specifications cover the general technical requirements for the equipment, materials,
installation, testing, commissioning and maintenance of electrical installations for the Department.
These requirements shall be read in conjunction with the Documents as specified below.
(b) "Document" shall mean the complete set of contract documents, including the Department's Tender
Conditions, Tender Qualifications, the Standard Specification and the Detail Technical Specification
including all drawings and variation orders issued in terms of the contract.
(c) "Contractor" shall mean the person, partnership, company or firm appointed for the supply, installation,
testing, commissioning and maintenance of the Electrical Installation. In the case of the Electrical
Installation being a sub-contract, nominated in terms of the Main Contract or otherwise, the word
"Contractor" shall also mean "Sub-Contractor" in terms of the Sub-Contract Conditions for the specific
installation. Where applicable the Builder or Principal Contractor shall be referred to as "Main
Contractor".
2. Installation work
(a) The complete installation shall comply with the requirements of this Specification. Should any
discrepancies or contradictions exist between this specification and the Detail Technical Specification
for the specific installation, then the latter shall take precedence.
In the event of discrepancies between the drawings, specifications and bill of quantities the
Department shall decide whether the work as executed shall be remeasured on site or whether
remeasurement shall be effected from the working drawings only.
(b) The Department's authorised representative will inspect the installation from time to time during the
progress of the work. Discrepancies will be pointed out to the Contractor and these shall be remedied
at the Contractor's expense. Under no circumstances shall these inspections relieve the Contractor of
his obligations in terms of the Documents.
(c) The Contractor shall notify the Department timeously when the installation reaches important stages of
completion (e.g. before closing cable trenches, before casting concrete, etc.) so that the Department's
authorised representative may schedule his inspections in the best interest of all parties concerned.
3. Regulations
(a) The installation shall be erected and tested in accordance with the Acts and Regulations as indicated
in PW 379 or PW 379 (Civil) β βStandard Conditions in respect of the Supply-, Delivery and Installation
of Electrical-, Mechanical-, Pneumatic- and Vacuum Operated Equipment, Control Systems, Plant and
Materialsβ.
(b) The Contractor shall issue all notices and pay all of the required fees in respect of the installation to the
authorities, and shall exempt the Department from all losses, claims, costs or expenditures which may
arise as a result of the Contractor's negligence in complying with the requirements of the regulations.
(c) It shall be assumed that the Contractor is conversant with the above-mentioned requirements. Should
any requirement, by-law or regulation, which contradicts the requirements of this Document, apply or
become applicable during erection of the Installation, such requirement, by-law or regulation shall
overrule this Document and the Contractor shall immediately inform the Department of such a
contradiction. Under no circumstances shall the Contractor carry out any variations to the installation in
terms of such contradictions without obtaining the written permission to do so from the Department.
Section a
4. Site conditions
Tenderers are advised to visit the site and acquaint themselves with all local conditions pertaining to the
execution of the installation before tender closing date. No claims from the Contractor which may arise from
insufficient knowledge of site access, type of site, labour conditions, establishment space, transport and
loading/unloading facilities, power and water supply, etc. will be considered after submission of tenders.
For services where prior permission is required before contractors can visit the site, a visit will be arranged
for all interested parties.
5. Arrangements with the supply authority
(a) The contractor shall give all notices required by and pay all necessary fees, including any inspection
fees, which may be due to the local Supply Authority unless specified to the contrary.
(b) It shall be the responsibility of the Contractor to make the necessary arrangements with the local
Supply Authority at his own cost and to supply the labour, equipment and means to inspect, test and
commission the installation to the satisfaction of the Local and Supply Authorities.
(c) The Contractor shall supply and install all notices and warning signs that are required by the relevant
laws, regulations and/or the Documents.
6. Material and equipment
(a) All material and equipment shall conform in respect of quality, manufacture, tests and performance,
with the requirements of the South African Bureau of Standards or where no such standards exist, with
the relevant current Specification of the British Standards Institution.
(b) All material and equipment shall be of high quality and suitable for the conditions on site. These
conditions shall include weather conditions as well as conditions under which materials are installed,
stored and used. Should the materials not be suitable for use under temporary site conditions then the
Contractor shall at his own cost provide suitable protection until these unfavourable site conditions
cease to exist.
(c) The Contractor shall, where requested to do so, submit samples of equipment and material to the
Department for approval prior to installation. Samples may be retained in the Department's possession
until the contract is completed after which they will be returned.
7. Connections involving aluminium (cables and transformers)
As a result of the fact that aluminium flows when subjected to pressure and electrical connections based on
this principle thus loses proper contact during the course of time, it should be noted that bolted connections
between aluminium and copper or any other metal is not acceptable to this Department.
8. Codes of practice or standard specification
Where reference is made to any Code of Practice or Standard Specification in this document the latest
edition or amendment shall be applicable, except where specified to the contrary.
Section b.1
Section b.1
B.1 Installation and termination of conduits and conduit accessories
1. General
1.1 Scope
1.1.1 This section covers the installation of conduits and conduit accessories in buildings and other
structures under normal environmental conditions and for system voltages up to 600 V.
1.1.2 The following types of conduit installations are included:
(a) Screwed metallic conduit - black enamelled and galvanised.
(b) Plain-end metallic conduit - black enamelled and galvanised.
(c) Non-metallic conduit.
(d) Flexible conduit.
1.1.3 Conduits may be installed as follows:
(a) In open roof spaces.
(b) Cast in concrete.
(c) Surface mounted against walls, concrete slabs, etc.
(d) In wall chases.
1.1.4 Where conduits are to be installed in concrete, this shall be undertaken while the building work is still
in progress. Conduits may only be surface mounted where specified or where the Department has
given its written consent.
1.1.5 Under no circumstances will conduit having a wall thickness of less than 1,6mm be allowed in
screeding laid on top of concrete slabs.
1.1.6 Bending and setting of conduit must be done with special bending apparatus manufactured for the
purpose and which are obtainable from the manufacturers of the conduit systems. Damage to
conduit resulting from the use of incorrect bending apparatus or methods applied must on indication
by the Department's inspectorate staff, be completely removed and rectified and any wiring already
drawn into such damaged conduits must be completely renewed at the contractor's expense.
1.1.7 Tenderers must ensure that general approval of the proposed conduit system to be used is obtained
from the local electricity supply authority prior to the submission of their tender. Under no
circumstances will consideration be given by the Department to any claim submitted by the
contractor, which may result from a lack of knowledge in regard to the supply authority's
requirements.
1.1.8 For light and socket outlet circuits, the conduit used shall have an external diameter of 20mm. In all
other instances the sizes of conduit shall be in accordance with the "Wiring Code" for the specified
number and size of conductors, unless otherwise directed in part 2 of this specification or indicated
on the drawings.
1.2 Other services
Conduits may not be installed closer than 150 mm to pipes containing gas, steam, hot water or other
materials, which may damage the conduits or conductors. Conduits may not touch pipes of other service
Section b.1
installations in order to prevent electrolytic corrosion. Where this is unavoidable, cathodic protection shall be
provided.
Conduit and conduit accessories used for flame-proof or explosion proof installations and for the suspension
of luminaries as well as all load bearing conduit shall in all instances be of the metallic screwed type.
2. Screwed metallic conduit
2.1 General
2.1.1 In general, screwed steel conduit shall be used in the wiring of buildings.
2.1.2 The installation shall comply with SANS 10142.
2.2 Galvanised conduit
Galvanised conduit and accessories shall be used in the following:
(a) In damp areas.
(b) In areas exposed to the weather.
(c) For all installations within 50 km of the coast.
(d) In plenum chambers containing humidifying equipment.
(e) For surface mounted conduit installations in kitchens and boiler rooms.
(f) In screeds resting directly on soil.
(g) For connection points to future installations.
(h) For underground conduit containing earthing conductors.
(I) In buildings where animals are housed such as cattle, sheep, dogs, etc.
2.3 Terminations
2.3.1 Spouted Connections.
Conduits shall be connected directly to draw-boxes with spouted connections. Conduits shall be screwed
tightly home and no threads shall be visible.
2.3.2 Switchboards, Power skirting, etc.
Conduits shall be terminated by means of a brass female bush and two locknuts in pressed steel
switchboards and distribution boxes, cable ducts, power skirting, etc. The conduit end shall only project far
enough through the entry hole to accommodate the bush and locknut. Alternatively the method detailed in
2.3.3 may be used.
2.3.3 Draw-boxes.
A female bush and two locknuts shall be used to terminate conduits at draw-boxes and outlet boxes without
spouts, should there be sufficient room in the box. Where there is insufficient room, a coupling, brass male
bush and locknut may be used with sufficient allowance for the reduction of the internal diameter by the male
bush.
2.3.4 Holes.
Holes to accommodate brass bushes shall be large enough to accommodate the bush with a minimum of
clearance.
2.3.5 Bush-nuts.
Bush-nuts for the connection of earth conductors to conduits are not acceptable.
2.4 Screws, bolts and nuts
Steel locknuts of thick gauge steel with milled sides shall be used in all cases. Cadmium-plated bolts and
nuts shall be used except where the installation is exposed to the weather in which case brass bolts and
Section b.1
nuts shall be used. Screws shall be installed in all tapped holes in fittings and accessories to prevent
damage to the screw thread by concrete or plaster. The screws shall be screwed completely down to
prevent damage to the thread on the screw.
2.5 Conduit ends
Conduit ends shall be cut at right angles to ensure that ends butt squarely at joints. Threads shall not be
visible at joints and connections except at running joints. The total length of the thread on the two conduit
ends shall not exceed the length of the coupling.
2.6 Joints
All conduit ends shall be reamed and all joints tightly screwed. Only approved couplings shall be used.
Running joints with long threads shall be kept to a minimum and locknuts shall be provided to ensure a
strong mechanical and a continuous electrical joint. Running joints in screwed conduit are to be avoided as
far as possible and all conduit systems shall be set or bent to the required angles. The use of normal bends
must be kept to a minimum with exception of larger diameter conduits where the use of such bends is
essential.
2.7 Finish
All joints shall be painted with red lead to prevent them from rusting in damp areas, areas within 50 km of the
coast and in cases where the installation is exposed to the weather for any length of time. Where the
galvanising or black paint has been damaged, the area shall first be cleaned and a coat of zinc base paint
applied subsequently. Additional coats of paint shall only be applied after the undercoat has completely
dried. All surface mounted non-galvanised metallic conduit must be painted. (Refer to par. 8.8 of Section
B1).
2.8 Continuity
Mechanical and electrical continuity shall be maintained throughout the conduit installation.
3. Plain-end metallic conduit
As an alternative to the screwed conduit, plain-end conduit complying with the Department's standard
specification for "CONDUITS AND CONDUIT ACCESSORIES", par. 7 of Section CI, may be installed
subject to the following additional conditions:
3.1 Bending and setting of plain-end conduit must be done with special benders and apparatus
manufactured for this purpose and which are obtainable from the suppliers of the system. Damaged
conduit resulting from the use of incorrect bending apparatus shall be completely removed and any
wiring already drawn into such damaged conduits shall be completely renewed at the Contractor's
expense.
3.2 Screwed conduit must be used in the following instances:
(a) In flameproof installations.
(b) Load bearing conduit.
(c) For the suspension of luminaries.
(d) Surface mounted conduit.
3.3 Plain-end conduit and associated accessories shall be manufactured of mild steel having a minimum
thickness of 1,2 mm and shall comply with SANS 1065. Conduit manufactured of lighter gauge
material, i.e. 0,97 mm, will not be permitted.
3.4 All conduit and accessories used in areas within 50 km of the coast shall be hot-dip galvanised to
SANS 32 & 121. In inland areas Electro-galvanised or cadmium-plated accessories will be accepted.
Section b.1
4. Non-metallic conduit
4.1 Installation conditions
Where specified for a particular service, non-metallic conduit may be installed under the following conditions:
4.1.1 All non-metallic conduit shall comply fully with SANS 950 and shall be installed in accordance with
Appendix C of the same specification as well as SANS 10142.
4.1.2 Insulated heat-resistant boxes shall be used for outlets of totally enclosed luminaries and other
fittings where excessive temperatures are likely to occur.
4.1.3 Luminaries and other fittings shall not be supported by non-metallic conduit or conduit boxes. These
fittings shall be secured to the surrounding structure in a way that is acceptable to the Department.
Refer to the Department's standard specification for "INSTALLATION OF LUMINAIRES", Section B9.
4.1.4 The conduit shall be supported and fixed with saddles with a maximum spacing of 1 m, even in roof
spaces. (Refer to SANS 10142.) The Contractor shall supply and install all additional supporting
timbers required.
4.1.5 It shall be possible to rewire the completed installation in the future without undue difficulty.
4.1.6 Non-metallic conduit and fittings shall not be used under the following conditions:
(a) Outside a building (unless protected, or sheltered under eaves).
(b) For mechanical load bearing.
(c) Where they may be subjected to temperatures below -10Β°C or above 70Β°C for prolonged periods.
(d) As primary electrical insulation.
(e) In areas where they may be subject to mechanical damage.
(f) For applications other than those for which they are designed.
(g) In concrete slab unless specified to the contrary.
4.2 Painting of conduits
Exposed conduit may be painted with normal oil or PVA paints, but care must be taken to ensure that the
paint used does not contain any component that will soften or have any other detrimental effect on the
materials from which the conduit and fittings are manufactured.
4.3 Connecting of conduit to metal equipment/components
When any part of a non-metallic conduit system has to be connected to metal equipment or components
(e.g. switchboard, surface socket-outlet or switch box, existing metallic conduit system, etc.) fittings and
joints manufactured specifically for this purpose must be used. Non-metallic conduit must not be threaded to
fit metallic connectors.
4.4 Bends
In conduit of nominal size not exceeding 25 mm, bends may be made in accordance with par. 4.5. In all
other cases bends must be achieved by the use of accessories that are introduced into the conduit run.
Bends shall comply with SANS 10142.
4.5 Bending
Conduit of nominal size up to and including 25mm may be cold bent by hand provided that the radius of the
bend is greater than six times the nominal size of the conduit, and that the external angle of the bend does
not exceed 90Β°. The procedure (which involves the use of a bending spring) should be as follows:
Section b.1
(a) Determine the angle through which the conduit is to be bent.
(b) Warm the cold conduit over the length to be bent by rubbing with hands.
(c) Select a bending spring which matches the conduit size and insert in to the conduit at the point where
the bend is required.
(d) Bend the conduit slowly with one motion (either with the hands alone approximately 1 m apart, or
across the knee) to double the required angle, release the conduit and, when its position is stable,
withdraw the bending spring (turning it in an anti-clockwise direction to reduce its diameter) and gently
correct the angle.
(e) Install and secure the conduit immediately following bending.
4.6 Adhesive joints
All adhesive joints must be made in a clean dry area. The surfaces of all components to be bonded must be
dry and clean.
The insertion depth should be marked on the conduit end and the adhesive applied (by means of a soft
clean brush) as quickly as possible to the surfaces to be bonded by brushing lengthwise along the conduit,
ensuring that a thin coating of uniform thickness is formed. The joint must be made immediately after the
application of the adhesive by pushing the prepared parts squarely together with a twisting motion to the full
insertion depth. Care must be taken to avoid squeezing adhesive into the cableway and all excess adhesive
must be wiped off.
NOTE: Solvent adhesives contain highly volatile liquids and their containers should not be left open.
4.7 Cutting
A fine-tooth hacksaw should be used to cut conduit to the required length. Each cut end should be square
and free from swarf, burrs and loose material. When determining the length of conduit to be cut, allowance
must be made for the length of couplings or accessories attached to the conduit. Incorrect determination will
cause bulging of the conduit or insufficient joint length.
5. Flexible conduit
5.1 In installations where the equipment has to be moved frequently to enable adjustment during normal
operation, for the connection of motors or any other vibrating equipment, for the connection of
thermostats and sensors on equipment, for stove connections and where otherwise required by the
Department, flexible conduit shall be used for the final connection to the equipment.
5.2 The installation shall comply with SANS 10142.
5.3 Flexible conduit shall preferably be connected to the remainder of the installation by means of a
draw-box. The flexible conduit may be connected directly to the end of a conduit if an existing draw-
box is available within 2 m of the junction and if the flexible conduit can easily be rewired.
5.4 Flexible conduit shall consist of metal-reinforced plastic conduit or PVC-covered metal conduit with
an internal diameter of at least 15mm, unless approved to the contrary. In false ceiling voids, flexible
conduit of galvanised steel construction may be used. connectors for coupling to the flexible conduit
shall be of the gland or screw-in type, manufactured of either brass or mild steel plated with either
zinc or cadmium.
6. Installation requirements
6.1 Positions of outlets
All accessories such as boxes for socket-outlets, switches, lights, etc. shall be accurately positioned. It is the
responsibility of the Contractor to ensure that all outlets are installed level and square, at the correct height
from the floor, ceiling or roof level and in the correct position relative to building lines and equipment
Section b.1
positions as specified. It shall be the responsibility of the Contractor to determine the correct final floor,
ceiling and roof levels in conjunction with the Main Contractor. Draw-boxes shall not be installed in positions
where they will be inaccessible after completion of the installation. Draw-boxes shall be installed in
inconspicuous positions to the approval of the Department's representative and shall be indicated on the "as
built" drawings.
6.2 Cover plates
All draw-boxes and outlets shall be fitted with cover plates, either as part of the switch or socket assembly or
with blank cover plates if unused. Blank cover plates shall match other cover plates in the same area. Flush
mounted cover plates in both ceilings and walls shall overlap the draw-box and edges of the recess. If the
fixing lugs are substantially deeper than the finished wall surfaces, suitable coiled steel wire or tubes shall be
used as spacers.
6.3 Draw-wires
Galvanised steel draw-wires shall be installed in all unwired conduits e.g. conduits for future extensions,
telephone installations and other services.
6.4 Bends
A maximum of two 90 bends or the equivalent displacement will be allowed between outlets and/or boxes.
Draw-boxes shall be installed at maximum intervals of 15 m in straight runs. All bends shall be made without
heating the conduit or without reducing the diameter of the conduit. The inside radius of a bend shall not be
less than five times the outside diameter of the conduit. (Refer to SANS 10142,
6.5 Wall socket-outlets
Where more than one socket-outlet is connected to the same circuit, the conduit shall be looped from one
outlet box to the following on the same circuit. Where a metal channel is used, the conduit may be installed
from the channel directly to the outlet box on condition that the conductors can be looped from one outlet to
the next without making any joints in the wires.
6.6 Luminaires
Where the conduit end is used to support luminaries, a ball-and socket type lid shall be fitted to the pendant
box in all cases where the conduit is longer than 500 mm. In all other cases a dome lid may be used. Where
luminaries are specified which are fixed directly to the pendant box, the pendant box shall be fixed
independently of the conduit installation except where the pendant box is cast into concrete.
6.7 Flush mounted outlet boxes
The edges of flush mounted outlet boxes shall not be deeper than 10 mm from the final surface. Spacer
springs shall be used under screws where necessary.
6.8 Excess holes
All excess holes in draw-boxes or other conduit accessories shall be securely blanked off by means of brass
plugs to render the installation vermin proof.
6.9 Debris
Care shall be taken to prevent debris or moisture from entering conduits during and after installation. Conduit
ends shall be sealed by means of a solid plug which shall be screwed to the conduit end. Conduits shall be
cleaned and swabbed to remove oil, moisture or other debris that may be present before conductors are
installed. Swabs shall not be attached to the conductors.
Section b.1
6.10 Defects
Each length of conduit shall be inspected for defects and all burrs shall be removed. All conduits that are
split, dented or otherwise damaged or any conduits with sharp internal edges shall be removed from site.
The Contractor shall ensure that conduits are not blocked.
6.11 Withdrawal of conductors
To ensure that all electrical conductors are easily withdrawable from conduits and to ensure that there are no
joints in the conductors, the Department's representative will have the right to have the conductors of any
circuit removed at his discretion. If the conductors are found to be in a satisfactory condition after having
been withdrawn, the Department shall bear the cost of withdrawing and re-installing such conductors. If the
conductors are found to have been damaged during installation or removal or if joints are found, they shall
be replaced and the cost shall be borne by the Contractor.
7. Installation in concrete
7.1 Timeous installation
In order not to delay building operations, the Contractor shall ensure that all conduits and accessories which
are to be cast in concrete are placed in position in good time. The Contractor or his representative shall be in
attendance when the concrete is cast.
7.2 Draw-boxes
Draw-boxes, expansion joints and round ceiling boxes shall be installed where required and shall be neatly
finished to match the finished slab and wall surfaces. Ceiling draw-boxes shall be of the deep type. In hollow
block slabs, rear-entry draw-boxes shall be used. In columns where flush mounted draw-boxes are installed,
the conduits shall be offset from the surface of the column immediately after leaving the draw-box.
7.3 Elbows
Elbows for conduits of 32mm dia. and smaller and sharp bends will not be allowed in concrete slabs.
7.4 Cover plates
Draw-boxes and/or inspection boxes shall, where possible, be grouped together under a common approved
cover plate, and must preferably installed in passages or male toilets. The cover plate shall be secured by
means of screws.
7.5 Neutral axis
All conduits shall be installed as close as possible to the neutral axis of concrete beams, slabs and columns.
The conduits shall be rigidly secured to the reinforcing to prevent movement towards the surface of the
concrete.
7.6 Fixing to the shuttering
All conduits, draw-boxes etc. shall be securely fixed to the shuttering to prevent displacement when concrete
is cast. Draw-boxes and outlet boxes shall preferably be secured by means of a bolt and nut installed from
the back of the box through the shuttering. Fixing lugs may also be used to screw the boxes to the
shuttering. Wire will not be accepted for securing boxes to the shuttering where off-shutter finishes are
required. Where fibreglass shuttering is used by the Builder, the equipment shall be fixed to the steel only
and no holes shall be drilled or made in shuttering. All draw-boxes and outlet boxes shall be plugged with
wet paper before they are secured to the shuttering.
Before any concrete slabs are cast, all conduit droppers to switchboards shall be neatly spaced and rigidly
fixed.
Section b.1
7.7 Concrete floor slabs
Conduits will not be allowed in concrete floor slabs of boiler rooms (or boiler houses), laundries or other
damp areas. All socket outlets and three phase outlets in damp areas shall be supplied from above with
galvanised conduit and accessories.
7.8 Expansion joints
As far as possible, conduits shall not be installed across expansion joints. Where this is unavoidable a
conduit expansion joint shall be provided. (Refer to par. 10)
7.9 Screeds
The installation of conduits in floor screeds shall be kept to a minimum. Where conduits are installed in
screeds, the top of the conduit shall be at least 20 mm below the surface of the screed. Where the screed is
laid directly on the ground, galvanised conduits shall be used. This ruling will always be applicable to the
lowest floor of a building. A minimum distance of twice the outside diameter of the conduit shall be left free
between adjoining conduits. Conduits shall be secured to the concrete slab at intervals not exceeding 2 m.
The Contractor shall ensure that conduits are not visible above the screed where the conduits leave the
screed.
7.10 Inspection
All draw-boxes, conduits, etc. which are installed in concrete shall be cleaned with compressed air and
provided with draw-wires two days after removal of the shuttering. Errors that occurred during the installation
of the conduits, or any lost draw-boxes, or blocked conduits shall be immediately reported to the Department
by telephone and confirmed in writing in order that an alternative route can be planned and approved by the
Department before the additional concrete is cast. Any additional cost shall be for the Contractor's account.
8. Surface installations and installations in roof spaces
Wherever possible, the conduit installation is to be concealed in the building work; however, where
unavoidable or otherwise specified, conduit installed on the surface must be plumbed or levelled and only
straight lengths shall be used.
8.1 Appearance
(a) All conduits shall be installed horizontally or vertically as determined by the route and the Contractor
shall take all measures to ensure a neat installation.
(b) Where conduits are to be installed directly alongside door frames, beams, etc. that are not true,
conduits shall be installed parallel to the frames, beams, etc.
(c) All labels shall be removed from surface mounted conduit.
8.2 Saddles
Conduits shall be firmly secured by means of saddles and screws and in accordance with SANS 10142.
Where saddles are used to secure vertical lengths of conduit connected to surface mounted switch boxes or
socket outlet boxes, the saddles shall be spaced so that the intervals between the box and the first saddle,
between any two successive saddles and between the last saddle and the ceiling or roof are equidistant.
Conduits shall be secured within 150 mm before and after each 90Β° bend and within 100mm of each outlet
box.
8.3 Joints
Joints will only be allowed in surface conduit lengths exceeding 3,5 m. Threads shall not be visible at joints
of completed installations, except where running joints are used. Running joints will be allowed only when
absolutely necessary. All running joints shall be provided with locknuts and shall be painted with red lead
immediately after installation.
Section b.1
8.4 Accessories
Inspection bends or tee pieces shall not be used. Non-inspection type bends may be used in the case of
32mm or 50 mm diameter conduits. All draw-boxes supporting luminaries or other equipment shall be fixed
independently of the conduit installation.
8.5 Offsets
Where an offset is required at conduit terminations or crossovers, the conduit shall be saddled at the offset.
8.6 Cross-over
Conduit routes shall be carefully planned to avoid crossovers. Where a crossover is inevitable, one conduit
only shall be offset to cross the other. Crossovers shall be as short as possible and shall be uniform.
Alternatively, crossovers shall be installed in purpose-made boxes. This method shall be employed on face
brick walls and in other circumstances where required by the Department.
8.7 Parallel conduit
Parallel conduit runs shall be equidistant and saddles shall be installed in line. Alternatively, a special clamp
may be used to secure all conduits in unison. In the case of conduits of different diameters, the latter method
shall only be used if a purpose-made clamp designed to accommodate the various conduit sizes, is
provided.
8.8 Painting of conduit
All surface mounted conduits and accessories shall be painted with two coats of a high quality enamel paint
or as otherwise specified. The colour shall comply with the colour code specified for the installation or where
no code has been specified, shall match the colour of the surrounding finishes.
8.9 Conduit in roof spaces
8.9.1 In open roof spaces (no ceiling) conduits shall run along the wall plates and the rafters. The
installation of conduits suspended between the rafters is not acceptable.
8.9.2 Conduit in roof spaces shall be installed parallel or at right angles to the roof members and shall be
secured at intervals not exceeding 1,5 m by means of saddles screwed to the roof timbers for metallic
conduit and 1m for non-metallic conduit.
8.9.3 Nails or crampets will not be allowed.
8.9.4 Under flat roofs in false ceilings or where there is less than 900 mm clearance, or in instances where
the ceilings are insulated with glass-wool or other insulating material impeding access, the conduit
shall be installed in a manner which allows for wiring from below the ceilings.
8.9.5 Conduit runs from switchboards shall terminate in fabricated sheet steel draw-boxes installed directly
above or in close proximity to the boards. Refer to the Department's standard specification for
"CONNECTIONS TO SWITCHBOARDS", par. 2 of Section B10.
8.9.6 Spare conduits covering the total number of spare ways on switchboards, shall be provided between
the boards and the roof draw-box.
8.9.7 Where non metallic conduit has been specified for a particular service, the conduit shall be supported
and fixed with saddles with a maximum spacing of 450mm throughout the installation. The contractor
shall supply and install all additional supporting timbers in the roof space as required.
8.10 Fixing to walls
Only approved plugging materials such as aluminium inserts, fibre plugs or plastic plugs, etc., and roundhead screws shall be used when fixing saddles, switches, plugs etc. to walls. Wood plugs are not acceptable
nor should plugs be installed in joints in brick walls.
Section b.1
9. Future extensions
9.1 Open roof spaces
Conduits intended for future switches and socket outlets, shall terminate 40 mm above the tie beams in roof
spaces with more than 900 mm free space. The conduit ends shall be threaded and fitted with a coupling
and brass plug.
9.2 Concrete slabs
Conduit ends shall protrude 150 mm from the concrete to facilitate the installation of future extensions
above, below or to the side of the concrete slabs. All these conduits shall be connected to a draw-box, which
is cast into the concrete within 2 m of the end of the concrete. Conduit ends shall be threaded and fitted with
a coupling and brass plug. In cases where holes cannot be drilled through the shuttering to accommodate
the conduit end, a deep draw-box with rear entry may be placed over the conduit end.
9.3 Cover plates
Unused boxes for switches and socket-outlets shall be covered with metal cover plates. Unused boxes for
luminaries shall be covered with round galvanised metal cover plates, which fit tightly against the finished
surface. The cover plate shall overlap the outlet box and recess.
9.4 Galvanised conduit
Galvanised conduit shall be installed at all free ends intended for future extensions. The conduit shall be
treated with a paint, which will prevent corrosion and white rust.
10. Expansion joints
10.1 Where conduits cross expansion joints in the structure, approved draw-boxes which provide a flexible
connection in the conduit installation shall be installed. Refer to the Department's standard drawing
No EE3/136/139.
10.2 The draw-box shall be installed adjacent to the expansion joint of the structure and a conduit sleeve,
one size larger than that specified for the circuit, shall be provided on the side of the draw-box
nearest the joint. The one end of the sleeve shall terminate at the edge of the joint and the other shall
be secured to the draw-box by means of locknuts.
10.3 The circuit conduit passing through the sleeve shall be terminated 40 mm inside the draw-box and in
the case of metallic conduit, the conduit end shall be fitted with a brass bush. The gap between the
sleeve and the conduit at the joint shall be sealed with 'Pratley Tic-Tac' or equal sealing compound,
to prevent the ingress of wet cement. In the case of metallic conduit, an earth clip shall be fitted to the
conduit projection inside the draw-box and the conduit bonded to the box by means of 2,5mm2 bare
copper earth wire and a brass bolt and nut.
10.4 The end of the other circuit conduit shall be secured to the draw-box by means of locknuts and a
brass bush in the case of screwed metallic conduit or a standard bushed adaptor for other conduit
types.
10.5 In the case of metallic conduit, a 2,5mm2 bare copper wire shall be installed between the first conduit
boxes on either side of the joint, in addition to an earth wire, which may be specified for the circuit.
The conduit boxes shall be drilled and tapped and the earth wire shall be bonded to the boxes by
means of lugs and brass screws.
10.6 Suitable steel cover plates shall be screwed to draw-boxes installed along the expansion joint. The
cover plates shall be installed before the ceilings are painted.
10.7 Where a number of conduits are installed in parallel they shall cross the expansion joint of the
structure via a single draw-box. A number of draw-boxes adjacent to each other will not be allowed.
Section b.1
11. Chases and builder's work
11.1 Except where otherwise specified the Builder or Main Contractor shall be responsible for the builder's
work related to the installation of conduits, outlet boxes, switchboard trays, bonding trays and other
wall outlet boxes and will undertake the necessary chasing and cutting of walls and the provision of
openings in ceilings and floors for luminaries and other electrical outlets. The Contractor shall notify
the Builder or Main Contractor of his requirements and the responsibility lies with the Contractor to
ensure that all builder's work is clearly indicated or marked in accordance with his requirements.
11.2 Electrical materials to be built in must be supplied, placed and fixed in position by the Contractor
when required to do so by the Builder or Main Contractor. The Contractor shall also ensure that these
materials are installed in the correct positions.
11.3 Where no Builder or Main Contractor is available, the Contractor must provide all chases and is
required to cover conduits installed in chases by a layer of 4:1 mixture of coarse sand and cement,
finished 6 mm below the face of the plaster and roughened. Chases shall be deep enough to ensure
that the top of conduits are at least 12 mm below the finished surface of the plaster.
11.4 Where the Contractor is responsible for the cutting of chases or the building in of conduits and other
equipment, he will be held responsible for all damage as a result of this work and will be required to
make good to the satisfaction of the Department.
This ruling is particularly applicable but not exclusively to the rewiring and renewal of existing
installations. Chases shall be made by means of a cutting machine.
11.5 Under no circumstances shall face brick walls or finished surfaces be chased or cut without the
written permission of the Department. Where it is necessary to cut or drill holes in the concrete
structure, the prior permission of the Department shall be obtained.
Section b.2
Section b2
B2. Installation of wiring channels, underfloor ducting and power
Skirting
1. Responsibility of the contractor
The Contractor shall supply and install all wiring channels, underfloor ducting and power skirting as specified
or as required for the cable, socket outlet and wiring installation including the necessary supports, hangers,
fixing materials, bends, angles, junctions, T-pieces, etc. He shall further liaise with the Main contractor to
verify the position of holes and access routes through the structure and finishes.
(Refer to the Department's quality specification for "WIRING CHANNELS, UNDERFLOOR DUCTING AND
POWER SKIRTING", Section C2 to determine which types are acceptable).
2. Wiring channels
2.1 Fixing
The Contractor shall supply and install all hangers, supports or fixings for the channels. Channels up to and
including 76 x 76 mm shall be supported at maximum intervals of 600 mm and larger channels at maximum
intervals of 1 m. Channel runs shall be carefully planned to avoid clashes with other services and to ensure
that all covers can be removed after completion of the entire installation. Purpose made clamps, hangers,
etc. shall be used as required. Where it is not possible to support the channels at the specified intervals, they
shall be supported in a sound manner to the satisfaction of the Department.
