Supply of cargo services: customs clearing, forwarding, and stevedoring for DFFE marion island 2026 relief voyage

SA Agulhas II departure for Marion Island: ~3 August 2026. Return date: ~3 September 2026 (30-day voyage). Cargo lists for loading/off-loading will be provided by DFFE prior to operations. Cargo includes equipment, food, supplies, fuel, chemicals, waste, and redundant items for DFFE and affiliated institutions (e.g., National Department of Public Works).

Closing date: 15 July 2026 at 11:00. Quotations must be advertised for at least 7 days. SA Agulhas II scheduled departure for Marion Island: ~3 August 2026. Return date: ~3 September 2026 (30-day voyage).

Submit to: Department of Environment, Forestry and Fisheries. Attention: Andiswa Charlie. Email: [email protected]. Phone: 021 493 7149. Delivery address: Department of Forestry, Fisheries & Environment, East Pier Building 1, V&A Waterfront, Cape Town.

Submit quotations via email to [email protected] before the closing date and time. Late submissions will not be accepted. Quotations must be on company letterhead, include VAT per item (where applicable), and provide correct banking details. Tenderers must complete and sign SBD 4 and SBD 6.1 forms. Quotations must indicate delivery timelines and expiry date (default validity: 90 days from RFQ closing date). Equivalent or similar brand specifications to those illustrated in the document are acceptable. DFFE reserves the right to negotiate prices with preferred tenderers and to request additional information to validate submissions. No goods/services should be delivered before receiving an official order from DFFE. Failure to deliver within agreed timelines may result in order cancellation and inclusion on the National Treasury’s Database of Restricted Suppliers.

Scope: Customs clearing, forwarding, stevedoring, and loading/off-loading for DFFE’s Marion Island 2026 return of relief cargo voyage only. Services include: clearing all DFFE and affiliated science group cargo (equipment, food, supplies, fuel, chemicals, waste, etc.) for loading onto or off-loading from the SA Agulhas II. Operational norm: 2–3 days for loading, 1–2 days for off-loading (subject to DFFE’s operational changes). Required resources: stevedores (Foreman x1, Forklift Driver x2, Gangway Man x1, Labourers x6), forklift (min. 4-tonne capacity, forks: max width 13cm, min length 1.3m), tally clerk, and site supervisor. Cargo includes break-bulk (specially designed containers ~500kg empty). Cargo release documentation must be provided prior to voyage departure/arrival. Proof of 3rd-party costs (e.g., Transnet invoices) must accompany submissions. All supplies are non-commercial (for scientific/expedition use only).

Service provider must: provide proof of SARS certification as a clearing agent (Customs and Excise Act, Section 64B). Ensure cargo release documentation is submitted prior to voyage departure/arrival. Provide proof of 3rd-party costs (e.g., Transnet invoices for cargo dues, shipping orders, inspections, stevedoring) with invoices. Maintain copies of all operator and forklift licences on-site. Services must comply with National Government health and safety protocols and any additional DFFE measures.

Quotations must include VAT per item (where applicable) and all delivery costs (VAT, PAYE, income tax, UIF, skills development levies). Prices must remain firm until delivery unless subject to exchange rate adjustments. Quotation must be on company letterhead with banking details. Include item descriptions, validity period, and CSD/MAAA number. No price adjustments accepted except for exchange rate fluctuations.

Mandatory: SARS Clearing Agent License (Section 64B of Customs and Excise Act) and proof of base of operations (e.g., municipal bill). Bidders must be tax-compliant (Income Tax Act, VAT Act) and provide SARS Tax Status Pin or CSD number/report. Submit CSD Registration Report or MAAA number. For B-BBEE preference points: submit SBD 6.1 (signed), SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, and CIPC ownership certificate. Medical certificate required for disability claims. Joint ventures/partnerships must submit consolidated B-BBEE certificates. Failure to submit required compliance documents results in disqualification.

All services must align with National Government health and safety protocols and any additional DFFE-implemented measures. Operators must hold valid licences for equipment (e.g., forklifts). Safe loading/off-loading practices are required, with daily tallies reported to the DFFE warehouse official. Containers are specially designed (empty weight ~500kg) and classified as break-bulk cargo.

Cargo includes hazardous materials (e.g., flammable chemicals, old fuel, batteries) and waste (medical, household, building, glass, plastics, tins). Service provider must handle these in compliance with environmental and safety standards. All cargo is non-commercial and intended solely for scientific/expedition use.

DFFE reserves the right to: perform due diligence on submitted information, request additional validation (including preference points), negotiate prices with preferred tenderers, and not appoint any tenderer. All prices must remain firm until delivery unless subject to exchange rate adjustments. Service providers must clear cargo under their own import/export customs number unless otherwise advised. All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price. Contracts may be cancelled for failure to deliver within agreed timelines, with possible inclusion on the National Treasury’s Database of Restricted Suppliers.

CLOSING DATE: 15/7/2026 CLOSING TIME 11H00 (Quotations to be advertised for at least 7 days)