2.2 Installation in concrete
Where channels are cast into concrete, the insert type shall be used. Additional spacer blocks shall be used
where necessary to prevent ducts from being deformed while the concrete is cast. Channels shall be filled
with polystyrene or other suitable fillers to prevent the ingress of concrete and shall be securely fixed in
position to the shuttering.
2.3 Cover plates
All channels up to and including 127mm width shall have snap-in cover plates of metal or PVC. Cover plates
for wider channels shall be of metal and shall be fixed by means of screws at suitable intervals to prevent
warping. Cover plates shall be installed over the full length of the channels. Flush mounted wiring channels
shall be fitted with overlapping metal cover plates with plastic edge trim to cover irregularities in the wall
recess.
2.4 Joints
Adjoining lengths shall be aligned and securely joined by means of fishplates fixed by mushroom bolts,
washers and nuts or connection pieces that are pop-riveted to both adjoining sections. All adjoining sections
shall be rectangular and shall butt tightly. Covers shall fit tightly across the joints.
Where channels cross expansion joints in the structure, suitable expansion joints shall be provided in the
channels by means of fishplates pop-riveted or screwed to the channel on one side of the expansion joint
and floating freely in the channel on the other side of the expansion joint.
2.5 Support for conductors
All conductors in inverted cable channels shall be retained by means of metal clips or metal spacer bars at
not more than 1m centres. Where vertical duct lengths exceed 5m, conductors installed in the channels shall
be secured at intervals not exceeding 5m to support the weight of the conductors. Clamps shall be provided
in suitable draw-boxes for this purpose.
Section b.2
2.6 Conduit connections
Conduit connections shall be terminated by means of two locknuts and a brass female bush. Where the
channel is wide enough, conduit connections may be made by means of a conduit box and hole through the
back or side of the channel. All holes through which conductors pass shall be fitted with bushes or grommets
or shall be sleeved.
2.7 Internal finishes
Bends and T-joints shall be constructed to ensure compliance with the allowable bending radii specified in
SANS 10142, Appendix D in the case of PVC-insulated cables and conductors and shall comply with the
relevant specification in the case of other cables. Burrs and sharp edges shall be removed and the inside
edges of the joints shall be lined with rubber cement or other suitable rubberised or plastic compound to
prevent laceration of the conductor insulation.
2.8 Vermin proofing
All cable channels shall be vermin proofed after installation. Holes shall be covered by means of screwed
metal plugs or by means of metal strips, which are bolted, or pop-riveted to the channel. Wooden or other
plugs which are driven into holes or other temporary plugs or covers are not acceptable.
2.9 Services
Multiple duct runs or internal metal partitions shall be used where conductors for power, control,
communication and other services are present.
3. Underfloor ducting
3.1 General
3.1.1 Two or three compartment underfloor ducting as specified shall be supplied and installed in the
positions and according to the layouts indicated on the drawings.
3.1.2 Three compartment ducting shall have a cross-section of approximately 200 x 32mm, subdivided into
three approximately equal compartments, of which the centre compartment shall be used for
electrical power distribution with the two outer compartments for telephone and other light current
services respectively.
3.1.3 Unless specified to the contrary in the Detail Technical Specification or on the drawings, each
compartment shall be provided with openings (occurring in line) at 1,5 m centres to permit installation
of pedestals or recessed outlets in accordance with the design of the system. The openings shall
have removable, flush, cover plates and shall have prepared fixing holes for future installation of
pedestals or recessed outlets. The centre of the openings shall be offset a distance of 200 mm from
the building nodule lines.
3.2 Junctions
The underfloor ducting installation shall be provided with flush cross-over, T-junction and right angle bend
draw-boxes installed in the runs of ducting, generally as indicated on the drawings. The junction boxes shall
be complete with cross-over of services. The junction boxes shall have nominal 300 x 300mm removable
cover plates secured by means of four countersunk screws.
3.3 Pedestal units
Where the system accommodates floor pedestal units, these shall consist of pressed steel or die cast
aluminium units, suitable for either two or three services, as specified in the Detail Technical Specification.
Where the pedestals are installed on vinyl tiled or similar floors which will be subject to washing, a matching
waterproofing gasket shall be supplied below each pedestal to render the junction waterproof.
Section b.2
3.4 Installation
The underfloor ducting, junction boxes, pedestals, outlets and other accessories shall be installed strictly in
accordance with the manufacturer's instructions and according to the following procedure:
a) The underfloor ducting shall be installed on a mortar bed, provided by the Plasterer for purposes of
levelling the channel to the final floor screed level. The Contractor shall assist the Plasterer in
marking out the layout of the ducting to enable the mortar bed to be laid. Final height of the underfloor
ducting shall be determined in close liaison with the Builder.
b) After installation of the mortar bed, the components of the underfloor ducting shall be assembled and
installed by the Contractor, following which the screeding will be completed.
3.5 Terminations
Up bends manufactured by the supplier of the underfloor ducting shall be supplied and installed wherever
the ducting is terminated at a switchboard, telephone duct or telephone distribution box or where the ducting
terminates behind power skirting.
3.6 Wiring
3.6.1 Power circuit wiring shall be installed in the centre compartment of the underfloor ducting. Sufficient
slack shall be provided to allow for the installation of a floor pedestal outlet at each opening in the
ducting, whether an outlet is specified at that position or not. This provision shall take the form of
loops in the wiring, including the earth wire, wherever the openings occur. The loops shall be pushed
back into the channel and the cover plates replaced. In the instances where pedestals/outlets are not
installed, these provisions shall of necessity only be made for the area covered by the circuit and not
for the run from the switchboard.
3.6.2 The entire underfloor ducting installation shall be effectively earthed and bonded together.
3.6.3 Galvanised draw-wires shall be supplied and installed along the entire length of the telephone and
light current service compartments of the underfloor ducting. The draw-wires shall be interrupted at
the junction boxes, with enough slack left coiled up to facilitate the drawing in of cables by others.
3.7 Expansion joints
Where expansion joints in the buildings are crossed by underfloor ducting, expansion joints shall be provided
as detailed in par. 2.4 of this section.
4. Power skirting
4.1 General
4.1.1 Two or three compartment power skirting as specified shall be supplied and installed in the positions
and according to the layouts indicated on the drawings.
4.1.2 The top compartment shall be used for power wiring and switched socket outlets, whilst the bottom
compartments shall be for telephone and other light current services.
4.2 Module
4.2.1 The power skirting shall be manufactured from 1mm (minimum) thick sheet steel or aluminium (as
specified) in approximately 2,5m lengths.
4.2.2 The covers shall be manufactured in modular lengths, as specified in the Detail Technical
Specification or otherwise in 1 m lengths and shall be secured to the wall channel by means of toggle
or swivel nuts. Snap-in covers are also acceptable.
4.2.3 At the building module lines, covers of specified length or otherwise in 250 mm lengths shall be
installed, against which partition walls may be installed, thereby trapping these covers. The
removable modular covers shall be installed between these "fixed" covers.
Section b.2
4.2.4 Each modular cover associated with the power compartment shall be punched and prepared for the
installation of either a 13A or a 16A, 3-pin standard flush switched socket outlet, whether any is
specified or indicated for that module or not. Where socket outlets are not installed, the punched
holes shall be blanked off with a metal blanking plate, painted the same colour as the power skirting
and installed at the back of the covers. These blanking plates shall be easily removable to permit
future installation of socket outlets.
4.2.5 Unless otherwise specified, no provision shall be made on the covers of the telephone or light current
services compartments for the installation of sockets.
4.2.6 Factory-made end covers shall be installed at the ends of all runs of power skirting. All internal and
external bends or offsets shall be factory-made and shall be installed to provide a neat and
workmanlike appearance.
4.3 Painting
The power skirting shall be painted in a colour as specified in the Detail Technical Specification. The painting
of steel power skirting shall comply with the Department's "STANDARD PAINT SPECIFICATION", Section
C39. Aluminium power skirting shall be anodised. The power skirting channels and covers shall be
individually wrapped or packed to protect them against damage in transit and before installation.
4.4 Socket-outlets
4.4.1 Standard 13 A or 16 A, 3-pin flush switched socket outlets (100 x 50 mm nominal size) shall be
supplied and installed in the positions indicated on the drawings and as specified in the Detail
Technical Specification.
4.4.2 The switched socket outlets shall be secured to the channel by means of suitable brackets.
4.4.3 After installation of the modular front covers, they shall be screwed to the socket outlets to ensure
proper alignment between the two components. Separate standard covers need not be provided for
the socket outlets.
4.5 Conduit feeders
4.5.1 Conduits for the circuit wiring to the power skirting shall be installed in the floor slab and shall
terminate in flush conduit or boxes, behind the power skirting and installed to match the height of the
power, telephone and light current services compartments of the skirting.
4.5.2 The wiring/cables shall pass through large diameter holes cut in the rear of the power skirting. The
holes shall be suitably bushed or trimmed to prevent damage to the wiring or cables.
4.5.3 Alternatively conduits feeding to the telephone compartment may be terminated in boxes facing
upwards in the floor slab immediately below the power skirting, with suitable bushed or trimmed
openings being provided through the bottom of the power skirting duct for the cables to pass through.
(Applicable only where the power skirting occurs at floor level).
4.6 Power skirting at doorways
Where a section of power skirting is interrupted by a doorway, bridging conduits shall be installed to
interconnect the power skirting sections. Where conduits are not specifically indicated, a minimum of 1 x
32mm bridging conduit shall be installed for each of the power, light current and telephone compartments.
4.7 Cleaning
Prior to fitting front covers, the power skirting shall be thoroughly cleaned to remove all dust and rubble and
damage to paintwork where this has occurred, shall be repaired.
Section b.3
Section b3
B.3 Installation of cable trays and ladders
1. General
Cable trays and cable ladders complying with the Department's standard specification for "CABLE TRAYS
AND LADDERS", Section C3 shall be supplied and installed where specified and/or where generally suitable
for cable distribution.
2. Responsibility of the contractor
The Contractor shall supply and install all cable trays and/or ladders as specified or as required by the cable
routes including the necessary supports, clamps, hangers, fixing materials, bends, angles, junctions,
reducers, T-pieces etc. He shall further liaise with the Main Contractor for the provision of holes and access
through the structure and finishes.
3. Supports
Cable tray supports shall consist of two steel hangar rods, at least 8mm in diameter, on both sides of the tray
with a substantial steel cross-member on the underside of the tray and bolted to the rods. Alternatively, cable
trays may be cantilevered from walls on suitable brackets.
4. Spacing of horizontal supports
4.1 Horizontal trays shall be supported at the following maximum intervals:
(a) 1,2 mm to 1,6 mm thick metal with 12mm to 19 mm return trays.
1m maximum spacing
(b) 2,5 mm thick metal trays with 76 mm return 1,5m spacing.
(c) Cable ladders with 76mm side rail of 2mm thickness and with crossrungs.
1,5m spacing
(d) Metal cable ladders other than c) above, including site manufactured angle iron types
1m spacing
(e) 3 mm thick PVC trays with 40mm return. 1m maximum spacing
(f) 4 mm thick PVC trays with 60mm return 1,5m maximum spacing
4.2 In addition to the above spacing on the longitudinal run, trays and ladders shall be supported at each
bend, offset and T-junction.
5. Joints
5.1 Joints shall be smooth and without projections or rough edges that may damage the cables. The
Contractor will be required to cover joints with rubber cement or other non-hardening rubberised or
plastic compounds if in the opinion of the Department joints may damage cables.
5.2 Joints shall as far as possible be arranged to fall on supports. Where joints do not coincide with
supports, joints shall be made by means of wrap-around splices of the same material as the tray and
at least 450mm long. The two cable tray ends shall butt tightly at the centre of the splice and the
splice shall be bolted to each cable tray be means of at least 8 round head bolts, nuts and washers.
Splices shall have the same finish as the rest of the tray.
5.3 Splices as described above shall be provided at joints, which do coincide with supports if the loaded
tray sags adjacent to the joint due to the interruption of the bending moment in the tray.
Section b.3
6. Fixing to supports
Trays shall be bolted to supports by at least two round head bolts per support. Bolts shall be securely
tightened against the tray surface to avoid projections which might damage cables during installation.
7. Fixing to the structure
7.1 Where installed on concrete or brick, the supports for cable trays and ladders shall be securely fixed
by means of at least 2 heavy duty, expansion type anchor bolts. Cantilevered trays shall be
supported by a minimum of two 6mm diameter expansion bolts per support.
7.2 It is the responsibility of the Contractor to ensure that adequate fixing is provided since cable trays
and ladders that work loose shall be rectified at his expense. The fixing shall take into account site
conditions that prevail during installation.
7.3 Where installed on vertical steelwork, cable trays and ladders shall be fixed by means of 6mm
diameter bolts and nuts.
7.4 On horizontal steelwork, use may alternatively be made of "CADDY" type fasteners.
7.5 Horizontal trays and ladders shall in general be installed 450 mm below slabs, ceilings, etc. to
facilitate access during installation of cables.
7.6 Multiple runs shall be spaced at least 300 mm apart unless a different spacing is specified in the
Detail Technical Specification.
8. Installation of cables
Cables shall be installed adjacent and parallel to each other on the trays with spacings as specified in the
Department's standard specification for "INSTALLATION OF CABLES", Section B6, and snaked slightly to
allow for expansion. Cables shall present a neat appearance and shall under no circumstances be bunched.
Cables shall be clamped at maximum intervals of 3 m when installed on horizontal trays and at maximum intervals of 600 mm when installed on vertical trays.
9. Earthing
Metal trays and ladders shall be bonded to the earth bar of the switchboard to which the cables are
connected. Additional bare copper stranded conductors or copper tape shall be bolted to the tray or ladder
where the electrical continuity cannot be guaranteed. These additional conductors or tapes shall always be
installed in outdoor applications and in coastal regions.
10. Corrosion
PVC trays shall be used in corrosive atmospheres. All supports shall be adequately protected against
corrosion, preferably with a powder coated paint finish in accordance with the Department's "STANDARD
PAINT SPECIFICATION", Section C39.
Section b.4
Section b4
B.4 Fixing materials
1. Responsibility
It is the responsibility of the Contractor to position and securely fix conduits, ducts, cables and cable
channels, switchboards, fittings and all other equipment or accessories as required for the Installation. The
Contractor shall provide and fix all supports, clamps, brackets, hangers and other fixing materials.
2. Finishing
All unpainted supporting steelwork installed by the Contractor shall be wire brushed and given one coat of
rust-resisting primer, followed by one coat of high quality enamel paint before any other equipment is fixed.
3. Structural steel
Supports, brackets, hangers, etc. may only be welded to structural steel members where prior permission of
the Department has been obtained. "CADDY" or similar fasteners may be used to fix equipment to structural
steel members.
4. Screws and bolts
Where holes exist in equipment to be fixed, bolts and fixing screws as specified shall be used. Where sizes
are not specified, the largest bolt or screw that will fit into the hole shall be used.
5. Wall plugs
Where the fixing holes in brick or concrete walls are smaller than 10mm dia. and where the mass of the
equipment is less than 10kg, wall plugs may be used to fix conduits, cables and other equipment. Fibre or
plastic plugs shall be used. Wooden Plugs are not acceptable. Aluminium plugs may be used in face bricks.
Plugs installed in joints between bricks are not acceptable. A masonry drill of the correct size shall be used
to drill holes for plugs. Round-headed screws of the correct diameter to match the specific plug shall be used
throughout.
6. Anchor bolts
Where the fixing holes are 10mm and larger or where the mass of the equipment is 10kg, equipment shall be
fixed by means of expanding anchor bolts or by means of bolts cast into the concrete or built into walls.
7. Galvanised equipment
Brass screws bolts and nuts shall be used to fix galvanised equipment.
8. Shot-fired fixing
8.1 Materials such as metal cable ducts or channels may be fixed against walls and concrete slabs by
means of the shot-fired fixings.
8.2 The Contractor shall ascertain whether this method of fixing will carry the weight of the material
including conductors, cables and other items of equipment to be installed later. Should it be found
that the method of fixing is inadequate and supports tend to loosen, the Contractor will be required to
fix the material by an alternative method to the satisfaction of the Department.
8.3 Where the shot-fired method is used, warning signs shall be placed at all entrances leading to the
area where this work is in progress. The Contractor shall take all reasonable precautions to prevent
accidents. Refer also to The Occupational Health and Safety Act.
Section b.4
8.4 Nails and explosive charges recommended by the manufacturer shall be used throughout.
9. Clamps and brackets
Clamps and brackets used to fix or support equipment such as cable trays, ducts, etc. shall be of a
purpose-made type suitable for the specific application. Refer also to the Department's standard specification for "CABLE TRAYS AND LADDERS", Section B3 and "INSTALLATION OF WIRING CHANNELS",
Section B2.
Section b.5
Section b5
B.5 Wiring
This section covers wiring in approved wire-ways for electrical installations in buildings or other structures
under normal environmental conditions for 50 Hz systems not exceeding 600 V.
1. Type of conductors
PVC-insulated or equivalent, stranded copper conductors and bare stranded or green PVC-insulated copper
earth conductors complying with the Department's quality specification for "PVC-INSULATED CABLES",
Section C4, shall be used exclusively. Only where cables are specified or in instances where the exceptions
stipulated in SANS 10142 are applicable, may the Contractor deviate from this requirement.
2. Wire-ways
2.1 All unarmoured conductors shall be installed in conduits, cable channels (trunking) or power skirting
and shall under no circumstances be exposed. Cable channels and power skirting shall be of metal
construction unless specifically approved to the contrary.
2.2 Tenderers must note that common wire-ways will only be permitted for relatively light current-carrying
conductors such as lighting and socket-outlet circuits. Refer also to par. 4 below. Heavy current-
carrying conductors such as feeders to distribution boards and large power points, must be installed
in separate conduits or wire-ways.
3. Order of work
Wiring shall only be carried out after the wire-way installation has been completed, but before painting has
commenced. Debris and moisture shall be removed from the wireways prior to the installation of the
conductors.
4. Circuits
Conductors that are connected to different switchboards, shall not be installed in the same wireway. The
wiring of one circuit only will be allowed in a 20 mm dia. conduit with the exception of the wiring from
switchboards to fabricated sheet metal boxes close to switchboards in which case more than one circuit will
be allowed. For larger conduit sizes the requirements of SANS 10142, shall be met.
5. Looping and joints
A loop-in wiring system where conductors are looped from outlet to outlet, shall be employed. Joints in
conductors shall be avoided as far as possible but where it becomes unavoidable, joints will be accepted in
cable channels only and not in conduits. Joints shall be soldered or shall alternatively consist of approved
ferruling, properly covered with heat-shrink sleeves. The use of PVC insulation tape is not acceptable.
6. Grouping of conductors
In cases where the conductors of more than one circuit are installed in the same wireway, the conductors of
each separate circuit (including earth conductor) shall be taped at intervals of 1m with PVC insulation tape.
The conductors of different circuits shall however remain separate in order that any given circuit can be
withdrawn. Conductors entering switchboards or control boards shall be grouped and bound by means of
plastic or metal bands (not tape).
7. Cable trays
Conductors may only be installed directly on cable trays if specifically approved by the Department. In these
cases cable trays shall be at least 2m above walkways or working areas. Conductors of the same circuit
shall be grouped in the same manner as described in the previous paragraph. All the conductors on the
Section b.5
cable tray shall then be tied down securely to the cable tray at intervals of 2m or less by means of plastic or
metal bands (not tape).
8. Drawing-in of conductors
When conductors are drawn through conduit, care shall be taken that they are not kinked or twisted. Care
shall also be taken that the conductors do not come into contact with materials or surfaces that may damage
or otherwise adversely affect the durability of the conductor.
9. Three-phase outlets
9.1 With the exception of three-phase outlets, circuits connected to different phases shall not normally be
present at lighting, switch or socket outlet boxes. Where this is unavoidable, barriers shall be
provided between terminals or connections of the various phases and the box shall be suitably
labelled internally to indicate the presence of three phase voltages.
9.2 A neutral conductor shall be installed to all three phase outlets intended for equipment connection,
whether sockets or isolators, irrespective of whether the particular equipment normally requires a
neutral or not.
10. Vertical conduit installation
Conductors installed in vertical wire-ways shall be secured at intervals not exceeding 5m to support the
weight of the conductors. Clamps shall be provided in suitable drawboxes for this purpose.
11. Connections
The insulation of conductors shall only be removed over the portion of the conductors that enter the
terminals of switches, socket outlets or other equipment. When more than one conductor enters a terminal,
the strands shall be securely twisted together. Under no circumstances shall strands be cut off.
12. Earthing conductors
12.1 When earth continuity conductors are looped between terminals of equipment, the looped conductor
ends shall be twisted together and then soldered or ferruled to ensure that earth continuity is
maintained when the conductors are removed from a terminal.
12.2 The installation shall be earthed to comply with SANS 10142.
12.3 The installation shall be bonded to comply with SANS 10142.
13. Colours
The colours of conductor insulation shall comply with SANS 10142. The colours of conductors for subcircuits shall as far as possible correspond with the colour of the supply phase. The colours of conductors for
wiring to two-way and intermediate switches shall preferably differ from the colour of phase conductors.
14. Single-pole switches
Single-pole switches shall be connected to the phase conductor and not to the neutral conductor.
15. Size of conductors
Where conductor sizes are not specified, the following minimum conductor sizes shall be used:
Lighting circuits: 1,5mm2 and 2.5mm2 copper earth conductor
Socket-outlet circuits: 2,5mm2 and 2,5mm2 copper earth conductor.
Bell circuits: 1,5mm2
Stove circuits: 10mm2 and 6mm2 copper earth conductor
Section b.5
Clock circuits: 1,5mm2
16. Partitions
16.1 When wiring is installed in removable partitions, the vertical and/or horizontal metal supports of the
walls may be utilised for wiring on condition that:
(a) the conductors are not exposed,
(b) the metal supports are properly earthed,
(c) a separate bare earth continuity conductor is drawn in together with the current carrying conductors
and is earthed to the metal parts of the switches and/or the socket-outlets, and
(d) conductors are installed in the metal and non-inflammable sections of the partitions.
16.2 Conductors enclosed in a copper braiding (harness wiring) may be installed in removable partitions.
The braiding can be used as earth continuity conductor. The wiring shall be joined to the conduit (or
cable) installation by interconnecting the conductor and the earth conductors in a draw-box using
suitable ferrules and heat-shrink sleeves or screwed terminals.
Section b.6
Section b6
B.6 Installation of cables
This section covers the installation of cables for the distribution of power in buildings, other structures and in
ground for system voltages up to 11 kV, 50 Hz.
1. General
1.1 Cable types
(a) All cables and jointing and termination accessories used for power distribution shall comply with the
Department's Quality Specifications, Section C.
(b) Cables with copper conductors shall be used throughout unless otherwise specified or approved.
(c) All unarmoured cables shall be installed in metal trunking, sleeves or conduit unless clearly specified
to the contrary.
(d) XLPE Cables shall only be used in exceptional circumstances with the written permission of the
Department.
1.2. Competence of personnel
It is a definite requirement that the Contractor shall only employ personnel fully conversant with cable
manufacturer's recommendations for joining and terminating cables.
2. Identification of cables
2.1 Cables shall be identified at all terminations by means of punched metallic bands or marked with
labels or tags. (Refer also to SANS 10142).
2.2 The use of PVC tape with punched characters is not acceptable.
2.3 The identification numbers of cables shall be shown on "as built" drawings of the Installation.
3. Trenching
3.1 General
3.1.1 The Contractor shall be responsible for all trenching excavations unless specified to the contrary.
3.1.2 The Contractor shall, before trenching commences, familiarise himself with the routes and site
conditions and the procedure and order of doing the work shall be planned in conjunction with the
general construction programme for other services and building requirements.
3.1.3 The Contractor shall acquaint himself with the position of all the existing services such as stormwater
pipes, water mains, sewer mains, gas pipes, telephone cables, etc. before any excavations are
commenced. For this purpose he shall approach this Department's representative, the local municipal
authority and any other authority which may be involved, in writing.
3.1.4 The Contractor will be held responsible for damage to any existing services brought to his attention
by the relevant authorities and shall be responsible for the cost of repairs.
3.1.5 The Contractor shall take all the necessary precautions and provide the necessary warning signs
and/or lights to ensure that the public and/or employees on site are not endangered.
3.1.6 The Contractor shall ensure that the excavations will not endanger existing structures, roads,
railways, other site constructions or other property.
Section b.6
3.2 Mechanical excavators
3.2.1 Power driven mechanical excavators may be used for trenching operations provided that they are not
used in close proximity to other plant, services or other installations likely to be damaged by the use
of such machinery.
3.2.2
3.2.2 The use of power driven mechanical excavators shall be subject to the approval of the Department.
Should the excavator produce trenches that exceed the required dimensions, payment based on
volumetric excavation rates will be calculated on the required dimensions only.
3.3 Blasting
3.3.1 No guarantee is given or implied that blasting will not be required.
3.3.2 Should blasting be necessary and approved by the Department, the Contractor shall obtain the
necessary authority from the relevant Government Departments and Local Authorities. The
Contractor shall take full responsibility and observe all conditions and regulations set forth by the
above authorities.
3.4 Routes
3.4.1 Trenches shall connect the points shown on the drawings in a straight line. Any deviations due to
obstructions or existing services shall be approved by the Department beforehand. Refer also to par.
10.4.
3.4.2 The Department reserves the right to alter any cable route or portion thereof in advance of cable
laying. Payment in respect of any additional or wasted work involved shall be at the documented
rates.
3.4.3 The removal of obstructions along the cable routes shall be subject to the approval of the
Department.
3.5 Shoring and waterlogging
3.5.1 The Contractor shall provide shoring for use in locations where there is a danger of the sides of the
trench collapsing due to waterlogging or other ground conditions. Refer to the The Occupational
Health and Safety Act.
3.5.2 The strength of shoring must be adequate for site conditions prevailing and the shoring must be
braced across the trench.
3.5.3 The Contractor shall provide all pumps and equipment required to remove accumulated water from
trenches. Water or any other liquid removed shall be disposed of without any nuisance or hazard.
3.6 Trenching
3.6.1 Trenching shall be programmed in advance and the approved programme shall not be departed from
except with the consent of the Department.
3.6.2 Trenches shall be as straight as possible and shall be excavated to the dimensions indicated in this
specification.
3.6.3 The bottom of the trench shall be of smooth contour, and shall have no sharp dips or rises which may
cause tensile forces in the cable during backfilling.
3.6.4 The excavated material shall be placed adjacent to each trench in such a manner as to prevent
nuisance, interference or damage to adjacent drains, gateways, trenches, water furrows, other works,
properties or traffic. Where this is not possible the excavated materials shall be removed from site
and returned for backfilling on completion of cable laying.
3.6.5 Surplus material shall be removed from site and disposed of at the cost of the Contractor.
Quality Management
Source: Annexure 5b -General_Electrical_Specification_PartA_and_PartB.pdfA.1 Pre-Amble To Standard Specification For Electrical Installations .............................................................. 1
1. Introduction ............................................................................................................................................... 1
2. Installation Work........................................................................................................................................ 1
3. Regulations ............................................................................................................................................... 1
4. Site Conditions .......................................................................................................................................... 2
5. Arrangements With The Supply Authority ................................................................................................. 2
6. Material And Equipment ............................................................................................................................ 2
7. Connections Involving Aluminium (Cables And Transformers) ................................................................ 2
8. Codes Of Practice Or Standard Specification ........................................................................................... 2
B.1 Installation And Termination Of Conduits And Conduit Accessories ......................................................... 3
1. General ..................................................................................................................................................... 3
2. Screwed Metallic Conduit ......................................................................................................................... 4
3. Plain-End Metallic Conduit ........................................................................................................................ 5
4. Non-Metallic Conduit ................................................................................................................................. 6
5. Flexible Conduit ........................................................................................................................................ 7
6. Installation Requirements ......................................................................................................................... 7
7. Installation In Concrete ............................................................................................................................. 9
8. Surface Installations And Installations In Roof Spaces .......................................................................... 10
9. Future Extensions ................................................................................................................................... 12
10. Expansion Joints..................................................................................................................................... 12
11. Chases And Builder's Work ..................................................................................................................... 13
B2. Installation Of Wiring Channels, Underfloor Ducting And Power Skirting ................................................ 14
1. Responsibility Of The Contractor ............................................................................................................ 14
2. Wiring Channels ...................................................................................................................................... 14
3. Underfloor Ducting .................................................................................................................................. 15
4. Power Skirting ......................................................................................................................................... 16
B.3 Installation Of Cable Trays And Ladders ................................................................................................. 18
1. General ................................................................................................................................................... 18
2. Responsibility Of The Contractor ............................................................................................................ 18
3. Supports .................................................................................................................................................. 18
4. Spacing Of Horizontal Supports .............................................................................................................. 18
5. Joints ....................................................................................................................................................... 18
6. Fixing To Supports .................................................................................................................................. 19
7. Fixing To The Structure .......................................................................................................................... 19
8. Installation Of Cables .............................................................................................................................. 19
9. Earthing ................................................................................................................................................... 19
10. Corrosion ................................................................................................................................................. 19
B.4 Fixing Materials ........................................................................................................................................ 20
1. Responsibility .......................................................................................................................................... 20
2. Finishing .................................................................................................................................................. 20
3. Structural Steel........................................................................................................................................ 20
4. Screws And Bolts .................................................................................................................................... 20
5. Wall Plugs ............................................................................................................................................... 20
6. Anchor Bolts ............................................................................................................................................ 20
7. Galvanised Equipment ............................................................................................................................ 20
8. Shot-Fired Fixing ..................................................................................................................................... 20
9. Clamps And Brackets ............................................................................................................................. 21
B.5 Wiring ....................................................................................................................................................... 22
1. Type Of Conductors ................................................................................................................................ 22
2. Wire-Ways ............................................................................................................................................... 22
3. Order Of Work ......................................................................................................................................... 22
4. Circuits .................................................................................................................................................... 22
5. Looping And Joints ................................................................................................................................. 22
6. Grouping Of Conductors ......................................................................................................................... 22
7. Cable Trays ............................................................................................................................................. 22
8. Drawing-In Of Conductors ...................................................................................................................... 23
9. Three-Phase Outlets ............................................................................................................................... 23
10. Vertical Conduit Installation .................................................................................................................... 23
i
11. Connections ........................................................................................................................................... 23
12. Earthing Conductors ............................................................................................................................... 23
13. Colours ................................................................................................................................................... 23
14. Single-Pole Switches .............................................................................................................................. 23
15. Size Of Conductors ................................................................................................................................ 23
16. Partitions................................................................................................................................................. 24
B.6 Installation Of Cables ............................................................................................................................... 25
1. General ................................................................................................................................................... 25
2. Identification Of Cables ........................................................................................................................... 25
3. Trenching ................................................................................................................................................ 25
4. Installation Of Underground Cables ........................................................................................................ 29
5. Installation Of Cables In Concrete Trenches .......................................................................................... 30
6. Fixing Of Cables To Trays Or Structures ................................................................................................ 31
7. Grouping And Spacing Of Cables In Buildings And Structures .............................................................. 32
8. Termination And Jointing Of Cables ....................................................................................................... 33
9. Testing .................................................................................................................................................... 35
10. Measurements ........................................................................................................................................ 36
11. Completion .............................................................................................................................................. 37
B.7 Installation Of Light Switches And Socket-Outlets ................................................................................... 38
1. General ................................................................................................................................................... 38
2. Installation Of Socket-Outlets ................................................................................................................. 38
3. Installation Of Light Switches .................................................................................................................. 39
B.8 Photo-Electric Daylight Sensitive Switch For Outside Lighting ................................................................ 40
1. Installation ............................................................................................................................................... 40
B.9 Installation Of Luminaires ......................................................................................................................... 41
1. Positions .................................................................................................................................................. 41
2. Cover Plates ............................................................................................................................................ 41
3. Fixing To Draw-Boxes ............................................................................................................................. 41
4. Hangers And Supports ............................................................................................................................ 41
5. Suspended Luminaires ........................................................................................................................... 41
6. Suspended Wiring Channels .................................................................................................................. 41
7. Ceiling Battens ........................................................................................................................................ 41
8. Glass-Bowl Luminaires ........................................................................................................................... 41
9. Fluorescent Luminaires Fixed To Concrete Slabs .................................................................................. 42
10. Fluorescent Luminaires Fixed To Ceilings .............................................................................................. 42
11. Continuous Rows Of Luminaires ............................................................................................................. 42
12. Recessed Luminaires .............................................................................................................................. 42
13. Special Ceilings ....................................................................................................................................... 43
14. Bulkhead Luminaires ............................................................................................................................... 43
15. Type Of Conductor .................................................................................................................................. 43
16. Wiring Of Lampholders ............................................................................................................................ 43
17. High Bay Luminaires................................................................................................................................ 43
B.10 Connections To Equipment .................................................................................................................... 44
1. General ................................................................................................................................................... 44
2. Connections To Switchboards ................................................................................................................ 44
3. Connections To Motor Driven Equipment. .............................................................................................. 45
4. Connections To Water Heaters ............................................................................................................... 45
5. Connections To Heaters, Fans And Airconditioning Units ...................................................................... 46
6. Connections To Underfloor Heating........................................................................................................ 47
7. Connections To Incinerators ................................................................................................................... 47
8. Connections To Cooking Appliances ...................................................................................................... 48
B.11 Earthing .................................................................................................................................................. 49
1. General Recommendations On The Practical Installation Of Earth Electrodes ..................................... 49
2. Technical Requirements Of Neutral Earthing ......................................................................................... 50
3. Substation Earthing ................................................................................................................................. 51
4. Fences Of Outdoor Substations .............................................................................................................. 52
5. Earthing Of A General Electrical Installation ........................................................................................... 52
B.12 Provision For Telephone Installation ...................................................................................................... 54
1. Contractor's Responsibility...................................................................................................................... 54
2. Regulations ............................................................................................................................................. 54
3. Separation Of Services ........................................................................................................................... 54
4. Main Telephone Distribution Board......................................................................................................... 54
ii
5. Vertical Building (Service) Ducts ............................................................................................................. 54
6. Telephone Outlets ................................................................................................................................... 55
7. Connection Of Telephone Outlets........................................................................................................... 55
B.13 Substations Switch Rooms And Generator Rooms ............................................................................... 57
1. Standard Buildings .................................................................................................................................. 57
2. Other Buildings........................................................................................................................................ 57
3. Notices .................................................................................................................................................... 58
4. High Voltage Switch Rooms (Above 1 Kv) ............................................................................................. 58
5. Low Voltage Switch Rooms (Below 1 Kv) ............................................................................................... 59
6. Transformer Rooms Other Than In Standard Buildings ......................................................................... 59
7. Generator Rooms Other Than In Standard Buildings ............................................................................. 59
8. Cables ..................................................................................................................................................... 60
9. Covering And Sealing Of Cable Trenches .............................................................................................. 60
B.14 Overhead Electrical Transmission Lines ................................................................................................ 61
1 General ................................................................................................................................................... 61
2. Statutory Requirements .......................................................................................................................... 61
3. Relevant Sans Specifications ................................................................................................................. 61
4. Standard Departmental Specifications ................................................................................................... 62
5. Notices And Precautions ......................................................................................................................... 62
6. Pegging The Route ................................................................................................................................. 62
7. Line Impulse Level .................................................................................................................................. 62
8. Line Configuration ................................................................................................................................... 62
9. Poles ....................................................................................................................................................... 63
10. Cross-Arms .............................................................................................................................................. 63
11. Insulators And Fittings ............................................................................................................................ 64
12. Conductors ............................................................................................................................................. 64
13. Conductor Terminations ......................................................................................................................... 65
14. Stays ....................................................................................................................................................... 66
15. Earthing Of Structures ............................................................................................................................ 66
16. Earth Wire On Lv Systems ..................................................................................................................... 67
17. Lightning Arresters ................................................................................................................................. 67
18. Fuse-Links .............................................................................................................................................. 68
19. Transformer Mountings .......................................................................................................................... 68
20. Substation Earth ..................................................................................................................................... 68
21. Anti-Climbing Devices ............................................................................................................................ 68
22. Cradles ................................................................................................................................................... 69
23. Danger Notices (Lightning Sign) ............................................................................................................ 69
24. Excavations ............................................................................................................................................ 69
25. Samples.................................................................................................................................................. 69
B.15 Inspections, Testing, Commissioning And Handing Over ...................................................................... 70
1. Physical Inspection Procedure ................................................................................................................ 70
2. Testing And Operational Inspection Procedure ...................................................................................... 70
3. "As Built" Drawings ................................................................................................................................. 70
iii
1. Introduction
(a) These Standard Specifications cover the general technical requirements for the equipment, materials,
installation, testing, commissioning and maintenance of electrical installations for the Department.
including all drawings and variation orders issued in terms of the contract.
(c) "Contractor" shall mean the person, partnership, company or firm appointed for the supply, installation,
testing, commissioning and maintenance of the Electrical Installation. In the case of the Electrical
remeasurement shall be effected from the working drawings only.
(b) The Department's authorised representative will inspect the installation from time to time during the
progress of the work. Discrepancies will be pointed out to the Contractor and these shall be remedied
at the Contractor's expense. Under no circumstances shall these inspections relieve the Contractor of
his obligations in terms of the Documents.
(c) The Contractor shall notify the Department timeously when the installation reaches important stages of
completion (e.g. before closing cable trenches, before casting concrete, etc.) so that the Department's
authorised representative may schedule his inspections in the best interest of all parties concerned.
(a) The contractor shall give all notices required by and pay all necessary fees, including any inspection
fees, which may be due to the local Supply Authority unless specified to the contrary.
(b) It shall be the responsibility of the Contractor to make the necessary arrangements with the local
screed.
7.10 Inspection
Compliance Requirements
Source: Annexure 5b -General_Electrical_Specification_PartA_and_PartB.pdf (unknown)No specific requirements found
The tender is for a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centers. The contract must comply with the cidb Standard for Developing Skills through Infrastructure Contracts (Gazette Notice No. 48491, April 2023). This standard applies to contracts with a duration of 12+ months and a value exceeding R20 million. The goal is to provide workplace opportunities leading to: a) part/full occupational qualifications (NQF-registered), b) trade qualifications (listed trade, GG No. 35625, 31 August 2012), c) national diplomas (NQF-registered), or d) professional registration with a recognized body. Contractors are responsible for achieving the Contract Skills Development Goal (CSDG) and may devolve obligations to subcontractors.
Submission Guidelines
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)No returnable documents are required with the tender submission. However, the employer will provide proforma documents (e.g., Form A2 Baseline Training Plan, Form A3 Project Interim Report, Form A5 Project Completion Report) to be completed by the contractor after award. These forms must be submitted as follows: Form A2 within 30 days of contract award, Form A3 at intervals not exceeding 3 months, and Form A5 within 15 days of practical completion. Non-compliance with these submission requirements may disqualify the bid.
Returnable Documents
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)No returnable documents are required with the tender submission. After contract award, the employer will provide proforma documents to be completed by the contractor. Required forms: Form A1 (List of Recognised Skills Development Agencies), Form A2 (Baseline Training Plan), Form A3 (Project Interim Report), Form A4 (Supervisor Agreement), Form A5 (Project Completion Report). Submission deadlines: Form A2 within 30 days of award, Form A3 every 3 months, Form A5 within 15 days of practical completion. The contractor must also submit payment certificates at intervals determined in the contract.
Evaluation Criteria
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)General
Skills Development
Documentation
Technical Specifications
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)The contract requires the implementation of the cidb Standard for Developing Skills through Infrastructure Contracts. The scope includes providing structured workplace learning opportunities linked to the contract, culminating in or leading to: a) a part/full occupational qualification registered on the National Qualification Framework (NQF), b) a trade qualification leading to a listed trade, c) a national diploma registered on the NQF, or d) registration in a professional category by a recognized professional body. The contractor must use one or more of the following Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners β P1 & P2), or Method 4 (Professional Registration Candidates). All beneficiaries must be registered with the CIDB Skills Development Agency (SDA).
Methodology
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)The contractor must implement structured workplace learning using one or more of the four Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners β P1 & P2), or Method 4 (Professional Registration Candidates). The methodology must align with the cidb Standard and include: identifying suitable mentors, issuing portfolios of evidence, providing updated workplace training plans, and ensuring all learning is directly related to the contract. The contractor may source learners or candidates directly or through a Skills Development Agency (SDA), training provider, or skills development facilitator. Currently, the CIDB is the only recognized SDA.
Experience & Qualifications
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdfThe contractor must have the capacity to implement one or more of the following Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners β P1 & P2), or Method 4 (Professional Registration Candidates). Key personnel requirements: for Methods 1 and 2, appoint a responsible supervisor and an artisan with a minimum of 3 yearsβ experience to coach learners. For Methods 3 and 4, appoint a supervisor actively engaged in contract-related work and a suitable mentor as required by the professional body or statutory council.
Pricing Schedule
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdfThe pricing schedule must include a line item for the Minimum Contract Skills Development Goal (CSDG), calculated as a percentage of the tender sub-total. Percentages vary by class of construction works: Civil Engineering (0.25%), Civil Engineering and General Building (0.375%), Electrical Engineering (0.25%), Mechanical Engineering (0.25%), General Building (0.5%), Specialist Works (0.25%). Example: For a Civil Engineering contract with a sub-total of R60,000,000, the CSDG is R150,000 (0.25%). The contractor must ensure the planned CSDG meets or exceeds this minimum. Pricing for Skills Methods is provided in Table 3 of the Standard and includes costs for stipends, mentorship, PPE, medical assessments, course fees, and other additional costs.
Financial Requirements
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)The Contract Skills Development Goal (CSDG) must be included as a line item in the final tender summary. The CSDG is calculated as a percentage of the tender sub-total, based on the class of construction works (e.g., 0.25% for Civil Engineering, 0.5% for General Building). The contractor must ensure the CSDG amount is equal to or higher than the minimum prescribed value. Payment terms include: stipends for unemployed learners, mentorship fees (for Methods 3 and 4), and additional costs (e.g., PPE, medical assessments, course fees, tools). Payments are made at intervals determined in the contract and are tied to the submission of payment certificates. The employer will reimburse the contractor for these costs as per Table 3 of the Standard.
Compliance Requirements
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)Compliance with the cidb Standard for Developing Skills through Infrastructure Contracts (Gazette Notice No. 48491, April 2023) is mandatory. Requirements include: registration of all learners and candidates with the CIDB Skills Development Agency (SDA), Sector Education and Training Authorities (SETAs), or professional statutory councils where applicable. The contractor must: submit a baseline training plan (Form A2) within 30 days of award, interim reports (Form A3) every 3 months, and a final compliance report (Form A5) within 15 days of practical completion. Records of hours worked and registrations must be maintained. Only 33% of employees contributing to the CSDG can be from the contractor or subcontractors. For Method 2 (Trade Qualifications), at least 60% of learners must be sourced from a Public TVET college. The contractor must appoint qualified supervisors and mentors (e.g., artisans with 3+ years of experience for Methods 1 and 2).
Health & Safety
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdfHealth and safety requirements are embedded in the Skills Methods. Supervisors must develop learners' knowledge and understanding of health, safety, environment, quality, and production. Learners must adhere to the host employerβs onsite rules and policies, develop a thorough understanding of HSE, and display discipline and time consciousness. Supervisors are responsible for: stimulating a passion for construction, sharing technical knowledge, fostering leadership skills, facilitating networking, inculcating professionalism, and signing learners' logbooks. Learners must fill in logbooks and obtain supervisor signatures for completed tasks.
Contractual Terms
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdfThe contractor must carry out all requirements under clause 4.3 of the Standard for Structured Workplace Learning for Candidates. This includes: identifying a suitable mentor for each candidate, issuing each candidate a portfolio of evidence file, and ensuring the mentor provides an updated workplace training plan. The contractor must also report to the Employerβs Representative on the implementation and progress of the CSDG and submit payment certificates at intervals determined in the contract.
Requirements
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdf (unknown)General requirements: the contractor must ensure no more than one Skills Method is applied to any individual concurrently for CSDG calculation. Only 33% of employees contributing to the CSDG can be from the contractor or subcontractors. For Method 2 (Trade Qualifications), at least 60% of learners must be sourced from a Public TVET college. The contractor must keep records of learner/candidate hours and registrations with the CIDB SDA, SETAs, or professional councils. All documentation must be submitted in a timely manner and in the prescribed format. The contractor must certify the quantum and nature of opportunities provided to satisfy the CSDG.
Section
Source: Annexure 1b _ Practice-guideline-for Contractor_Implementation-of-skills-standard-contractors-version-3.pdfEvaluation will assess the contractor's plan to develop skills through structured workplace learning. Key focus areas: knowledge and understanding of health, safety, environment, quality, and production. The contractor must demonstrate how they will achieve the CSDG using one or more of the four Skills Methods (Occupational Qualifications, Trade Qualifications, Work Integrated Learners, Professional Registration). Compliance with the cidb Standard and the ability to provide measurable outcomes are critical.
Scope: Repair and maintenance of Integrated Security Systems (ISS) at 8 correctional centres over a 36-month contract period.
Key Activities:
Deliverables:
Evaluation Criteria
Source: Annexure 5a -Sample_specification_for_electrical_works.pdf (unknown)General
Specific
Technical Specifications
Source: Annexure 5a -Sample_specification_for_electrical_works.pdf (unknown)Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at 8 correctional centres (Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, Tzaneen).
Key Deliverables:
Technical Requirements:
Standards and Codes:
Workmanship:
Quality Management
Source: Annexure 5a -Sample_specification_for_electrical_works.pdfTesting and Commissioning:
Material and Workmanship Standards:
Compliance Requirements
Source: Annexure 5a -Sample_specification_for_electrical_works.pdf (unknown)B-BBEE: Minimum Level 2 required.
Certifications and Approvals:
General:
Health & Safety
Source: Annexure 5a -Sample_specification_for_electrical_works.pdfGeneral Requirements:
Cable and Conduit Safety:
Jointing Safety:
Equipment Safety:
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Contact Information
Source: 2026-06-05 Tender Doc DCS08WP01-PH2-ISS-MAINT-CON02.pdf (TENDER){"name":"Contact emails address","email":"[email protected]","phone":null,"department":"AND ONE WALK THROUGH TYPE METAL DETECTOR 255","address":"Number"}
Evaluation Criteria
Source: 2026-06-05 Tender Doc DCS08WP01-PH2-ISS-MAINT-CON02.pdf (TENDER)Mandatory
Disqualification Triggers
Technical Specifications
Source: 2026-06-05 Tender Doc DCS08WP01-PH2-ISS-MAINT-CON02.pdf (TENDER)Client employer
Tender for procurement of contractor
β36 month contract: repair, and maintenance on
Integrated security systems (iss)β at:
The embongweni maximum correctional centre, kokstad medium
B correctional centre, napierville medium a correctional
Centre, qalakabusha correctional centre, tswelopele
Correctional centre, standerton correctional centre,
Gqeberha north end correctional centre, tzaneen
Correctional centre.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
5th June 2026
Issued by:
The independent development trust
Idt head office
Glenwood Office Park
Corn. Oberon & Sprite Ave
Faerie Glen, Pretoria, 0081.
South africa
Email: [email protected]
Bidder Name:
Company Registration Number:
CIDB Registration Number:
CSD Registration Number:
COIDA / FEM Certificate Number:
Contact Person:
Contact emails address:
Important note:
No pages may be removed from this document. Tenderers are obliged to return the tender document
in full, plus all the additional supporting documents required in terms of this tender document, failing
which the prospective Tenderer will be removed from contention.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
Client employer
Contents Page(s)
The tender 5
Part t1 β tendering procedures 5
T1.1 β Tender notice and invitation to tender 6
T1.2 β Tender data 13
Part t2 β schedule of returnable documents 36
T2.1.1 _ Invitation to bid (sbd 1) 38
T2.1.2_BIDDERβS Disclosure (sbd4) 41
T2.1.3 _ Preference points claim form in terms of the preferential
Procurement regulations 2022 (sbd 6.1) 43
T2.1.4 _ Non-disclosure/ confidentiality declaration 49
T2.1.5 _ Compulsory enterprise questionnaire 52
T2.1.6_ Company incorporation property commission certificate 54
T2.1.7 _ Authority for signatory (original) 55
T2.1.8_CIDB Registration certificate with grading 9 class eb (electrical
Building) 58
T2.1.9 _ Joint venture (jv) agreement/contract 59
T2.1.10 _Valid letter of good standing with compensation for occupational
And injuries disease act (coida) registration certificate or fema certificate
Number 60
T2.1.11_ Acknowledgement of addenda to the tender document 61
T2.1.12_ Psira _ proof of registration of the tendering entity with psira 63
T2.1.13 _ Ecsa registration of lead maintenance engineer 64
T2.1.14 _ Proof of central supplier database (csd) registration 65
T2.1.15 _ Tax compliance letter 66
T2.1.16 _ Competency, relevant company experience in the past 10 years 67
T2.1.17 A _ client reference forms with scoring 70
T2.1.17 B _ client reference forms with scoring 71
T2.1.17 C _ client reference forms with scoring 72
T2.1.17 D _client reference forms with scoring 72
T2.1.17 E _ client reference forms with scoring 73
T2.1.17 F _ client reference forms with scoring 75
T2.1.17 G _ client reference forms with scoring 76
T2.1.18 _ Key staff: for the contract (for the 8 centers) 77
T2.1.18 A _ KEY STAFF: Embongweni Maximum CC 78
T2.1.18 B _ KEY STAFF: Kokstad Medium B CC 79
T2.1.18 C _ KEY STAFF: Napierville Medium A CC 80
T2.1.18 D _ KEY STAFF: Qalakabusha CC 81
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
T2.1.18 E _ KEY STAFF: Tswelopele CC 82
T2.1.18 F _ KEY STAFF: Standerton CC 83
T2.1.18 G _ KEY STAFF: Gqeberha North End CC 84
T2.1.18 H _ KEY STAFF: Tzaneen CC 85
T2.1.18 I _ evaluation schedule: curriculum vitatemplate 86
T2.1.19_ Health and safety officer 87
T2.1.20_ORGANOGRAM Of key personnel to be engaged on the project 88
T2.1.21_ Proof of financial standing and rating 89
T2.1.22 _ Amendments and qualifications 90
T2.1.23 _ Safety health environmental and quality management system (sheq)
Plan 92
T2.1.24_Site Visit Confirmation Letter addressed to IDT 93
The contract 94
Part c1: agreement and contract data 95
C1.1 Form of offer and acceptance 96
C1.2 Contract data 99
C1.3 Construction guarantee 128
C1.4 Adjudicatorβs agreement 134
Part c2 pricing data 137
C2.1 Pricing instructions 138
C2.2 Activity schedule 143
C2.3 Schedule of rates 213
Part c3 works information / scope of works 217
C3.1 Employers works information 218
C3.2 Scope of work & technical specifications 223
Part c4: site information 249
Annexures 252
Annexure 1: CIDB standard for developing skills through infrastructure
Contracts 252
Annexure 2: DPWI security standard technical specification for an
INTEGRATED SECURITY SYSTEM FOR A CORRECTIONAL FACILITY of 2017 253
Annexure 3: DPWI security standard technical specification for an outer
Perimeter fence for prisons 254
Annexure 4 : DPWI specification for the supply and delivery of one conveyor
Type x-ray inspection unit and one walk through type metal detector 255
ANNEXURE 5 : (a) DPWI SAMPLE SPECIFICATION FOR THE ELECTRICAL INSTALLATION OF A
Comprehensive service 256
ANNEXURE 6 : (a) DCS TECHNICAL SPECIFICATION FOR THE AINTENANCE OF DIESEL
GENERATORS AT CORRECTIONAL CENTRES AND FACILITIES (In-House Specifications) 257
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Annexure 7 : DPWI specification for the supply, delivery, installation and
Commissioning of uninterrupted power supply 258
Annexure 8 : DPWI fire security : a guide to architects 259
Annexure 9 : occupational health and safety specifications 260
Annexure 10: conditional assessment reports, equipment age profiles and
Compulsory site investigations 261
Annexure 11 : pro forma job card 270
Annexure 12: standby generator audit template 271
Annexure 13: compressor audit template 272
Annexure 14: UPS audit: iss maintenance 273
Annexure 15: first programme 274
Annexure 16: provisional sums β supply, installation and replacement of
Major equipment and infrastructure 275
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
The tender
Part t1 β tendering procedures
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
T1.1 β Tender notice and invitation to tender
On behalf of the department of Correctional Services (DCS), the Independent Development Trust (IDT)
hereby invites suitably qualified and experienced contractors registered with the Construction Industry
Development Board (CIDB) in a minimum grading designation of 9EB class (Electrical Building) to submit
bids for the β36 Months Contract: Repair and Maintenance on Integrated Security Systems (ISS)β at the
following correctional centres:
1. Embongweni Maximum Correctional Centre (Kokstad Management Area)
2. Kokstad Medium B Correctional Centre (Kokstad Management Area)
3. Napierville Medium A Correctional Centre (Pietermaritzburg Management Area)
4. Qalakabusha Correctional Centre (Empangeni Management Area)
5. Tswelopele Correctional Centre (Kimberly Management Area)
6. Standerton Correctional Centre (Standerton Management Area)
7. Gqeberha North End Correctional Centre (St Albans Management Area)
8. Tzaneen Correctional Centre (Tzaneen Management Area)
Only bidders who have a CIDB grading 9EB class (Electrical Building), and comply with the tender
conditions will be eligible.
Tender evaluation
The evaluation of the tender will be carried out in three (3) phases.
Phase one: mandatory requirements/documentation
Only Tenderers who satisfy the following eligibility criteria are eligible to submit tenders. Failure to comply
with the criteria stated hereunder shall result in the tender offer being disqualified from further
consideration.
1.1 Mandatory administrative requirements/ documentation
1. Submission of fully completed and signed Invitation to Bid (SBD 1).
2. Submission of fully completed and signed Bidderβs Disclosure (SBD 4).
3. Submission of fully completed and signed Preference Points Claim Form in terms of the
Preferential Procurement Regulations 2022 (SBD 6.1)
4. Submission of Non-Disclosure/ Confidentiality Declaration
5. The bidder must duly complete and sign the Compulsory Enterprise Questionnaire (in the case
of a JV each member of the JV or consortium must complete the questionnaire).
6. The bidder must be registered with CIPC Company Incorporation Property Commission and
provide source of verification (in the case of JV each company must be registered with CIPC).
7. Authority to Sign a Bid Document, signed by director or Board / company resolution for companies
that has more than one Director.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
1.2. Mandatory compulsory requirements/ documentation
8. The bidder must be registered with CIDB and provide CIDB number β grade 9EB (Electrical
Building). JVβs to hold a consolidated CIDB Grading, which equates to the required grading).
9. Submission of Joint Venture (JV) Agreement/Contract signed by all parties (legal entity or
consortium/joint venture), authorising a dedicated person(s) to sign documents on behalf of the
firm/ joint venture / consortium.
10. The bidder must provide a valid letter of good standing from Department of Labour (COIDA) or
FEM (If JV, each partner must submit valid COIDA or FEM Certificate).
11. Signed acknowledgment of Addenda to the tender document (if applicable).
12. The bidder must hold an active and valid registration with Private Security Industry Regulatory
Authority (PSIRA). In the case of JV, the lead partner should hold an active and valid registration
with PSIRA).
13. Lead Maintenance Engineer of the company should hold a professional registration with ECSA,
as Pr. Technologist or Pr Engineer qualified as Electrical Engineer.
14. The bidder must be registered on Central Supplier Database (CSD) and provide MAAA Number
to verify registration.
15. Attendance at the compulsory tender briefing meeting and signing of the attendance register is
required. In the case of a joint venture (JV), at least one participating company must attend the
compulsory briefing meetings.
16. Submission of signed Form of Offer and Acceptance.
17. Submission of the fully priced Activity Schedule (complete document inclusive of all parts)
18. Submission of fully completed and signed βGENERAL SPECIFICATIONβ (in black ink), bidders
failing to accept with an βYesβ each general specification listed under session C3.2.5 will not be
consider as an acceptable bid.
19. Submission for each site/centre, the fully completed and signed Annexures 12, 13, 14.
ANNEXURE 12: Standby Generator Audit Template
ANNEXURE 13: Compressor Audit Template
ANNEXURE 14: UPS Audit: ISS Maintenance
In addition, bidders who falls under the following criterial will result in direct disqualification of the bid:
(i) Failure to comply with the above requirements shall result in disqualification of the bid.
(ii) If any of the Directors are in the Employment of the State, the Regulation 13(c) of the Public
Service Regulations, 2016 provides that an employee shall not conduct business with any organ
of state or be a director of a public or private company conducting business with an organ of
state unless such employee is in an official capacity a director of a company listed in schedule
2 and 3 of the Public Finance Management Act. In alignment with Directive on conducting
business with an organ of state issued by the minister of Public Service and Administration - 21
February 2024.
(iii) If the bidder is listed on National Treasury List of Restricted Suppliers shall result in
disqualification of the bid.
(iv) If any of its Directors are Listed on the Register of Defaulters shall result in disqualification of
the bid.
A submission of the tender by the Tenderer in response to this invitation will be deemed to be acceptance
of the CIDB Standard Conditions of Tender as contained under Annexure C of the CIDB Standard for
Uniformity In Engineering and Construction Works as published in Government Gazette No 42622,
Department of Public Works Notice 423 of August 2019. Refer to see www.cidb.org.za.
Note:
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
The IDT reserves the right to request information or documentation in accordance with the provisions of
the Promotion of Administrative Justice Act (PAJA). Failure to submit clarification and or documentation
within 7 calendar days from request will disqualify the tender offer from further consideration.
Phase two: functionality criteria
The evaluation of functionality criteria will be conducted in two stages:
I. Destock Evaluation of the functionality criteria: Firstly, the bidder will evaluated based on the
functionality criteria listed on table 1 below.
II. Evaluation of Practical demonstration: Thereafter the bidders who have achieved the minimum
functionality threshold of 75 points or higher; and who reach the minimum threshold per criteria;
will be required to perform a practical demonstration of the integrated security systems previously
installed either on site (relevant project) or an in-house demo of ISS systems, including the
application of the Integrated Security Management System (or equivalent)
I. Destock Evaluation of the functionality criteria
The table 1 below summarized the functionality criteria, the maximum score in respect of each of
the criteria to be considered for the evaluation, as well as the minimum threshold scores per
criteria. The minimum threshold per criteria must be met, independently of the overall score.
Bidders who fail to meet these minimum thresholds per criteria should be deemed non-responsive
or disqualified, regardless of their total score.
Table 1: Functionality Criteria
Criteria Maximum Minimum
Points threshold
Allocation scores
1. Experience on similar high security projects. 40 25
2. Client References 20 12
3. Qualification, Experience and Competencies of key staff 20 12
4. Safety, Health, Environment and Quality Resources 5 3
5. Financial Standing and Rating 15 10
Total 100
The Bidder shall submit the returnable documentation as specified in the Tender Data (T1.2) to
facilitate the evaluation of functionality criteria. Failure to submit the required documentation may
result in the Bidder scoring zero (0) points for the applicable criteria.
II. Evaluation of Practical Demonstration
Only bidders who are competent and who have achieved the minimum functionality threshold of
75 points or higher; and who reach the minimum threshold per criteria; will be required to perform
a practical Information Security Management System (ISMS) Demonstration to verify and
showcase the operational functionality of all applicable security equipment. The practical
demonstration by the Bidder is required to verify the practical experience of the bidder with the
previously installed Information Security Management System (ISMS) and its integration with the
high security equipment (where at least three (3) of the core ISS sub-systems are fully
integrated), which should support the operations and security requirements.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
The Practical Demonstration will be evaluated based on the criteria listed on table 2 below.
Table 2: Practical Demonstration Criteria
Criteria Maximum Minimum
Points threshold
Allocation scores
a) Functional Demonstration 20 10
b) Security Monitoring and Logging 30 15
c) Incident Management 30 15
d) Business Continuity and Disaster Recovery 20 10
Total 100
Only bidders who are competent and who have achieved the minimum functionality threshold of 75 points
or higher and must achieve the minimum threshold per criteria under the Practical Demonstration, will
be evaluated on 90/10 (Price / Specific Goals) points based on the Preferential Procurement Regulations
of 2022.
Phase three: preferential point system
In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference
points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer
will be allocated points based on the goals stated in table 1 below as may be supported by proof/
documentation stated in the conditions of this tender:
The 90/10 Preferential Point System will be applied, where 90 points will be allocated for price and 10
points for specific goals. The 90/10 system will be used since the estimated value for this project is above
the R50 000 000 (all applicable taxes included).
The maximum attainable combined score for price and preference is 90+10=100 points.
Price will be score as follow:
Price will be scored using the Formula Ps = 90(1-((Pt - Pmin)/Pmin) where:
1. Ps is the number of points scored for comparative price of tender under consideration;
2. Pmin is the comparative price of the lowest acceptable tender offer;
3. Pt is the comparative price of tender offer under consideration.
Specific Goals/Preference will be scored as follows:
Table 3: Specific goals for the tender and points claimed are indicated per the table below.
The specific goals allocated points in terms of this Number of Number of points claimed
tender points
allocated (90/10 system)
(90/10 system) (To be completed by the tenderer)
Women Ownership 3
Youth Ownership 3
People with Disabilities Ownership 2
Black Male Ownership 2
Total points for SPECIFIC GOALS 10
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Note to tenderers: The tenderer must indicate how they claim points for each preference point
system.)
Up to 10 tender evaluation points will be awarded to tenderers who complete the preferential schedule
and who are found to be eligible for the preference claimed (in line with the provisions made under table
3 above).
Source Documents to be submitted with the Tender:
verification (CIPC DOC))
Risk assessment
The IDT may conduct a risk assessment on recommended bidder/s. the IDTβs risk assessment will be
subjected for further clarification or disqualification.
Technical Risks Assessment:
Experience on similar projects: To satisfy the evaluation of experience, Service Providers must
demonstrate a track record of similar projects that align with the specific scale, nature, complexity
and cost defined in the TORs. The Evaluation Committee will verify these claims through
independent research and physical inspections of your work, making it mandatory to provide
accurate, contactable references to avoid an immediate non-responsive disqualification.
Suitably qualified and appropriately experienced human resource: To satisfy the resource
requirements, Service Providers must demonstrate technical competence by allocating qualified
personnel whose professional registrations and experience align directly with the project's scope.
This capability must be evidenced through a detailed company organogram and comprehensive
CVs, which the IDT will verify to ensure the team can respond appropriately to service demands.
Commercial Risks:
Financial viability and sustainability; The financial viability assessment evaluates whether a
Service Provider possesses the financial stability and resources to successfully complete the
project at the tendered price while honoring all long-term guarantees and warranties. This
analysis considers the sustainability of tendered rates, bank ratings, and current liquidity as
verified by auditor reports, ensuring the firm has sufficient capital or access to credit for the
duration of the contract.
Furthermore, detailed verification of the activity schedule completeness as well as marketing
prices related to the scope of work.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Stage of award
The following returnable documents shall be submitted together with the tender documents. Validity of
this documentation will be verified at the time of award.
1. Proof of Central Supplier Database (CSD) registration.
2. Tax Compliance Letter with a unique pin
Availability of documents
Documents will be available free of charge online from the 5th June 2026 on the following websites:
ο· Itender β www.i-tender.co.za
ο· Etender β www.etenders.gov.za
ο· IDT website - www.idt.org.za
Tenders must only be submitted on the tender documentation that is downloaded from the stipulated
websites. The retyping of the tender document is not permitted.
Bidders queries
All queries relating to this tender may be addressed in writing to the e-mail: [email protected].
No verbal or telephonic No verbal or telephonic queries will be attended to. Any attempt to verbally contact
with the IDTβs employee to influence outcome of this tender will lead to disqualification of the bid. All
queries should be submitted sevent (7) calendar days before the closing date. Queries sent after will not
be acknowledge.
Compulsory tender briefing
A compulsory tender briefing meeting with the representatives of the Employer will take place on the date
and time specified on table below. All attendees (representatives per Tenderer) are to carry identification
document to the tender briefing meeting. The Tenderer must be represented at the tender briefing meeting
by a person who is suitably qualified and experienced to comprehend the scope of works and the
implementation requirements. The tender representative must sign the attendance register that will be
provided by the Employer. In the case of Joint Venture (JV), at least one company forming part of the JV
should be represented in all briefing meetings.
Table: Compulsory tender briefing
Province Site Name / Location Date Time
KZN Qalakabusha Correctional Centre Wed 17/06/2026 11:00 AM
Site verifications and inspection
Only bidders that attended the compulsory briefing meetings are welcome to conduct site assessment at
the eight (8) correctional facilities forming part of the scope of the contract. After the briefing meetings,
the bidder is expected to confirm in advance full name and ID number of the key personnel that will
conduct the inspection on-site. Confirmation must be made in writing to this email address:
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
The Inspection can be conducted from 9h00 to 16h00 during the dates stipulated in table below.
Province Site Name / Location Starting Date End Date
KZN Qalakabusha Correctional Centre Thru 18/06/2026 Tue 30/06/2026
KZN Napierville Medium A Correctional Centre Thru 18/06/2026 Tue 30/06/2026
KZN Kokstad Medium B Correctional Centre Thru 18/06/2026 Tue 30/06/2026
KZN Ebongweni Max Correctional Center Thru 18/06/2026 Tue 30/06/2026
EC PE North End Correctional Centre Thru 18/06/2026 Tue 30/06/2026
MP Standerton Correctional Centre Thru 18/06/2026 Tue 30/06/2026
NC Tswelopele Correctional Centre Thru 18/06/2026 Tue 30/06/2026
LP Tzaneen Correctional Centre Thru 18/06/2026 Tue 30/06/2026
Closing date and time
The closing time for receipt of tenders is 12:00 Noon on 8th July 2026. Tenders shall be submitted at:
βThe IDT Head Office Tender Boxβ
The Physical Address delivery of Tender documents is:
Idt head office
Glenwood Office Park
Corn. Oberon & Sprite Ave.
Faerie Glen, Pretoria
0081
Bidders should fill out the tender register at a time and date the tender is dropped off in the IDT tender
box.
Requirements for sealing, addressing, delivery and assessment of tenders are stated in the Tender Data.
Is the responsibility of the bidder to ensure that the bid documents with all relevant returnable documents
are submitted in a sealed envelope with an electronic copy in a USB,
Tender offer must be properly received on the tender closing date and time specified on the invitation,
fully completed, where each page of the tender document should be signed by the bidder in black ink.
Use of correction fluid is prohibited.
Disclaimer:
Telegraphic, telephonic, facsimile, email and late tenders will not be accepted.
Requirements for submission, sealing, addressing, delivery, opening and assessment of tenders are
stated in the Tender Data.
The IDT reserve the right not to appoint the lowest bid financial proposal, based on the outcome of the
tender risk assessment.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
T1.2 β Tender data
The conditions of tender are the CIDB Standard Conditions of Tender as contained under Annexure C
of the CIDB Standard for Uniformity In Engineering and Construction Works as published in Government
Gazette No 42622, Department of Public Works Notice 423 of August 2019. Refer to see
www.cidb.org.za.
The Standard Conditions of Tender make several references to the Tender Data for details that apply
specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity
or inconsistency between it and the Standard Conditions of Tender.
Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender
to which it applies.
Clause
Tender Data
Number
C.1 General
The Tender shall be for:
The β36 Month Contract: Repair and Maintenance on Integrated Security Systems (ISS)β at the
following correctional centres:
1. Embongweni Maximum Correctional Centre (Kokstad Management Area)
2. Kokstad Medium B Correctional Centre (Kokstad Management Area)
3. Napierville Medium A Correctional Centre (Pietermaritzburg Management Area)
4. Qalakabusha Correctional Centre (Empangeni Management Area)
5. Tswelopele Correctional Centre (Kimberly Management Area)
6. Standerton Correctional Centre (Standerton Management Area)
7. Gqeberha North End Correctional Centre (St Albans Management Area)
8. Tzaneen Correctional Centre (Tzaneen Management Area)
The Invitation to Tender Number is DCS08WP01-PH2-ISS-MAINT-CON02
C.1.1 Actions
The employer and each tenderer submitting a tender offer shall comply with these conditions of
C.1.1.1 tender. In their dealings with each other, they shall discharge their duties and obligations as set
out in C.2 and C.3, timeously and with integrity, and behave equitably, honestly and
transparently, comply with all legal obligations and not engage in anticompetitive practices.
C.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process
shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare
any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any
potential conflict of interest in their tender submissions.
The employer shall not seek and a tenderer shall not submit a tender without having a firm
C.1.1.3 intention and the capacity to proceed with the contract.
C.1.2 Tender documents
The documents issued by the Employer comprise the following documents:
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
The Tender
Part T1: Tendering Procedures
ο· T1.1: Tender Notice and Invitation to Tender
ο· T1.2: Tender Data
Part T2 : Returnable Documents
ο· T2.1 : List of Returnable Documents
ο· T2.2 : Returnable Schedules
The Contract
Part c1: agreement and contract data
C1.1 Form Of Offer And Acceptance
C1.2 Contract Data
C1.3 Construction Guarantee
C1.4 Adjudicatorβs Agreement
Part c2 pricing data
C2.1 : Pricing Instructions
C2.2 : Activity Schedule
C2.3 : Schedule or Rates
Part C3 : WORKS INFORMATION / SCOPE OF WORKS / SPECIFICATIONS
C3.1: Employerβs Works Information
C3.2: Scope of Works and Technical Specifications
C3.2.1: Introduction
C3.2.2: Notice to Bidder
C3.2.3: Requirements
C3.2.4: Scope & Maintenance Requirements
C3.2.5: General Specifications
C3.2.6 Administrative Facilities, Equipment and Materials
Part C4 : Site Information
C4 : Site Information
C1.4 Communication and Employerβs Agent/ Project Manager
Each communication between the employer and a tenderer shall be to or from the employer's
agent only, and in a form that can be readily read, copied and recorded. Communications shall
be in the English language. The employer shall not take any responsibility for non-receipt of
communications from or by a tenderer. The name and contact details of the employerβs agent
are stated in the tender data.
C1.4. (a) The Employer is the Independent Development Trust (IDT)
The IDT Representative is:
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
Name: Ms Ferrer
Email: [email protected]
The IDT National Office:
Idt head office
Glenwood Office Park
Corn. Oberon & Sprite Ave.
Faerie Glen, Pretoria
0081
C1.4. (b) The Employerβs Agent is
Name: AES Consulting
Capacity:
ο Electrical & Mechanical Engineer
ο Electrical & Mechanical Engineer
ο Project Manager
ο Occupational Health and safety Agent
Physical address:
Block 1. Fourways Manor Office Park.
Cnr Roos Street & Macbeth Avenue.
Fourways. Johannesburg
C1.5.1 The employerβs right to accept or reject any tender offer
An employer may, prior to the award of the tender, cancel a tender if:
C.1.5.1
a) due to changed circumstances, there is no longer a need for the engineering and
construction works specified in the invitation;
b) funds are no longer available to cover the total envisaged expenditure; or
c) no acceptable tenders are received.
d) there is a material irregularity in the tender process.
The decision to cancel a tender invitation must be published in the same manner in which the
C.1.5.2 original tender invitation was advertised.
C.1.5.3 An employer may only with the prior approval of the relevant treasury cancel a tender invitation
for the second time.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
C2 Tendererβs Obligations
C.2.1 Eligibility
Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the
C.2.1.1 tenderer, or any of his principals, is not under any restriction to do business with employer
(IDT) or the DCS.
Only Tenderers who satisfy the following eligibility criteria are eligible to submit tenders. Failure
to comply with the criteria stated hereunder shall result in the tender offer being disqualified from
further consideration.
1.1 Mandatory administrative requirements/ documentation
1. Submission of fully completed and signed Invitation to Bid (SBD 1).
2. Submission of fully completed and signed Bidderβs Disclosure (SBD 4).
3. Submission of fully completed and signed Preference Points Claim Form in terms of the
Preferential Procurement Regulations 2022 (SBD 6.1)
4. Submission of Non-Disclosure/ Confidentiality Declaration
5. The bidder must duly complete and sign the Compulsory Enterprise Questionnaire (in
the case of a JV each member of the JV or consortium must complete the questionnaire).
6. The bidder must be registered with CIPC Company Incorporation Property Commission
and provide source of verification (in the case of JV each company must be registered
with CIPC).
7. Authority to Sign a Bid Document, signed by director or Board / company resolution for
companies that has more than one Director.
1.2. Mandatory compulsory requirements/ documentation
8. The bidder must be registered with CIDB and provide CIDB number β grade 9EB
(Electrical Building). JVβs to hold a consolidated CIDB Grading, which equates to the
required grading).
9. Submission of Joint Venture (JV) Agreement/Contract signed by all parties (legal entity
or consortium/joint venture), authorising a dedicated person(s) to sign documents on
behalf of the firm/ joint venture / consortium.
10. The bidder must provide a valid letter of good standing from Department of Labour
(COIDA) or FEM (If JV, each partner must submit valid COIDA or FEM Certificate).
11. Signed acknowledgment of Addenda to the tender document (if applicable).
12. The bidder must hold an active and valid registration with Private Security Industry
Regulatory Authority (PSIRA). In the case of JV, the lead partner should hold an active
and valid registration with PSIRA).
13. Lead Maintenance Engineer of the company should hold a professional registration
with ECSA, as Pr. Technologist or Pr Engineer qualified as Electrical Engineer.
14. The bidder must be registered on Central Supplier Database (CSD) and provide MAAA
Number to verify registration.
15. Attendance at the compulsory tender briefing meeting and signing of the attendance
register is required. In the case of a joint venture (JV), at least one participating company
must attend all the compulsory briefing meetings.
16. Submission of signed Form of Offer and Acceptance.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
17. Submission of the fully priced Activity Schedule (complete document inclusive of all
parts)
18. Submission of fully completed and signed βGENERAL SPECIFICATIONβ, bidders failing
to accept with an βYesβ each general specification listed under session C3.2.5 will not
be consider as an acceptable bid.
19. Submission for each site/centre, the fully completed and signed Annexures 12, 13, 14
ANNEXURE 12: Standby Generator Audit Template
ANNEXURE 13: Compressor Audit Template
ANNEXURE 14: UPS Audit: ISS Maintenance
In addition, bidders who falls under the following criterial will result in direct disqualification of the
bid:
a. Failure to comply with the above requirements shall result in disqualification of
the bid.
b. If any of the Directors are in the Employment of the State, the Regulation 13(c)
of the Public Service Regulations, 2016 provides that an employee shall not
conduct business with any organ of state or be a director of a public or private
company conducting business with an organ of state unless such employee is
in an official capacity a director of a company listed in schedule 2 and 3 of the
Public Finance Management Act. In alignment with Directive on conducting
business with an organ of state issued by the minister of Public Service and
Administration - 21 February 2024.
c. If the bidder is listed on National Treasury List of Restricted Suppliers shall result
in disqualification of the bid.
d. If any of its Directors are Listed on the Register of Defaulters shall result in
disqualification of the bid.
C.2.1.1.1 CIDB Grading
In order to be considered for an appointment in terms of this tender, the tenderer must be
registered with the CIDB, in a contractor grading designation in accordance with the sum
tendered for Grade 9 class EB (Electrical Building) of construction work, defined by CIDB as
follows:
Joint ventures are eligible and preferred with particular reference to local participation and as
such submit tenders provided that:
ο· every member of the joint venture is registered with the CIDB;
ο· the lead partner has a contractor grading designation in Grade 9 in class EB (Electrical
Building) of construction work; and
ο· the combined contractor grading designation calculated in accordance with the
Construction Industry Development Regulations is Grade 9 in class EB (Electrical
Building) contractor grading designation determined in accordance with the sum
tendered for the EB class of construction work.
C.2.1.1.2 Joint ventures
Joint ventures are eligible to have their submissions evaluated provided that:
ο· Notarized and signed Joint Venture or consortium Agreement Between Parties (if
applicable)
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
ο· the lead partner entity hold an active and valid registration with Private Security Industry
Regulatory Authority (PSIRA).
C.2.1.1.3 SDB Forms: Duly completed and signed Standard Bid Documents:
ο· Invitation to Bid (SBD 1)
ο· Signed Bidderβs Disclosure (SBD 4)
ο· Preference Points Claim Forms (SBD 6.1)
ο· Declaration Certificate for Local Production and Content for Designated Sectors (SBD
6.2)
C.2.1.1.4 Company Documents
ο· Original Certificate of Authority for Signatory
ο· Contractorβs Certified Copy of Registration of Incorporation or Company Registration
Documents.
ο· Valid letter of good standing from Department of Labour (COIDA) or FEM (If JV, each
partner must submit valid COIDA or FEM Certificate).
C.2.1.1.5 Pricing Documents
ο· Original Signed Form of Offer and Acceptance (signed in black INK)
ο· Original Fully Completed Priced, tender document (Activity Schedules) part C2.3 of The
Contract. (signed in black INK)
Notify the employer of any proposed material change in the capabilities or formation of the
C.2.1.2 tendering entity (or both) or any other criteria which formed part of the qualifying requirements
used by the employer as the basis in a prior process to invite the tenderer to submit a tender
offer and obtain the employerβs written approval to do so prior to the losing time for tenders.
C.2.2 Cost of tendering
Accept that, unless otherwise stated in the tender data, the employer will not compensate the
C.2.2.1 tenderer for any costs incurred in the preparation and submission of a tender offer, including
the costs of any testing necessary to demonstrate that aspects of the offer complies with
requirements.
The bidder is not expected to purchase the tender document. The tender documents will be
C.2.2.2 free of charge and available in the following website:
ο· eTender β www.etenders.gov.za
ο· IDT website - www.idt.org.za
C.2.2 Cost of tendering
Accept that the employer will not compensate the Tenderer for any costs incurred in the
preparation and submission of a tender offer, including the costs of any testing necessary to
demonstrate that aspects of the offer comply with requirements.
C.2.3 Check documents
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
Check the tender documents on receipt for completeness and notify the employer of any
discrepancies or omissions.
C.2.4 Confidentiality and copyright of documents
Treat as confidential all matters arising in connection with the tender. Use and copy the
documents issued by the employer only for the purpose of preparing and submitting a tender
offer in response to the invitation.
Bidders are required to acknowledge and sign off the confidentiality declaration as stipulated in
section T2.2.
C.2.6 Acknowledge addenda
Acknowledge receipt of addenda to the tender documents, which the employer may issue, and
if necessary apply for an extension to the closing time. If the Addenda has financial implications,
failure to acknowledge the addenda may eliminate your bid form evaluation. This is due to
incomparability of offers with the rest of the bidders.
C.2.7 Tender briefing/ clarification meeting
A compulsory tender briefing meeting with the representatives of the Employer will take place on
the date and time specified on table below. All attendees (representatives per Tenderer) are to
carry identification document to the tender briefing meeting. The Tenderer must be represented
at the tender briefing meeting by a person who is suitably qualified and experienced to
comprehend the scope of works and the implementation requirements. The tender
representative must sign the attendance register that will be provided by the Employer. In the
case of Joint Venture (JV), at least one company forming part of the JV should be represented
in all briefing meetings.
Bidders are required to attend the compulsory briefing meeting as scheduled on table below.
Table: Compulsory tender briefing:
Province Site Name / Location Date Time
KZN Qalakabusha Correctional Centre Wed 17/06/2026 11:00 AM
C.2.8 Seek clarification
Request clarification of the tender documents, if necessary, by notifying the employer at least
seven (7) working days before the closing time stated in the tender data. Queries sent after will
not be acknowledge.
All queries relating to this tender may be addressed in writing to the e-mail:
[email protected]. No verbal or telephonic No verbal or telephonic queries will be
attended to. Any attempt to verbally contact with the IDTβs employee to influence outcome of this
tender will lead to disqualification of the bid.
C.2.9 Insurances
Refer to contract data for insurance requirements.
C.2.11 Alterations to documents
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
Do not make any alterations or additions to the tender documents, except to comply with
instructions issued by the employer, or alterations or additions necessary to correct errors made
by the Tenderer. All signatories to the tender offer shall initial all such alterations. Erasures and
the use of correction/ masking fluid are prohibited.
Any unauthorised alterations or additions to the tender documents will lead to disqualification of
the tenderer.
C.2.12 Alternative tender offers
No alternative tender offers will be considered
C.2.13 Submitting a tender offer
C.2.13.2 Return all returnable documents to the employer after completing them in their entirety by writing
legibly in non-erasable (all signature in black ink)
C.2.13.3 The Tender Offer shall be submitted as one original signed document. The Tender Offer
document shall be the tender document in its entirety, containing all returnable including Activity
Schedules, Requirements, General Specifications, completed in full and duly signed.
The Tender Offer shall consist of a maximum of two (2) Lever Arch Files wrapped or sealed as
one package (e.g. box or wrapping) marked as per clause C.2.13.5. Each of the Lever Arch Files
must be clearly labelled with the Tendererβs name, Tender number, Tender name and Tendererβs
contact details.
C.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data.
The employer will hold all authorized signatories liable on behalf of the Tenderer. Signatories for
Tenderers proposing to contract as joint ventures shall state which of the signatories is the lead
partner.
C.2.13.5 The tender shall be addressed to the Employer as follows:
Independent development trust (idt)
Tender No. DCS08WP01-PH2-ISS-MAINT-CON02
Tender for the appointment of a contractor for the ββ36 month
Contract: repair and maintenance on integrated security systems (iss)β
At the following correctional centres:
1. Embongweni Maximum Correctional Centre (Kokstad Management Area)
2. Kokstad Medium B Correctional Centre (Kokstad Management Area)
3. Napierville Medium A Correctional Centre (Pietermaritzburg Management Area)
4. Qalakabusha Correctional Centre (Empangeni Management Area)
5. Tswelopele Correctional Centre (Kimberly Management Area)
6. Standerton Correctional Centre (Standerton Management Area)
7. Gqeberha North End Correctional Centre (St Albans Management Area)
8. Tzaneen Correctional Centre (Tzaneen Management Area)
Closing date: 08th July 2026
Closing time of the bid:12:h00
Marked Confidential
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
C.2.13.6 The employerβs details and address for delivery of tender offers and identification details that are
to be shown on each tender offer should be submitted in the tender box located at the following
address:
The place for delivery of the tender is the IDT Tender Box located at:
βThe IDT Head Office Tender Boxβ
The Physical Address delivery of Tender documents is IDT Head Office:
Idt head office
Glenwood Office Park
Corn. Oberon & Sprite Ave.
Faerie Glen, Pretoria
0081
Bidders should fill out the tender register at a time and date the tender is dropped off in the IDT
tender box.
Note: No tenders will be accepted at any other IDT offices.
C.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or premature
opening of the tender offer if the outer package is not sealed and marked as stated.
C.2.13.9 Telephonic, telegraphic, facsimile or e-mailed tender offers will not be accepted.
C.2.14 Information and data to be completed in all respects
Accept that tender offers, which do not provide all the data or information requested completely
and, in the form, required, may be regarded by the employer as being non-responsive.
C.2.15 Closing time
C.2.15.1 The closing time for the Tender Submission is no later than 12h00 (Noon) on 08 July 2026
The Physical Address delivery of Tender documents is IDT Head Office:
Idt head office
Glenwood Office Park
Corn. Oberon & Sprite Ave.
Faerie Glen, Pretoria
0081
C.2.16 Tender offer validity
The tender validity period is 120 calendar days from close of Tender
C.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period
stated in the tender data after the closing time stated in the tender data.
C.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for
an agreed additional period.
C.2.17 Clarification of tender offer after submission
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
Provide clarification of a tender offer in response to a request to do so from the employer during
the evaluation of tender offers. Provide access during working hours to bidders premises for
inspections.
C.2.19 Inspections, Tests and Analysis
Access will be provided for inspections, tests and analysis on site during the tendering period.
Bidders attending the compulsory briefing meeting, will be required to formally request access
to the sites indicating date and time of the assessment/inspection date per centre for the purpose
of accessing the integrated security system and interrelated equipment and subsystems.
C.2.19.1 Only bidders that attended the compulsory briefing meetings are welcome to conduct site
assessment at the eight (8) correctional facilities forming part of the scope of the contract. After
the briefing meetings, the bidder is expected to confirm in advance full name and ID number
of the key personnel that will conduct the inspection on-site. Confirmation must be made in
writing to this email address: [email protected].
The Inspection can be conducted from 9h00 to 16h00 during the dates stipulated in table below
Provin
Site Name / Location Starting Date End Date
ce
KZN Qalakabusha Correctional Centre Thru 18/06/2026 Tue 30/06/2026
KZN Napierville Medium A Correctional Thru 18/06/2026 Tue 30/06/2026
Centre
KZN Kokstad Medium B Correctional Centre Thru 18/06/2026 Tue 30/06/2026
KZN Ebongweni Max Correctional Center Thru 18/06/2026 Tue 30/06/2026
EC PE North End Correctional Centre Thru 18/06/2026 Tue 30/06/2026
MP Standerton Correctional Centre Thru 18/06/2026 Tue 30/06/2026
NC Tswelopele Correctional Centre Thru 18/06/2026 Tue 30/06/2026
LP Tzaneen Correctional Centre Thru 18/06/2026 Tue 30/06/2026
C.2.23 Certificates
The Tenderer is required to submit with bid all the certificates as stated in the lists of returnable
documents (T2.1). The submission of all returnable documents should be following se sequent
indicated in the Schedule of Returnable Documents (T2.1)
C.3 The Employerβs Undertakings
C.3.2 Issue addenda
If necessary, issue addenda that may amend or amplify the tender documents to each Tenderer
during the period from the date of the tender notice until 5 calendar days before the tender
closing time stated in the tender data.
If, as a result of the issuing of addenda, a Tenderer applies for an extension to the closing time
stated in the tender data, the employer may grant, at their discretion, such extension and shall
then notify all Tenderers who drew documents.
Tender NO: DCS08WP01-PH2-ISS-MAINT-CON02
Bidderβs Signature
User client employer
Clause
Tender Data
Number
C.3.3 Return late tender offers
Return tender offers received after the closing time stated in the tender data, unopened (unless
it is necessary to open a tender submission to obtain a forwarding address), to the Tenderer
concerned.
C.3.4 Opening of Tender Submissions
Tenders will be opened in public shortly after tender closing at the time and location indicated in
C.2.15.1. At this public opening the following information will be recorded.
ο· The names of all the tendering entities,
ο· Tendered amounts.
C.3.5 One-envelope procedure is applicable to this tender.
C.3.6 Non-disclosure
Do not disclose to Tenderers, or to any other person not officially concerned with such processes,
information relating to the evaluation and comparison of tender offers until after the award of the
contract to the successful Tenderer.
C.3.7 Grounds for rejection and disqualification
Determine whether there has been any effort by a Tenderer to influence the processing of tender
offers and instantly disqualify a Tenderer (and his tender offer) if it is established that he engaged
in corrupt or fraudulent practices.
C.3.11 The Tender Offer Evaluation
The evaluation of the tender will be carried out in three (3) phases.
C.3.11.1 Phase one: mandatory requirements/documentation
Only Tenderers who satisfy the following eligibility criteria are eligible to submit tenders. Failure
to comply with the criteria stated hereunder shall result in the tender offer b
Project scope: Supply, delivery, installation, and commissioning of an uninterrupted power supply (UPS) system. The specification covers the complete installation, with minimum equipment requirements outlined. Contractor is responsible for all design and construction details not explicitly covered. The UPS must provide a stable power supply to critical loads (e.g., computers) during mains or generator failures, with a minimum 30-minute backup at full load. The system must be capable of handling severe conditions, including 100% unbalanced loads, and must include redundancy to prevent total failure from a single component.
Contact Information
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Department of Public Works. Contact details to be confirmed with the consulting engineer or as specified in the tender document. The document lists placeholder names and addresses; verify exact contacts before submission.
Submission Guidelines
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Submit the following with your tender: (a) Information requested in the schedule of information. (b) Paragraph-by-paragraph schedule of compliance, detailing any deviations from this specification. (c) If offering alternative systems: clear description of operating characteristics, special features, and motivation. (d) Descriptive and illustrated brochures for inverter, ventilation equipment, and switchgear. (e) Proposed layout. (f) Battery arrangement details. (g) Sample test report. (h) Requested circuit diagram. (i) Additional requested information. (j) List of successful installations completed in South Africa. All submissions must be in English and include detailed brochures of all equipment offered.
Returnable Documents
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)(a) The information requested in the schedule of information. (b) A paragraph by paragraph schedule of compliance with detailed description of any deviations from this specification. (c) If alternative systems are offered, a clear description of the operating characteristics and special features of the equipment along with a motivation for offering the alternative. (d) Descriptive and illustrated brochures and other information pertaining to the inverter and ventilation equipment and switchgear. (e) The proposed layout as stated. (f) Arrangement of batteries. (g) A sample test report as stated. (h) The circuit diagram requested. (i) The information requested. (j) Tenderers shall submit a list of successful installations completed in the Republic of South Africa.
Evaluation Criteria
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)General
Technical
Financial
Technical Specifications
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Scope: Supply, delivery, installation, and commissioning of a complete uninterrupted power supply (UPS) system. Key requirements: (1) System must include rectifier/charger, inverter, battery, automatic electronic no-break bypass circuit, manual bypass switch, protective devices, and controls. (2) Input: 400/231V Β±10% or 231V Β±5%, 50Hz Β±4%, 1 or 3 phase with earth conductor. (3) Output: 50Hz Β±0.5Hz, voltage regulation Β±10% (steady state), harmonic content <4%, amplitude modulation <2%. (4) Efficiency: 80-85% overall. (5) Battery: Maintenance-free, minimum 3-year lifespan, 30-minute backup at full load (0.8 lagging power factor). (6) Overload capacity: 100% continuous, 125% for 5 minutes, 150% for 2 minutes, 165% for 1 second, 300% for <5ms, 1000% for <1ms. (7) UPS must operate synchronously with mains under 100% unbalanced load. (8) Cabinets: Totally enclosed, vermin-proof, floor-mounted with adequate ventilation. (9) Alarms: Must monitor normal, mains failure, inverter failure, shutdown imminent, load on mains, overload, and charger failure. (10) Standards: SABS 150, SANS 1091, SANS 0142, SANS 1474. (11) All equipment must be Y2K compliant and new. (12) For systems above 200kVA: Include self-monitoring system with digital readout. (13) Schematic diagram required with tender, showing all major components and phase displacement for rectifier transformers.
Methodology
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Methodology requirements: (1) Work must be closely scheduled to avoid project delays. (2) Contractor must familiarise themselves with other trades' requirements and examine their specifications. (3) Space requirements must be verified with other trades to ensure proper installation sequence. (4) All work must be executed by qualified tradesmen in a first-class manner. (5) Contractor must include all scaffolding, hoists, cranes, and trolleys required for positioning equipment. (6) Equipment must be installed to be accessible and maintainable. (7) All components influencing safe operation must be included in the contractor's scope, even if not explicitly detailed. (8) Contractor must cooperate and coordinate with other trades as needed.
Experience & Qualifications
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Experience and qualifications: (1) Tenderers must submit a list of successful UPS installations completed in South Africa. (2) Manufacturer must provide details of maintenance and repair service facilities. (3) Tenderers must state if they are an accredited agent for the UPS equipment. (4) Battery manufacturer must provide a statement supporting the expected battery lifetime and confirming the charger's suitability. (5) Contractor must employ qualified staff for maintenance and repairs, capable of performing all specified tasks (e.g., mechanical checks, voltage/frequency adjustments, component replacement, battery servicing).
Quality Management
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdfQuality management requirements: (1) Manufacturer is responsible for proving system performance to the engineer's satisfaction. (2) Submit three prints of general arrangement drawings, detailed dimensioned drawings, and complete wiring/block schematic diagrams for approval after contract award. (3) Provide a list of equipment designations and labels in both official languages. (4) Final deliverables: as-made wiring diagrams (with circuit numbers, terminal strip numbers, conductor colours), schematic diagrams with component values, material lists, dimensioned physical layout drawings, and detailed wiring schedules. (5) Submit three copies of maintenance, fault-localising, and operating manuals with drawings. (6) Contractor must instruct an attendant in plant operation until fully conversant. (7) Testing: Full system tests (including battery, oscillator, rectifier, and general tests) must be conducted at the manufacturer's premises in South Africa. If overseas, client may attend at their own cost. (8) Test instruments must be high-quality, calibrated by a CSIR-approved lab, and remain the contractor's property. (9) Submit a full test report in triplicate to the engineer upon completion. (10) Provide continuously adjustable dummy loads and temporary cables for on-site testing.
Pricing Schedule
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdfPricing schedule details: (1) Unit rates must cover all materials, labour, profit, transport, and ancillary costs for complete installation. (2) Items to price: (a) Delivery, installation, and commissioning of UPS (per kVA). (b) Battery supply and installation (per kVA). (c) Three copies of operation and maintenance manuals (per UPS unit). (3) Rates exclude VAT; total is carried to the final summary in Part A. (4) Contract Price Adjustment Provisions apply as per Part A: Section 1. (5) Price schedules are not for ordering; contractor must verify cable lengths on-site. (6) Allowances for off-cuts must be included in unit rates. (7) Preference for South African-manufactured materials.
Financial Requirements
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Pricing must include: (1) Unit rates for delivery, installation, and commissioning of UPS and batteries (per kVA). (2) Cost for three copies of operation and maintenance manuals. (3) All materials, labour, profit, transport, and ancillary costs. (4) Exclude VAT (to be added separately). (5) Contract Price Adjustment Provisions apply as per Part A: Section 1. (6) Verify cable lengths on-site; off-cuts allowance included in unit rates. (7) Preference for South African-manufactured materials where possible. Submit pricing in the provided schedule format.
Compliance Requirements
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdf (unknown)Compliance with the following is mandatory: (1) South African Bureau of Standards: SABS 150 (Insulated wire), SANS 1091 (Colour standards for paint), SANS 0142 (Wiring code of practice), SANS 1474 (UPS units). (2) Regulations: Basic Conditions of Employment Act, Machinery and Occupational Safety Act of 1983 (as amended), local municipality by-laws, local supply authority regulations, local fire regulations, Department of Posts and Telecommunications regulations, and any applicable government or public service company standards. (3) Contractor must issue all required notices to local authorities at their own cost. (4) Contractor must exempt the client from losses due to non-compliance with regulations. (5) All materials and equipment must be new and of the highest grade. (6) Workmanship must meet the engineer's satisfaction; non-compliant work/materials will be rejected and replaced at the contractor's expense.
Health & Safety
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdfHealth and safety requirements: (1) Compliance with the Basic Conditions of Employment Act and Machinery and Occupational Safety Act of 1983 (as amended). (2) Adherence to local municipality by-laws, supply authority regulations, fire regulations, and Department of Posts and Telecommunications regulations. (3) Contractor must issue all required notices to local authorities at their own cost. (4) All safety regulations must be enforced during installation and guarantee periods to protect the public and end-user. (5) Battery charger must have over-temperature protection and 2 independent over-voltage shutdown contacts for systems above 200kVA. (6) Battery cells must be maintenance-free, with proper ventilation and corrosion-resistant interconnectors. (7) UPS earthing must include insulated earth bars connected to a clean 1.2m earth spike via 70mmΒ² insulated earth cable to achieve β€1 ohm resistance. (8) All power plug outlets must be red non-standard 3-pin type with earth pin not earthed to the plug baseplate.
Contractual Terms
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdfContract terms include: (1) 12-month guarantee period starting after first delivery; contractor must rectify defects or replace faulty parts at their own expense. (2) Contractor must maintain the plant in good working order for the full 12 months; if not delivered on time, contractor remains responsible for maintenance until final delivery. (3) 24-hour standby maintenance and repair service required, including statutory holidays. (4) Maintenance visits must be logged in a plant room logbook, with time, date, and work recorded. (5) Contractor must ensure all safety regulations are applied during installation and guarantee periods. (6) Contractor must provide all scaffolding required. (7) Contractor is responsible for coordinating with other trades and ensuring proper installation sequence. (8) Any design changes must be communicated in writing to the consulting engineer. (9) Contractor must verify on-site measurements and furnish necessary information for proper installation. (10) Contract is incomplete until all required drawings and manuals are submitted and approved.
Section
Source: Annexure 7 - Uninterrupted_Power_Supply_specification.pdfAdditional evaluation criteria: (1) Compliance with all specified standards (SABS, SANS) and regulations. (2) Quality of materials and workmanship, as judged by the engineer. (3) Ability to meet technical specifications, including input/output requirements, efficiency, and overload capacity. (4) Adequacy of proposed maintenance and testing plans. (5) Completeness and accuracy of submitted drawings, manuals, and test reports. (6) Contractor's experience and track record with similar installations in South Africa. (7) Use of South African-manufactured materials where possible.
INDEPENDENT DEVELOPMENT TRUST (IDT) on behalf of the DEPARTMENT OF CORRECTIONAL SERVICES (DCS) ISS Maintenance β 8 Correctional Centres Contract: DCS08WP01-PH2-ISS-MAINT-CON02 INDEPENDENT DEVELOPMENT TRUST (IDT) on behalf of DEPARTMENT OF CORRECTIONAL SERVICES (DCS) CHS SPECIFICATION: ISS Maintenance β 8 Correctional Centres Contract: DCS08WP01-PH2-ISS-MAINT-CON02
Important Dates
Source: Annexure 9a-Client-Health-and-Safety-Specifications .pdf (unknown){"briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ed as works progress.\",\"is_compulsory\":false}"}
Contact Information
Source: Annexure 9a-Client-Health-and-Safety-Specifications .pdf (unknown){"name":null,"email":null,"phone":null,"department":"OF CORRECTIONAL SERVICES (DCS)","address":null}
Evaluation Criteria
Source: Annexure 9a-Client-Health-and-Safety-Specifications .pdf (unknown)Legal
Technical
Financial
Operational
Technical Specifications
Source: Annexure 9a-Client-Health-and-Safety-Specifications .pdf (unknown)In terms of Construction Regulation 5(1)(b) of the OHSACT, the Client is required to compile an
occupational health and safety specification for any intended project and provide such specification to the
potential principal contractors tendering for or negotiating the contract. This specification forms part of the
tender or negotiation documentation.
This specification has as its objective to ensure that the principal contractor entering into a contract with the
Client achieves and maintains an acceptable level of occupational health and safety performance in the
execution of the maintenance works at eight correctional centres operated by the Department of
Correctional Services.
Compliance with this document does not absolve the principal contractor from complying with any other
minimum legal requirements and the principal contractor remains responsible for the health and safety of
every person on the site as stipulated in the OHSACT, Section 37(2), the Construction Regulations, 2014,
and all other applicable legislation.
The nature of this project requires particular attention to the unique hazards associated with working within
operational correctional facilities where inmates are present. The Principal Contractor must recognise that
all works are conducted within a secure environment subject to the Correctional Services Act, No. 111 of
of 24
1998, and that the safety, security, and orderly operation of each correctional centre takes precedence at
all times.
3. Scope
The scope comprises the preventative maintenance, servicing, repair, and continued operational support of
Integrated Security Systems (ISS) at eight (8) correctional centres operated by the Department of
Correctional Services (DCS), under Contract DCS08WP01-PH2-ISS-MAINT-CON02, for a period of thirtysix (36) months.
The correctional centres included in this contract are:
The Integrated Security Systems covered under this contract comprise the following sub-systems:
turnstiles, vehicle gates)
pressure gas suppression)
intercom exchanges)
systems)
workstations)
The works include but are not limited to:
reticulation, and associated electrical infrastructure at each correctional centre.
requirements as specified in the contract.
functional or end-of-life ISS components.
activities.
millwright trade test preparation where applicable.
registers for all equipment maintained and installed.
Principal Contractor shall coordinate all works with DCS facility management, the IDT, and the relevant
centreβs Head of Centre to ensure that the security, safety, and orderly operation of each facility is not
compromised at any time.
of 24
Important note β bra cross-reference
This Construction Health and Safety Specification (CHSS) must be read in conjunction with the projectspecific Baseline Risk Assessment (BRA), Doc. Ref. 058_ISS_BRA_001_Rev00. The BRA identifies
hazards and risks specific to ISS maintenance work within correctional facilities and prescribes the required
control measures. The Principal Contractor must ensure that the BRA is reviewed, acknowledged, and
signed off as part of the project-specific Health and Safety Plan before any works commence on site. The
BRA must be updated as new hazards are identified during the course of the works.
4. General occupational health and safety provisions
4.1 Hazard identification and risk assessment (Construction Regulation 9)
All risk assessments conducted for this project must consider the unique risks associated with carrying out
maintenance work within operational correctional facilities, including but not limited to: the presence of
inmates, restricted access and movement protocols, proximity to high-security infrastructure, the risk of
contraband introduction, and the operation of sensitive electronic security systems upon which the safety
and security of the facility depends.
Before any construction work on site commences, the principal contractor must conduct and document a
risk assessment and provide the Client with a risk assessment, including a plan of safe work procedures
(SWPs) to mitigate, reduce, or control the hazards. The risk assessment must also address the impact of
maintenance activities on the continued operation of security systems and the contingency measures to be
implemented during system downtime.
Risk Assessment Methodology
The following examples are based on a typical 5Γ5 risk matrix and show the difference between qualitative
(table 1) and quantitative (table 2) scoring methodology. Both are acceptable. The methodology adopted by
the Principal Contractor must be documented, applied consistently, and appended to the Health and Safety
Plan.
Each risk assessment shall, as a minimum, identify the task or activity, the associated hazards, the
potential consequences, the existing controls, the residual risk rating, and the additional controls required to
reduce the risk to an acceptable level.
Review of risk assessments
The principal contractor is to review the hazards identified, the risk assessments, and the SWPs at each
production planning and progress report meeting as the contract work develops. Risk assessments must be
updated whenever there is a change in the scope of work, a near-miss or incident occurs, new equipment is
introduced, or the DCS facility management identifies new security-related constraints.
Issue-based risk assessments must be compiled for all non-routine, high-risk, or first-time activities before
such activities commence. This includes, but is not limited to, work on energised or live ISS systems, work
in high-security zones, and work that requires partial or full system shutdown.
4.2 Legal Requirements
All Contractors entering into a contract with the Client shall, as a minimum, comply with the OHSACT and a
current (up-to-date) copy of the OHSACT and its Regulations must always be available on site. This
includes, but is not limited to:
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4.3 Structure and responsibilities
Overall supervision and responsibility for occupational health and safety
The principal contractor bears the primary responsibility for the management and performance of
occupational health and safety on the project. The principal contractor must demonstrate competence in
managing health and safety in the context of maintenance work within secure correctional environments.
The principal contractor must ensure that all persons deployed on site hold valid PSIRA registration where
required and have undergone security vetting and clearance as prescribed by the Department of
Correctional Services.
Operational responsibilities for occupational health and safety
The principal contractor must ensure the following appointments are made in writing, in terms of the
applicable legislation, and that proof of competence is available on site:
Appointment description Appointment required in terms of
Construction Manager Construction Regulation 8(1)
Assistant Construction Manager (if applicable) Construction Regulation 8(2)
Construction Health and Safety Officer Construction Regulation 8(5) and 8(6)
Construction Health and Safety Agent Construction Regulation 5(5)
Construction Supervisor Construction Regulation 8(7)
Health and Safety Representatives OHS Act, Section 17
First Aiders General Safety Regulation 3
Fire Equipment Inspector General Safety Regulation 9B(4)
Incident Investigator General Administrative Regulation 9
Stacking and Storage Supervisor Construction Regulation 28
Electrical Installation Supervisor Construction Regulation 24
Lockout/Tagout Coordinator General Machinery Regulation 2
Risk Assessor Construction Regulation 9
Fall Protection Plan Developer Construction Regulation 10
Scaffolding Inspector (if applicable) Construction Regulation 16
Excavation Supervisor (if applicable) Construction Regulation 13
Emergency Coordinator General Safety Regulation 9B
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Appointment description Appointment required in terms of
Hazardous Chemical Substance (HCS) Coordinator HCS Regulation
Competent Persons for Portable Electrical Tools Electrical Machinery Regulation 9
Ladder Inspector General Safety Regulation 13A
Lifting Equipment Inspector (if applicable) Driven Machinery Regulation 18
Housekeeping Supervisor Construction Regulation 27
PSIRA-Registered Security Officer Private Security Industry Regulation Act, 2001
Emergency, security, and fire coordinator Construction Regulation 29
Firefighting equipment inspector Construction Regulation 29
Hazardous chemical substances supervisor Hazardous Chemical Substances Regulations 10
Occupational health and safety committee
Where the principal contractor employs more than 20 persons (including the employees of sub-contractors
and their supervisors), an occupational health and safety committee must be established in terms of
Section 19 of the OHSACT. The committee must consist of all designated health and safety representatives
together with a number of management representatives that does not exceed the number of health and
safety representatives.
A representative of the Client shall act as chairperson without voting rights. The committee members must
be appointed in writing and copies of the appointments included in the occupational health and safety file.
The committee must meet as a minimum on a monthly basis and consider, at least, the following agenda
items: opening and welcome; members present, apologies and absent; minutes of previous meeting;
matters arising; occupational health and safety representativesβ reports; incident and accident reports and
investigations; injury statistics; other matters; endorsement of registers and other statutory documents; and
close and next meeting.
4.4 Administrative controls and the occupational health and safety file
The principal contractor must compile and maintain a comprehensive occupational health and safety file for
the project in accordance with Construction Regulation 7(1). The file must be available on site at all times
for inspection by the Client, the Clientβs Health and Safety Agent, DCS facility management, and the
Department of Employment and Labour.
The occupational health and safety file must, as a minimum, include:
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4.5 Occupational health and safety goals and objectives and arrangements for monitoring
and review
The principal contractor must set clear and measurable occupational health and safety goals and objectives
for the project and include these in the health and safety plan. These goals must include, as a minimum,
zero fatalities, zero lost-time injuries, and full compliance with this specification and the OHSACT.
The principal contractor must describe in the health and safety plan the arrangements for monitoring,
measuring, and reviewing health and safety performance, including the frequency and type of inspections,
audits, and management reviews to be conducted.
4.6 Application for Construction Work Permit and Notification of construction work
(Construction Regulation 3 & 4)
In terms of the Construction Regulations 2014, a Construction Work Permit is required in terms of
Construction Regulation 3(1) where the intended construction work will exceed 365 days and involve more
than 3 600 person days of construction work, or where the tender value limit is CIDB grading designation 7,
8, or 9 (as amended by the Chief Inspectorβs exemption of 26 July 2018). The application must be made to
the Provincial Director at least 30 days before work commences, in a form similar to Annexure 1 of the
Construction Regulations.
Where a Construction Work Permit is not required, the contractor must still notify the Provincial Director of
the Department of Employment and Labour in writing, at least 7 days before work commences, in a form
similar to Annexure 2 of the Construction Regulations, in terms of Construction Regulation 4(1), if the
intended construction work will include excavation work, working at a height where there is a risk of falling,
the demolition of a structure, or the use of explosives.
Given that this contract covers eight (8) geographically dispersed correctional centres across multiple
provinces (KwaZulu-Natal, Eastern Cape, Northern Cape, Limpopo, and Mpumalanga), the Principal
Contractor must submit separate notifications or permit applications to the relevant Provincial Director in
each province where works are to be executed. A copy of each notification or construction work permit
must be kept in the health and safety file and displayed at each site office.
4.7 Medical certificates of fitness (Construction Regulation 7)
Every employee performing construction work must have a valid medical certificate of fitness in the
prescribed format (Annexure 3 of the Construction Regulations). The medical examination must be
conducted by an occupational health practitioner and must be project-appropriate, considering the nature of
the work and the working environment within correctional facilities.
4.8 Training, awareness, and competence
General induction training
All employees deployed by the principal contractor and any subcontractor must undergo general health and
safety induction training before entering any correctional centre. The induction must cover, as a minimum,
the contents of the health and safety plan, the emergency procedures, the hazards of the project, and the
specific rules and restrictions applicable to working within a correctional facility.
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Site-specific induction training
In addition to the general induction, each employee must receive site-specific induction for every
correctional centre at which they are required to work. This induction must be conducted in collaboration
with the DCS facility management and must cover:
weapons, etc.)
performed under DCS escort
Awareness and promotion
The principal contractor must implement a programme to promote occupational health and safety
awareness amongst all employees. This may include daily toolbox talks, safety alerts, notice boards,
posters, and any other means appropriate to the level of literacy and language diversity of the workforce.
Particular emphasis must be placed on the awareness of electrical hazards associated with ISS
maintenance work, the risks of working in secure environments, and the consequences of security protocol
violations.
Notices and signs
The principal contractor must ensure that all legally required health and safety signs, notices, and warnings
are displayed prominently at each work site. Signs must be in the predominant language(s) of the workforce
and the local area. All signage within the correctional facility must be approved by DCS facility management
before installation.
Area/activity where notice or Notice or sign required in terms Reference
sign is required of
Display of notices and signs General Safety Regulation 2B
Storage of flammable materials General Safety Regulation 9 CR 25
Danger signs and barriers General Safety Regulation 2A
Electrical distribution boards and Electrical Installation Regulations CR 24
switchgear
Emergency exits and assembly General Safety Regulation 9B
points
Fire extinguisher locations General Safety Regulation 9A
PPE required signs General Safety Regulation 2
No smoking signs Tobacco Products Control Act
First aid station General Safety Regulation 3
Restricted access / authorised DCS Security Protocols
personnel only
High voltage / danger of Electrical Installation Regulations
electrocution
CCTV in operation signage (where POPIA / DCS Policy
required during testing)
Grinding wheels Driven Machinery Regulation
8(1)(7)
Machinery General Machinery Regulation 9
(Schedule D)
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Explosive actuated fastening Construction Regulation 21(2)(f)
devices
Non-potable water Facilities Regulation 7(B)
Construction Works Permit Construction Regulation 3(4)
Competence
All persons appointed in writing to perform specific tasks must be competent to do so, having the necessary
knowledge, training, experience, and qualifications. Proof of competence must be available on site and
included in the health and safety file.
Given the specialised nature of ISS maintenance, the Principal Contractor must ensure that all technicians
working on electronic security systems hold relevant qualifications (e.g., trade-tested electricians, registered
wiremen, or persons with verifiable competence in the specific ISS sub-systems). Competence in the
maintenance of fire detection systems must include compliance with SANS 10139 requirements.
4.9 Consultation, communication, and liaison
Occupational health and safety liaison between the Client, the principal contractor, and DCS
Effective communication and liaison between the Client (IDT), the Principal Contractor, the Clientβs Health
and Safety Agent, and DCS facility management is essential to the safe execution of this contract. The
Principal Contractor must nominate a single point of contact for all health and safety matters at each
correctional centre.
Communication may be directly to the Client or the Clientβs appointed Agent, verbally or in writing. Written
communication is preferred for all matters relating to system shutdowns, security incidents, and any event
that may affect the operational security of the facility.
Monthly compliance assessment by Client (Construction Regulation 5(1)(o))
The Clientβs Health and Safety Agent will conduct monthly compliance assessments at each active site.
The assessment will evaluate the principal contractorβs compliance with this specification, the approved
health and safety plan, and applicable legislation. The Principal Contractor must ensure that the health and
safety file and all supporting documentation are available for review.
Contractorβs assessments and inspections
The principal contractor must maintain an internal programme of inspections covering daily pre-task
inspections, weekly workplace inspections, monthly formal inspections, and quarterly management reviews.
All inspections must be documented and records retained in the health and safety file.
Inspections by occupational health and safety representatives and other appointees
Health and safety representatives appointed in terms of Section 17 of the OHSACT must conduct their
prescribed functions, including monthly workplace inspections. Records of all inspections must be
maintained in the health and safety file.
Recording and review of inspection results
All inspection results must be documented using standardised checklists and maintained in the health and
safety file. Non-conformances must be documented, corrective actions assigned with due dates, and closeout verified.
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Reporting of inspection results
The principal contractor must submit monthly health and safety reports to the Client, including inspection
results, incident statistics, non-conformance registers, and corrective action status. Reports must be
submitted within seven (7) calendar days of the end of each reporting month.
4.10 Incident reporting and investigation
Reporting of accidents and incidents (Section 24 and General Administrative Regulation 8 of the
Ohsact)
All incidents, including near-misses, must be reported immediately to the site supervisor and the Clientβs
Health and Safety Agent. Serious incidents (fatalities, injuries requiring hospitalisation, or incidents with the
potential for serious harm) must additionally be reported to the DCS Head of Centre and the Provincial
Director of the Department of Employment and Labour within the prescribed timeframes.
Any incident that may compromise the security of the correctional facility (e.g., damage to perimeter
detection systems, failure of access control systems, or breach of secure areas during maintenance) must
be reported immediately to DCS security staff and the Head of Centre, in addition to the standard incident
reporting procedures.
Accident and incident investigation (General Administrative Regulation 9)
All incidents must be investigated by a competent person. The investigation must determine the root
cause(s), identify the corrective and preventive actions required, and be documented in a formal
investigation report. Investigation reports must be submitted to the Client within three (3) working days of
the incident.
5. Operational control
5.1 Restricted Area Controls β Correctional Facility Security Protocols
All work within correctional facilities is subject to the security protocols of the Department of Correctional
Services. The following restrictions apply to all contractor personnel at all times:
DCS facility management. Movement within the facility must be in accordance with the approved
access plan and may require DCS escort at all times.
vehicle, and equipment searches. Tools and equipment must be booked in and out through the
designated security checkpoint.
prohibited within the secure perimeter unless specifically authorised in writing by the Head of Centre.
Any authorised equipment must be logged and accounted for at entry and exit.
day, a full tool count must be conducted and reconciled. Any discrepancy must be reported immediately
to DCS security and the site supervisor.
the correctional centre, including the purpose and duration of the visit and the areas accessed.
inmates unless specifically authorised and supervised by DCS security staff.
control policies of each correctional centre. Any person found in violation of these policies will be
removed from the site and may face criminal prosecution.
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movement, counts, meal times, visiting hours, and other institutional routines.
5.2 Emergency preparedness, contingency planning, and response
The principal contractor must appoint a competent person to act as emergency controller and/or
coordinator at each site. The emergency plan must be developed in consultation with DCS facility
management and must be integrated with the facilityβs existing emergency and lockdown procedures.
contingency plans and emergency procedures for each correctional centre.
chemical spill, natural disaster, and facility lockdown scenarios.
by DCS.
immediately, secure all tools and equipment, and proceed to the designated contractor assembly point
as directed by DCS security staff.
services must be prominently displayed at the site office and at each active work area.
5.3 Hot Work (Construction Regulation 29 read with General Safety Regulation 9)
No hot work (welding, flame cutting, grinding, soldering, or any work producing sparks, open flame, or heat)
may be undertaken within the correctional facility without a valid hot work permit approved by the site
supervisor and, where required, DCS facility management.
has been completed.
before hot work commences.
specific risk assessment and approval from both the Client and DCS facility management, due to the
potential for fire damage to critical security infrastructure.
designated areas away from inmate access routes.
5.4 First-aid (General Safety Regulation 3)
The principal contractor must ensure that adequate first-aid equipment and trained first-aiders are available
at each correctional centre where work is being performed. As a minimum, one trained first-aider per shift
must be present at each active site. First-aid boxes must be stocked in accordance with General Safety
Regulation 3 and inspected weekly.
5.5 Security
The principal contractor must develop a set of project-applicable security rules and procedures in
consultation with DCS facility management and maintain these throughout the contract period. The security
arrangements must, as a minimum, address:
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drawings, system configurations, or access codes may be removed from the premises or shared with
unauthorised persons)
5.6 Barricading and Demarcation (Access Segregation)
The principal contractor must physically demarcate all work areas to prevent unauthorised access by DCS
staff, inmates, and visitors. Demarcation must be maintained at all times while work is in progress and must
be removed at the end of each working day or when the area is vacated.
exits, and security sight lines are not obstructed.
rigid barricading must be used.
5.7 Work in fall risk positions (Fall protection β Construction Regulation 10)
The principal contractor must develop and implement a fall protection plan where any person may be
exposed to a fall of 2 metres or more. This applies to maintenance work on roof-mounted CCTV cameras,
perimeter fence detection systems, elevated cable trays, communication towers, and any other elevated
ISS equipment.
exceeding three (3) months.
appropriate edge protection or fall arrest systems in place.
protection plan must address these activities specifically.
5.8 Structures (Construction Regulation 11) β Limited Applicability
Structural work under this contract is limited to minor structural supports, brackets, and mounting hardware
associated with ISS equipment installation. Where any structural modification is required (e.g.,
reinforcement for heavy equipment mounting), the design must be approved by a competent person
(professional engineer or technologist) before work commences.
5.9 Access scaffolding (Construction Regulation 16) β Limited Applicability
Where scaffolding is required for access to elevated ISS equipment, it must be erected, altered, and
dismantled under the supervision of a competent person. All scaffolding must be inspected before first use,
after alteration, and at intervals not exceeding seven (7) days. Within the correctional environment, all
scaffolding components must be accounted for through the tool control register.
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5.10 Construction vehicles and mobile plant (Construction Regulation 23) β Limited
Applicability
The use of construction vehicles and mobile plant within correctional facilities is limited. Where vehicles are
required for the delivery of heavy equipment or materials, the following minimum requirements apply:
lines.
5.11 Electrical installations (Construction Regulation 24)
Electrical work forms a major component of ISS maintenance. All electrical work must be carried out in
accordance with Construction Regulation 24, the Electrical Installation Regulations, 2009, and the SANS
10142 series. The principal contractor must ensure that:
registered person in accordance with the Electrical Installation Regulations.
work has been issued. Live work on ISS systems is only permissible where it is technically impossible
to isolate the system without compromising the security of the facility, and then only with the express
written approval of the Client and DCS.
commences.
records maintained.
register.
electrical works.
DCS and the implementation of approved contingency measures to maintain facility security.
control systems, must be performed by persons with demonstrated competence in the specific sub-
system.
5.12 Electrical and mechanical lockout
An electrical and mechanical lockout/tagout (LOTO) procedure must be developed by the principal
contractor and submitted to the Client for approval before work commences. The LOTO procedure must
address the specific requirements of ISS maintenance, including:
detection, perimeter detection, intercoms, etc.)
system is isolated for maintenance
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5.13 Use and storage of flammables (Construction Regulation 25)
The storage and use of flammable liquids and gases within correctional facilities is subject to strict controls.
The principal contractor must ensure that:
ignition sources and inmate access routes.
area.
by DCS and stored in a compliant storage facility.
5.14 Hazardous chemical agents
Hazardous chemical substances used in ISS maintenance (e.g., solvents, cleaning agents, contact
cleaners, battery acid, fire suppression gases) must be managed in accordance with the Hazardous
Chemical Substances Regulations, 1995. The principal contractor must maintain a chemical inventory and
ensure that MSDSs are available and communicated to all employees who may be exposed.
5.15 Fire prevention and protection
The principal contractor must implement fire prevention measures appropriate to the nature of the work and
the specific fire risks within each correctional centre. This includes:
appropriate to the fire class (electrical fires require Class C or CO2 extinguishers in ISS equipment
rooms).
activities interface with the facilityβs fire detection and suppression systems.
facility unprotected. Where zones must be isolated for maintenance, the Client and DCS must be
notified in advance and alternative fire watch arrangements implemented.
5.16 Housekeeping (Construction Regulation 27)
Good housekeeping is essential in a correctional environment where loose materials, tools, or debris may
pose both a safety hazard and a security risk. The principal contractor must:
day.
accordance with applicable waste management regulations.
areas accessible to inmates.
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5.17 Stacking and storage (Construction Regulation 28)
All materials, equipment, and spare parts must be stacked and stored in a safe, stable, and secure manner.
Storage areas within the correctional facility must be approved by DCS and must be locked and secured
when not attended. The stacking and storage supervisor must conduct weekly inspections and maintain
records.
5.18 Eating, changing, washing and toilet facilities (Construction Regulation 30)
DCS will provide office accommodation and storage facilities within each correctional centre for the duration
of the contract. The principal contractor must ensure that adequate eating, changing, and ablution facilities
are available for all employees. These facilities must be maintained in a hygienic condition and must not
compromise the security arrangements of the facility.
5.19 Personal and other protective equipment (Sections 8, 15 and 23 of the OHSACT)
The principal contractor must provide and enforce the use of appropriate personal protective equipment
(PPE) for all activities. PPE requirements must be determined by the risk assessments and must include,
as a minimum:
PPE must be inspected before each use, maintained in good condition, and recorded on a PPE issue
register. Damaged or worn PPE must be replaced immediately.
5.20 Portable electrical tools and equipment (Electrical Machinery Regulation 9)
All portable electrical tools used on site must be in good working condition, inspected daily by the user, and
formally inspected monthly by a competent person. Inspections must be recorded on a register. Defective
tools must be withdrawn from service immediately and tagged as unsafe.
Within the correctional environment, all portable electrical tools must be booked in and out through the tool
control system and accounted for at the end of each working day.
5.21 Portable lights
Where lighting in the work area is insufficient, the principal contractor must provide adequate portable
lighting. All portable lighting must be in good condition and connected through a residual current device
(RCD). In ISS equipment rooms and server rooms, lighting must be non-sparking and appropriate to the
environment.
5.22 Working on Integrated Security Systems (ISS) β Project-Specific Requirements
The following requirements are specific to the maintenance of Integrated Security Systems within
correctional facilities and must be read in conjunction with the general operational controls above:
Where ISS maintenance work is carried out in server rooms, control rooms, or other areas with raised
access flooring, the Principal Contractor must manage trip hazards during phased panel removal, provide
edge protection where panels are removed, ensure controlled storage of materials to prevent overloading
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panels, and verify the load capacity of raised floor panels before placing heavy equipment. Open floor
panels must be clearly marked and barricaded to prevent falls.
the implementation of approved contingency measures. The contingency plan must detail the
alternative security arrangements to be in place for the duration of the maintenance window.
maintenance must be scheduled to minimise blind spots, and DCS must be notified of any camera
downtime with the expected duration.
coordinated with DCS to ensure that secure zones are not left unsecured. Physical security measures
must be in place before access control equipment is taken offline.
patrols in place to compensate for any gaps in electronic detection coverage.
any zone unprotected without notification to DCS and the implementation of a fire watch.
approval from the Head of Centre. Backup power must be verified before primary power sources are
isolated.
shutdown of redundant systems. System backups must be verified before any server maintenance.
by DCS, with manual search procedures in place.
the contract), with sign-off by both the contractor and DCS.
diagrams, and camera positions, must be treated as confidential. No such information may be recorded
on personal devices or removed from the correctional facility.
Noise management during ISS maintenance
The Principal Contractor must categorise maintenance activities by noise level and coordinate scheduling
with DCS facility management. High-noise activities such as drilling, core drilling, chipping, hammering,
mechanical breaking, and structural cutting must be scheduled for times that do not disrupt facility
operations, inmate programmes, or security procedures. All high-noise work must be communicated to
DCS facility management at least 48 hours in advance and requires written approval before
commencement.
5.23 Confined space entry β Limited Applicability
Where maintenance of ISS equipment requires entry into confined spaces (e.g., service tunnels, cable
ducts, underground vaults, or enclosed equipment rooms), the principal contractor must implement a
confined space entry procedure in compliance with the General Safety Regulations. A permit to work must
be issued before any confined space entry.
5.24 Facility occupant safety (Section 9 of the OHSACT)
The principal contractor has a duty of care to all persons who may be affected by the maintenance works,
including DCS staff, inmates, visitors, and members of the public. The principal contractor must:
tools, or materials.
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affect facility occupants.
security of the facility.
5.25 Transportation of employees
The principal contractor must ensure that all transportation of employees to and between correctional
centres complies with the National Road Traffic Act and the OHSACT. Journey management plans must be
in place for travel between the geographically dispersed sites covered by this contract.
5.26 Working in inclement weather
Outdoor maintenance activities (perimeter fence systems, roof-mounted cameras, external lighting) must be
suspended during electrical storms, heavy rain, or high winds that may endanger workers. The principal
contractor must monitor weather conditions and implement appropriate precautions.
5.27 Dust Control and Air Quality Management β Limited Applicability
Where maintenance activities generate dust (e.g., drilling, chasing, concrete work for equipment mounting),
appropriate dust control measures must be implemented to protect workers and facility occupants. This is
of particular importance in server rooms and ISS equipment rooms where dust may damage electronic
equipment.
Where maintenance activities generate dust (drilling, chasing, concrete cutting), the Principal Contractor
must implement measures to protect sensitive ISS equipment in the vicinity, including servers, CCTV
cameras, control panels, and network switches. These measures must include localised dust barriers,
sealing of equipment enclosures, use of vacuum extraction at source, and wet suppression where feasible.
No demolition or dust-generating work may commence in equipment rooms or control rooms without dust
containment measures in place.
5.28 Demolition and Removal of Old ISS Infrastructure (Construction Regulation 14)
The removal and disposal of old, non-functional, or end-of-life ISS infrastructure (including cameras, cable
runs, junction boxes, mounting brackets, conduit, trunking, and associated fixings) may be required as part
of this contract. The principal contractor must comply with Construction Regulation 14 and ensure that all
demolition and removal activities are planned, risk-assessed, and supervised by a competent person. A
method statement must be submitted to the Client before any demolition or removal work commences.
Structural elements must not be cut, drilled, or otherwise modified without the prior written approval of the
Client and DCS facility management. Removed materials and equipment must be disposed of in
accordance with the DCS asset disposal policy and applicable waste management regulations.
5.29 Asbestos and Hazardous Materials (Asbestos Abatement Regulations, 2020)
Many of the correctional centres covered by this contract are older facilities where asbestos-containing
materials (ACMs) may be present. The principal contractor must:
otherwise.
obtaining an asbestos survey and clearance from a Department of Employment and Labour-approved
asbestos inspection authority (AIA).
encountered during maintenance activities.
carry out the work, under the supervision of an AIA.
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5.30 Excavation Work (Construction Regulation 13) β As Applicable
Excavation work does not form part of the scope of this contract. Should any excavation become necessary
(e.g., for cable trenching), the principal contractor must obtain prior written approval from the Client and
comply with Construction Regulation 13.
5.31 Skills Transfer to DCS Artisans
The contract requires the Principal Contractor to provide skills transfer to two (2) DCS artisans per centre in
maintaining integrated security systems, inclusive of millwright trade test preparation where applicable. The
Principal Contractor must ensure that:
artisans or the security of the facility.
arrangements, including induction, risk assessment briefing, and provision of PPE.
assessed as competent.
5.32 Electronic Health and Safety File
The appointed Principal Contractor shall be required to compile an electronic version of the project Health
and Safety File and submit it for review prior to the commencement of any construction work on site. The
electronic file must be maintained in parallel with the physical file and updated as works progress.
Construction work on site must not commence until the Health and Safety File has been reviewed and
approved by the Clientβs Health and Safety Agent.
5.33 Regulatory Audit Requirements
The Clientβs Health and Safety Agent will conduct regulatory audits at intervals determined by the project
programme and risk profile. Each audit follows a structured three-phase methodology:
Phase 1 β Preparation: At least seven (7) calendar days before a scheduled audit, the Principal Contractor
must submit to the Health and Safety Agent all documentation covering the preceding period, including risk
assessments, method statements, inspection records, training records, incident reports, and all other
documentation listed in the project-specific audit checklist.
Phase 2 β Site Audit: The Health and Safety Agent will attend site and conduct a physical inspection
informed by the desktop review. The site audit will assess compliance with the approved Health and Safety
Plan, this specification, and all applicable legislation.
Phase 3 β Report Writing: The Health and Safety Agent will prepare a formal audit report documenting
findings, including a compliance score, non-conformances, corrective actions required, and due dates for
close-out.
6. Health and safety policy
The principal contractor has to provide the Client, as an annexure to the health and safety plan, with a
detailed health and safety policy outlining the principal contractorβs stance on and principles of occupational
health and safety. The policy must be signed by the chief executive officer or equivalent of the principal
contractor, dated, and displayed prominently at each site office.
7. Cost for health and safety measures during the construction process
To enable the Client to comply with Construction Regulation 5(1)(g), all potential principal contractors
submitting tenders/bids have to demonstrate to the Client that sufficient provision has been made in the
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tender to cover the cost of resources and activities pertaining to the management of occupational health
and safety in the implementation of the project.
A detailed schedule of costs has to be included in the health and safety plan submitted as part of the
potential principal contractorβs tender document. Failure by the principal contractor to adhere to this
requirement will result in the tender being deemed non-responsive.
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8. Annexure A β Sample Audit Checklist
The sample Health and Safety Audit and Document Verification Checklist is issued as a companion
document to this specification. The checklist is comprehensive and covers the full range of regulatory
requirements. The specific items to be audited on any given project will be determined by the scope of
works and the risk profile of the project.
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Health & safety audit
And
Document verification
Site: Section:
Contractor: h&i construction
Date of Audit: Date of Issue: Audit Report No:
C.R 8.1 Appointee Auditee Name & Contact 16.2 Appointee
Achieved
100%
Man hours Project LTIFR TIFR Total Employees
to Date 0.00 0.00 on Site
Inspection Team
Name & Designation Email Contact
~ If any non conformances are found a 0 or minus score may be awarded.
~ The Auditor/s decision will be based on the conditions and at risk behaviour on the day of the audit
as well as over the period since the previous audit, including interim inspection reports
Notes on deductions:
1) -1 to -3 for each @ risk behaviour or condition observed (depending on risk rating)
2) -1 to -5 for each non-compliance to legislation (depending on risk rating)
Notes on documentation:
1) If documentation is not available it will be regarded as not in place
2) All appointments of competent persons referred to by the Act & Regulations must be supported by Certificates of Competency
Achieved score observation1. Administrative requirements yes NO possiblescore
Construction Work Permit C.R. 3 or
1 1 1 1 Notification of Construction Work C.R. 4
37(2) Mandatary Agreement between Client and Principal
2 1 1 1 Contractor (signed by both parties)
Appointment as Principal Contractor
3 1 1 1 (signed by all parties) C.R. 5(1)(k)
WCA Letter of Good Standing and Liability Insuarance
4 (up to date & reflects correct & applicable nature of 1 1 1
work) C.R. 7(1)(c)(iv)
Appointment of Contractor by Principal Contractor
5 1 1 1 (signed by all parties) C.R. 7(1)(c)(v)
37(2) Mandatary Agreement between Principal
6 1 1 1 Contractor and Contractor (signed by both parties)
Amended, latest copy of the OHS Act & Regulations (5
7 1 1 1 employees or more) G.A.R. 4
Is the Act available to all employees, with proof of
8 1 1 1 communication G.A.R. 4
Total Possible Score = 8 8 100%
Achieved score observation2. Legal appointments yes NO possiblescore
Delegated overall authority in matters pertaining to the
1 2 2 2 Act Sec. 16(2) (Detailed CV to be available)
Construction Manager C.R. 8(1)
2 2 2 2 (Detailed CV to be available)
Alternate Construction Manager (where applicable)
3 2 2 2 C.R. 8(1) (Detailed CV to be available)
Assistant Construction Manager (where applicable)
4 2 2 2 C.R. 8(2) (Detailed CV to be available)
Construction Supervisor (where applicable)
5 2 2 2 C.R. 8(7) (Detailed CV to be available)
Assistant Construction Supervisor (where applicable)
6 2 2 2 C.R. 8(8) (Detailed CV to be available)
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Construction Safety Officer (where applicable)
7 2 2 2 C.R. 8(5) (Proof of Competency - Certification)
Safety Officer registered with SACPCMP
8 1 1 1 C.R. 8(6) (Proof of Registration)
Construction Site Risk Assessor C.R. 9(1)
9 2 2 2 (Proof of Competency - Certification)
Construction Site Fall Protection Plan Developer
10 2 2 2 C.R. 10(1)(a) (Proof of Competency - Certification)
Incident Investigator G.A.R. 9(2)
11 2 2 2 (Proof of Competency - Certification)
SHE Representatives (more than 20 employees) OHSA
12 2 2 2 Sec. 17(1) (Proof of Training)
Health & Safety Committee Members nominated &
13 1 1 1 appointed OHSA Sec. 19(3)
Temporary works Designer
14 2 2 2 C.R. 12(1) (Proof of Competency - Certification)
Temporary works Supervisor
15 2 2 2 C.R. 12(2) (Proof of Competency - Certification)
Excavation Supervisor & Inspector C.R. 13(1)(a)
16 2 2 2 (Detailed CV to be available)
Demolition Work Supervisor C.R. 14(1)
17 2 2 2 (Detailed CV to be available)
Scaffold Supervisor (for all scaffolding operations
18 2 2 2 C.R. 16(1) (Proof of Competency - Certification)
Scaffold Inspector C.R. 16 & SANS 10085-1
19 2 2 2 (Proof of Competency - Certification)
Scaffold Erectors C.R. 16 & SANS 10085-1
20 2 2 2 (Proof of Competency - Certification)
Suspended Platform Supervisor C.R. 17(1)
21 2 2 2 (Proof of Competency - Certification)
Material Hoist Inspector C.R. 19(8)(a)
22 2 2 2 (Proof of Competency - Certification)
Bulk Mixing Plant Supervisor C.R. 20(1)
23 2 2 2 (Proof of Competency - Certification)
Explosive Actuated Fastening Device Operator
24 2 2 2 C.R. 21(1)(b) (Proof of Training)
Explosive Actuated Fastening Device Inspector
25 2 2 2 C.R.21(2)(b) (Proof of Training)
Explosive Actuated Fastening Device Accessories Issuer
26 2 2 2 C.R.21(2)(g)(i) (Proof of Training)
Construction Vehicle & Mobile Plant Operator
27 2 2 2 C.R. 23(1)(d) (Proof of Competency - Certification)
Construction Vehicle & Mobile Plant Inspector
28 2 2 2 C.R. 23(1)(k) (Proof of Competency)
Temporary Electrical Installation Controller
29 2 2 2 C.R. 24(c) (Proof of Competency)
Temporary Electrical Installation Inspector
30 2 2 2 C.R. 24(d) (Proof of Competency - Certification)
Accredited Person/Master Installer Electrician
31 1 1 1 e.I.R. 6 & 11
Fire Equipment Inspector C.R. 29(h)
32 2 2 2 (Proof of Training)
Lifting Machinery Operator D.M.R. 18(11)
33 2 2 2 (Proof of Competency - Certification)
Lifting Machinery Inspector D.M.R. 18(5)
34 2 2 2 (Proof of Competency - Certification)
Lifting Tackle Inspector D.M.R. 18(10)(e)
35 2 2 2 (Proof of Competency - Certification)
Stacking & Storage Supervisor C.R. 28(a)
36 2 2 2 (Proof of Training)
Best Practice Appointments
Safety Harness Inspector C.R. 10(4)(c)(i)
37 2 2 2 (Proof of Training)
Portable Electrical Equipment Inspector
38 1 1 1 e.M.R. 10(4)
Hazardous Chemical Substance Supervisor HCSR 3
39 2 2 2 (Proof of Training)
40 Ladder Inspector G.S.R. 13A(1) 1 1 1
Emergency Evacuation Co-Ordinator C.R. 29(l)
41 2 2 2 (Proof of Training)
Fire Fighters C.R. 29(i)
42 2 2 2 (Proof of Training)
Total Possible Score = 79 79 100%
Achieved score observation3. Registers & checklists yes NO possiblescore
Minor Injury Dressing Register (in First Aid Box) and
1 1 1 1 record kept of all minor injuries
First Aid Equipment (minimum contents) (Available & up
2 1 1 1 to date) G.S.R.3(3)(a)
Portable Ladder Checklist for each Ladder
3 1 1 1 g.S.R. 13A(2)
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Safety Harness Register & Checklist for each Harness
4 1 1 1 C.R. 10(4)(c)
Scaffolding Checklist (for all & up to date)
5 1 1 1 c.R. 16(2); SANS 10085
Excavations Checklist (for all & up to date)
6 1 1 1 C.R. 13(2)(h)
Explosive Actuated Fastening Device Register
7 1 1 1 C.R. 21(2)(g)(ii)
Explosive Actuated Fastening Device Checklist
8 1 1 1 (for all & up to date) C.R. 21(2)(b)
Explosive Actuated Fastening Device Cartridge Issue &
9 1 1 1 Return Register (up to date) C.R. 21(2)(g)
Daily pre-shift checklists for motorised equipment (signed
10 2 2 2 off by operator & supervisor) C.R. 23(1)(k)
Fire Prevention Equipment Checklist
11 1 1 1 (for all & up to date) C.R. 29(h)
Welding Equipment Checklist
12 1 1 1 (for all & up to date) G.S.R. 9
Gas Cutting Equipment Checklist
13 1 1 1 (for all & up to date) G.S.R. 9
Lifting Machinery Checklists
14 1 1 1 (available & up to date) D.M.R.; C.R. 23(1)(k)
Lifting Tackle Checklists
15 1 1 1 (for all & up to date) D.M.R 18
Tower Crane Logbook available & up to date
16 1 1 1 SANS 12480
Lifting Machinery Annual Inspection by LMI
16 2 2 2 (for all & up to date) D.M.R 18(5)
Lifting Machinery attachments & safety devices
17 6-Monthly Inspection by LMI (for all & up to date) D.M.R 2 2 2
18(6)
Lifting Tackle 3-Monthly Inspection by LMI
18 1 1 1 (for all & up to date) D.M.R 18(10)(e)
Portable Electrical Equipment Checklist
19 1 1 1 (for all, extensions included) E.M.R. 10(4)
Temporary Electrical Installations Weekly Inspection CR
20 1 1 1 24(d)
Earth Leakage Monthly Tests
21 1 1 1 SANS 10142
Pneumatic Tool Register and Checklist
22 1 1 1 per 14(1)
Pressure Equipment Register and Checklist
23 1 1 1 per 14(1)
PPE Issue Register (up to date & signed by employees)
24 1 1 1 g.S.R. 2(2)
Hand tool Register & Checklist
25 1 1 1 OHSA 8(1)
Facilities Checklist (toilets & kitchens)
26 1 1 1 c.R. 30(1)
Total Possible Score = 30 30 100%
Achieved score4. Health & safety management yes NO possiblescore
Health & Safety Plan approved by Client
1 1 1 1 C.R. 7(1)(a)
Principal Contractor & Contractors Health & Safety Plan
2 1 1 1 available C.R. 7(2)(a)
Contractors provided with Health & Safety Specification
3 1 1 1 (Proof available) C.R. 7(1)(c)(i)
Contractor's Scope of Work defined & available in the
4 1 1 1 Health & Safety File C.R. 7(1)(a)
Organograms (in accordance with appointments)
5 1 1 1 OHSA 7(1)
Principal Contractor monthly audit of Contractors
6 1 1 1 (Proof available for each) C.R. 7(1)(vii)
SHE Representative Monthly Reports
7 1 1 1 OHSA 18(1)(g)
SHE Representatives nominated & elected by workers
8 1 1 1 (Proof available) OHSA 17(2)
SHE Representative ratio correct (1 for 20-50 then 1
9 1 1 1 additional rep for every 50 employees) OHSA 17(5)
SHE Representatives present with Site Inspections
10 1 1 1 OHSA 18(2)(d)
Health & Safety Committee established (if number of
11 1 1 1 employees on site exceeds 20) OHSA 19
Internal Health & Safety Committee Meeting held
12 2 2 2 (minutes available & signed by 16.2) OHSA 19(4)
Valid Construction Medical Certificate of Fitness (for all
13 1 1 1 employees) C.R. 7(8)
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Record of evaluating physical fitness to operate
14 1 1 1 Construction Vehicles & Mobile Plant C.R. 23(d)(ii)
Proof of Permission given in writing to commence
15 1 1 1 excavation C.R. 13(2)(b)(ii)(aa)
Fall Protection Plan implemented
16 1 1 1 C.R. 10(1)(b)
Fall Protection Plan maintained (Review Plan &
17 1 1 1 documented reviews) C.R. 10(1)(b)
Disciplinary action taken to ensure adherence to Fall
18 1
Record of evaluating physical fitness to work at height
19 1 1 1 C.R. 10(2)(b)
Record of training of employees working in elevated
20 1
All C.R. 8(1) Appointees in possession of the latest
21 1 1 1 updated version of the Fall Protection Plan C.R. 10(3)
Rescue Plan in place & Employees trained & competent
22 2 2 2 to conduct rescues C.R. 10(2)(e)
All fall prevention & fall arrest equipment suitable & of
23 1 1 1 sufficient strength C.R. 10(4)(c)(i)
Additional requirements indicated in FPP where roof work
24 1 1 1 is performed C.R. 10(5)
Roof work is properly planned
25 1 1 1 C.R. 10(5)(a)
Roof Erectors are competent (Proof of Competency)
26 1 1 1 C.R. 10(5)(b)
27 Chemical Substance alphabetical list available 1 1 1
SDS available for all chemical substances
28 1 1 1 h.C.S.R. 9A(1)
Planned Job Observations done (1 per week)
29 1 1 1 OHSA 8(2)(e)
Toolbox Talks & DSTI done with records of employees'
30 1 1 1 signatures as proof of communication OHSA 13
31 Sheltered eating area C.R. 30(1)(d) 1 1 1
32 Showers: Ratio of 1:15 C.R. 30(1)(a) 1 1 1
Sanitary Facilities for each gender: Ratio of 1:30
33 1 1 1 C.R. 30(1)(b)
Changing facilities & facilities for safekeeping for each
34 1 1 1 gender C.R. 30(1)(c)
Written Electrical Lock-out Procedure
35 1 1 1 e.M.R. 1; g.M.R. 4(5)
Written Mechanical Lock-out Procedure
36 1 1 1 g.M.R. 4(5)
Emergency Evacuation Plan available & communicated
37 2 2 2 to all employees E.R. 9
Access Management Plan available & communicated to
38 2 2 2 all employees C.R. 27(f) ; G.S.R. 2C
Traffic Management Plan available & communicated to all
39 2 2 2 employees C.R. 23(1)(f), (2)(b)
Drug & Alcohol Policy & Procedure (Available &
40 2 2 2 communicated to employees) G.S.R. 2A
Hand wash facilities provided at Toilets & Eating Areas
41 1 1 1 F.R. 2(3)(d)
Conditions laid down under which persons may enter site
42 1 1 1 g.S.R. 2C
All Employees trained in the use of Fire Extinguishers
43 1 1 1 (Toolbox Talk) C.R. 29(i)
First Aid Boxes allocated to Qualified First Aiders
44 1 1 1 (Proof of Competency) G.S.R. 3(4)
First Aid ratio correct (1 for 10-50 then 1 additional for
45 1 1 1 every 50 employees) G.S.R. 3(4)
All Sec. 24 reportable injuries, incidents & medical
46 1 1 1 treatment cases recorded on Annexure 1 G.A.R. 9
All Sec. 24 reportable injuries, incidents & medical
47 treatment cases investigated (proof available) 1 1 1
G.A.R. 9(2)
Blank Annexure 1 & WCL Forms available
48 1 1 1 g.A.R. 9
Method Statements (detailed method of work) available
49 1 1 1 C.R. 9(1)(b)
All Issue Based Risk Assessments available
50 1 1 1 c.R. 9
Written Safe Work Procedures available for all Issue
51 1 1 1 Based Risk Assessments C.R. 9(1)(c)
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All Risk Assessments communicated to employees
52 1 1 1 (written proof of communication) C.R. 9(3)
Is a Risk Assessment Review Plan available
53 1 1 1 C.R. 9(1)(e)
Continuous Training Matrix detailing Health & Safety
54 1 1 1 Training delivered to all Employees OHSA 8(2)(e)
All Employees Inducted (Written & visible proof of
55 2 2 2 induction & copies of ID's) C.R. 7(5)
Provision made for Site Visitor's Inductions
56 1 1 1 c.R. 7(6); g.S.R. 2C(1)
Total Possible Score = 61 0 61 100%
Score5. Site assessment yes NO possiblescore 0
Business conducted in accordance with OHS Act
1 1 1 1 Section 9
Emergency Telephone Numbers displayed
2 1 1 1 OHSA 8(2)(e)
Name & contact details person in charge of First Aid Box
3 1 1 1 indicated by signage G.S.R. 3(6)
First Aid Box location indicated by signage
4 1 1 1 g.S.R. 3(6)
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Emergency Escape Routes & Assembly Points indicated
5 2 2 2 by signage OHS Act 8(1)
PPE issued as identified on Risk Assessments & use of
6 2 2 2 PPE enforced G.S.R. 2(2),(5),(6)
Noise Zones identified & Hearing Protection being used
7 2 2 2 N.I.H.L. 9(b),(c)
All Explosive Actuated Fastening Device operators
8 1 1 1 provided with correct PPE C.R. 21(1)(a)
All Explosive Actuated Fastening Device operators
9 1 1 1 making use of PPE C.R. 21(1)(a) & (b)
Warning signs displayed where Explosive Actuated
10 1 1 1 Fastening Devices are in use C.R. 21(2)(f)
Cartridges for Explosive Actuated Fastening Devices
11 1 1 1 securely stored C.R. 21(2)(d)
Storage facilities for chemicals & flammable liquids
12 1 1 1 adequate & compliant G.S.R. 4(10) & (11)
Are all Electrical Contractors registered with the
13 1 1 1 Department of Labour E.I.R. 6
Lighting in Work, Storage & Eating Areas adequate E.R.
14 1 1 1 3
All Grinding Machines clearly marked with rated speed
15 1 1 1 d.M.R. 8
Are all Gas Cylinders secured in vertical position
16 1 1 1 p.E.R. 6
Are all Operators of Gas Cutting & Welding equipment
17 1 1 1 issued with appropriate PPE G.S.R. 9(1)(b)
Are all Operators of Gas Cutting & Welding equipment
18 1 1 1 trained in the safe use thereof G.S.R. 9(1)(a)
Are Flashback Arrestors fitted on both the gas bottles &
19 1 1 1 gas welding torch PER 10(1)
Pressure Equipment Test Certificates available
20 1 1 1 P.E.R. 6(2)(d), 14(1)
All power sources protected by earth leakage & COC's
21 1 1 1 available SANS 10142 & EIR 7
Lifting Machinery clearly marked with Maximum Mass
22 1 1 1 Load & adhered to D.M.R. 18(1)(b)
Fire Extinguishers available at all Hot Work Sites
23 1 1 1 (including generators) C.R. 29 (f); G.S.R. 9(5)
All precautionary measures are in place at excavations
24 1 1 1 as per G.S.R. 5(1) in compliance with C.R. 13(2)(j)
Are warning signs positioned next to excavations in which
25 1 1 1 persons are working C.R. 13(2)(l)
Are all Scaffolding correctly tagged & compliant to
26 2 2 2 SANS 10085-1
Are all elevated height work performed from a position as
27 if working from a ladder or scaffold 1 1 1
G.S.R. 6 ; C.R. 10(4)(b)
Are notices posted in conspicuous place at openings
28 1 1 1 through which a person could fall C.R. 10(4)(a)
All openings in floors, edges, slabs, hatchways &
stairways adequately guarded, fenced or barricaded to
29 1 1 1 safeguard any person from falling through
C.R. 10(4)(a)
No employees permitted to work on roofs during
30 1 1 1 inclement weather C.R. 10(5)(c)
Roof Work C.R. 10(5)(d-f) Warning Notices are placed at
31 covers over openings, that cannot sustain applicable 1 1 1
weight
Areas mentioned in C.R. 10(5)(d) barricaded to prevent
32 1 1 1 persons from entering
Suitable & sufficient platforms, coverings or other support
33 provided to ensure that applicable weight is supported 1 1 1
C.R. 10(5)(e)
Sufficient guard rails or barriers and toe boards to
34 prevent the fall of any person, material or equipment 1 1 1
C.R. 10(5)(f)
Total Possible Score = 38 38 100%
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Summary
Score Rating %Item / Area PossibleScore
1 Administrative Requirements 8 8 100%
2 Legal Appointments 79 79 100%
3 Registers and Checklists 30 30 100%
4 Health & Safety Management 61 61 100%
5 Site Assessment 38 38 100%
216 216
216 x 100 = 100.00%
This Audit scrutinises The basic Safety Management System implementation,
behavioural aspects of employees and the more traditional areas of safety compliance
100%
Administrative legal registers h&s site final
Requirements & other & management assessment audit
90% appointments checklists score
80%
70%
60%
50%
40%
30%
20%
10%
0%
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Health & Safety
Source: Annexure 9a-Client-Health-and-Safety-Specifications .pdfREGULATION 5(1)(b), 2014, OCCUPATIONAL HEALTH AND
Rev 00 19.05.2026 Initial issue. Construction Health and Safety Specification P. Govender D. Pather
for the maintenance of Integrated Security Systems (ISS)
at eight Department of Correctional Services facilities.
Change Log .................................................................................................................................................... 2
Contents ......................................................................................................................................................... 3
1. Definitions ............................................................................................................................................... 5
2. Introduction ............................................................................................................................................. 5
3. Scope ...................................................................................................................................................... 6
4. General occupational health and safety provisions ................................................................................ 7
4.1 Hazard identification and risk assessment (Construction Regulation 9) ......................................... 7
4.2 Legal Requirements ........................................................................................................................ 7
4.3 Structure and responsibilities .......................................................................................................... 8
4.4 Administrative controls and the occupational health and safety file ................................................ 9
4.5 Occupational health and safety goals and objectives and arrangements for monitoring and review
4.6 Application for Construction Work Permit and Notification of construction work (Construction
Regulation 3 & 4) ...................................................................................................................................... 10
4.7 Medical certificates of fitness (Construction Regulation 7) ........................................................... 10
4.8 Training, awareness, and competence ......................................................................................... 10
4.9 Consultation, communication, and liaison ..................................................................................... 12
4.10 Incident reporting and investigation .............................................................................................. 13
5. Operational control ................................................................................................................................ 13
5.1 Restricted Area Controls β Correctional Facility Security Protocols ............................................. 13
5.2 Emergency preparedness, contingency planning, and response ................................................. 14
5.3 Hot Work (Construction Regulation 29 read with General Safety Regulation 9) ........................... 14
5.4 First-aid (General Safety Regulation 3) ......................................................................................... 14
5.5 Security ......................................................................................................................................... 14
5.6 Barricading and Demarcation (Access Segregation) .................................................................... 15
5.7 Work in fall risk positions (Fall protection β Construction Regulation 10) ..................................... 15
5.8 Structures (Construction Regulation 11) β Limited Applicability ................................................... 15
5.9 Access scaffolding (Construction Regulation 16) β Limited Applicability ...................................... 15
5.10 Construction vehicles and mobile plant (Construction Regulation 23) β Limited Applicability ...... 16
5.11 Electrical installations (Construction Regulation 24) ..................................................................... 16
5.12 Electrical and mechanical lockout ................................................................................................. 16
5.13 Use and storage of flammables (Construction Regulation 25) ...................................................... 17
5.14 Hazardous chemical agents .......................................................................................................... 17
5.15 Fire prevention and protection ...................................................................................................... 17
5.16 Housekeeping (Construction Regulation 27) ................................................................................ 17
5.17 Stacking and storage (Construction Regulation 28) ...................................................................... 18
5.18 Eating, changing, washing and toilet facilities (Construction Regulation 30) ................................ 18
5.19 Personal and other protective equipment (Sections 8, 15 and 23 of the OHSACT) ..................... 18
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5.20 Portable electrical tools and equipment (Electrical Machinery Regulation 9) ............................... 18
5.21 Portable lights ............................................................................................................................... 18
5.22 Working on Integrated Security Systems (ISS) β Project-Specific Requirements ........................ 18
5.23 Confined space entry β Limited Applicability ................................................................................. 19
5.24 Facility occupant safety (Section 9 of the OHSACT) .................................................................... 19
5.25 Transportation of employees......................................................................................................... 20
5.26 Working in inclement weather ....................................................................................................... 20
5.27 Dust Control and Air Quality Management β Limited Applicability ................................................ 20
5.28 Demolition and Removal of Old ISS Infrastructure (Construction Regulation 14) ......................... 20
5.29 Asbestos and Hazardous Materials (Asbestos Abatement Regulations, 2020) ............................ 20
5.30 Excavation Work (Construction Regulation 13) β As Applicable ................................................... 21
5.31 Skills Transfer to DCS Artisans ..................................................................................................... 21
5.32 Electronic Health and Safety File .................................................................................................. 21
5.33 Regulatory Audit Requirements .................................................................................................... 21
6. Health and safety policy ........................................................................................................................ 21
7. Cost for health and safety measures during the construction process ................................................. 21
8. Annexure A β Sample Audit Checklist ................................................................................................. 23
9. Annexure B β OHS Cost Template ..................................................................................................... 24
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Correctional Services (DCS), for whom the maintenance work is being performed.
Construction Regulations (GNR. February 2014) that came into effect on 07 February 2014.
detention, incarceration, and rehabilitation of sentenced and remand inmates, including all associated
buildings, perimeter infrastructure, and service installations.
safety requirements pertaining to the associated works being tendered for.
construction work and is appointed by the Client to be in overall charge and control of the project works.
access control, perimeter detection, fire detection, intercoms, X-ray scanners, metal detectors, UPS,
generators, and associated network infrastructure) integrated into a unified system controlled from
single or multiple control rooms within a correctional centre.
or may be present, and where access is controlled by the Department of Correctional Services in
accordance with the Correctional Services Act, No. .
2. Introduction
In terms of Construction Regulation 5(1)(b) of the OHSACT, the Client is required to compile an
occupational health and safety specification for any intended project and provide such specification to the
potential principal contractors tendering for or negotiating the contract. This specification forms part of the
tender or negotiation documentation.
minimum legal requirements and the principal contractor remains responsible for the health and safety of
every person on the site as stipulated in the OHSACT, Section 37(2), the Construction Regulations, 2014,
and all other applicable legislation.
operational correctional facilities where inmates are present. The Principal Contractor must recognise that
all works are conducted within a secure environment subject to the Correctional Services Act, No. 111 of
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1998, and that the safety, security, and orderly operation of each correctional centre takes precedence at
all times.
turnstiles, vehicle gates)
pressure gas suppression)
intercom exchanges)
systems)
workstations)
centreβs Head of Centre to ensure that the security, safety, and orderly operation of each facility is not
compromised at any time.
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Important note β bra cross-reference
This Construction Health and Safety Specification (CHSS) must be read in conjunction with the projectspecific Baseline Risk Assessment (BRA), Doc. Ref. 058_ISS_BRA_001_Rev00. The BRA identifies
hazards and risks specific to ISS maintenance work within correctional facilities and prescribes the required
control measures. The Principal Contractor must ensure that the BRA is reviewed, acknowledged, and
signed off as part of the project-specific Health and Safety Plan before any works commence on site. The
4.1 Hazard identification and risk assessment (Construction Regulation 9)
maintenance work within operational correctional facilities, including but not limited to: the presence of
inmates, restricted access and movement protocols, proximity to high-security infrastructure, the risk of
contraband introduction, and the operation of sensitive electronic security systems upon which the safety
and security of the facility depends.
risk assessment and provide the Client with a risk assessment, including a plan of safe work procedures
(SWPs) to mitigate, reduce, or control the hazards. The risk assessment must also address the impact of
maintenance activities on the continued operation of security systems and the contingency measures to be
implemented during system downtime.
The following examples are based on a typical 5Γ5 risk matrix and show the difference between qualitative
(table 1) and quantitative (table 2) scoring methodology. Both are acceptable. The methodology adopted by
the Principal Contractor must be documented, applied consistently, and appended to the Health and Safety
production planning and progress report meeting as the contract work develops. Risk assessments must be
updated whenever there is a change in the scope of work, a near-miss or incident occurs, new equipment is
introduced, or the DCS facility management identifies new security-related constraints.
current (up-to-date) copy of the OHSACT and its Regulations must always be available on site. This
includes, but is not limited to:
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4.3 Structure and responsibilities
occupational health and safety on the project. The principal contractor must demonstrate competence in
managing health and safety in the context of maintenance work within secure correctional environments.
Construction Manager Construction Regulation 8(1)
Assistant Construction Manager (if applicable) Construction Regulation 8(2)
Construction Health and Safety Officer Construction Regulation 8(5) and 8(6)
Construction Health and Safety Agent Construction Regulation 5(5)
Construction Supervisor Construction Regulation 8(7)
Health and Safety Representatives OHS Act, Section 17
First Aiders General Safety Regulation 3
Fire Equipment Inspector General Safety Regulation 9B(4)
Incident Investigator General Administrative Regulation 9
Stacking and Storage Supervisor Construction Regulation 28
Electrical Installation Supervisor Construction Regulation 24
Lockout/Tagout Coordinator General Machinery Regulation 2
Risk Assessor Construction Regulation 9
Fall Protection Plan Developer Construction Regulation 10
Scaffolding Inspector (if applicable) Construction Regulation 16
Excavation Supervisor (if applicable) Construction Regulation 13
Emergency Coordinator General Safety Regulation 9B
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Hazardous Chemical Substance (HCS) Coordinator HCS Regulation
Competent Persons for Portable Electrical Tools Electrical Machinery Regulation 9
Ladder Inspector General Safety Regulation 13A
Lifting Equipment Inspector (if applicable) Driven Machinery Regulation 18
Housekeeping Supervisor Construction Regulation 27
PSIRA-Registered Security Officer Private Security Industry Regulation Act, 2001
Emergency, security, and fire coordinator Construction Regulation 29
Firefighting equipment inspector Construction Regulation 29
Hazardous chemical substances supervisor Hazardous Chemical Substances Regulations 10
Where the principal contractor employs more than 20 persons (including the employees of sub-contractors
and their supervisors), an occupational health and safety committee must be established in terms of
Section 19 of the OHSACT. The committee must consist of all designated health and safety representatives
together with a number of management representatives that does not exceed the number of health and
safety representatives.
be appointed in writing and copies of the appointments included in the occupational health and safety file.
items: opening and welcome; members present, apologies and absent; minutes of previous meeting;
matters arising; occupational health and safety representativesβ reports; incident and accident reports and
investigations; injury statistics; other matters; endorsement of registers and other statutory documents; and
close and next meeting.
4.4 Administrative controls and the occupational health and safety file
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4.5 Occupational health and safety goals and objectives and arrangements for monitoring
and review
for the project and include these in the health and safety plan. These goals must include, as a minimum,
zero fatalities, zero lost-time injuries, and full compliance with this specification and the OHSACT.
each province where works are to be executed. A copy of each notification or construction work permit
must be kept in the health and safety file and displayed at each site office.
4.7 Medical certificates of fitness (Construction Regulation 7)
prescribed format (Annexure 3 of the Construction Regulations). The medical examination must be
conducted by an occupational health practitioner and must be project-appropriate, considering the nature of
the work and the working environment within correctional facilities.
4.8 Training, awareness, and competence
safety induction training before entering any correctional centre. The induction must cover, as a minimum,
the contents of the health and safety plan, the emergency procedures, the hazards of the project, and the
specific rules and restrictions applicable to working within a correctional facility.
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awareness amongst all employees. This may include daily toolbox talks, safety alerts, notice boards,
posters, and any other means appropriate to the level of literacy and language diversity of the workforce.
sign is required of
Display of notices and signs General Safety Regulation 2B
Storage of flammable materials General Safety Regulation 9 CR 25
Danger signs and barriers General Safety Regulation 2A
Electrical distribution boards and Electrical Installation Regulations CR 24
switchgear
Emergency exits and assembly General Safety Regulation 9B
points
Fire extinguisher locations General Safety Regulation 9A
PPE required signs General Safety Regulation 2
First aid station General Safety Regulation 3
knowledge, training, experience, and qualifications. Proof of competence must be available on site and
included in the health and safety file.
Effective communication and liaison between the Client (IDT), the Principal Contractor, the Clientβs Health
and Safety Agent, and DCS facility management is essential to the safe execution of this contract. The
correctional centre.
Communication may be directly to the Client or the Clientβs appointed Agent, verbally or in writing. Written
communication is preferred for all matters relating to system shutdowns, security incidents, and any event
that may affect the operational security of the facility.
Monthly compliance assessment by Client (Construction Regulation 5(1)(o))
The Clientβs Health and Safety Agent will conduct monthly compliance assessments at each active site.
The assessment will evaluate the principal contractorβs compliance with this specification, the approved
health and safety plan, and applicable legislation. The Principal Contractor must ensure that the health and
safety file and all supporting documentation are available for review.
Contractorβs assessments and inspections
Health and safety representatives appointed in terms of Section 17 of the OHSACT must conduct their
prescribed functions, including monthly workplace inspections. Records of all inspections must be
maintained in the health and safety file.
day, a full tool count must be conducted and reconciled. Any discrepancy must be reported immediately
to DCS security and the site supervisor.
the correctional centre, including the purpose and duration of the visit and the areas accessed.
inmates unless specifically authorised and supervised by DCS security staff.
control policies of each correctional centre. Any person found in violation of these policies will be
removed from the site and may face criminal prosecution.
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movement, counts, meal times, visiting hours, and other institutional routines.
5.2 Emergency preparedness, contingency planning, and response
coordinator at each site. The emergency plan must be developed in consultation with DCS facility
management and must be integrated with the facilityβs existing emergency and lockdown procedures.
contingency plans and emergency procedures for each correctional centre.
chemical spill, natural disaster, and facility lockdown scenarios.
by DCS.
immediately, secure all tools and equipment, and proceed to the designated contractor assembly point
as directed by DCS security staff.
services must be prominently displayed at the site office and at each active work area.
5.3 Hot Work (Construction Regulation 29 read with General Safety Regulation 9)
No hot work (welding, flame cutting, grinding, soldering, or any work producing sparks, open flame, or heat)
may be undertaken within the correctional facility without a valid hot work permit approved by the site
supervisor and, where required, DCS facility management.
has been completed.
before hot work commences.
specific risk assessment and approval from both the Client and DCS facility management, due to the
potential for fire damage to critical security infrastructure.
designated areas away from inmate access routes.
5.4 First-aid (General Safety Regulation 3)
at each correctional centre where work is being performed. As a minimum, one trained first-aider per shift
must be present at each active site. First-aid boxes must be stocked in accordance with General Safety
Regulation 3 and inspected weekly.
5.5 Security
staff, inmates, and visitors. Demarcation must be maintained at all times while work is in progress and must
be removed at the end of each working day or when the area is vacated.
exits, and security sight lines are not obstructed.
rigid barricading must be used.
5.7 Work in fall risk positions (Fall protection β Construction Regulation 10)
required for the delivery of heavy equipment or materials, the following minimum requirements apply:
lines.
5.11 Electrical installations (Construction Regulation 24)
ignition sources and inmate access routes.
area.
by DCS and stored in a compliant storage facility.
5.14 Hazardous chemical agents
Hazardous chemical substances used in ISS maintenance (e.g., solvents, cleaning agents, contact
cleaners, battery acid, fire suppression gases) must be managed in accordance with the Hazardous
Chemical Substances Regulations, 1995. The principal contractor must maintain a chemical inventory and
ensure that MSDSs are available and communicated to all employees who may be exposed.
5.15 Fire prevention and protection
the specific fire risks within each correctional centre. This includes:
appropriate to the fire class (electrical fires require Class C or CO2 extinguishers in ISS equipment
rooms).
activities interface with the facilityβs fire detection and suppression systems.
facility unprotected. Where zones must be isolated for maintenance, the Client and DCS must be
notified in advance and alternative fire watch arrangements implemented.
5.16 Housekeeping (Construction Regulation 27)
pose both a safety hazard and a security risk. The principal contractor must:
day.
accordance with applicable waste management regulations.
areas accessible to inmates.
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5.17 Stacking and storage (Construction Regulation 28)
(PPE) for all activities. PPE requirements must be determined by the risk assessments and must include,
as a minimum:
register. Damaged or worn PPE must be replaced immediately.
5.20 Portable electrical tools and equipment (Electrical Machinery Regulation 9)
access flooring, the Principal Contractor must manage trip hazards during phased panel removal, provide
edge protection where panels are removed, ensure controlled storage of materials to prevent overloading
of 24
panels, and verify the load capacity of raised floor panels before placing heavy equipment. Open floor
panels must be clearly marked and barricaded to prevent falls.
the implementation of approved contingency measures. The contingency plan must detail the
alternative security arrangements to be in place for the duration of the maintenance window.
maintenance must be scheduled to minimise blind spots, and DCS must be notified of any camera
downtime with the expected duration.
coordinated with DCS to ensure that secure zones are not left unsecured. Physical security measures
must be in place before access control equipment is taken offline.
patrols in place to compensate for any gaps in electronic detection coverage.
any zone unprotected without notification to DCS and the implementation of a fire watch.
approval from the Head of Centre. Backup power must be verified before primary power sources are
isolated.
shutdown of redundant systems. System backups must be verified before any server maintenance.
by DCS, with manual search procedures in place.
the contract), with sign-off by both the contractor and DCS.
diagrams, and camera positions, must be treated as confidential. No such information may be recorded
on personal devices or removed from the correctional facility.
with DCS facility management. High-noise activities such as drilling, core drilling, chipping, hammering,
mechanical breaking, and structural cutting must be scheduled for times that do not disrupt facility
operations, inmate programmes, or security procedures. All high-noise work must be communicated to
DCS facility management at least 48 hours in advance and requires written approval before
commencement.
5.23 Confined space entry β Limited Applicability
Where maintenance of ISS equipment requires entry into confined spaces (e.g., service tunnels, cable
ducts, underground vaults, or enclosed equipment rooms), the principal contractor must implement a
confined space entry procedure in compliance with the General Safety Regulations. A permit to work must
be issued before any confined space entry.
5.24 Facility occupant safety (Section 9 of the OHSACT)
including DCS staff, inmates, visitors, and members of the public. The principal contractor must:
tools, or materials.
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affect facility occupants.
security of the facility.
5.25 Transportation of employees
accordance with the DCS asset disposal policy and applicable waste management regulations.
5.29 Asbestos and Hazardous Materials (Asbestos Abatement Regulations, 2020)
artisans or the security of the facility.
arrangements, including induction, risk assessment briefing, and provision of PPE.
assessed as competent.
5.32 Electronic Health and Safety File
and Safety File and submit it for review prior to the commencement of any construction work on site. The
electronic file must be maintained in parallel with the physical file and updated as works progress.
detailed health and safety policy outlining the principal contractorβs stance on and principles of occupational
health and safety. The policy must be signed by the chief executive officer or equivalent of the principal
contractor, dated, and displayed prominently at each site office.
To enable the Client to comply with Construction Regulation 5(1)(g), all potential principal contractors
submitting tenders/bids have to demonstrate to the Client that sufficient provision has been made in the
of 24
tender to cover the cost of resources and activities pertaining to the management of occupational health
and safety in the implementation of the project.
1 2 2 2 Act Sec. 16(2) (Detailed CV to be available)
Construction Manager C.R. 8(1)
2 2 2 2 (Detailed CV to be available)
Alternate Construction Manager (where applicable)
3 2 2 2 C.R. 8(1) (Detailed CV to be available)
Assistant Construction Manager (where applicable)
4 2 2 2 C.R. 8(2) (Detailed CV to be available)
Construction Supervisor (where applicable)
5 2 2 2 C.R. 8(7) (Detailed CV to be available)
Assistant Construction Supervisor (where applicable)
6 2 2 2 C.R. 8(8) (Detailed CV to be available)
of 7
Construction Safety Officer (where applicable)
7 2 2 2 C.R. 8(5) (Proof of Competency - Certification)
10 2 2 2 C.R. 10(1)(a) (Proof of Competency - Certification)
Incident Investigator G.A.R. 9(2)
11 2 2 2 (Proof of Competency - Certification)
SHE Representatives (more than 20 employees) OHSA
12 2 2 2 Sec. 17(1) (Proof of Training)
Safety Harness Inspector C.R. 10(4)(c)(i)
37 2 2 2 (Proof of Training)
38 1 1 1 e.M.R. 10(4)
Hazardous Chemical Substance Supervisor HCSR 3
39 2 2 2 (Proof of Training)
40 Ladder Inspector G.S.R. 13A(1) 1 1 1
Emergency Evacuation Co-Ordinator C.R. 29(l)
41 2 2 2 (Proof of Training)
Fire Fighters C.R. 29(i)
42 2 2 2 (Proof of Training)
Total Possible Score = 79 79 100%
Achieved score observation3. Registers & checklists yes NO possiblescore
Minor Injury Dressing Register (in First Aid Box) and
1 1 1 1 record kept of all minor injuries
First Aid Equipment (minimum contents) (Available & up
2 1 1 1 to date) G.S.R.3(3)(a)
23 1 1 1 per 14(1)
PPE Issue Register (up to date & signed by employees)
24 1 1 1 g.S.R. 2(2)
25 1 1 1 OHSA 8(1)
Facilities Checklist (toilets & kitchens)
26 1 1 1 c.R. 30(1)
Total Possible Score = 30 30 100%
Achieved score4. Health & safety management yes NO possiblescore
4 1 1 1 Health & Safety File C.R. 7(1)(a)
Organograms (in accordance with appointments)
5 1 1 1 OHSA 7(1)
8 1 1 1 (Proof available) OHSA 17(2)
SHE Representative ratio correct (1 for 20-50 then 1
9 1 1 1 additional rep for every 50 employees) OHSA 17(5)
10 1 1 1 OHSA 18(2)(d)
Health & Safety Committee established (if number of
11 1 1 1 employees on site exceeds 20) OHSA 19
30 1 1 1 signatures as proof of communication OHSA 13
31 Sheltered eating area C.R. 30(1)(d) 1 1 1
32 Showers: Ratio of 1:15 C.R. 30(1)(a) 1 1 1
Sanitary Facilities for each gender: Ratio of 1:30
33 1 1 1 C.R. 30(1)(b)
51 1 1 1 Based Risk Assessments C.R. 9(1)(c)
of 7
6 2 2 2 PPE enforced G.S.R. 2(2),(5),(6)
8 1 1 1 provided with correct PPE C.R. 21(1)(a)
9 1 1 1 making use of PPE C.R. 21(1)(a) & (b)
17 1 1 1 issued with appropriate PPE G.S.R. 9(1)(b)
Score Rating %Item / Area PossibleScore
1 Administrative Requirements 8 8 100%
2 Legal Appointments 79 79 100%
3 Registers and Checklists 30 30 100%
4 Health & Safety Management 61 61 100%
5 Site Assessment 38 38 100%
216 216
216 x 100 = 100.00%
behavioural aspects of employees and the more traditional areas of safety compliance
100%
1 SPECIFICATION FOR A SECURITY OUTER PERIMETER FENCE 1.1. SCOPE 1.1.1 The contractor shall furnish labour, equipment, and materials for the following systems in this Section of the specification: a. 4.5m Bowed welded mesh security outer fence. b. Preparation of strip where fence will be installed c. 4.5m bowed fence detection system. d. Detection system controller. e. Gate detection system. f. Surge protection. g. Power supplies. h. Training. i. Spare Parts. 1.2 GENERAL 1.2.1 The Perimeter Security Fence shall be based on the following systems: a. 4.5m Bowed outer security fence b. Delay fence integrity detection c. Gate area detection solution 1.2.2 The Delay fence disturbance detection system shall be based on kinematics principles detecting any cut or removal of components of the delay fence as is detailed hereunder in this specification. fence as indicated in the fence layout drawing. 1.2.3 The physical perimeter shall consist of an inner fence and an outer fence of 4.5m in height. 1.2.4 Furthermore the outer fence detection system shall be installed on the outer perimeter fence attached to the outer fence structure as per the specifications of the technology manufacturer. 1.2.5 Due to the various gate area designs found on various facilities a gate area security and detection solution has to be designed on an application to application basis and has to be approved by the appointed representative from the head office of the end-user.
Contact Information
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf (unknown){"name":null,"email":null,"phone":null,"department":"OF PUBLIC WORKS","address":null}
Evaluation Criteria
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf (unknown)General
Technical
Financial
Technical Specifications
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf (unknown)construction will include route preparations, and casting of the
1000mm wide concrete slab with welded mesh steel reinforcing to a
nominal thickness of 100mm and a minimum compressive strength of
20Mpa.
All existing electrical services
Methodology
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf (unknown)2.4 Erection of the fencing posts After excavation of the fencing post holes, 1300mm of the 103mm ID P.V.C sleeve with positioning bolt to be set vertically in concrete foundation. Slide post into sleeve. Minimum 5 days setting time to be allowed before positioning posts. After setting of concrete the top 200mm PVC sleeve to be cut off before erection of posts. The PVC sleeves shall protrude through the 100mm concrete strip. Care must be taken to ensure all posts are aligned (vertically and at tops), plump, perpendicular and in the correct position on the route of the fencing. All sleeves must be encased in a 25/19 concrete footing of adequate size. The contractor shall note that all galvanising shall be done after manufacturing of the posts. Prior to erection of the fence poles permission shall be obtained from both the Clients representative as well as Civil consultant of the Department to ensure that all conditions have been met.
Quality Management
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf5.1 The Contractor shall notify the Engineer two (2) weeks prior
to the system tests so that arrangements can be made to
have The DPW and DCS personnel witness the tests.
5.2 Each penetration of the detection system shall produce an
alarm.
5.3 If an alarm is not detected on the first try of any test, the test
shall be deemed a failure and all testing shall cease.
5.4 The Contractor shall be allowed time (not to exceed 1 hour)
to make the necessary repairs before continuing the test. If
additional failures are noted during the test, the test shall
cease and be rescheduled for another day.
5.5 If the test is deemed a failure by the Engineer, DPW or DCS
personnel, the Contractor shall be responsible for all cost
incurred by the Government for scheduling a second test.
5.6 The gate area detection system shall be tested based on the
requirement that the gate area detection must be of the
same standard as the perimeter detection system.
5.7 Delay Fence Integrity Detection System
A simulated breaching of the outer perimeter fence shall be
performed.
The outer fence detection system shall generate an alarm
when such an attempt is made.
6. Spare parts
The Contractor shall provide the institution with the following spare parts
upon system completion:
6.1. 2 complete field node equipment sets.
6.2. 2 Copies of System Software.
6.3. 10 Delay fence detection units.
6.4. Perimeter controller.
7 compliance to the specification
The Contractor shall comply with all the requirements as per this
specification. Proposed deviations shall only be considered after the
award of the contract. Proposed deviations shall only be accepted if it
meets with all of the following criteria:
product offered.
Any deviations from the specification can only be implemented with prior
approval from the various representatives from DCS and DPW. The
names of the authorised representatives should be obtained from the
various Head Offices of the two involved government bodies.
8 proven product
Due to the security nature of this requirement and the criticality of this
application only proven product shall be considered.
Product could be approved only after investigation by all applicable
parties.
The international guideline for similar applications demands that five
installations has to be operational in accordance with the above
requirements for a minimum period of no less than two years before it
would be considered as a proven product.
i
ii
iii
iv
v
vi
vii
viii
3.1 Power and communications cable 8
3.2 Accessories 9
3.3 Markers and nameplates 9
3.4 Power supplies 9
3.5 Enclosures 10
3.6 Earthing 10
3.7 Surge protection 11
3.8. Detection measures 11
3.9. Field controller 13
3.10. Perimeter controller 14
4. User interface β functional operation 18
5. Testing 21
6. Spare parts 21
7 compliance to the specification 22
8 proven product 22
the above requirements.
5. Testing:
5.1 The Contractor shall notify the Engineer two (2) weeks prior
to the system tests so that arrangements can be made to
have The DPW and DCS personnel witness the tests.
5.2 Each penetration of the detection system shall produce an
alarm.
5.3 If an alarm is not detected on the first try of any test, the test
shall be deemed a failure and all testing shall cease.
5.4 The Contractor shall be allowed time (not to exceed 1 hour)
to make the necessary repairs before continuing the test. If
additional failures are noted during the test, the test shall
cease and be rescheduled for another day.
5.5 If the test is deemed a failure by the Engineer, DPW or DCS
personnel, the Contractor shall be responsible for all cost
incurred by the Government for scheduling a second test.
5.6 The gate area detection system shall be tested based on the
requirement that the gate area detection must be of the
same standard as the perimeter detection system.
5.7 Delay Fence Integrity Detection System
Health & Safety
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdfworks on a project to project basis.
1.2.6 It is a requirement that all sub-systems must be integrated with the
security management system on a site. Contractors shall ensure
that the control system offered comply with this requirement.
2. 4.5m PERIMETER SECURITY FENCE
The Perimeter Security Fence must not to be closer than 20m from the
buildings except in cases where the site is an existing site and site
limitations are experienced. The perimeter fence shall enclose all the
holding units and all the support buildings accessible to prisoners or
supporting inmate activities.
2.1 Standard Fencing Specifications
2.1.1 Posts
Curved 101.6mm x 4.5mm Grade W 300 Hot dipped galvanised
tubular posts to radius specified with 3mm capping plate. Posts
have predrilled 11mm diameter holes for M8 bolts to fix cover plate
to posts. Refer to details for top rail fixing plate. Posts to be
positioned in Class 6, 103mm ID P.V.C x 2.58mm wall thickness x
1500mm long sleeves set in 500mm x 500mm x 1500mm 15MPA
concrete foundation. Ground conditions may require additional
concrete.
2.1.2 Covering plate
post 50mm x 5mm flat steel required, predrilled with 11mm
diameter holes for fixing mesh to post.
2.1.3 Fixing Accessories
Cover plates to posts: M8 x 150mm galvanised cup-square bolts
with galvanised washers and shear off nuts.
Top rail to post & post at corners: M10 x 40mm galvanised cup-
square bolts with galvanised washers and shear off nuts.
Corner post bracket: M12 U-bolt galvanised with galvanised
washers and shear off nuts.
2.1.4 Welded wire mesh panels
The frame to be constructed of 60 x 40 x 2mm rectangular steel tubing
and Hot dipped galvanised to ISO 1461 (Min thickness 45 micron).
bitumen dipped / covered up to 100mm above ground level
vegetation prior to casting and treated with a suitable sterilization
herbicide to prevent any vegetation growth.
The contractor shall allow and install a 250 micron PVC sheet
underneath the concrete slab, to prevent any vegetation growth.
2.6 Preparation of the fence lines
The fence lines and the eight metre strip between the inner (when
required by DCS, this must be cleared before the contract starts) and
the outer fence shall be prepared in such a way that each zone length
runs as close as possible to the same gradient. Marginal gradient
changes will only be allowed on zone ends. Approval for gradient
changes in soil preparation shall only be done once written approval
from the Engineer has been obtained.
2.7 Preparation of the strip between the outer and the inner fences
streetlight luminaire, equipped with two 26 watt compact fluorescent
lamps and mounted at a rake angle of 15 above the horizontal and at
6 metres above ground level on a GRP/galvanised steel pole
positioned 1 ,5m inside the outer fence. The spacing shall be in such a
way as to achieve an average initial illumination level of 5 lux and a
minimum initial illumination level of 3 lux in the area between the outer
and inner fence. In addition, a floodlight luminaire equipped with two
24 watt compact fluorescent lamps and aimed at 60 above the
downward vertical, shall be mounted next to the streetlight type
luminaire by means of a special spigot arrangement on top of the GRP
or galvanised steel pole. Both luminaires are to face towards the inside
of the prison.
processors, transponders, detection units, or other remote
electronics on the site perimeter shall be minimum 2.5 mm2 copper
and shall be increased in size as necessary to ensure no more than
5% (AC or DC) voltage drop from the main equipment room to the
remote equipment. It is required to submit power voltage drop
calculations for all field located perimeter equipment.
a. At least 1.6 mm stainless steel plate construction.
b. Continuously welded seams.
c. Cabinet lockable with all locks keyed alike.
d. Equipped with tamper detection device connected to the
processor tamper circuit. The tamper switch shall detect
any attempt to vandalise the enclosure including the
opening of the door and the cutting or breaking of the
enclosure.
3.6 Earthing
3.6.1 A continuous 70mm2, bare, stranded, copper earthing
conductor shall be buried a minimum of 600 mm under the
sidewalk and run the continuous length of the sidewalk.
3.6.2 At each sensor post, via cad-weld connections, the earthing
conductor shall attach to the ground bus located inside the
enclosure. Also, a 70mm2 earthing conductor shall bond the
processor enclosure, and the nearest outer fence post to the
70mm2 ground ring. All doors of field cabinets shall be
earthed.
3.6.3 At a point nearest the main electronics equipment room, a 70
mm2, bare, stranded, copper conductor shall bond the
buildings electrical system ground bus to the 70mm2 ground
ring buried under the sidewalk. All direct buried ground
connections shall be cad-weld type connections.
3.6.4 All systems described in this section shall be grounded in
accordance with the responsible engineerβs
recommendations and meet the minimum requirements of
the manufacturer.
3.7 Surge protection
3.7.1 All metallic data, communications, video, and sensor lines
entering or leaving a building shall be protected with surge
protection devices.
3.7.2 Earthing of protective devices shall be in accordance with
the manufacturer's recommendations and/or as described in
these specifications and drawings.
3.7.3 All signal line protective devices shall be located at the
terminal point nearest the cable interface with the exterior
cable plant. Devices shall be mounted to the back panel of
the cabinet.
3.7.4 Where equipment is fed from a panel board not protected by
a panel board protector, provide a branch circuit protector
installed at the panel board.
3.8 Detection measures
3.8.1 Purpose of system
a. Accept eight (8) dry contact supervised inputs.
b. Provide two (4) dry contact outputs.
c. Input voltage - 230VAC Β±5%.
d. Equipped with transient suppression.
e. Supervised circuits - inputs.
e. Temperature Operating: -20 deg C to +70 deg C
g. Humidity - 20% to 95% condensing.
h. Unit shall be field addressable.
i. Shall interface with the Perimeter Controller.
3.10 Perimeter controller
3.10.1 System operation
supervised alarm detection system.
a. The alarm condition is transmitted from the post
mounted, zone field microprocessor via redundant
fiber-optic loop to the perimeter Master Controller.
b. Each detection zone shall be equipped with fiber-optic
communication equipment to eliminate lightning surge
problems.
c. Each independent defined intrusion event shall affect
a unique signal on the perimeter controller.
d. The supervised circuit in the system causes a
tamper/status alarm to signal if:
i. Sensor circuitry is disturbed (opened or
grounded).
ii. Tamper switches are activated situated in the
control cubicles in the field or control room.
e. The location at any point at which an attempt is made
to tamper with the system shall be identified at the
perimeter controller.
f. Approved detection measures shall be incorporated
into the system and used as separate zones
protecting the vehicle sally port. (One zone only)
g. System status and all alarm conditions shall be
reported to the central control from the field controllers
to a perimeter controller.
i. From the perimeter controller each zone shall
be capable of zone access, alarm
acknowledges and alarm reset. The perimeter
controller shall have a distinctive audible alarm.
Environmental
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdfsystem with the following characteristics:
a. Industrial grade hardware.
b. Solid state storage memory.
c. Complete with power supply.
d. Standard panel mounting for 19 inch EIA rack. Rack
space requirements shall be no greater than as shown on
the drawings.
e. Serial communication port
f. Ethernet port
g. Two USB ports
h. VGA port
i. Keyboard and mouse ports
Section
Source: Annexure 3 - DPWI - Outer_Fence Specifications For Prisons.pdf (unknown)Class A coated wire in accordance with SANS 10244-2:2003 specification. The vertical wires on the inside (prison side) shall be to a height of 3000mm. The vertical wires on the outside shall be for the total length (6000mm) of the welded mesh panel. All vertical wires shall be spaced at 76.2mm and all horizontal wires spaced at 12.7mm centre to centre. Inside apertures : 72.2mm x 8.7mm Centre to centre : 76.2mm x 12.7mm Wire diameter : 4mm Width of panel : 3050mm Height of panel : 6000mm Tensile Strength of wire : 600 β 900 N/mm2 Weld strength : 60 β 80%. 2.1.5 Top rail 50mm x 50mm x 5mm Angle Iron top rail. Pre-drilled holes according to detail drawings including 50mm x 5mm covering plate to fix Razor Wire coil to angle iron top rail. 2.1.6 Galvanising accordance with ISO 1461 (Min.70 microns). 2.2 Additional Razor Wire Coil (1) Barbed Tape Concertina 730mm dia. Medium barb - Barbed Tape Concertina Coil. Galfan Class A coated to SANS 10244-2:2003 (Maximum stretch β 10000mm) Razor Wire Coil (2) Barbed Tape Concertina 610mm dia. long barb - Barbed Tape Concertina Coil. Galvanised (Maximum stretch 10000mm).
Regulation Gazette No. 10177 Regulasiekoerant Vol. 730 24 2026 No. 54575 ISSN 1682-5845 N.B. The Government Printing Works will not be held responsible for the quality of βHard Copiesβ or βElectronic Filesβ submitted for publication purposes
Important Dates
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown){"closingDate":"24 April 2026"}
Contact Information
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown){"name":"Mr Khulile","email":null,"phone":null,"department":"ies, linked to","address":null}
Returnable Documents
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)4.3.4 The contractor shall, in respect of each candidate and within one month of commencing work directly related to the contract or order, submit to the employerβs representative: a) a workplace training plan, together with name of the candidatesβ mentor and supervisor; b) proof of registration, as a candidate, with the relevant professional body or statutory council; c) a register of all beneficiaries of the Standard, enrolled with the cidb; d) a copy of the mentorship agreement entered into with the candidate, or the company mentorship agreement entered into with a professional body or statutory council and e) shall, within two weeks of updating a workplace training plan and at the end of the structured mentorship period, submit to the employerβs representative; (i) quarterly progress reports, (ii) a final report (including a log of exposure and interactions with the mentor), signed off by the mentor, the supervisor and the learner, demonstrating compliance with requirements,
Evaluation Criteria
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)General
Skills Development
Technical
Technical Specifications
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)Procurement may be defined as the process which creates, manages and fulfils contracts. Procurement
accordingly commences once a need for goods, services or works has been identified and it ends when
the goods are received, or the services or construction works are completed. Public procurement can
have a significant impact on social and economic development, if it is used to leverage social and
development objectives.
The South African government requires that its considerable expenditure on the delivery, maintenance
and operation of infrastructure (fixed assets that are constructed or result from construction operations)
contribute to an increase in the number of people who have part or full occupational qualifications
registered on the NQF or professional designations awarded by professional bodies or statutory
councils. This standard has been prepared to leverage contributions towards the increase of the pool
of qualified skilled people, and where required professionally registered, through training on
professional services, design and build or engineering and construction works contracts associated with
such expenditure. This Standard for developing skills through infrastructure contracts, establishes the
minimum contract skills development goals to be achieved in the performance of such contracts relating
to the provision of workplace opportunities, linked to or leading to:
a) a part or full occupational qualification registered on the National Qualification Framework.
b) a trade qualification leading to a listed trade (GG No. 35625, 31 August 2012);
c) a national diploma or degree registered on the National Qualification Framework; and
d) registration in a professional category by any of the professional bodies listed in Table 1 of
this standard.
The Client is responsible for achieving the contract skills development goals through the appointment
of a contractor and are provided with a number of methods for measuring their achievements. The
client should determine the feasibility of what methods can be applied based on the project.
This standard should be applied to;
A contract or an order issued in terms of a framework agreement that has a duration of 12
months or longer, and:
a) a contract of R5 million or more, in the case of a professional service or service contract or an
order issued in terms of such a contract; or
b) a cidb grading designation of grade 7 or higher, in case of an engineering and construction
works, or design and build, or develop and construct, or management contractor contracts or
design by employer or an order issued in terms of such a contract.
This Standard will be subject to review every five years, or sooner if required.
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178 No. 54575 GOVERNMENT GAZETTE, 24 April 2026
Standard for developing skills through infrastructure
contracts
1 Scope
This standard establishes a key performance indicator;
a) in the form of a contract skills development goal (CSDG) relating to the structured workplace
learning of occupational or professional learning, which enables learners to make measurable
progress towards the attainment of:
(i) a part or full occupational qualification registered on the National Qualification
Framework; or
(ii) a trade qualification leading to a listed trade (GG No. 35625, 31 August 2012); or
(iii) a national diploma or degree registered on the National Qualification Framework; or
(iv) registration in a professional category by any of the professional bodies listed in Table
1 of this standard.
b) in the delivery, maintenance and operation of infrastructure through the performance of
professional service, engineering and construction works, or design and build or develop and
construct, or management contractor contracts or design by employer or an order associated with
such a contract and
c) sets out the methods by which the key performance indicator is established, measured,
quantified and verified in the performance of the contract or the execution of an order.
NOTE 1: Guidance on the manner in which this standard should be incorporated into procurement documents is
provided in Annex A.
NOTE 2: This standard can be applied to contracts or to orders (call-offs) issued in terms of framework agreements.
Framework agreements are well suited to situations in which long-term relationships are entered into. They offer
flexibility in attaining contract skills development goals as requirements can be adjusted from one order to another,
thus allowing key performance indicators to be improved upon over time.
2 Terms and definitions
For the purposes of this document, the following terms and definitions apply:
allowance
amount provided for in the contract or an order by the employer relating to one or more of the
following:
a) the performance by the contractor of work or services that are foreseen but cannot be
accurately specified at the time that the contract was entered into or the order issued;
b) work or services to be performed, or goods provided, by a subcontractor who is either
nominated by the employer or is selected by the employer in consultation with the contractor
after the award of the contract or the issuing of an order;
c) provision for price adjustment for inflation; or
d) other budgetary provisions intended to cover the employerβs contractual risks
artisan
a person who has been certified as competent to perform a listed trade in accordance with Section 26B
of the Skills Development Act of 1998 (Act No. )
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STAATSKOERANT, 24 April 2026 No. 54575 179
black people black people: is a generic term which refers to Africans, Coloureds and Indians
(a) who are citizens of the Republic of South Africa by birth or descent; or
(b) who became citizens of the Republic of South Africa by naturalisation (i) before 27 April 1994; or
(ii) on or after 27 April 1994 and who would have been entitled to acquire citizenship by naturalisation
prior to that date.
candidate
a person who is registered in a category of registration which ultimately leads to registration in a
professional category by any of the professional bodies listed in Table 1
cidb
Construction Industry Development Board, established in terms of the Construction Industry
Development Board Act of 2000 (Act )
class of construction works
the class of construction works referred to in Schedule 3 of the Construction Industry Development
Regulations 2004, as amended from time to time
contract amount
financial value of the contract at the time of the award of the contract or an order at the time of issue,
including value added tax but excluding all allowances and expenses
contract skills development goal (CSDG)
number of people benefiting through the skills development opportunities that a contractor contracts to
provide in relation to work directly related to the contract or order, up to:
a) completion, in the case of a professional service contract;
b) the end of the service period, in the case of a service contract; and
c) practical completion, in the case of an engineering and construction works contract
contractor
person or organization that contracts to provide professional services, goods and related services, or
engineering and construction works
design and build contract
engineering and construction works contract where both the design and the construction are the
responsibilities of the same contractor
design by employer
Contract under which a contractor undertakes only construction based on full designs issued by the
employer
develop and construct
Contract based on a scheme design prepared by the employer under which a contractor produces
drawings and constructs
employed learner
a learner who was in the employment of an employer prior to the commencement of the contract or
execution of the order. Learners deployed from the public sector, other organisations, or other
contractors for the purposes of gaining structured workplace learning shall also be considered to be an
employed learner, albeit their employer remaining unchanged.
employer
person or organization entering into a contract with the contractor for the provision of professional
services, goods and related services, engineering and construction works (commonly referred to as the
client)
employer's representative
person authorized to represent the employer in terms of the contract
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180 No. 54575 GOVERNMENT GAZETTE, 24 April 2026
engineering and construction works contract
contract for the provision of a combination of goods and services arranged for the manufacture,
development, extension, refurbishment, rehabilitation or demolition of a fixed asset, including building and
engineering infrastructure expenses
costs incurred by the contractor in the performance of the contract or order, which are in terms of the
contract recoverable from the employer
framework agreement
agreement between an employer and one or more contractors, the purpose of which is to establish the
terms of the governing orders to be awarded during a given period, with regard to price and, where
appropriate, the quantity envisaged
management contractor / construction management
Contract under which a contractor provides consultation during the design stage and is responsible for
planning and managing all post contract activities for contractors and the performance of the whole
contract
mentor
a qualified and experienced person, in the case of professionals, registered person, designated to guide
a learner or candidate through a structured work experience learning component of a learning
programme required for the acquisition of a part or full qualification or professional designation
notional cost of training
the monetary value dedicated to workplace training, used to meet contract skills development goals and
ensure employees gain skills
occupational qualification
occupational qualification registered on the National Qualifications Framework Act (Act No. )
order
the instruction to carry out construction works, services or professional services under a framework
agreement
organ of state
an organ of state as defined in section 239 of the Constitution of the Republic of South Africa, 1996 (Act
No. )
part qualification
an assessed unit of learning that is registered on the National Qualifications Framework as part of an
occupational qualification
practical completion
the state of completion at the end of construction required in terms of an engineering and construction
works contract
Note: Practical completion is commonly understood to be a state of readiness for occupation of the whole works
although some minor work may be outstanding. Practical completion in an engineering and construction works
contract occurs when:
a) FIDIC Short Form of Contract: the date when the Employer considers that the Works have been completed in
accordance with the Contract, except for minor outstanding work and defects which will not substantially affect
the use of the Works for their intended purpose.
b) FIDIC Red, Silver and Yellow Book: the date when the Engineer determines that the Works have been
completed in accordance with the contract except for minor outstanding works and defects which will not
substantially affect the use of the works for their intended purpose.
c) GCC 2025: the date when the Engineer certifies that the whole or portion of the Works has reached a state
of readiness, fit for the intended purpose, and occupation without danger or undue inconvenience to the
Employer, although some work may be outstanding.
d) JBCC 6.2 Principal Building Agreement and JBCC Minor Works Agreement: the date when the principal
agent decides that the completion of the works has substantially been reached and can be used for the
purpose intended.
e) NEC4 Engineering and Construction Contract: the date when the Project Manager decides that the Contractor
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STAATSKOERANT, 24 April 2026 No. 54575 181
has reached Completion as defined in the contract.
f) NEC4 Engineering and Construction Short Contract: the date when the Employer decides that the Contractor
has completed the works in accordance with the Works Information except for correcting notified Defects
which do not prevent the Employer from using the works and others from doing their work.
professional category
a category of registration identified in Table 1 or such other category recognised by the Employer in the
application of this standard
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182 No. 54575 GOVERNMENT GAZETTE, 24 April 2026
Table 1: Categories of registration
Profession Category of registration Act
Architect, Senior Architectural
Technologist, Architectural Architectural Profession Act of Architectural Technologist or Architectural 2000 (Act No. )
Draughtsperson
Construction Health and Safety Agent,
Construction Health and Safety Construction Health and Safety
Manager or Construction Health and Project and Construction
Safety Officer Management Professions Act of
Construction Project Construction Project Manager 2000 (Act No. ) Management
Construction Management Construction Manager
Engineer, Engineering Technologist, Engineering Profession Act of Engineering Engineering Technician or Certificated 2000 (Act No. ) Engineer
Landscape Architect, Landscape Landscape Architectural
Landscape Architectural Technologist, Landscape Technician Profession Act of 2000 (Act No.
or Landscape Assistant )
Planning Profession Act, 2002. Planning Planner or Technical planner (Act No. )
Quantity Surveying Profession Quantity Surveying Quantity Surveyor Act of 2000 (Act No. )
Natural Scientific Professions Scientists Natural Scientists Act (Act No. )
Professional and Technical Land Surveyor, Engineering Surveyor Surveying Surveyors' Act (Act No. 40 of or Technician Engineering Surveyor 1984)
Valuer or Property Valuers Profession Act Valuers Associate Valuer (Act No. )
professional fees
financial value of a professional service contract at the time of the award of the contract or an order at
the time of issue, excluding value added tax (VAT), allowances and expenses
professional service contract
contract for the provision of services with the skill and care normally delivered by professionals
Sector Education and Training Authority (SETA)
an institution established under section 9 of the Skills Development Act, Act and which has
the responsibility under this Act to register learners on learning programmes
service contract
contract for the provision of labour or work, including knowledge-based expertise, carried out by hand
or with the assistance of equipment and plant
site
means the land or place made available by the employer, for the purposes of the contract or order, on,
under, over, in or through which the works or services are to be executed
statutory council
a council established as follows:
a) South African Council for the Architectural Profession, established by the Architectural
Profession Act of 2000 (Act No. );
b) South African Council for the Project and Construction Management Professions, established
by the Project and Construction Management Professions Act of 2000 (Act No. );
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STAATSKOERANT, 24 April 2026 No. 54575 183
c) Engineering Council of South Africa, established by the Engineering Profession Act of 2000
(Act No. );
d) South African Council for the Landscape Architectural Profession, established by the
Landscape Architectural Profession Act of 2000 (Act No. );
e) South African Council for the Quantity Surveying Profession, established by the Quantity
Surveying Profession Act of 2000 (Act No. );
f) South African Council for Professional and Technical Surveyors, established by the
Professional and Technical Surveyors' of 2000 (Act No. );
g) South African Council for Planners, established by the Planning Professions Act of 2002 (Act
No. );
h) South African Council for Natural Scientific Professions, established by the Natural Scientific
Professions Act (Act No. ); or
i) South African Council for the Property Valuers Profession, established by the Property Valuers
Profession Act (Act No. )
structured mentorship
mentorship provided by a person who is registered in a suitable category of professional registration by
a professional body or statutory council who leads and directs a candidate towards professional
registration
structured workplace learning
component of learning in an occupational qualification or work placement for a trade, occupation or
professional designation whereby a learner is mentored by a suitably qualified, and where required,
registered mentor in the application and integration of the knowledge and practical skills learnt, under
supervision, in the actual context of a workplace in accordance with the prescripts set by the relevant
qualifying authority, professional body or statutory council
final summary sub-total
financial value of all the items in the Bills of Quantities or Schedule of Rates or Pricing Schedule,
excluding value added tax, allowances and expenses
supervisor
a supervisor is a person in the particular workplace charged with the responsibility of allocating
workplace tasks to a learner that are aligned to the prescriptions of their learning programme and of
overseeing and reporting on that learning using a formally agreed record keeping system
Tender sum
the overall pricing figure proposed by a tendering contractor in accordance with the tender pricing
document
unemployed learner
a learner who was not in the full-time employment of the contractor prior to the commencement of the
contract or execution of the order and is appointed by the contractor or SDA on a limited duration
employment contract linked to the prescriptions of a structured workplace learning programme. Their
conditions of employment shall not be less favourable than those set out for such learners on
learnerships set out in section 18 (3) of the Skills Development Act (Act )
work integrated learning
the workplace learning component required by learners completing a national diploma or bachelorβs
degree at a University of Technology or Comprehensive University
Experience & Qualifications
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdfplanning and managing all post contract activities for contractors and the performance of the whole
contract
mentor
a qualified and experienced person, in the case of professionals, registered person, designated to guide
a learner or candidate through a structured work experience learning component of a learning
programme required for the acquisition of a part or full qualification or professional designation
notional cost of training
the monetary value dedicated to workplace training, used to meet contract skills development goals and
ensure employees gain skills
occupational qualification
occupational qualification registered on the National Qualifications Framework Act (Act No. )
order
the instruction to carry out construction works, services or professional services under a framework
agreement
organ of state
an organ of state as defined in section 239 of the Constitution of the Republic of South Africa, 1996 (Act
No. )
part qualification
an assessed unit of learning that is registered on the National Qualifications Framework as part of an
occupational qualification
practical completion
the state of completion at the end of construction required in terms of an engineering and construction
works contract
Note: Practical completion is commonly understood to be a state of readiness for occupation of the whole works
although some minor work may be outstanding. Practical completion in an engineering and construction works
contract occurs when:
a) FIDIC Short Form of Contract: the date when the Employer considers that the Works have been completed in
accordance with the Contract, except for minor outstanding work and defects which will not substantially affect
the use of the Works for their intended purpose.
b) FIDIC Red, Silver and Yellow Book: the date when the Engineer determines that the Works have been
completed in accordance with the contract except for minor outstanding works and defects which will not
substantially affect the use of the works for their intended purpose.
c) GCC 2025: the date when the Engineer certifies that the whole or portion of the Works has reached a state
of readiness, fit for the intended purpose, and occupation without danger or undue inconvenience to the
CSDG = PSF x Pf
Psf = r5 600 000.00
Pf = 2% (PS)
CSDG = PSF x Pf
= R5 600 000.00 X 2%
= R112 000.00
Therefore R112 000.00 is the minimum budgeted amount for CSDG, which is the amount for skills
development on the project. This amount will then have to be used to determine the number of
beneficiaries based on training method 3 or 4 or a combination as shown under table 3. (Notional Cost
of Providing Training)
3.1.2.3 The percentage factor applied for the contract skills development goal shall be revised as the need
arises and will be published in a Gazette notice.
3.1.3 Where required in terms of the contract or order, a specified proportion of the learners and
candidates shall be selected from persons in the employ of an organ of the state who meet the
relevant eligibility criteria for the relevant programme.
3.2 Achieving the contract skills development goal (CSDG)
3.2.1 The contractor shall achieve the measurable contract skills development goal by providing
opportunities to learners requiring structured workplace learning using one or a combination of any of
the following in relation to work directly related to the contract or order:
Method 1: structured workplace learning opportunities for learners towards the attainment of a part or
a full occupational qualification;
Method 2: structured workplace learning opportunities for apprentices or other artisan learners towards
the attainment of a trade qualification leading to a listed trade (GG No. 35625, 31 August 2012) subject
to at least 60% of the artisan learners being holders of public TVET college qualifications;
Method 3: structured workplace experience for University of Technology or Comprehensive University
students requiring work integrated learning as part of their national diploma or degree programme, and/or
learners that have completed N4, N5 and N6 that require 18 months of relevant workplace experience to
convert their qualification into a National Diploma
a) the opportunities not be provided on site or the opportunities cannot be directly linked to the
contract or order in the case of an engineering and construction works, or design and build, or
develop and construct, or management contractor contracts or design by employer or an order
issued in terms of such a contract;
b) there be a failure to register all beneficiaries of the Standard with the cidb;
c) there be a failure to submit a copy of the final contract compliance training report, within 30
days of practical completion;
d) the following not be provided:
1) the required contract compliance baseline plan, an interim contract compliance report
or a final contract compliance report;
2) the required mentorship plan for a candidate;
3) the required training plan for learners;
4) the training reports covering a period;
5) the required records, specified documents and signatures;
6) the structured mentorship in accordance with the requirements of the applicable
professional body, statutory council or qualifying authority;
7) the structured workplace learning, in accordance with the curriculum requirements of
the part qualification or occupational qualification or work integrated learning
requirements or prescription for professional registration for which the learner is
registered;
e) conditions of employment and rates of allowances for learners not be in accordance with
legislative provisions; and
f) the contractor does not maintain the required training records, or an audit reveals that there
is insufficient information to substantiate claims for achieving the CSDG.
g) the contractor claims for learners enrolled as beneficiaries on a programme that is funded or
subsidised from another source.
h) the contractor fails to provide sufficient evidence of disciplinary actions taken against a learner
who fails to present their interim reports or credentials for assessment, when they have had
sufficient structured work experience or structured mentorship to do so.
the National Artisan Moderation Body, not exceed 4 at any one time.
4.2.4 Mentoring associated with structured workplace learning for learners leading to a part or full
occupational qualification other than artisan learners shall be undertaken by a person qualified in the
applicable discipline and having a minimum of 3 years of post-qualification experience.
4.2.5 The contractor shall, within one month of commencing work directly related to the contract or
order and in respect of each learner, submit to the employerβs representative,
a) a workplace training plan together with name of the learnerβs mentor and/or supervisor.
b) proof of registration as a learner with the relevant SETA where applicable;
c) a copy of the mentorship agreement entered into with the learner, or the company mentorship
agreement entered into with the relevant qualified agency for method 3 and method 4; and
d) shall, within two weeks of updating and revising the workplace training plan, and at the end of
the structured mentorship period, submit to the employerβs representative;
(i) a quarterly progress report,
(ii) a final report (including a log of exposure and interactions with the mentor), signed off
by the mentor, the supervisor and the learner, demonstrating compliance with
requirements,
4.2.6 Learners shall, whenever a substantial activity or training period has been completed, be
required by the supervisor to complete training reports required by the relevant qualifying authority.
4.2.7 The mentor and supervisor shall sign off all reports and logbooks to allow the learner to move
to other projects or employment and continue the path towards qualification.
4.3 Structured workplace learning for candidates
4.3.1 Mentoring associated with structured workplace learning for candidates shall be in accordance
with the prescripts of the relevant professional body or statutory council.
4.3.2 The contractor shall:
a) appoint a supervisor who is actively engaged in work directly associated with the contract to
issue tasks, oversee their implementation and provide input to the candidate on an on-going
basis;
b) identify a suitable mentor for the candidate. If the contractor does not have an in-house mentor,
the contractor shall enter into a mentoring agreement with the candidate and with an external
company as required by the professional body or statutory council; and
c) issue each candidate with a portfolio of evidence file which is to be kept up to date with all the
documentation issued or prepared including the workplace training plan and all revisions
thereof as well as copies of the logbook entries and training experience reports.
4.3.3 The mentor shall from time to time provide an updated workplace training plan for a candidate
outlining the activities in which the candidate will be involved, including activities required by the relevant
professional body or statutory council. The mentor shall require candidates to maintain a logbook/portfolio
of evidence issued by the relevant professional body or statutory council. The mentor shall sign off
such logbook/portfolio of evidence at quarterly presentations and progress review meetings.
NOTE: The mentor shall, where the duration of the contract or order exceeds the minimum time to register in a professional
category of registration that candidates are exposed to the full range of activities and work towards
Quality Management
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdfSTAATSKOERANT, 24 April 2026 No. 54575 191
b) at intervals not exceeding three (3) months, submit to the employerβs representative interim
contract compliance training reports; and
c) shall within 30 days of reaching completion, end of the service, the delivery date for all work
required or practical completion in the case of professional service, design and construct
contracts, and engineering and construction works contracts, respectively, submit to the
employerβs representative a final contract compliance training report
4.1.2 The information contained in the final contract compliance training report shall include the
contract skills development goal achieved (in Rands) in the performance of the contract and a breakdown
of the goals achieved in respect of the following:
a) the name and contact details of the contractor,
b) the skills mix and skills types achieved on the contract; and
c) the names, Identity numbers and period of placement of each beneficiary.
4.1.3 The contractor shall keep records of the hours worked and registration particulars in compliance
with this standard. The contractor shall allow the employerβs representative to inspect or audit such
training records at any time.
4.1.4 The employerβs representative shall undertake suitable random audits on records to confirm
compliance with requirements.
4.1.5 The learners shall be directly employed by the contractor and the contractor may enter into a
contract agreement with a service provider, training provider or skills development facilitators of their
choice, participating in the implementation of this standard, enabling such contractor to:
a) prepare training plans for learners, including details of the scope of experiential work to be
covered and expected outcomes;
b) register learners with the appropriate Sector Education and Training Authority, established in
terms of the Skills Development Act of 2008 (Act ) where applicable;
c) manage learner registration with appropriate trade testing authorities as well as preparation for
the trade test were applicable;
d) liaise with the supervisor to monitor onsite training progress of learners;
e) liaise with the supervisor to arrange for summative assessments at appropriate stages of the
training; and
f) liaise with the supervisor to prepare reports for the employer or employerβs representative.
4.2 Structured workplace learning opportunities for learners
4.2.1 Structured workplace learning opportunities shall be aligned to the curriculum requirements set
for the part or full occupational qualification or professional designation for which the learner is
registered.
4.2.2 A responsible supervisor will be appointed to allocate work tasks, under the guidance of a
competent person, to learners in line with their training plans.
4.2.3 Supervision associated with structured workplace learning for artisan learners shall be
undertaken by an artisan in the applicable trade with a minimum of 3 years of trade specific experience.
Pricing Schedule
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdfSTAATSKOERANT, 24 April 2026 No. 54575 183
c) Engineering Council of South Africa, established by the Engineering Profession Act of 2000
(Act No. );
d) South African Council for the Landscape Architectural Profession, established by the
Landscape Architectural Profession Act of 2000 (Act No. );
e) South African Council for the Quantity Surveying Profession, established by the Quantity
Surveying Profession Act of 2000 (Act No. );
f) South African Council for Professional and Technical Surveyors, established by the
Professional and Technical Surveyors' of 2000 (Act No. );
g) South African Council for Planners, established by the Planning Professions Act of 2002 (Act
No. );
h) South African Council for Natural Scientific Professions, established by the Natural Scientific
Professions Act (Act No. ); or
i) South African Council for the Property Valuers Profession, established by the Property Valuers
Profession Act (Act No. )
structured mentorship
mentorship provided by a person who is registered in a suitable category of professional registration by
a professional body or statutory council who leads and directs a candidate towards professional
registration
structured workplace learning
component of learning in an occupational qualification or work placement for a trade, occupation or
professional designation whereby a learner is mentored by a suitably qualified, and where required,
registered mentor in the application and integration of the knowledge and practical skills learnt, under
supervision, in the actual context of a workplace in accordance with the prescripts set by the relevant
qualifying authority, professional body or statutory council
final summary sub-total
financial value of all the items in the Bills of Quantities or Schedule of Rates or Pricing Schedule,
excluding value added tax, allowances and expenses
supervisor
a supervisor is a person in the particular workplace charged with the responsibility of allocating
workplace tasks to a learner that are aligned to the prescriptions of their learning programme and of
overseeing and reporting on that learning using a formally agreed record keeping system
the overall pricing figure proposed by a tendering contractor in accordance with the tender pricing
document
unemployed learner
a learner who was not in the full-time employment of the contractor prior to the commencement of the
contract or execution of the order and is appointed by the contractor or SDA on a limited duration
employment contract linked to the prescriptions of a structured workplace learning programme. Their
conditions of employment shall not be less favourable than those set out for such learners on
learnerships set out in section 18 (3) of the Skills Development Act (Act )
work integrated learning
the workplace learning component required by learners completing a national diploma or bachelorβs
degree at a University of Technology or Comprehensive University
3 Requirements
3.1 Contract skills development goal (CSDG)
3.1.1 The contractor shall attain or exceed the contract skills development goal in the performance
of the contract or the execution of an order.
Example 1: The final summary sub-total of the tender sum for an engineering and construction works contract in
the GB class of construction works is R65,7m. The contract skills development goal in Rands is R65,7m x 0.5% =
R328 500. The Client may determine the skills Method/s to be implemented on the contract or the Client may
elect the contractor to determine the skills Methods to be implemented as per the Standard, provided the CSDG
is achieved. The pricing for the skills Methods to be implemented is provided in Table 3 of the Standard.
Compliance Requirements
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)3.1 Contract skills development goal (CSDG) 3.1.1 The contractor shall attain or exceed the contract skills development goal in the performance of the contract or the execution of an order. This gazette is also available free online at www.gpwonline.co.za 184 No. 54575 GOVERNMENT GAZETTE, 24 April 2026 3.1.2 The contract skills development goal shall be expressed as in 3.1.2.1 for engineering and construction works and services contracts, and as in 3.1.2.2 for professional services contracts. 3.1.2.1 In the case of engineering and construction works contracts, design and build or develop and construct, or management contractor contracts or design by employer or services contracts the contract skills participation goals, expressed in Rand, shall be no less than the final summary sub-total multiplied by a minimum percentage (%) factor outlined in Table 2 below for the applicable class of construction works used in the application of the Construction Industry Development Regulations, issued in terms of the Construction Industry Development Board Act of 2000. How to calculate the CSDG: CSDG = St x Pf Where: St = Final Summary Sub-total (BoQ items) Pf = Percentage Factor (derived from Table 2) Example: CSDG = St x Pf St = R65 700 000.00 Pf = 0,5% (GB Class of Works) CSDG = St x Pf = R65 700 000.00 X 0.5% = R328 500.00 Therefore R328 500.00 is the minimum budgeted amount for CSDG, which is the amount for skills development on the project. This amount will then have to be used to determine the number of beneficiaries based on the different training methods 1 to 4 or a combination as shown under Table 3. (Notional Cost of Providing Training) Table 2: Contract skills development goals for different classes of engineering and construction works contracts Class of construction works as identified in terms of Minimum Construction Regulation 25(3) of the Construction Industry Regulations 2004 skills development goal (CSDG) (%) Designation Description CE Civil engineering 0.25% EE Electrical Engineering works (buildings) 0.25% EP Electrical Engineering works (Infrastructure) 0.25% GB General Building 0.50% ME Mechanical Engineering works 0.25% Specialist Works Specialist class of construction works 0.25% PS All Built Environment Professional Services or a 2% Service Contract Example 1: The final summary sub-total of the tender sum for an engineering and construction works contract in the GB class of construction works is R65,7m. The contract skills development goal in Rands is R65,7m x 0.5% = R328 500. The Client may determine the skills Method/s to be implemented on the contract or the Client may elect the contractor to determine the skills Methods to be implemented as per the Standard, provided the CSDG is achieved. The pricing for the skills Methods to be implemented is provided in Table 3 of the Standard. This gazette is also available free online at www.gpwonline.co.za STAATSKOERANT, 24 April 2026 No. 54575 185 3.1.2.2 In the case of professional services contracts the contract skills development goals, expressed in rands, shall be not less than the professional fees (excluding disbursements) in millions of Rands multiplied by the percentage factor of 2 % as per Table 2. Where: PSF = Professional Service Fees (excluding disbursements) Pf = Percentage Factor (derived from Table 2) Example: CSDG = PSF x Pf PSF = R5 600 000.00 Pf = 2% (PS) CSDG = PSF x Pf = R5 600 000.00 X 2% = R112 000.00 Therefore R112 000.00 is the minimum budgeted amount for CSDG, which is the amount for skills development on the project. This amount will then have to be used to determine the number of beneficiaries based on training method 3 or 4 or a combination as shown under table 3. (Notional Cost of Providing Training) 3.1.2.3 The percentage factor applied for the contract skills development goal shall be revised as the need arises and will be published in a Gazette notice. 3.1.3 Where required in terms of the contract or order, a specified proportion of the learners and candidates shall be selected from persons in the employ of an organ of the state who meet the relevant eligibility criteria for the relevant programme. 3.2 Achieving the contract skills development goal (CSDG) 3.2.1 The contractor shall achieve the measurable contract skills development goal by providing opportunities to learners requiring structured workplace learning using one or a combination of any of the following in relation to work directly related to the contract or order: Method 1: structured workplace learning opportunities for learners towards the attainment of a part or a full occupational qualification; Method 2: structured workplace learning opportunities for apprentices or other artisan learners towards the attainment of a trade qualification leading to a listed trade (GG No. 35625, 31 August 2012) subject to at least 60% of the artisan learners being holders of public TVET college qualifications; Method 3: structured workplace experience for University of Technology or Comprehensive University students requiring work integrated learning as part of their national diploma or degree programme, and/or learners that have completed N4, N5 and N6 that require 18 months of relevant workplace experience to convert their qualification into a National Diploma This gazette is also available free online at www.gpwonline.co.za 186 No. 54575 GOVERNMENT GAZETTE, 24 April 2026 Method 4: structured workplace learning opportunities for candidates towards registration in a professional category by a statutory council listed in Table 1 above. 3.2.2 Employed learners may not account for more than 33 percent of the contract skills development goal. 3.2.3 Not more than one method may be applied to any individual concurrently in the calculation of the contract skills development goal. NOTE: The principle is that an individual can only be counted once towards the CSDG. 3.3 Contract skills development goal 3.3.1 Contract skills development goal will not be awarded for learners enrolled as beneficiaries of other funded or subsidised programmes. 3.3.2 In the case of engineering and construction works, design and build or develop and construct, or management contractor contract or an order issued in terms of such a contract
The contract skills development goals shall be granted by multiplying the number of people placed by the contractors by the duration and the notional values contained in Table 3, or as revised in a Gazette notice.
The contractor may source beneficiaries of the contract skills development goal directly.
All beneficiaries of the Standard must be registered with the cidb. This gazette is also available free online at www.gpwonline.co.za STAATSKOERANT, 24 April 2026 No. 54575 187 Table 3: The notional cost of providing training opportunities per month Provision for Provisions stipends Provisions Total costs Type of Training for (Unemployed for Opportunity additional Unemployed Employed learners mentorship costs* learners learners only) Method 1 Occupational qualification R5 000 N/A R3 000 R8 000 R3 000 Method 2 TVET College graduates R7 000 N/A R3 000 R10 000 N/A Apprenticeship R7 000 N/A R4 000 R11 000 R4 000 Method 3 P1 and P2 learners, or a 240 R9 000 R7 000 R2 000 R18 000 N/A credits qualification Method 4 Candidates with a 360 credits R13 000 R7 000 R2 000 R22 000 R7 000 qualification Candidates with 480 or more R16 000 R7 000 R2 000 R25 000 R7 000 credits qualification
Provision for additional Costs include provisions for personal protective equipment, insurance, medical assessments, course fees and trade tools (where applicable), assessment, reporting, monitoring and other related costs. NOTE
the contractor shall pay the stipend directly to learners, employed learners receive a salary/wage therefor the stipend is not applicable. The notional cost of providing training opportunities will be reviewed as and when required. The new, revised costs will be published as revised in a Gazette notice. Example 1: Training Target Calculation for a R65,7m GB contract Final Summary Sub-total R65 700 000 Contract duration 12 Months Percentage Factor 0,50% Minimum CSDG target 0,50% x R65 700 000 R328 500 In order to determine the number of training opportunities to be provided on the above budget allocation of R328 500. Where the client/contractor preference is Method 4 for a duration of 12 months. The notional cost of training will be calculated as follows: Method 4 (360 credits): St - Stipend per month : R13 000 Mt β Mentorship per month : R7 000 PaC - Provision for additional cost : R2 000 NCT β Notional Cost of Training : Duration x (St + Mt +PaC) Duration in this case is 12 months. NCT = 12 x (R13 000 + R7 000 + R2 000) = R 264 000 This gazette is also available free online at www.gpwonline.co.za 188 No. 54575 GOVERNMENT GAZETTE, 24 April 2026 Therefore R328 500 divided by R264 000 = 1,24, so the budget can only provide 1 opportunity for Method 4 for a duration of 12 months. This will leave you with a balance of R 64 500, you can then utilize that to train one person for a period of 7 months on Method 2. Method 2: St - Stipend per month : R7 000 PaC - Provision for additional cost : R3 000 NCT β Notional Cost of Training : Duration x (St + PaC) Duration in this case is 7 months. NCT = 7 x (R7 000 + R3 000) = R 70 000 Note:- The contractor must attain or exceed the contract skills development goal in the performance of the contract or the execution of an order. In this example the contractor needs to spend a minimum of R 328 500. Therefore, the total notional cost of training for Method 4 and Method 2 is equal to R334 000. The contractor must initiate a negotiation process with the Client to increase the budget or reduce the placement duration to suit the available CSDG budget. Notional Cost Placement Total Notional Number of Skills Method / Learner / Duration in Cost over 12 learners month months months Contract Method 4: Candidacy for an unemployed 1 R22 000 12 R264 000 learner with a 3-year qualification (360 credit) Method 2: Workplace learning opportunities, 1 R10 000 7 R 70 000 with unemployed TVET graduates Total 2 R334 000 Example 2: Training Target Calculation for a R5,6m Professional Service Contract CSDG = PSF x Pf PSF = R5 600 000.00 Pf = 2% (PS) CSDG = PSF x Pf = R5 600 000.00 X 2% = R112 000.00 Therefore, the possible workplace opportunities for this project are Method 4 (360 credits): St - Stipend per month : R13 000 Mt β Mentorship per month : R7 000 PaC - Provision for additional cost : R2 000 NCT β Notional Cost of Training : Duration x (St + Mt + PaC) Duration in this case is 6 months. NCT = 6 months x (R13 000 + R7 000 + R2 000) = R132 000 This gazette is also available free online at www.gpwonline.co.za STAATSKOERANT, 24 April 2026 No. 54575 189 Therefore R112 000 divided by R132 000 = 0,85, so the budget can only provide 1 opportunity for Method 4 for a period of 6 months. Note:- The professional service provider must attain or exceed the contract skills development goal in the performance of the contract or the execution of an order therefore the professional service provider must initiate a negotiation process with the Client to increase the budget or reduce the placement duration to suit the available budget for this specific case. This gazette is also available free online at www.gpwonline.co.za 190 No. 54575 GOVERNMENT GAZETTE, 24 April 2026 3.4 Non-achievement of the CSGD Achievement towards the contract skills development goal shall be denied, should
the opportunities not be provided on site or the opportunities cannot be directly linked to the contract or order in the case of an engineering and construction works, or design and build, or develop and construct, or management contractor contracts or design by employer or an order issued in terms of such a contract;
there be a failure to register all beneficiaries of the Standard with the cidb;
there be a failure to submit a copy of the final contract compliance training report, within 30 days of practical completion;
the following not be provided
the required contract compliance baseline plan, an interim contract compliance report or a final contract compliance report;
the required mentorship plan for a candidate;
the required training plan for learners;
the training reports covering a period;
the required records, specified documents and signatures;
the structured mentorship in accordance with the requirements of the applicable professional body, statutory council or qualifying authority;
the structured workplace learning, in accordance with the curriculum requirements of the part qualification or occupational qualification or work integrated learning requirements or prescription for professional registration for which the learner is registered;
conditions of employment and rates of allowances for learners not be in accordance with legislative provisions; and
the contractor does not maintain the required training records, or an audit reveals that there is insufficient information to substantiate claims for achieving the CSDG.
the contractor claims for learners enrolled as beneficiaries on a programme that is funded or subsidised from another source.
the contractor fails to provide sufficient evidence of disciplinary actions taken against a learner who fails to present their interim reports or credentials for assessment, when they have had sufficient structured work experience or structured mentorship to do so. 4 Compliance with requirements 4.1 General 4.1.1 The contractor shall
within 30 days of the contract coming into effect or the issuing of an order, submit to the employerβs representative a contract compliance baseline training plan, taking into account the skills mix, duration and type of workers that are to be engaged; This gazette is also available free online at www.gpwonline.co.za STAATSKOERANT, 24 April 2026 No. 54575 191
at intervals not exceeding three (3) months, submit to the employerβs representative interim contract compliance training reports; and
shall within 30 days of reaching completion, end of the service, the delivery date for all work required or practical completion in the case of professional service, design and construct contracts, and engineering and construction works contracts, respectively, submit to the employerβs representative a final contract compliance training report 4.1.2 The information contained in the final contract compliance training report shall include the contract skills development goal achieved (in Rands) in the performance of the contract and a breakdown of the goals achieved in respect of the following
the name and contact details of the contractor,
the skills mix and skills types achieved on the contract; and
the names, Identity numbers and period of placement of each beneficiary. 4.1.3 The contractor shall keep records of the hours worked and registration particulars in compliance with this standard. The contractor shall allow the employerβs representative to inspect or audit such training records at any time. 4.1.4 The employerβs representative shall undertake suitable random audits on records to confirm compliance with requirements. 4.1.5 The learners shall be directly employed by the contractor and the contractor may enter into a contract agreement with a service provider, training provider or skills development facilitators of their choice, participating in the implementation of this standard, enabling such contractor to
prepare training plans for learners, including details of the scope of experiential work to be covered and expected outcomes;
register learners with the appropriate Sector Education and Training Authority, established in terms of the Skills Development Act of 2008 (Act ) where applicable;
manage learner registration with appropriate trade testing authorities as well as preparation for the trade test were applicable;
Contractual Terms
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdfSTAATSKOERANT, 24 April 2026 No. 54575 187
Table 3: The notional cost of providing training opportunities per month
Provision for Provisions stipends Provisions Total costs Type of Training for (Unemployed for Opportunity additional Unemployed Employed learners mentorship costs* learners learners only)
Method 1
Occupational qualification R5 000 N/A R3 000 R8 000 R3 000
Method 2
TVET College graduates R7 000 N/A R3 000 R10 000 N/A
Apprenticeship R7 000 N/A R4 000 R11 000 R4 000
Method 3
P1 and P2 learners, or a 240 R9 000 R7 000 R2 000 R18 000 N/A credits qualification
Method 4
Candidates with a 360 credits R13 000 R7 000 R2 000 R22 000 R7 000 qualification
Candidates with 480 or more R16 000 R7 000 R2 000 R25 000 R7 000 credits qualification
medical assessments, course fees and trade tools (where applicable), assessment, reporting,
monitoring and other related costs.
Note:
i) the contractor shall pay the stipend directly to learners, employed learners receive a salary/wage
therefor the stipend is not applicable.
5.1 The contractor shall, in a timely manner and where a prescribed format is available, submit all the
documentation required in terms of clause 4.
5.2 The employer's representative shall certify the value towards the contract skills development goal, if
any, whenever a claim for payment is issued to the employer, and shall notify the contractor of this
amount.
5.3 To satisfy the contract skills development goal, the contractor shall upon termination of the
opportunities provided, certify the quantum and nature of the opportunity and shall submit the
certificate, counter-certified, issued by the relevant individual to the employer's representative, for
record-keeping purposes.
Special Conditions
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)a) financial penalties (low performance damages), typically formulated on the difference between the contracted CSDG and the CSDG achieved in the performance of the contract; and b) the issuing of completion certificates only after the certificates described in clause 5 are received.
Requirements
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdf (unknown)3.4 Non-achievement of the CSGD
Section
Source: Annexure 1a - Standard-for-Developing-Skills-Through-Infrastructure-Contracts-24-April-2026.pdfNOTE: The contract establishes the sanctions that apply. These are set out in a tender evaluation schedule, the
scope of work or contract data. Sanctions where tender evaluation points are granted with respect to a tendered
not be held responsible for the quality of
The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at 8 correctional facilities. The scope includes the integration, control, and monitoring of all security sub-systems (e.g., door locking, CCTV, intercom, fire detection, perimeter fencing) via a centralized Security Management System (SMS). The SMS must be prison-specific, off-the-shelf software with biometric log-on, multi-level access control, and real-time monitoring capabilities. The system must be fully documented, commissioned, and supported locally.
Contact Information
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)Department: Department of Public Works. Address: Not specified in the document.
Submission Guidelines
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)Submit a clause-by-clause compliance statement with your bid. Include the interface protocol description for each sub-system hardware platform offered.
Returnable Documents
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)The tenderer must provide a clause-by-clause compliance statement with their submission. This statement must include a description of the interface protocol for each sub-system hardware platform offered as part of the tender.
Evaluation Criteria
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)General
Technical
Technical Specifications
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at 8 correctional facilities. The system must integrate all security sub-systems via a Security Management System (SMS) with direct hardware interfaces (no hardwired sub-system-to-sub-system integration).
Key Requirements:
Methodology
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)The contractor must install, commission, and document the complete system as required by the specification and accompanying drawings. The system must be fully operational and integrated with all sub-systems before handover.
Experience & Qualifications
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)Bidders must provide evidence of experience in at least 5 correctional facilities. A list of reference sites with similar integrated security systems must be included in the tender response.
Quality Management
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdfThe Security Management System (SMS) must integrate all security sub-systems via direct hardware interfaces (no hardwired sub-system-to-sub-system integration). The SMS must provide:
Financial Requirements
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)Pricing must be provided for a complete Network Video Recording (NVR) system based on the total number of cameras indicated in the Bill of Quantities.
Health & Safety
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdfEach access-controlled door must be equipped with a vandal-resistant IP65-rated fingerprint reader. The Access Control Terminal (ACT) must incorporate both fingerprint recognition and proximity/contactless card recognition (Mifare) in a single housing. Default to 1:N fingerprint matching; cards are used only if fingerprint capture fails.
Contractual Terms
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdfAll software licenses, installation disks, and manuals must be transferred to the owner at project completion. Project-specific software must be transferred at the end of the warranty period. The contractor must ensure all equipment is fully supported and maintained locally.
Section
Source: Annexure 2-DPWI-Integrated-Security-Full-Specification.pdf (unknown)1.2 Security Sub-System Integration The Security Management System (SMS) shall provide the integration platform for all Security Sub-Systems. It is a specific requirement of this tender that the SMS shall interface directly with all sub-system hardware by means of existing drivers supplied as part of the SMS software. Hardwired interface of one sub-system to another to achieve integration with the SMS shall not be accepted.
Scope: Supply, installation, and commissioning of an outdoor emergency generator set. The project involves delivering a complete, enclosed diesel-driven standby generator set, including all accessories, testing, and documentation as specified in the technical requirements.
Submission Guidelines
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdf (unknown)Submit the following returnable documents with your bid:
Disqualification risks:
Evaluation Criteria
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdf (unknown)General
Financial
Technical
Technical Specifications
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdf (unknown)Scope: Supply, delivery, installation, and commissioning of a complete outdoor emergency generator set inside an IP65 canopy/container on a concrete plinth.
Key Requirements:
Quality Management
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdfTesting and Inspections:
Quality Assurance:
Compliance Requirements
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdf (unknown)Mandatory Compliance:
B-BBEE: Minimum Level 5 required.
Health & Safety
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdfRegulatory Compliance:
Safety Requirements:
Maintenance:
Environmental
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdfEnvironmental Compliance:
Contractual Terms
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdfContract Duration: 36 months for repair and maintenance of Integrated Security Systems (ISS) at specified correctional centres.
Guarantee Period: 12-month free maintenance period post-completion. Maintenance includes systematic examinations, adjustments, lubrication, and repairs (excluding misuse, vandalism, or natural hazards).
Maintenance Obligations:
Testing and Inspections:
Workmanship and Materials:
Documentation:
Section
Source: Annexure 6c - DPWI - Outdoor_Generator_Specification.pdfEvaluation will be based on compliance with the Department of Public Works Quality Specification Parts A, B, and C, as well as adherence to SANS standards and other regulatory requirements.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 107 of 1998
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Act 103 of 1977
Relevant where building standards, renovations, maintenance or construction compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Address
Block B, Glenwood Office Park, 294 Sprite Ave, Faerie Glen, Pretoria, 0043, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
16
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
012-845-2000[email protected]www.idt.org.zaBlock B, Glenwood Office Park, 294 Sprite Ave, Faerie Glen, Pretoria, 0043, South Africa
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